Event coordinator jobs in Somerset, NJ

Actively seeking a Legal Events/Marketing Coordinator or Specialist for a CONTRACT/CONSULTING role within a Law Firm . The right candidate will have experience working with Business Development, Marketing, and Events internal stakeholders for a variety of events and projects within a Law or Professional Services Firm. Corporate Events experience is a MUST. Strong Tech IQ is required, including handling, learning, and managing CRM systems. - CONTRACT: Open Ended | New York, NY SCHEDULE: Variable Hours/Week (20-35 Hours/Week); Project Based Events Consultant PAY: $30 - $50/Hr. (Commensurate w/Experience) BENEFITS HIGHLIGHTS: Health, Dental, Vision - IDEAL CANDIDATE REQUIREMENTS Bachelor's Degree REQUIRED 3-5+ years of experience in a professional services or law firm events environment role REQUIRED Strong written and verbal communication skills to professionally communicate. Ability to lead and work independently, meet deadlines, and perform well under pressure. Detail-oriented, a self-starter, outstanding project management skills, and a team player. Must be available to work evenings and weekends as needed for assigned projects. - ROLE RESPONSIBILITIES Working with the Events team, partners, practice managers, and Marketing colleagues to conceptualize and pitch ideas, venues, and entertainment for internal and client-facing events for the firm. Responsible for researching, sourcing, negotiating, and contracting venues, entertainment, and vendors/suppliers for events. Project manage by developing timelines and budgets and effectively communicating event details such as the menu, décor, entertainment, photography, ticketing, gifting, transportation/car service, etc. Coordinate with Accounting to ensure all vendors/suppliers' contracts and payments are managed appropriately, and the firm receives the best level of service. Oversee the lifecycle of events from start to finish by handling all logistics, including on-site event management, invoicing/payments, final cost reports, tracking attendance, drafting follow-up correspondence, logging activities, and tracking client and lawyer feedback. - SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.

A-V Services Inc., a leading AV company with multiple fortune 100 contracts within the financial, pharmaceutical, and computing industry, seeks a Live/Virtual Event Producer. Must have great customer service with emphasis supporting the corporate work sector. The Live/Virtual Event Producer manages the production, editing and encoding of audio and video webcasts and is responsible for project managing streaming media events, both live and pre-recorded. This role requires a highly detail-oriented individual who is comfortable interfacing with clients under fast-paced, time-critical situations and has excellent troubleshooting abilities. This position would be split between onsite and remote support. Responsibilities: Create, update, project manage and edit live and on-demand streaming media events. Manage technical arrangements, including tests, teleconference coordination, onsite production, etc. Build successful client relationships. Consistently meet project timelines and deliver flawless multimedia events. Keep all project stakeholders informed throughout project life cycle: pre-event, live-event, and post-event. Troubleshoot technical problems before/during/after the event. Quickly solve problems and make quick decisions during the production of live events. Educate clients on Multimedia's streaming products and services. Requirements 3-4 years of work experience in a deadline driven environment. Excellent organizational, planning, management, and communication skills. Strong client service skills Ability to thrive in a rapidly changing environment and navigate through unexpected roadblocks. 1-2 years of video / audio editing experience Photoshop experience Microsoft Office Suite, particularly PowerPoint Knowledge of basic Audio video / computer technical solutions and troubleshooting techniques. Basic knowledge of HTML Excellent organizational skills and time management Desired skills Form creation in Adobe acrobat a plus Knowledge of streaming protocols and encoding of audio/video and related tools. Full Time Position has benefits including employee stock ownership plan (ESOP), competitive and comprehensive health insurance, life insurance, dental program, 401k, short-term and long-term disability insurance, FSA, HRA, Commuter Benefit Card, full paid vacations, and paid holidays. Join Our Diverse and Inclusive Team! At AV Services Inc. we are committed to fostering an inclusive and diverse workplace where every team member is valued and empowered. We are proud to be an equal opportunity employer, welcoming all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, or any other characteristic that makes you unique. Our Commitment to Diversity and Inclusion: Our employees are our greatest asset, and we believe that the diverse perspectives and experiences they bring are key to our success. We celebrate and encourage differences in age, ethnicity, family or marital status, language, physical and mental abilities, socio-economic status, and more. These unique attributes contribute to our vibrant culture, enhance our reputation, and drive our achievements. Why Work With Us? Inclusive Culture: We embrace diversity in all its forms and are dedicated to creating an environment where everyone feels respected and valued. Empowerment: We support our employees' growth and self-expression, recognizing that their individual talents and innovations are vital to our success. Community: Join a team that values collaboration and the collective strength of diverse backgrounds and ideas. Be part of a company that not only values diversity but actively promotes it as a cornerstone of our identity and success. Apply today and bring your unique perspective to AV Services Inc.

B9 Models has an exciting opportunity for Freelance Associate Event Managers to support one of our embedded client teams as part of our bench model. This is a great fit for event professionals who are looking to gain hands-on experience while supporting high-profile, large-scale event programs for a global brand. If you're looking to: 🌟 Build real-world, hands-on event experience 🌟 Collaborate with a dynamic, supportive team 🌟 Contribute to high-quality event execution 🌟 Grow your skills quickly in a fast-paced agency environment …this could be the perfect next step. We're seeking enthusiastic, organized, and reliable team players with a genuine passion for events and a strong desire to learn. This role offers exposure to meaningful projects, mentorship from experienced leaders, and the opportunity to become a trusted part of a high-performing client team. 📌 This is a freelance, project-based role aligned with upcoming work. Team members will be placed on our bench program, with opportunities assigned based on project scope, availability, and fit. We'd love to connect.

Event Coordinator (Internal Corporate Events) Shift: 8:00 AM - 5:00 PM (Monday - Friday) Pay Rate: up to $40.00/hr (BOE) We are seeking a highly organized and polished Event Coordinator to support internal corporate events for a global investment firm. This role serves as the central point of coordination for all internal events across the organization, ranging from small meetings to large-scale, executive-level gatherings. The Event Coordinator will manage events from initial request through execution, ensuring seamless delivery in a fast-paced, high-expectation corporate environment. This position focuses exclusively on internal events and requires exceptional attention to detail, discretion, and the ability to manage multiple stakeholders simultaneously. Core Responsibilities Own and manage internal events from request through execution, serving as the primary project manager and point of contact Coordinate all logistical components, including: Conference room booking and space planning Catering coordination Facilities setup and room reconfiguration IT and A/V support Calendar alignment and scheduling Manage multiple events concurrently across weeks and months, maintaining accurate timelines and priorities Partner closely with internal stakeholders, including: Senior leadership and executive offices Facilities IT and A/V teams Catering and external vendors (as applicable) Support high-profile leadership events, including executive and firm-wide meetings, with professionalism and discretion Anticipate issues and proactively resolve logistical challenges to ensure flawless execution Maintain clear, consistent communication across departments to keep workflows moving efficiently Preferred Background & Experience Proven experience in corporate event planning, with events as a primary job function Experience within large, structured corporate environments, such as: Financial services Banking Investment firms Law firms Large multinational corporations Demonstrated experience supporting executive-level and leadership events in formal settings Accustomed to high standards, fast turnaround times, and executive-facing work Key Skills & Competencies Exceptional organizational and multitasking abilities Strong project management and logistical coordination skills Ability to manage multiple stakeholders and competing priorities with confidence Calm, professional demeanor under pressure Strong executive presence and communication skills Detail-oriented with a proactive, solution-focused mindset What This Role Is Not A general workplace experience or office services role with limited event exposure A community manager position without end-to-end logistics ownership A role where event planning is secondary or occasional Event coordination must be a core responsibility, not a supporting task. Interview Process Candidates should be prepared for panel-style interviews involving multiple stakeholders. Success in this role requires the ability to think on your feet, communicate clearly, and demonstrate how you manage complexity and cross-functional coordination in real time. Forrest Solutions provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law.

We've partnered with a global leader in live entertainment and venue services that is seeking an experienced Labor & Employment Counsel to join their legal team. This organization operates across multiple jurisdictions and supports large-scale events, hospitality, and commercial services. The role will focus on labor relations, workforce strategy, and compliance for a dynamic, fast-paced business environment. The position has flexibility to be based out of New York or California Responsibilities Lead union strategy and collective bargaining negotiations, including contract administration, grievances, and arbitrations. Manage relationships with unions, works councils, and labor authorities across multiple jurisdictions. Advise on workforce planning, restructuring, onboarding/offboarding, and contingent workforce models. Support M&A due diligence and integration, including labor risk assessments and compliance planning. Design and deliver training programs for managers and HR teams on labor topics and investigations. Partner with operations on event staffing models, scheduling, and compliance for seasonal or temporary workers. Review labor-related terms in vendor and client agreements and ensure compliance with applicable laws. Track KPIs, prepare leadership reports, and oversee governance processes for labor matters. Requirements J.D. and active bar membership; 7+ years of labor law experience in law firm and/or in-house roles. Proven experience in union negotiations, collective bargaining, and agency practice. Multi-state and international exposure; experience in hospitality, sports, or live events preferred. Strong negotiation, investigations, and litigation management skills. Excellent judgment, communication, and ability to operate in a fast-paced, high-volume environment.

Conference Center Scheduling Coordinator (Healthcare Client Location: New York, New York (Hybrid), 37.5 hours per week, full-time Scope: 4-month w2 contract with potential to extend, includes options for medical, dental, and vision benefits, and PTO Hourly Rate: $34.67 Overview The Conference Center Scheduling Coordinator is responsible for scheduling and supporting meetings and events across the main campus conference center. This role serves as a central point of coordination, ensuring seamless event execution through close collaboration with A/V, Facilities, Catering, and Environmental Services teams. Ideal for candidates who thrive in fast-paced, service-oriented environments and enjoy operational coordination. What You'll Do Schedule and manage conference rooms for meetings and events across the main campus Monitor daily conference center operations and coordinate with A/V technicians, Catering, Facilities, and Environmental Services Run and distribute daily and weekly event reports to staff and support departments Forecast upcoming meetings and events, with a focus on VIP and large-scale events requiring special coordination Manage high-volume scheduling requests via phone, email, and electronic request systems Ensure a high level of customer service for internal and external stakeholders What You Bring Experience coordinating events with A/V teams, Facilities Management, and Catering Strong customer service, communication, and stakeholder management skills Excellent planning, organizational, and time-management abilities Ability to work under tight deadlines and manage multiple requests simultaneously Proficiency with PCs and Microsoft 365 applications Preferred Experience Experience with event planning or room scheduling software Education High School Diploma or equivalent required

About Us Rose Gold Presents is a fast-growing NYC-based event planning and production company specializing in both large-scale and intimate experiences. We run a growing portfolio of NYC bars, including The High Note, Hidden Lane, Jewel Box, Sweetie, and Waiting on a Friend. These spaces are destinations for a wide variety of events including corporate gatherings, birthdays, engagements, watch parties, holiday celebrations, and more. Role Overview As the Assistant Event Planner Intern, you will shadow and work directly alongside our Head Event Planner, supporting all stages of the planning process-from early concepting to day-of execution. This position is ideal for rising juniors and seniors who want hands-on exposure to event production, logistics, client communication, and multi-venue coordination. You'll also support operational and administrative tasks that mirror industry-standard event roles, ensuring you gain both creative and logistical experience. What We are Looking For Highly motivated, proactive self-starter eager to support a rapidly growing events and venues company Someone who thrives in fast-paced environments and takes initiative without needing constant direction Interest in hands-on experience across event planning, venue operations, and day-of execution Dependable, driven individual able to balance school commitments with meaningful professional responsibilities Someone excited about long-term growth - this role has strong potential to evolve into full-time employment as we continue opening new venues Key Responsibilities - Event Planning & Coordination Shadow the Head Event Planner and support planning for a variety of events Assist with communication between venues, vendors, and clients Help develop timelines, task lists, and event logistics plans Track RSVPs, inquiries, and venue leads Contribute to marketing initiatives, including content ideas, social campaigns, and partnership opportunities Operations & Administration Update planning sheets, spreadsheets, and internal organizational documents Manage guest lists and assist with ticketing setup on POSH, Dice, Eventbrite, etc. Track communication threads and prepare follow-ups Support additional operational and administrative tasks as needed Marketing & Social Media Assist with micro-influencer or partner outreach Flag strong leads or opportunities for the internal team Monitor Instagram accounts and engagement Maintain and update web content via Squarespace (no coding required) Requirements Rising junior or senior preferred Must be 21+ Highly organized with exceptional attention to detail Strong written and verbal communication skills Motivated self-starter who can take initiative and work independently Ability to manage multiple tasks on a daily basis while balancing schoolwork Proficiency in Google Suite (Gmail, Sheets, Docs) Comfortable using or learning tools like POSH, Dice, Eventbrite, and Squarespace Compensation & Perks Free entry to all Rosegold Presents events + potential guest list access Direct mentorship from an experienced Head Event Planner Hands-on exposure to both large and small NYC events Experience working with a variety of venues, vendors, and clients Eligible for college credit depending on your program requirements Commission & bonus opportunities available This role has strong potential to develop into consistent paid opportunities and even a full-time position as we expand - we are looking for people who want to grow with us!

Digital Marketing Coordinator The Digital Marketing Coordinator will be integral to executing Field Grade's digital strategy. This role balances creative coordination with operational management-supporting content creation (especially for photography), managing key digital platforms, and overseeing our social media presence. The ideal candidate is both organized and creative, detail-oriented yet capable of working fluidly across teams to drive brand consistency and engagement. Key ResponsibilitiesPlanning & Managing Social Media Create, schedule, and publish content across Instagram, TikTok, Facebook, and other relevant platforms. Monitor engagement, respond to comments/messages, and support community building. Perform regular audits of social media presence-evaluate post performance, brand tone consistency, and visual cohesion. Analyze social media performance metrics (reach, engagement, sentiment) to refine content strategy. Supporting Art Direction: Photographers, Directors & Casting Collaborate with marketing and creative teams to plan and execute photoshoots-coordinating logistics, timelines, shot lists, locations, and talent. Source and communicate with photographers, videographers, creative directors, stylists, and other vendors. Assist in casting models or talent that align with Field Grade's brand aesthetic for product and lifestyle shoots. Facilitate production workflow-managing briefs, releases, and asset deliveries. Managing Digital Platform Accounts Maintain and optimize Field Grade's Shopify store-update product listings, manage collections, promos, site content, and troubleshoot basic issues. General Digital Marketing Support Assist in campaign planning and execution for email, social, and other digital channels; support creative asset assembly and scheduling. Source or curate content and assets-images, copy, styling elements-for marketing materials Help monitor campaign performance using tools like Google Analytics, Shopify reports, and social analytics dashboards. Track projects and deliverables via project management tools; help maintain asset libraries and content calendars Assist with vendor and stakeholder communications-managing relationships, timelines, and expectations. Qualifications & Attributes Education & Experience Bachelor's degree in Marketing, Communications, Business, or related field; or equivalent work experience. 2+ years in e-commerce, digital marketing, content coordination, or related roles preferred. Skills & Competencies Proficient with Shopify, Amazon Seller Central (or equivalent marketplace), social media platforms, and analytics tools. Excellent organizational and project management skills-able to manage multiple moving parts and deadlines. Strong communication and coordination abilities-comfortable interfacing with creatives, vendors, and internal stakeholders. Creative sensibility-understand visual branding, photography, and storytelling. Detail-oriented with strong attention to timing, accuracy, and consistency. Basic understanding of SEO, social media advertising, and digital marketing principles Nice-to-Haves Familiarity with content management systems, email marketing tools, or asset management systems. Experience in casting, creative production, or managing photography/video shoots. Photo or video editing skills.

Freelance event Planners, Music DJ, MC, Caterers and Decorators join freelance online platform for gig placement. Be a Freelance Independent worker, get hired online as a freelancer on the platform. Need a smart phone and lap top or desk top computer to operate your account. We provide a platform and you get paid and work for various clients when you are available.

tarte™ is the pioneer of high-performance naturals™ & one of the fastest growing cosmetic companies in the U.S. Nearly 25 years ago, founder & CEO Maureen Kelly set out to create a cruelty-free line of easy-to-use, life-proof products packed with good-for-you ingredients that deliver real results without compromise. Each item is developed without the icky, bad stuff (like parabens, mineral oil, phthalates, & more) & with the best naturally-derived ingredients Mother Nature has to offer. The brand is 85% vegan (with 100% vegan skincare!) & proud to be the #1 concealer brand in the US.* tarte™ is committed to sharing its passion for skinvigorating™ ingredients with the world: it has in-store presence in over 20 countries & online at tarte.com, shipping to over 50 countries worldwide! But tarte™ doesn't stop there. Giving back has always been a part of the brand's DNA. tarte is committed to lifting up others, having cleared thousands of teacher wishlists & mentoring future leaders & entrepreneurs through the tartelette U & internship programs & the shape your future™ small business awards. In 2017, tarte™ founded heart to tarte™, a 501(c)(3) non-profit organization to help support causes like female empowerment, underserved communities, environmental conservancy, animal rescue, disaster relief & health & wellness initiatives. tarte also sustainably sources ingredients directly from cooperatives, & in 2019 helped fund the creation of an all-female maracuja cooperative in the Rainforest. Are you a force of nature who thrives in a fast-paced environment? Do you want to contribute to tarte's mission of offering cruelty-free, eco-chic cosmetics chock high-performance natural™ ingredients? If so, we'd love to hear from you! Events Coordinator (Contract) tarte cosmetics is seeking a coordinator who will be responsible for executing & planning all marketing events. This role will work cross functionally with PR, influencer, marketing & creative teams to coordinate key activations. Candidates must have experience in large & small scale event planning, & possess the ability to prioritize & thrive in a fast-paced environment. This is a 6-month contract position targeting 40 hours per week. Responsibilities: Responsible for all event planning logistics including but not limited to coordinating travel, venues, sourcing vendors, shipping products, on-site problem-solving, etc. Drive project timelines to stay organized & meet all deadlines Manage creative execution of events including creation of branded collateral, décor & on-site setup Brainstorm & source creative activations, vendors & activities for events Seek out & facilitate collaboration with like-minded brands for event collaboration & gifting opportunities Negotiate contracts & pricing as needed Work cross-functionally to coordinate guest lists & invitations Main point of contact on-site for all events Manage & work within department budget Support HR & other cross-functional departments as needed for internal/corporate events Manage 1-2 interns per semester Requirements: Bachelor's Degree required 2+ years' experience in event planning Experience with media &/or influencer events a plus Strong written & verbal communication skills Exceptional attention to detail, excellent organizational skills, & ability to multi-task Ability to be flexible & experience troubleshooting problems in real time Advanced proficiency in Excel & PowerPoint Frequent travel & evening/weekend responsibilities during events Domestic and International travel will be required for this specific position. Our Perks: Hourly rate: $32/hour (compensation will depend on a variety of factors, including but not limited to skill level, relevant work experience & education) Hybrid work policy Friendly, fun, creative & collaborative work environment Tarte is an equal opportunity employer.

The world's leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach. Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies. The Events Coordinator assists with a wide range of events experiences, including coordinating logistics for client events, managing communications, and supporting ongoing initiatives both in person and remote. Other responsibilities are aimed at strategically promoting the firm, its practices and its lawyers. The ideal candidate is highly organized, proactive, and detail-oriented, working closely with members of the Business Development and Marketing Communication team (BDMC) to operate efficiently and effectively while maintaining the firm's professional standards. 1-3 years of relevant experience, preferably in a professional services or hospitality environment. Excellent organizational, analytical, written and oral communications skills and the ability to prioritize multiple tasks and complete them under demanding time constraints. Ability to effectively communicate with a diverse group of lawyers and business staff. Takes initiative to be resourceful, a self-starter with a strong work ethic, and can work independently as well as within a team environment. Well organized and strong attention to detail. Ability to manage multiple projects simultaneously and meet tight deadlines. Familiarity with New York City venues is preferred. Experience with CRM systems and event management platforms (Vuture, Cvent, (Interaction, Salesforce) Proficiency with the Microsoft Office suite of products, including Outlook, Word, Excel, PowerPoint, Visio. This role will require extended and irregular hours to perform the essential duties of the position. This position will require physical presence in Proskauer's office on a regular basis (at least 3x per week, or more, if it becomes the policy of the Firm or as business needs require). The anticipated compensation for this position is $60,000-$80,000. The actual salary offered will be based on a number of factors, including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status. Assists with the planning and coordination of domestic events, including client seminars, conference sponsorships and other firm engagements. Responsible for being onsite (before, during and after) to assist with event logistics and execution. Assist Client Events team with coordinating vendor relationships, venue sourcing, catering, A/V, and transportation services. Maintain events calendar, venue database, and weekly updates between internal teams and external contacts. Support with management of project timelines, run-of-show experiences, day-of-event operations, and post-event reports. Support global events team with administrative tasks and coordination as needed. Assists and collaborates with the BDMC team and other functional areas to keep the firm's systems up-to-date and the events team on firm conferences, including regular on-site assistance. Assists with technologies and tools for firm communications, including email campaign software, CRM, and other project management tools.

Major Food Group (the powerhouse restaurant group behind Carbone, THE GRILL, Sadelle's and more) is looking to continue building on their multi-dimensional, immersive concepts that transports their guests to new memorable experiences. We want to “disrupt” traditional hospitality models by taking care of our employees, guests, and our community. The Events Department at Major Food Group is seeking a passionate and motivated individual to join our team. Responsibilities: Provide administrative support to the Events Team, including but not limited to: Fielding phone calls Maintaining the events calendar Fielding and filtering emails Assist the Event Sales Team in organizing the details of all large-scale events, including but not limited to: Collecting vendor COIs Scheduling security, electricians, elevator attendants, etc Placing rental orders Creating floor plans Liaise with chefs to update event menus as needed Work on graphic design projects, such as creating and updating event brochures Creating BEOs & distributing them to the BOH & FOH managerial teams Liaise directly with vendors & clients to coordinate logistical details surrounding load-in and load-out for large scale events; answering questions about the space, measurements, inventory, timing, etc. Oversee the setup of large-scale events; direct FOH team to ensure that the space is set up according to the floorplan, predetermined table-scape, appropriate station setup, etc. Responsible for understanding ins & outs of building operations including deliveries, event inventory, load-in and load-out, service timing, furniture inventory, room dimensions & capabilities, china, flatware & glassware inventories, etc. Have an understanding of the details, schedule, menu & overall plan for each large scale upcoming event; be able to speak confidently with the FOH & BOH managerial teams about the details of upcoming events. Follow and ensures compliance of all Major Food Group policies and standard operating procedures as outlined in the Employee Handbook. Act as an ambassador to Major Food Group Culture. Benefits: We offer competitive salary, medical/dental/vision insurance, TransitChek discount, Team Member Referral program, a generous dining program, and progressive paid time off. We offer many opportunities for growth and development for those who show long-term commitment to their role and MFG. Equal Employment Opportunity Major Food Group considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. Major Food Group is an equal opportunity employer.

We're looking for an Events Coordinator to join our team and be an indispensable part of our efforts to cultivate an outstanding office environment where employees are happy, engaged, and connected. In this role, you'll plan and execute a wide range of internal and external events for employees and college recruits that align with firm-wide objectives and enhance our culture. You'll partner closely with Recruiting, Human Resources, and Office Administration to design, schedule, and deliver high-quality events that bring our community together. Additional responsibilities of this role will include: Full-scale event management, including: (a) developing an event strategy that considers each stakeholder's input, (b) logistical coordination, (c) creative design, (d) content development, (e) vendor management, (f) venue selection and coordination, (g) budget management and reconciliation, (h) RSVP management, and (i) onsite event-day support Building relationships with department and desk heads to proactively plan, execute, and promote high-quality events Establishing event objectives and measures for success Maintaining a database of all event details and costs Sharing best practices with event organizers in our overseas offices About You Have a bachelor's degree and a minimum of 2 years of experience planning and executing events Strategic thinker and self-starter with an entrepreneurial spirit Able to handle all aspects of the event, from planning to on-site execution Have a broad-based knowledge of the NYC events market Willing to work a flexible schedule that may include early mornings and evening hours Have a great customer service mindset with a desire to be of assistance and address varying, sometimes conflicting requests Organized with exceptional follow-through on all outstanding issues Excellent written and verbal communicator Skilled with Word and Excel If you're a recruiting agency and want to partner with us, please reach out to ********************************** .

About the Team: Barron's Wealth & Asset Management Group harnesses the power of an elite community of the nation's top financial advisors, who collectively manage $9 trillion and use our platforms to share best practices, insights, and strategies that have resulted in outstanding client outcomes. Our two-decade history of coveted advisor rankings sets the industry standard and serves as a valuable resource for advisors and investors alike. We host a series of live and virtual national, regional, and international invitation-only summits to help the most successful advisors further improve their practices. The summits convene the top 1% in the field, giving them the opportunity to share game plans for personal and professional growth. The W&AM (Barron's Advisor) group also serves as a thought leader in the industry, helping advisors develop best practices, benchmark their own practices, and advance their development by pairing them with coaches. About the Role Reporting to the Senior Events Producer, this position is a great opportunity for a talented and motivated event coordinator to join the Barron's Advisor team. An event coordinator plans, organizes, and oversees all aspects of events, from initial concept to execution, ensuring smooth operations and meeting event needs. They manage logistics, vendors, and event details like venue, catering, decor, and entertainment. Our ideal candidate will have an eye for detail and be self-motivated with strong communication skills. In addition to being extremely well-organized, you should be a creative problem solver, remain calm under pressure, and be capable of multitasking. You will also be someone who enjoys being part of a team and can build relationships with many different types of people. This is a permanent position with room for growth, training, and professional development. You Will: + Provide logistical support to the Barron's Advisor events team to ensure effective and successful planning and delivery of events while developing event concepts, themes, and timelines. + Coordinate event logistics, including venue research & selection, catering, decor, furniture rentals, and local onsite staff sourcing. + Oversee event setup, including venue preparation, layout design, and signage placement. + Negotiate rates and contracts with vendors. + Liaise with vendors, exhibitors, and stakeholders during the event planning process. Maintain communication with vendors throughout the event lifecycle. + Provide event day support, including event setup, attendee engagement, and communication plans. + Develop detailed event concepts, proposals, timelines, and resource requirements. + Work closely with the team to support the financial workflow for events, supporting the team with event budgeting and reconciliation. Track expenses and ensure adherence to budget constraints for pre-event and post-event analysis. + Additional responsibilities may include assisting with other meeting schedules, event-related correspondence, travel planning, and onsite participation at events. + Partner cross-functionally with teams across Dow Jones. You Have: + NYC area-based. + 1-2 years of professional experience and bachelor's degree preferred. + Self-starter who is highly organized, motivated, and has an exceptional eye for detail. + Strong verbal and written communication skills. + A positive, problem-solving attitude. + A dynamic and engaging person who enjoys building relationships, gaining expertise, and earning trust with our clients. + Superior time management skills, including the ability to set priorities, meet deadlines, and manage multiple projects in a fast-paced, changing environment. Project management skills and experience are a plus. + Interest in experiential activations, production, event planning, and/or hospitality is a plus. + Must be a team player with the ability to work effectively in a team or independently. Comfortable and confident when supporting members of the events team, and sharing ideas and experiences. + Knowledge of MS Office, and Google Suite. Knowledge of Cvent is a plus. + Prior experience working in wealth management or financial services is preferred. + Ability to travel to events, and occasionally work weekends. Our Benefits + Comprehensive Healthcare Plans + Paid Time Off + Retirement Plans + Comprehensive Medical, Dental and Vision Insurance Plans + Education Benefits + Paid Maternity and Paternity Leave + Family Care Benefits + Commuter Transit Program + Subscription Discounts + Employee Referral Program Learn more about all our US benefits Reasonable accommodation: Dow Jones, Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EEO/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at *******************************. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates. Business Area: Dow Jones - Wealth & Investing Job Category: Marketing & Product Management Union Status: Union role Pay Range: $60,000 - $75,000 We recognize that attracting the best talent is key to our strategy and success as a company.As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates.The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the interview process. Pay-for-performance is a key element in our strategy to attract, engage, and motivate talented people to do their best work. Similarly to salary, for bonus eligible roles, targets are set based on a variety of factors including competitive market practice. For benefits eligible roles, in addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.. Since 1882, Dow Jones has been finding new ways to bring information to the world's top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron's, MarketWatch and Financial News. This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day. Req ID: 50626

**WorkForce Software, an ADP company, is hiring a Sr. Events Consultant** **Applications for this role will be accepted until 01/12/2025** **Ideal candidates will reside in the Eastern or Central US time zones.** + Are you looking to grow your career in an agile, dynamic environment with plenty of opportunities to progress? + Are you a continuous learner who embraces ongoing training, development, and mentorship opportunities? + Are you looking to be yourself in a culture that values equity, inclusion, and belonging and creates a safe space for diverse perspectives and insights? Well, this may be the role for you. Ready to make your mark? In this role, you'll plan, organize, and manage a wide range of in-person and virtual events including conferences, tradeshows, webinars, and meetings. You'll collaborate closely across departments, especially with Marketing, Sales and Product teams, to deliver events that connect, engage, and inspire our customers and partners. From concept to completion, you'll oversee every detail-venue selection, logistics, vendor management, branding, budget management, and on-site execution. You'll also play a key role in ensuring events support pipeline goals, deepen customer relationships, and showcase our brand in innovative ways. Throughout the process, you'll serve as the primary point of contact for vendors, internal teams, and stakeholders-delivering exceptional service and tackling challenges with creativity and composure. You'll leverage event platforms, marketing automation tools, and project management systems to streamline operations and measure results. Like what you see? **Apply now!** **What you'll do:** + Report to the Director, Customer Experience and {new role title} and provide weekly updates on events. + Plan and manage a calendar of strategic events-ranging from industry trade shows and customer conferences to internal meetings and virtual experiences. + Manage end-to-end logistics: venue sourcing, vendor coordination, travel, catering, AV production, branding, and registration management. + Partner with the marketing team to build promotional campaigns, manage event communications, and drive audience engagement. + Oversee budgets, contracts, and vendor negotiations to ensure events are delivered on time and within financial goals. + Support event sponsorships, partner activations, and co-marketing opportunities. + Manage on-site event operations and post-event reporting, capturing insights to measure ROI and optimize future events. + Create and distribute pre-event briefings and post-event summaries for internal stakeholders and executives. **Requirements:** + You have a Bachelor's degree or equivalent experience. + You have 4+ years of corporate event management experience + You have 2+ years' experience with event management software (Cvent, Splash, or similar) and project management tools (Salesforce, Asana, or Outreach). + You excel in customer service, organization, and communication-and stay calm under pressure. + You have strong experience sourcing, negotiating, and managing third-party vendors. + You are adaptable, resourceful, and comfortable managing multiple projects simultaneously. + You'll deliver white glove, highly curated experiences for executives and key customers with a high attention to detail. + You're willing to travel up to 20% to support events throughout the year. A college degree in marketing, communications, or related field is great but not required. What's more important is having the skills to do the job. Other acceptable experiences could include: Experience noted above, OR + Military Experience. We recognize and appreciate the unique talents and experiences Veterans bring to the table. We value the discipline, commitment, and problem-solving abilities you developed and are excited to provide an environment where you can continue to make a meaningful impact. **THINGS THAT SET YOU APART:** + A creative mindset and an eye for innovation and finding new ways to engage audiences and create memorable brand experiences. + Experience developing sponsorship opportunities and engaging with partners for tradeshows and industry events. + A track record of executing events that deliver measurable business outcomes. + The ability to work independently while building strong relationships across teams and functions. **YOU'LL LOVE WORKING HERE BECAUSE YOU CAN:** + Courage comes from how associates are willing to have difficult conversations, speak up, be an owner, and respect one another's ideas to find the best solution. + Deliver at epic scale. We deliver real user outcomes using strong judgment and good instincts. We're obsessed with the art of achieving simplicity with a focus on client happiness and productivity. + Be surrounded by curious learners. We align ourselves with other smart people in an environment where we grow and elevate one another to the next level. We encourage our associates to listen, stay agile, and learn from mistakes. + Act like an owner and a doer. Mission-driven and committed to navigating change, you will be encouraged to take on any challenge and solve complex problems. No tasks are beneath or too great for us. We are hands-on and willing to master our craft. + Give back to others. Always do the right thing for our clients and our community and humbly give back to the community where we live and work. Support our associates in times of need through ADP's Philanthropic Foundation. + Join a company committed to equality and equity. Our goal is to impact lasting change through our actions. What are you waiting for? **Apply today!** **\#LI-MV3** **\#LI-Remote** Base salary offers for this position may vary based on factors such as location, skills, and relevant experience. Some positions may include additional compensation in the form of bonus, equity or commissions. We offer the following benefits: Medical, Dental, Vision, Life Insurance, Matched Retirement Savings, Wellness Program, Short-and Long-Term Disability, Charitable Contribution Match, Holidays, Personal Days & Vacation, Paid Volunteer Time Off, and more. The compensation for this role is USD $59,100.00 - USD $120,200.00 / Year* *Actual compensation will not be less than the applicable minimum wage or minimum exempt salary requirement under federal, state and local laws. **A little about ADP:** We are a comprehensive global provider of cloud-based human capital management (HCM) solutions that unite HR, payroll, talent, time, tax and benefits administration and a leader in business outsourcing services, analytics, and compliance expertise. We believe our people make all the difference in cultivating a down-to-earth culture that embraces our core values, welcomes ideas, encourages innovation, and values belonging. We've received recognition for our work by many esteemed organizations, learn more at ADP Awards and Recognition (********************************************************** . **Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP:** ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP's operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance. **Ethics at ADP:** ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace. Click ********************************* to learn more about ADP's culture and our full set of values.

Swap is the infrastructure behind modern agentic commerce. The only AI-native platform connecting backend operations with a forward-thinking storefront experience. Built for brands that want to sell anything - anywhere, Swap centralizes global operations, powers intelligent workflows, and unlocks margin-protecting decisions with real-time data and capability. Our products span cross-border, tax, returns, demand planning, and our next-generation agentic storefront, giving merchants full transparency and the ability to act with confidence. At Swap, we're building a culture that values clarity, creativity, and shared ownership as we redefine how global commerce works. About the Role As the Event Coordinator at Swap, you will play a central role in producing exceptional experiences across two core areas of the business: The Nest, our curated community for leaders at top fashion and e-commerce brands, and Swap's Partnerships Team: supporting high-touch events for partners, brands, and industry executives. You'll help bring to life salon-style dinners, intimate gatherings, roundtables, brand activations, and bespoke experiences in New York City, London, and other key markets. This is a uniquely immersive role that blends event production, relationship-building, and brand experience in equal measure. You'll work closely with the Head of Community, Partnerships, Creative, and Marketing teams to deliver events that reflect Swap's design-forward, elevated aesthetic. You'll also contribute meaningfully to the growth of our community, helping foster deeper relationships with some of the most influential brands. This role offers significant growth opportunities within a rapidly scaling tech company, with hands-on exposure to community strategy, experiential marketing, partnerships, and brand experience. You'll also receive close mentorship and development support from the Head of Community as you grow into a core member of the team. This is a full-time position reporting directly to the Head of Community and is hybrid in New York City. Key responsibilities Coordinate and execute all Nest community events and Partnerships events across New York, London, and additional markets as needed. Lead end-to-end event logistics: Venue discovery and holds Vendor coordination Menu curation Decor and creative details Guest list management and communication Run-of-show development Event setup and breakdown Serve as on-site support for all events, ensuring a seamless, white-glove guest experience. Own event budget tracking, ensuring alignment with department allocations and cost visibility. Maintain an organised internal database of best-in-class venues, vendors, and creative partners. Work cross-functionally with Partnerships, Creative, Growth, and Product Marketing to align deliverables and brand consistency. Manage RSVPs, confirmations, pre-event communication, and guest experience workflows. Assist in capturing event insights, learnings, and feedback to support continuous refinement. Contribute directly to brand and community building by crafting meaningful touchpoints that strengthen relationships with top-tier fashion brands. What we would like to see 3 - 5 years of event coordination, hospitality, experiential marketing, or related internship/professional experience. A genuine love for brands, design, culture, and high-end hospitality. Exceptional written and verbal communication skills; comfortable coordinating with vendors, venues, internal teams, and high-profile guests. Hyper-organised, proactive, resourceful, and comfortable juggling multiple events per month. Experience managing event logistics (internships count): timelines, vendors, run-of-show planning, guest lists, etc. A polished, elegant presence. Must be able to represent Swap among founders, C-suite leaders, and executives at top fashion houses. Willingness and enthusiasm to be physically present at evening events (typically multiple per month). Comfort working in a fast-paced, rapidly scaling environment where no two days look the same. A team player who is energised by community-building, relationship development, and design-forward experiential work. Desire to own an ROI-positive events strategy, specifically as we push upmarket and across different product categories. Ability to manage vendor relationships, invoicing, and long-term planning in line with wider Community and Partnerships strategies. Location Full time, hybrid in New York City (our office is in the Financial District). Required in-office at least 3 days per week. Regular travel to London and occasional travel to additional markets is required. Must be available for evening events multiple times per month. Benefits Competitive base salary. Stock options in a high-growth startup. Competitive PTO with public holidays additional. Private Health. Pension. Wellness benefits. Breakfast Mondays. Diversity & Equal Opportunities We embrace diversity and equality in a serious way. We are committed to building a team with a variety of backgrounds, skills, and views. The more inclusive we are, the better our work will be. Creating a culture of equality isn't just the right thing to do; it's also the smart thing.

About Adaptive: Adaptive is a cybersecurity startup on a mission to stop AI-powered cyberattacks. In December 2025, the company announced an $81M Series B led by NVIDIA and Bain Capital Ventures, with participation from Capital One Ventures, Citi Ventures, and continued support from Andreessen Horowitz (a16z), the OpenAI Startup Fund, and Abstract Ventures. The round marked NVIDIA's first AI cybersecurity investment. Adaptive was founded by Brian Long and Andrew Jones, repeat entrepreneurs who have built and scaled category-defining companies. Brian and Andrew previously co-founded Attentive, which grew to more than $500M in annual revenue and a $10B+ valuation, and TapCommerce, which was acquired by Twitter. Together, they bring deep experience building high-growth, product-led businesses at massive scale as Adaptive builds the security layer for the AI era. Trusted by leading banks, technology companies, and healthcare organizations, Adaptive protects teams from emerging threats like deepfakes, smishing, and AI-powered voice scams. With rapid enterprise adoption and a $200B+ market ahead, the company is just getting started. The Role We're looking for a Partner Event Marketing Specialist to support the execution of Adaptive's growing portfolio of partner events and experiences - from major conferences and trade shows to executive dinners and customer roundtables. This role is perfect for someone early in their marketing career who's detail-oriented, creative, and eager to learn and grow in the fast-moving world of cybersecurity and channel partnerships. Working with the VP of Channel Sales and Director of Event Marketing, you'll play a key role in bringing events to life-from coordinating logistics and managing vendors to supporting promotional campaigns and post-event reporting. You'll help create memorable experiences that drive brand awareness, engage our partners, and support our sales pipeline. What You'll Do Support the planning and execution of in-person and virtual events, including conferences, field events, webinars, and third-party sponsorships Assist with event logistics, including venue coordination, vendor communication, travel planning, shipping, and onsite materials Create and promote partner-specific marketing collateral and materials Collaborate with cross-functional teams to ensure alignment on event goals, messaging, and audience strategy Help execute pre-event promotion and post-event follow-up campaigns to maximize attendance and engagement Manage internal documentation and timelines to keep projects on track Track event performance using Salesforce and related tools; support lead uploads and basic ROI reporting Serve as a brand ambassador at select events, helping ensure a smooth, professional experience for attendees Who You Are 1-3+ years of experience in marketing or event coordination, ideally at a cybersecurity company or value-added reseller Eager to build hands-on experience in field and event marketing Detail-oriented and organized, with strong project coordination skills Comfortable juggling multiple projects and timelines in a fast-paced environment Excellent written and verbal communication skills Collaborative and proactive-happy to roll up your sleeves and contribute wherever needed Curious, resourceful, and excited to learn about cybersecurity and tech Willing to travel for events, including some evenings, weekends, and occasional holidays What We Offer Impactful Role: A strategic position at one of the most exciting cybersecurity startups in the world. Equity & Growth: Equity in a high-upside, venture-backed business led by seasoned founders. Comprehensive Benefits: Premium healthcare, vision, and dental coverage. Culture of Excellence: A culture that values speed, precision, and high ownership. Collaborative Environment: An in-office team across New York, San Francisco, and Los Angeles, united by a mission to build something that matters. If you're passionate about delivering impactful event experiences and ready to grow your career in marketing, we'd love to hear from you. Join us in our mission to outsmart AI-powered threats and protect organizations around the world.

Part Time Event -Product Consultant - Great pay! Flexible schedule! Are you looking for a job with variety and fun? Are you a natural people person? Are you looking to make some extra money and choose your hours? If this sounds what you are looking for then we want you to join our outside events team! You will help us to engage with new customers at a variety of fun venues like Trade Shows, Home Shows, Expos and Community Events. Bath Fitter/Kitchen Saver is seeking part-time Event Marketing Representatives to schedule FREE in-home consultations with homeowners at local Trade Shows, Home Shows, Expos, Community. You will be engaging homeowners in conversations to find out their current home remodeling needs. The ideal candidate will be comfortable commuting to shows in their local area. Job Responsibilities: Represent the company at local community events, trade shows and business expos Actively engage with the public to identify home improvement needs Answer general questions and stimulate interest in our products Qualifications: Self-motivated and outgoing personality Polite demeanor with the ability to drive the conversation Strong organizational skills Valid Drivers license Sales and Marketing experience is beneficial, but not required Benefits: Hourly pay - $25/hr. + Commission (Hourly + Commission paid bi-weekly) Flexible PT scheduling - includes weekends Year-round work Potential for growth within company Prioritized, paid training

The Venue & Events Coordinator The Intrepid Museum is a non-profit, educational institution featuring the legendary aircraft carrier Intrepid, the space shuttle Enterprise, the world's fastest jets and a guided missile submarine. Opened in 1982, the Museum, anchored aboard the former USS Intrepid, a National Historic Landmark, has welcomed more than 2 million visitors since 2012. The Mission of the Intrepid Museum is to promote the awareness and understanding of history, science and service through its collections, exhibitions and programming, in order to honor our heroes, educate the public and inspire our youth. The Intrepid Museum is currently seeking a Venue Sales & Events Coordinator. The Venue & Events Coordinator will plan and manage third party client events as well as generate event sales. Daily responsibilities are both administrative and operational. Responsibilities include but are not limited to: Event Management Duties Sell and manage client events. o Prepare proposals, conduct site visits and negotiate to book events o Execute contracts and invoices and collect payments in a timely manner o Develop detailed event and production notes to ensure successful event execution o Coordinate with all vendors o Provide onsite supervision of events. o Follow up with the client after the event Understand the complex needs of different events and diverse clients. Respond promptly to new inquiries. Maintain business contacts within the events industry to generate new business and sales. Meet or exceed quarterly and yearly sales revenue goals. Direct and supervise workers in preparing spaces during special events load-in/set-up, event execution, and load-out/breakdown. Build and generate sales by attending industry meetings, networking events and client retention. Determine and execute appropriate responses to problems and emergencies during events, handle customer complaints. Perform other duties as required by management. Qualified candidates will have BA/BS degree from an accredited college or university with one year related experience or training, or equivalent combination of education and experience. Proficient computer knowledge and ability to organize and manage multiple tasks. Write correspondence and reports and speak effectively before employees of organization. Proficiency with Microsoft Office Suite. Ability to liaise with a variety of technical and operational personnel. Strong organizational skills and the ability to meet deadlines. Ability to work independently as well as in a team. Ability to work weekends, holidays and evenings as necessary The Intrepid Museum is an equal opportunity employer committed to hiring from a diverse pool of candidates - as such we encourage you to apply regardless of your race, religion, age, national origin, gender identity or expression, sexual orientation, disability, marital status, pregnancy status, veteran status, genetic information, or any other differences. We believe that a range of lived experiences, voices, and perspectives directly contributes to the success of our team. If you are interested in a job role, we encourage you to apply to any open position even if you do not consider yourself 100% qualified for a specific role. Our goal is to recruit, train, promote, develop, and provide other conditions of employment to the person who is well-suited for the role.