Data entry assistant vs office assistant

The differences between data entry assistants and office assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry assistant and an office assistant. Additionally, a data entry assistant has an average salary of $33,251, which is higher than the $31,517 average annual salary of an office assistant.

The top three skills for a data entry assistant include company database, re-enter data and computer system. The most important skills for an office assistant are data entry, patients, and customer service.

Data entry assistant vs office assistant overview

	Data Entry Assistant	Office Assistant
Yearly salary	$33,251	$31,517
Hourly rate	$15.99	$15.15
Growth rate	-8%	-5%
Number of jobs	86,989	103,293
Job satisfaction	-	5
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 42%
Average age	44	47
Years of experience	2	2

What does a data entry assistant do?

A data entry assistant is responsible for performing data entry procedures, updating customer information, as well as logging business transactions on the company's database accurately and efficiently. Data entry assistants compile and sort documents, escalating incomplete information for verification, and following the business' procedures on disposing and eliminating unnecessary data. They also provide administrative and clerical support on office operations, including assisting visitors on their needs or directing them to the appropriate personnel for their concerns. A data entry assistant maintains a safe and secured database and immediately call for support in case of unauthorized access and system inconsistencies.

What does an office assistant do?

Office assistants perform various tasks to ensure that the business runs organized and efficient. An office assistant must possess excellent communication and multi-tasking skills to handle essential duties such as scheduling meetings, monitoring office supplies, storing documents and necessary paperwork, handling customer inquiries and appointments, coordinating in company events, and accomplishing other clerical tasks and administrative support. Office assistants are also required to communicate any observation that would possibly make an impact on the company's performance.

Data entry assistant vs office assistant salary

Data entry assistants and office assistants have different pay scales, as shown below.

	Data Entry Assistant	Office Assistant
Average salary	$33,251	$31,517
Salary range	Between $27,000 And $40,000	Between $24,000 And $41,000
Highest paying City	Beaverton, OR	Washington, DC
Highest paying state	Alaska	Vermont
Best paying company	ALDI USA	Analysis Group
Best paying industry	Manufacturing	Government

Differences between data entry assistant and office assistant education

There are a few differences between a data entry assistant and an office assistant in terms of educational background:

	Data Entry Assistant	Office Assistant
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 42%
Most common major	Business	Business
Most common college	-	Western Carolina University

Data entry assistant vs office assistant demographics

Here are the differences between data entry assistants' and office assistants' demographics:

	Data Entry Assistant	Office Assistant
Average age	44	47
Gender ratio	Male, 23.1% Female, 76.9%	Male, 17.3% Female, 82.7%
Race ratio	Black or African American, 9.5% Unknown, 4.4% Hispanic or Latino, 23.3% Asian, 8.9% White, 53.2% American Indian and Alaska Native, 0.6%	Black or African American, 10.1% Unknown, 4.8% Hispanic or Latino, 21.0% Asian, 8.3% White, 54.6% American Indian and Alaska Native, 1.1%
LGBT Percentage	5%	6%

Differences between data entry assistant and office assistant duties and responsibilities

Data entry assistant example responsibilities.

Manage client s files and communicate confidential information to approve agencies and caregivers according to HIPAA regulations.
Design PowerPoint presentation for lobby and update as needed.
Prepare written materials for supervisor s use including spreadsheets, PowerPoint presentations, and reports.
Conduct customer and billing data entry for invoice and payment processing using QuickBooks financial management & account software.
Patrol outer perimeter to prevent and detect signs of intrusion and ensure security of doors, windows and gates.
Record monthly financial transactions in QuickBooks.

Office assistant example responsibilities.

Manage filing, photocopying, collating, and faxing public and seal case documents.
Manage CI s SharePoint pages and serve as CI s subject matter expert on SharePoint working groups.
Manage operational FedEx relationship through order fulfillment, shipment tracking, and communication with parties involve in shipment transaction.
Compile payroll records, detect and reconcile discrepancies, accurately report outcomes using QuickBooks.
Maintain office services by organizing office operations and procedures, preparing payroll, controlling correspondences, and designing filing systems.
File client paperwork upholding HIPAA standards.

Data entry assistant vs office assistant skills

Common data entry assistant skills

Company Database, 20%
Re-Enter Data, 11%
Computer System, 6%
HR, 5%
Payroll, 5%
Office Equipment, 4%

Common office assistant skills

Data Entry, 16%
Patients, 14%
Customer Service, 9%
Telephone Calls, 7%
Scheduling Appointments, 6%
Front Desk, 6%

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Office and Administrative Industry
Data Entry Assistant
Data Entry Assistant vs Office Assistant

Updated January 8, 2025

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