Document control assistant vs document control specialist

The differences between document control assistants and document control specialists can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 1-2 years to become a document control assistant, becoming a document control specialist takes usually requires 2-4 years. Additionally, a document control specialist has an average salary of $43,093, which is higher than the $36,349 average annual salary of a document control assistant.

The top three skills for a document control assistant include data entry, engineering drawings and access database. The most important skills for a document control specialist are sharepoint, customer service, and ISO.

Document control assistant vs document control specialist overview

	Document Control Assistant	Document Control Specialist
Yearly salary	$36,349	$43,093
Hourly rate	$17.48	$20.72
Growth rate	-8%	-8%
Number of jobs	46,301	34,011
Job satisfaction	-	3
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 49%
Average age	50	44
Years of experience	2	4

What does a document control assistant do?

Document control assistants are responsible for maintaining and organizing the company's records process. Their duties include directing, tracking, and supplying a variety of hard copy and electronic documents as well as recording them through a file and folder naming composition. Also, they maintain confinement for all ongoing and existing documentation as well as logging in and registering existing documents. Additionally, they monitor documents, provide a consistent report on their condition, and make certain staff takes correct measures on unresolved records and documents.

What does a document control specialist do?

A document control specialist is in charge of overseeing the data processes in a company, ensuring accuracy and timeliness. They are primarily responsible for managing and storing documents, as well as reviewing and organizing them. There are also instances when they have to subject it for revision and approval, disseminate documents to different departments, file according to systems, and devise strategies for optimal document processes. Furthermore, a document control specialist may train new employees, produce progress reports and presentations, manage schedules, and respond to any inquiries or concerns.

Document control assistant vs document control specialist salary

Document control assistants and document control specialists have different pay scales, as shown below.

	Document Control Assistant	Document Control Specialist
Average salary	$36,349	$43,093
Salary range	Between $26,000 And $48,000	Between $29,000 And $63,000
Highest paying City	Minneapolis, MN	Redwood City, CA
Highest paying state	Massachusetts	Virginia
Best paying company	RCM Technologies	Jacobs Engineering Group
Best paying industry	Technology	Construction

Differences between document control assistant and document control specialist education

There are a few differences between a document control assistant and a document control specialist in terms of educational background:

	Document Control Assistant	Document Control Specialist
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 49%
Most common major	Business	Business
Most common college	Western Carolina University	Stanford University

Document control assistant vs document control specialist demographics

Here are the differences between document control assistants' and document control specialists' demographics:

	Document Control Assistant	Document Control Specialist
Average age	50	44
Gender ratio	Male, 21.5% Female, 78.5%	Male, 26.1% Female, 73.9%
Race ratio	Black or African American, 9.1% Unknown, 3.9% Hispanic or Latino, 16.0% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%	Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%
LGBT Percentage	6%	11%

Differences between document control assistant and document control specialist duties and responsibilities

Document control assistant example responsibilities.

Control and manage ISO documentation.
Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.
Audit and track FDA & customer regulate documentation for inconsistencies in order to maintain QS and ISO certifications.
Arrange business and personal travel plans and travel logistics.
Place PDF files into emails and then move files to the server.
Maintain necessary training documentation to ensure all departments comply and are traceable via FDA standards.

Document control specialist example responsibilities.

Lead cross-functional team in defining product lifecycle stages and corresponding PDM process for each lifecycle stage.
Design and manage the system maintenance plan, and upgrade schedule, for the OnBase environment (ECM).
Manage the engineering change order process, including distribution, ECO processing, ERP maintenance, and running the ECO meetings.
Manage daily ECN activity/implementation priority.
Manage transmittal of information between company and contractor.
Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.

Document control assistant vs document control specialist skills

Common document control assistant skills

Data Entry, 17%
Engineering Drawings, 14%
Access Database, 8%
Office Equipment, 6%
Word Processing, 5%
SharePoint, 5%

Common document control specialist skills

SharePoint, 7%
Customer Service, 7%
ISO, 7%
FDA, 6%
Computer Database, 6%
Data Entry, 6%

Document Control Assistant vs. similar jobs

Document Control Assistant related careers

Document Control Assistant related jobs

What similar roles do

Zippia Careers
Office and Administrative Industry
Document Control Assistant
Document Control Assistant vs Document Control Specialist

Updated January 8, 2025

Browse office and administrative jobs