Executive office assistant vs office assistant

The differences between executive office assistants and office assistants can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become an executive office assistant, becoming an office assistant takes usually requires 1-2 years. Additionally, an executive office assistant has an average salary of $44,374, which is higher than the $31,517 average annual salary of an office assistant.

The top three skills for an executive office assistant include powerpoint, expense reports and payroll. The most important skills for an office assistant are data entry, patients, and customer service.

Executive office assistant vs office assistant overview

	Executive Office Assistant	Office Assistant
Yearly salary	$44,374	$31,517
Hourly rate	$21.33	$15.15
Growth rate	-8%	-5%
Number of jobs	134,275	103,293
Job satisfaction	-	5
Most common degree	Bachelor's Degree, 59%	Bachelor's Degree, 42%
Average age	49	47
Years of experience	4	2

What does an executive office assistant do?

An executive office assistant is responsible for performing administrative and clerical duties to assist the senior executives with their business needs and concerns. Executive office assistants take phone calls on behalf of the executives, respond to clients' inquiries and concerns through electronic communication, schedule appointments, arrange business travels, support the executives in corporate meetings, review business transactions, and organize office documents. They also perform market research and data analysis for reference and act as a liaison between the employees and senior management.

What does an office assistant do?

Office assistants perform various tasks to ensure that the business runs organized and efficient. An office assistant must possess excellent communication and multi-tasking skills to handle essential duties such as scheduling meetings, monitoring office supplies, storing documents and necessary paperwork, handling customer inquiries and appointments, coordinating in company events, and accomplishing other clerical tasks and administrative support. Office assistants are also required to communicate any observation that would possibly make an impact on the company's performance.

Executive office assistant vs office assistant salary

Executive office assistants and office assistants have different pay scales, as shown below.

	Executive Office Assistant	Office Assistant
Average salary	$44,374	$31,517
Salary range	Between $29,000 And $67,000	Between $24,000 And $41,000
Highest paying City	Santa Cruz, CA	Washington, DC
Highest paying state	Hawaii	Vermont
Best paying company	Goldman Sachs	Analysis Group
Best paying industry	-	Government

Differences between executive office assistant and office assistant education

There are a few differences between an executive office assistant and an office assistant in terms of educational background:

	Executive Office Assistant	Office Assistant
Most common degree	Bachelor's Degree, 59%	Bachelor's Degree, 42%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Executive office assistant vs office assistant demographics

Here are the differences between executive office assistants' and office assistants' demographics:

	Executive Office Assistant	Office Assistant
Average age	49	47
Gender ratio	Male, 22.6% Female, 77.4%	Male, 17.3% Female, 82.7%
Race ratio	Black or African American, 7.6% Unknown, 4.8% Hispanic or Latino, 11.2% Asian, 5.0% White, 71.0% American Indian and Alaska Native, 0.4%	Black or African American, 10.1% Unknown, 4.8% Hispanic or Latino, 21.0% Asian, 8.3% White, 54.6% American Indian and Alaska Native, 1.1%
LGBT Percentage	10%	6%

Differences between executive office assistant and office assistant duties and responsibilities

Executive office assistant example responsibilities.

Create and manage all listings on the MLS as well as all websites in regard to advertising.
Lead DoD team that assist Pakistan in gaining military capabilities to conduct counter-terrorism operations against the Taliban.
Support executive and director levels including travel arrangements, detailing agendas, expense reports and PowerPoint presentations.
Charge with accountability for accounting and bookkeeping in QuickBooks on a daily basis.
Prepare and track bills and vouchers for payment in QuickBooks process Medicaid and Medicare.
Assist in full-cycle of the listing process for seller and buyer, including updating MLS listings.

Office assistant example responsibilities.

Manage filing, photocopying, collating, and faxing public and seal case documents.
Manage CI s SharePoint pages and serve as CI s subject matter expert on SharePoint working groups.
Manage operational FedEx relationship through order fulfillment, shipment tracking, and communication with parties involve in shipment transaction.
Compile payroll records, detect and reconcile discrepancies, accurately report outcomes using QuickBooks.
Maintain office services by organizing office operations and procedures, preparing payroll, controlling correspondences, and designing filing systems.
File client paperwork upholding HIPAA standards.

Executive office assistant vs office assistant skills

Common executive office assistant skills

PowerPoint, 13%
Expense Reports, 8%
Payroll, 7%
Financial Reports, 6%
Office Equipment, 5%
Meeting Minutes, 4%

Common office assistant skills

Data Entry, 16%
Patients, 14%
Customer Service, 9%
Telephone Calls, 7%
Scheduling Appointments, 6%
Front Desk, 6%

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Executive Office Assistant
Executive Office Assistant vs Office Assistant

Updated January 8, 2025

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