Office administrator jobs in Milford, CT

Administrative Assistant - Greenwich, CT - Hybrid 4 days in office - Salary + Bonus Our client, a prominent, global private investment firm focused on Real Estate, is looking for an Administrative Assistant to support the CFO and team of their Family office. In this dynamic role you will handle both administrative and bookkeeping duties and partner with key stakeholders at all levels. This is an exciting opportunity to work with a collaborative team at a top firm around the world and build your administrative career! This position reports to the office in Greenwich, CT 4 days/ week onsite, 1 day remote Compensation package includes base + bonus and benefits RESPONSIBILITIES Create, maintain, and edit documents, spreadsheets, and presentations. Organize and keep track of financial records, including recording payments and wires, tracking invoice statuses, and ensuring timely documentation of transactions. Manage capital calls and investment documentation for high net-worth family portfolio Write checks and assist with basic accounts payable/receivable tasks, ensuring accuracy and proper documentation. Monitor and reconcile financial transactions across multiple currencies; familiarity with currency conversions is a plus. Act as a gatekeeper taking messages and passing along calls in a timely and professional manner Coordinate internal and external meetings including room reservations, equipment set-up, and meeting material preparation (e.g., presentations, agendas). Process expense reports in Concur, ensuring compliance with the Travel & Expense Policy. Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk. Track team PTO and sick days. Perform ad-hoc assignments as requested. QUALIFICATIONS 2 + years of Administrative and bookkeeping experience Strong organizational skills, attention to detail is crucial Proficiency in Microsoft office - Word, PowerPoint, and Excel Excellent time management, organizational and interpersonal skills; Resourceful, well organized, highly dependable, efficient and detail oriented; Hands-on problem solver; High level of discretion and ability to handle sensitive and confidential information Team player with flexible attitude Bachelor's Degree preferred You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

When it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service. With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently located across the U.S. At BakeMark we appreciate our employees and their families and offer competitive pay and a full suite of benefits: Competitive Compensation Health, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost) 401K (generous retirement benefits) with a Company Match Paid Holidays and Paid Time Off SUMMARY: Under direct supervision, process all incoming orders from Sales force, customers, and BAKEMARK affiliates assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: Download PSP orders into NDS system after review and correction of ROE Edit List. When necessary, manually enter orders into NDS or PSP system. Reviews and corrects Order File Status Report. Transfers order file for routing. Notify customers or sales reps. of customer item “outs”. Ensures COAs, and Spec Sheets are provided to Customers as necessary. Daily invoicing of credit memos. Credit and Collections Answers telephone and direct calls to appropriate person. Research customer, Sales Rep and BAKEMARK Affiliate inquiries. Back up to Will-Call and other positions as directed by Supervisor. Provide Sales Representative vacation relief. Files documents as directed. Assist Office Supervisor with back-office duties as needed, such as cash handling and NDS data input. Treat all customers both externally and internal with dignity and respect. Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated. Other duties will be assigned as needed to meet company goals and objectives. BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, based on race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.

Hourly Rate: $19.46 If making a positive impact in the lives of others is always on your to-do list - you'll LOVE working with a team that puts people first. We're looking for an Associate Direct Support Manager to join our team! The Associate Direct Support Manager plays a key role in managing the operations of the Residential and Day Services Programs. Responsibilities include coordinating activities, documenting the progress of the people we serve, maintaining the facility, and preparing meals. Who will love this job: An advocate - you will stop at nothing to make sure people have the tools necessary for success and are passionate about working as an individual contributor on a team that's driving towards a common goal A collaborator - you naturally draw people together while remaining calm and focused, even in emotionally charged situations. A motivator - you get teams and partners excited about key initiatives A teacher - you have a knack for explaining processes and work well with a variety of internal teams What YOU'LL Do: Monitor the health and safety of all the individuals served while ensuring that the living environments and program activities are in compliance with regulatory requirements. Assist with managing the operations of residential or day Services programs, including coordinating activities, supporting individuals with all activities of daily living and scheduling staff. Perform miscellaneous duties such as covering staff shortages, administering medications, participating in individual program planning teams. Assist in planning and preparation of meals and snacks ensuring diet orders and kitchen sanitation procedures are followed. Support the people served to identify and achieve the personal outcomes important to them. Maintain detailed documentation of activities and developmental progress. Intervene when aggressive and/or inappropriate behavior occurs, implementing behavior programs and strategies where appropriate Maintain accurate electronic documentation, including activity records and developmental progress of people served. Handle house petty cash and individual finances, including purchasing groceries or supplies as needed. Oversee the maintenance of the residential facilities and transportation vehicles. Schedule: Schedule: Sunday 10a-10p, Wednesday 8a-8p, Thursday 8a-4p, Friday 12p-8p Commitment to Mosaic Values: At Mosaic, we believe in creating a workplace where everyone has the chance to contribute and succeed. This commitment is not just a policy, it's the way we work. It's good for the workforce, it's good for Mosaic, and it's the right thing to do. What YOU'LL Need: High school diploma or equivalent. Position requires certification in medication administration, CPR and first aid - can obtain after hire Minimum of one year experience working in related field What YOU'LL Get: Daily Pay-NEW-manage finances with a convenient way to get paid for your work every day, financial flexibility and peace of mind. Education Assistance to further your education or develop your career Health, Dental, Vision, Prescription options available Professional & Personal Development Opportunities 403b Retirement Plan

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. This is a temporary role with a start date of February 16, 2026 through April 16, 2026. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

This position will report directly to the facility manager. Responsibilities will include but will not be limited to, the following: Excellent analytical and problem-solving skills as well as skilled at relationship building with staff, visitors, vendors and plant employees Manage daily administrative tasks, including answering phones and organizing digital and hardcopy documents Receive and review technical information provided by customers. Correspond with CMB Engineering & Quality teams regarding customer questions and concerns to resolve issue. Manage documentation and follow up on outstanding customer issues and concerns Update information in current ERP system, aid with transition to new ERP system and assist with other IT concerns Perform quality control on documents generated per customer requests Process and submit plant purchase orders and review returned sales acknowledgements for accuracy. Assist in project management by completing price lists, tracking deadlines and facilitation communication Maintain, organize, order office supplies and manage inventory Liaise with CarnaudMetalbox locations to facilitate the exchange of information and review open items. Interaction with visitors, corporate members, hourly and salaried staff Be trained in and perform EHS responsibilities. Assist customer service and warehouse teams as necessary Teamwork spirit and desire to support the team in different projects and activities Provide administrative assistance as needed within department and across plant Assume additional roles and responsibilities as needed Job Requirements: High school diploma or equivalent with previous similar work experience in a manufacturing environment. Associate or Bachelor's degree preferred Proven ability to effectively manage multiple tasks at the same time Proficient data processing skills Excellent organizational and time management skills Effective and proven verbal and written communication skills and the ability to work independently and as part of a team Proven work history in the ability to keep accurate and up to date records In-depth working knowledge of all components of the Microsoft Office software Pay range $55,000 - $75,000 *Actual salary will be determined based on skill and experience level* Physical Requirements - While performing the duties of this job, the associate is regularly required to sit, stand, walk, use hands, reach with hands and arms, and may be required to balance, stoop, kneel, crouch, or crawl. The associate may lift and/or move up to 50 pounds Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus Working conditions: Generally, works in an office, and on occasion in a warehouse/manufacturing environment While performing the duties of this job, the associate will be exposed to light lifting, warehouse forklift traffic, extreme temperatures and noise level is frequently loud and requires hearing protection and safety shoes. CarnaudMetalbox Engineering (CMB Engineering) designs, develops, and manufactures high-performance metal forming and finishing machinery for the production of beverage, food and aerosol cans. Furthermore, with our commitment to innovation and precision engineering, we continually strive to break the mold. With CMB Engineering, can manufacturers are able to keep up with consumer demands; as well as capitalize on market opportunities, while ensuring production efficiency. CarnaudMetalbox Engineering Limited is a UK based company but wholly owned by Crown Holdings, Inc. Crown Holdings is a global leader in the design, manufacture, and sale of packaging products for consumer goods. At Crown, we are passionate about helping our customers build their brands and connect with consumers around the world. We do this by delivering innovative packaging that offers significant value for brand owners, retailers, and consumers alike. With operations in 39 countries employing over 23,000 people and net sales of approximately $12 billion, we are uniquely positioned to bring best practices in quality and manufacturing to our customers to drive their businesses locally and globally. Sustaining a leadership position requires us to build a team of highly talented, dedicated, and driven individuals.

Artech Information Systems is the #12 Largest IT Staffing Company in the U.S. and an employer of choice for over 7,000 consultants. We recruit world-class talent for IT, engineering, and other professional jobs at 70+ Fortune and Global 500 companies coast-to-coast across the U.S., India, and China. We are one of the fastest-growing companies in the US and we welcome you to search the thousands of jobs in our cutting-edge GEM system for employment opportunities that fit your qualifications. At the forefront of the staffing industry, Artech is a minority and women-owned business enterprise (MWBE) committed to maximizing global workforce solutions on behalf of its clients. Artech's deep heritage, proven expertise and insightful market intelligence has secured long-term partnerships with Fortune 500 and government clients seeking world-class professional resources. Job Description Requirement: This position is an administrative office position supporting a team of four managers who are in charge of all design and construction projects at Wellesley College. Minimum 3 days/wk onsite (or part-time onsite five days) Anticipated from now through end of August We need assistance in the following tasks ·Setting up meetings with groups of on-campus and off-campus attendees; providing communication to attendees regarding AV support, lunch requirements and room setups · Sending out project documentation like meeting minutes and communicating with architect and engineers on simple logistics (times, locations, etc) Qualifications Under direction from the PM, coordinate RFP documents, research firms, and be point of contact for logistics for the selection committee Assist with uploading and organizing project documents in e-builder properly and consistently · Mailings,Fedex labels, transmittals, project correspondence · An ideal candidate would have some background in a construction firm, and architect or engineering office, or facilities organizations, but not a requirement. Additional Information For more information, Please contact Best Regards, Shobha Mishra ************** Shobha.MishraATartechinfo.com

About Us: At Lakin Tire East, a Liberty Tire Recycling Company, we're building a sustainable future - one tire at a time. As North America's leading tire recycler, we offer a unique opportunity to make a real impact on the environment. Join our team of nearly 4,000 dedicated employees across 70+ sites and help us transform billions of pounds of waste tires into valuable resources. We're committed to innovation, a circular economy, and providing a rewarding workplace where you can grow and thrive. Job Summary: Lakin Tire East is looking for a Receptionist/Office Administrator. As an office administrator, you would be responsible for answering phones, filing, assisting with accounts receivable and accounts payable, performing miscellaneous office tasks, and providing administrative support to the General Manager, Finance Director, and other departments. Duties and Responsibilities Phone Management Answer incoming calls promptly and professionally, directing calls to appropriate personnel. Take and relay messages accurately when necessary. Manage phone inquiries efficiently to enhance customer service. Filing and Record Keeping Maintain organized files. Ensure that all documents are appropriately categorized and accessible when needed. Assist in the archiving of records and documents in accordance with company policies. Accounts Receivable Assist with processing invoices and payments for accounts receivable. Reconcile discrepancies in accounts and provide regular status updates. Office/Administrative Support Help create a welcoming environment for visitors and staff. Perform miscellaneous office tasks. Provide general administrative support to the General Manager, Finance Director, and other departments as requested. Communication and Collaboration Facilitate communication between departments and assist in the flow of information within the office. Collaborate with team members to support organizational goals and contribute to a positive team environment. Data Entry and Report Generation Perform data entry tasks accurately to update internal databases. Generate reports as required by management or for departmental needs. Compliance and Confidentiality Maintain confidentiality and ensure adherence to safety and company policies. Ensure compliance with relevant laws and regulations as applicable to office practices. Skills and Abilities: Microsoft Office Administrative experience Accounts Receivable Accounts Payable Education and Experience: High school diploma or equivalent; Experience in Accounts Payable, Accounts Receivable, and office Administration preferred. Proficient in Microsoft Office, especially Excel. Strong organizational skills and ability to manage multiple priorities. Effective communication skills, both verbal and written. Bilingual Spanish preferred. Compensation: $20.00- $22.00 hourly, paid Weekly Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance EEO Statement: Liberty Tire Recycling is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law.

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. Job Description Kelly Services is currently recruiting for an Executive Administrative Coordinator for our client, one of the world's top manufacturing companies, at its location in North Haven Connecticut. This assignment pays $30 per hour and tentatively starts May 2017. The Executive Administrative Coordinator will provide comprehensive administrative and project coordination support to the Vice President, General Counsel and Legal Leadership Team members. Duties and Responsibilities • Coordination of complex and sophisticated travel arrangements both domestic & international including ensuring travel documents and itineraries are up to date and prepared, making changes to itinerary if/as needed, and maintaining and filing expense reports • Set up and maintain appointment and meeting calendars; manage calendars and coordinate/schedule meetings for Legal needs • Effectively prioritize, with limited direction, meeting scheduling and maintenance of calendar • Take ownership of scheduling changes and adjust calendars as appropriate • Keep Leaders informed of commitment involving business or functional meetings • Prepare PowerPoint presentations from brief verbal instructions • Maintain department files with focus on confidentiality • Project coordination/management support including author meeting minutes, action item lists, key decision lists, issues lists, roles and responsibilities lists, maintain department organizational charts and other important project coordination documents • Prepare monthly reports for projects and budgets under the direction of Legal Leaders and Staff Education and Experience • Minimum 5 years relevant experience supporting executive in administrative or project coordination capacity • Associates Degree required /BA preferred • Corporate experience a plus • Expert-level skills using PowerPoint, Excel, Outlook, Word • Ability to learn new/specialized applications and systems (for expense and invoice processing) • Detail-oriented and professional demeanor • Ability to handle highly confidential and strategic information with great care and professionalism Terms of Assignment • 3-6 month assignment attentively starts May 2017 • 1st Shift Qualifications Education and Experience • Minimum 5 years relevant experience supporting executive in administrative or project coordination capacity • Associates Degree required /BA preferred • Corporate experience a plus • Expert-level skills using PowerPoint, Excel, Outlook, Word • Ability to learn new/specialized applications and systems (for expense and invoice processing) • Detail-oriented and professional demeanor • Ability to handle highly confidential and strategic information with great care and professionalism Additional Information $30.00 per hour

A Medical Program Administrator is needed in the North County Opioid Treatment Program, operated by Suffolk County Department of Health Services, Division of Community Mental Hygiene. Medical Program Administrator plans, directs, and coordinates the medical aspects of the Opioid Treatment Clinics. Work Schedule Monday - Friday (6AM - 2PM), Tuesday-Saturday (6AM - 2PM) or Flexible between 6AM -2PM. Key Elements Of The Role : · Review medical history, examines patients, orders tests, evaluates patient and makes diagnosis, discuss results, administer treatments, prescribe medications, conducts follow up exams, records information, diagnosis, prescription, treatments and patient response to treatment. · Conduct routine check-ups to patients to assess their health condition and discover possible issues. · Give appropriate advice for healthy habits (diet, hygiene, etc.) and preventative actions to promote overall health. · Prescribe and interpret lab tests to obtain more information for underlying infections or abnormalities. · Prescribe medications or drugs and provide comprehensive instructions for administration. Refer patients to medical specialists as appropriate. · Directs and supervises medical practices and procedures at the assigned Opioid Treatment Clinic. · Implements medical policy and maintains standards of performance; · Provides general clinical supervision and administrative direction for medical personnel at the assigned Opioid Treatment Clinic. · Reports to the Medical Director. Benefits For You Now And Your Future Health Insurance: Suffolk offers a comprehensive health insurance plan, including medical, dental, and vision coverage Pension Paid Time Off: Vacation (2 weeks to start) is accrued based on length of service; sick leave allows employees to take time off for illness without sacrificing pay; personal days can be used for a variety of reasons; and thirteen (13) paid holidays. Work-Life Balance: County jobs offer regular working hours, reducing the need for overtime or irregular shifts. This helps employees maintain a good work-life balance. Overall, county government jobs offer a combination of competitive benefits and job security, making them an attractive option for many job seekers. Essential Knowledge, Skills and Abilities: Comprehensive knowledge of the State and local laws affecting health services; thorough knowledge of current developments, literature and sources of information with a specialization in addiction medicine; ability to plan and supervise the work of medical personnel in a manner conducive to full performance and high morale. Salary Range: $118,755 - $177,637 Work Schedule Monday - Friday (6AM - 2PM), Tuesday-Saturday (6AM - 2PM) or Flexible between 6AM -2PM. *This position does not offer relocation assistance at this time **Sponsorship is not available for this role OPEN COMPETITIVE Possession of a license to practice medicine in the State of New York and two (2) years of experience as a licensed physician in the field of assignment. IMPORTANT NOTE : Additionally, the incumbent must have experience in addiction medicine or psychiatry, including using medications for substance use disorders. NOTE : Board Eligibility in a recognized specialty such as Pediatrics, Preventive Medicine, or Internal Medicine may be substituted for one (1) year of the experience in the field of assignment; Board Certification in a recognized specialty such as Pediatrics, Preventive Medicine, or Internal Medicine may be substituted for two (2) years of the experience in the field of assignment. This Role Is A Provisional Appointment A provisional appointment, which occurs only in the competitive class, is a temporary appointment to a position for which no eligible list exists or for which an eligible list exists with fewer than three candidates who are willing to accept the position. In order to become permanent, the employee who is provisionally appointed must take the next examination for the position in question. The appointment to the position is then made from among the three highest scoring passing candidates who indicate their willingness to accept the position. Civil Service law does not compel the appointing authority to choose the provisional employee should he or she be one of the three candidates Additional details regarding a Provisional Appointment can be reviewed at: ************************************************************** Suffolk County's Commitment to Diversity, Inclusion & Equity: Our focus is to promote, support, and implement the County-wide diversity and inclusion strategic plan. We achieve results in all our responsibilities through the use of diversity and inclusion best practices. We maintain a familiarity with Diversity & Inclusion trends and best practices. Suffolk County is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

Job DescriptionBenefits/Perks Competitive Hourly Pay Career Growth Opportunities Fun and Energetic Environment Discount on Products and Services We are seeking an Assistant/Jr Stylist to join our team. As an Assistant/Jr Stylist, you will provide the salon and Senior Stylists with any help needed whether it be cleaning. laundry, shampoos, or prepping for color clients . Youll learn how to blow dry hair, color application, and cutting techniques that will help you advance further on your journey. Most importantly, you will make it your goal to ensure that every customer leaves our salon feeling happy with their services. Responsibilities Cleaning & Laundry care Wash hair at hair washing stations with appropriate products Apply hair treatment products (If Requested) Blow dry hair or braid hair (If Requested) Prep any color clients and senior stylist stations (When Needed) Provide great quality customer service Qualifications Successful completion of a cosmetology school or currently going to cosmetology school Familiar with a variety of treatment products

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Office Administrator will provide administrative support to the Director of Finance. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, scheduling, and general clerical duties, and GL entries. Perform month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company This role pays an hourly rate of $23.00-$25.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 6, 2026. About the Venue Total Mortgage Arena is a sports and entertainment venue located in Bridgeport, CT. The arena is home to the Bridgeport Islanders (AHL affiliate of the New York Islanders), Sacred Heart University Men's ice hockey, and the Westchester Knicks (NBA G League affiliate of the New York Knicks). In addition to the various sporting events, the arena plays host to various concerts, comedy shows, expos, and family shows Responsibilities * Support both Accounts Payable and Accounts Receivable * Assist with payroll and HR functions in the venue * Assist with event settlements * Post vendor invoices and matching them to purchase orders * Address any vendor questions * Set up new vendors * Check Accounts Payable Mailbox * Process invoices, voids and refunds * Daily bank deposits/TM Sales Deposits * Create customer statements * Support for audit requests * Research vendor inquiries * Overseeing daily office operations to ensure efficiency and organization * Answering phone calls and emails and directing inquiries to the appropriate department or employee based on the nature of the request * Greeting customers and other visitors and directing them to offices and meeting rooms * Tracking, replenishing and ordering office supplies to avoid interruptions in standard front office procedures Qualifications * Degree in Business or related field is desirable * Proficiency in Microsoft such as word processing and spreadsheet applications * Excellent interpersonal and communication skills * Demonstrated ability to function in a fast paced, high-pressure environment * Responsible to work independently * Payroll and scheduling system background * Prior purchasing experience is a plus * Must be initiative-taking with excellent organizational skills Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Job DescriptionBenefits: Bonus based on performance Competitive salary Opportunity for advancement Training & development Health insurance Premier Polishing Corp. Office Coordinator About Us: Premier Polishing Corp is a leader in the concrete polishing industry, known for delivering top-quality flooring solutions to a wide range of clients. We pride ourselves on excellence, precision, and a commitment to providing outstanding customer experience. As we continue to grow, were looking for a dependable and organized Office Coordinator to join our team and help keep our operations running smoothly. Position Overview: As an Office Coordinator at Premier Polishing Corp, you will play a vital role in supporting our office operations and assisting upper management in maintaining organization and efficiency. You will be responsible for administrative tasks, updating project schedules, tracking materials, managing invoices and accounts receivable, and ensuring smooth communication between vendors and upper management. This role requires a detail-oriented professional with strong organizational and communication skills who can handle multiple administrative responsibilities with precision and efficiency. Key Responsibilities: 1. Office & Project Coordination: Draft, format, and send professional proposals for upcoming projects. Answer and route incoming calls with professionalism, acting as the first point of contact for clients and vendors. Request and manage Certificates of Insurance from brokers, ensuring project compliance. 2. Scheduling & Project Management: Assist with maintaining and updating the job schedule calendar to reflect project timelines. Update schedules when changes occur, ensuring accurate and up-to-date information is reflected. Coordinate with upper management to ensure all scheduling updates are properly communicated. Track material orders to ensure timely delivery for project start dates. 3. Financial & Accounts Management: Send out invoices through QuickBooks and manage accounts receivable for projects. Follow up with clients to ensure timely payments and address any billing inquiries. 4. Documentation & Compliance: Prepare and submit accurate AIA Pay Requisitions in a timely manner. Maintain organized records of contracts, insurance documents, and project files. Ensure all administrative processes are smooth, efficient, and compliant. 5. General Office Support: Provide general office support, including filing, email management, and document preparation. Assist with special projects as needed to support the team and keep operations flowing. Help maintain a professional and welcoming office environment. What it Takes to Succeed: 1. Construction Coordination Experience: Proven experience as an Office Coordinator, Administrative Assistant, or in a similar roleideally in construction or a related industry. 2. Organizational Pro: Strong attention to detail and excellent time management skills. 3. Strong Communicator: Excellent verbal and written communication skillsyoure professional and personable, whether on the phone, over email, or in person. Ability to liaise effectively between office staff, upper management, vendors, and clients. 4. Tech-Savvy: Comfortable using Microsoft Office Suite (Word, Excel, Outlook) and familiar with Trello or similar project management tools. Experience with QuickBooks for invoicing and accounts receivable management. Experience with AIA Pay Requisitions is highly desirable, but were willing to train the right candidate. 5. Problem-Solver: You can think on your feet, troubleshoot issues, and keep things moving smoothly, even when juggling deadlines. Strong critical thinking skills to anticipate project needs and potential roadblocks. 6. Construction Knowledge: Understanding of construction processes, terminology, and documentation. Familiarity with project scheduling, material tracking, and compliance requirements. What We Offer: Flexible Scheduling: Full-Time and Part-Time options available to fit your needs. Hourly Pay: $20-$30 per hour, dependent upon experience and skills. Supportive Work Environment: Be part of a dedicated team that values your contribution and helps you succeed. Growth Opportunities: Room to grow within the company as we continue to expand. On-the-Job Training: Learn industry-specific tools and processes, including AIA Pay Requisitions and project scheduling. How to Apply: If youre an organized, proactive, and detail-oriented professional who loves keeping things on track and running smoothly, we want to hear from you! Submit your resume and a cover letter explaining why youd be a great fit for Premier Polishing Corp.

Job DescriptionBenefits: Bonus based on performance Company parties Employee discounts Free food & snacks Training & development Greet and welcome guests in a professional and friendly manner Telephone Coverage Handling incoming packages and deliveries Assist with Accounts Payable Good at researching information Scanning and filing documents Provide support to staff Qualifications: Friendly and reliable with strong written and verbal communication skills. Previous experience in an office setting Must be organized and have good time management skills Strong attention to detail Proficient with Microsoft Word, Excel and Outlook Able to lift up to 25 pounds Open to learning office software

**The Best Teams are Created and Maintained Here.** + The Administrator, Office ensures that all office activities are performed efficiently and in accordance with company specifications. + **This is a part-time role, averaging about 24 hours per week (flexible on days)** **Duties and Responsibilities:** + Manage the Accounts Payable, Receivable, and Billing making sure all bills, invoices, and collections are up to date + Support backend admin work from Branch Manager + Place supply orders, receive orders, and store incoming office supplies + Take inventory of office and kitchen supplies + Maintain duplicate office desk keys + Prepare FEDEX labels as requested + Sort and deliver packages and mail + Restock printers/copiers with paper and toner (backup) + Process incoming/outgoing mail accurately and efficiently + Backup for mail pick up and drop off at the local Post Office + Weigh and attach proper postage using the postage meter machine + Ensure monthly customer invoices and statements are printed and mailed timely each month + Work with the document imaging team to ensure efficient processing of accounts payable invoices **Education and Experience:** + Minimum 3-4+ years' experience in Office Administration + Experience with Accounts Payable, Receivable, and Billing is a must + Strong organizational skills with the ability to work in fast fast-paced environment + Ability to produce error-free, accurate work and provide great customer service + A team player and supportive business partner attitude **Physical Demands/Requirements:** + Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers. + Position is sedentary; must be able to remain in a stationary position for a majority of the time + Position requires standing and walking (more than .25 miles/day) + This position requires the handling of packages, which may vary in size and weight + This position requires work with the mailroom equipment + Operates in an office environment and requires in-person presence **Work Environment:** + Work is conducted in a professional office environment, with a collaborative and dynamic team setting, and requires in-person presence **_BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer._** **_This job description is subject to change at any time._** **Compensation Pay Range:** $22-$26/hour **_BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process_** _._ _It's Not Just a Team. It's One BrightView._

Job DescriptionBenefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities We are seeking a motivated and outgoing Office Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, freight and logistics, AR/AP, and taking in customer orders. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required Previous experience as an Office Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and QuickBooks Highly organized with excellent time management skills and the ability to prioritize projects Bilingual preferred

$23/hr to $25/hr Bath Planet of Metro NY Hauppauge, NY Office Administrator for Home Improvement Company Employment Type: Full-Time Compensation is commensurate with experience + benefits About Us: Bath Planet of Metro NY specializes in 1-day bathroom remodeling, delivering high-quality craftsmanship and exceptional customer service. The company is part of a nationally known brand with over 200 locations that is expanding into the NY Metro market. As we start, we are seeking a reliable, driven, detail-oriented and experienced Office Administrator to help us manage the day-to-day of the business. Must be a proactive multi-tasker. Key Responsibilities: ● Sales Paperwork: Check each project sold, ensuring that all paperwork requirements have been met. Work with the sales reps and customers to complete any missing items. ● CRM Management: Ensure that each customer record is properly updated and that jobs are moving accordingly. Maintain and manage reports for leadership and other managers. ● Project Costing: Recast projects and calculate qualifying commissions, job-related costs and installation bills to be paid out. Must contain analytical skills. ● Schedule Management: Invite, calendar and manage all work schedules, meetings, trainings, interviews and special events, including scheduling of crews and jobs. ● Insurance Compliance: Maintain and manage necessary certificates for the company and its subcontractors related to liability, workers' comp, auto, etc., including renewals. ● Licenses and Regulatory Compliance: Maintain and manage necessary licenses, certificates and regulatory compliances, including trainings and renewals. ● Employee Records: Support HR Compliance and maintain employee documentation. ● Work Close With Ownership: Assist with employment recruiting activities, company-wide announcements and correspondence. ● Office Supplies: Responsible to maintain and manage the use of all office supplies and orderables. Qualifications: ● Proven minimum of 2 years of experience as an office administrator (construction or home improvement a plus). ● Proficiency in Microsoft Office Suite, including PowerPoint and Excel. ● General understanding of CRM tools. ● Excellent communication and follow-up skills. ● Strong organizational, detail and time-management skills. ● Ability to work well with different personalities, from staff to customers. ● Must be adaptive to work in a fast-paced environment where each day brings an element of different challenges to work through. ● This is a position for someone that is self-motivated, understands the importance of their role, and who wants to make a difference. ● Associate's or Bachelor's degree required. What We Offer: ● Competitive salary based on experience. ● Year-End Bonus potential. ● Benefits including health insurance, and paid time off. ● A fun and fast-paced culture. ● A supportive and collaborative work environment. ● The opportunity to contribute to a growing company where your expertise is valued. ● Ownership has a combined record of over 40 years of success in the home remodeling industry. If you're a person that's highly dependable and routinely excited about making a difference, you will thrive in this position. Email resume to: [email protected]

Receives clients and visitors. Answers telephones providing direction and assistance requiring working knowledge of company procedure. Performs clerical duties. Answer all incoming calls and forward to appropriate staff member. Greet and direct visitors in a professional manner. Maintain Visitor Sign-in Log. Receive all incoming mail and packages. Notify appropriate party of arrival or distribute according to current procedures. Assist with other administrative duties as needed such as ordering office supplies, office maintenance, etc.

At ProMach, we're looking for people who want to shine. You'll have opportunities to take your career in the direction you desire. You can be creative. Strategic. Persuasive. Influential. Meticulous. A technical enthusiast. A closer. A futurist. ProMach offers rewarding, challenging opportunities throughout the world, across multiple packaging segments. If you are energized by providing best-in-class customer experiences and strive for advanced technical skills, we want to talk to you. Do we have your attention? Keep reading. Modern Packaging is seeking a talented Office Administrator to join a growing team. This position contributes to the company's success by being the welcoming voice of the company, providing support to the Finance department, and assisting in the day-to-day welfare of employees and guests through various on-site management duties and event coordination. Does this work interest you? Answer, screen, transfer incoming phone calls. Distribute messages as appropriate. Perform light accounting duties, e.g., customer billing, coding of A/P invoices, data entry. Proactively bring any apparent discrepancies or inconsistencies to Controller for review. Contact customers regarding past due invoicing. Organize, manage, event planning, catering. Guest meetings, in-house. Employee functions (lunches, holiday party, etc.). Receive, sort, distribute incoming mail and packages. Manage vending machines. Includes shopping for snacks, filling machines, managing money. Greet guests and direct appropriately from position at front desk. Support aftermarket, engineering and production with overflow of targeted administrative tasks when requested. REQUIREMENTS 3 - 5 years' administrative experience. Proficiency with MS Office Suite. Excel - basic understanding of formulae. Excel - VLOOKUP experience preferred. Basic math skills. Manufacturing work environment experience. Strong organizational skills. Attention to detail. Excellent interpersonal and communication skills (both oral & written). Accounting or bookkeeping experience (preferred, but not required). What's in it for you? There's no monopoly on good ideas or limits to how far you can advance with our team. We offer an open, communicative environment that fosters individual initiative. We pride ourselves in being a company where people choose to build a career and find professional happiness. In addition to growth opportunities, as a ProMach employee, you receive more than just a paycheck. Total compensation includes your salary, comprehensive medical/dental and well-being programs, as well as life insurance, a generous paid time off program, and a retirement savings plan with a company match. And because we understand the importance of feeling protected, there is no waiting period for benefits - you are eligible on your first day of employment! Please note that the pay ranges listed on external job boards, outside our posting details, do not accurately reflect our internal compensation ranges. If this sounds like you, we want to connect! Pro Mach, Inc. We have been named to the Inc. 5,000 list of the fastest growing private companies in the U.S. seven times. We continue to introduce innovative products, enter new markets, expand our global presence, and actively acquire new capabilities. We have the rewards, opportunities, and the market strengths of a large organization combined with the entrepreneurial culture of a small, fast-paced company. You will enjoy the benefits of working with a growing company that competes globally, with the personal touch and feel of a smaller company where you can make an impact every day. Curious about life at ProMach? Follow us on LinkedIn, Twitter, and Instagram! More career opportunities to consider!

Job Title: Business Administration Associate Employment Type: Full -Time Industry: Property Management / Real Estate Compensation: $65,000 About Us We are a collaborative, people -focused property management organization committed to delivering exceptional service to our residents, employees, and partners. As we grow, we're looking for a detail -oriented and motivated Business Administration Associate to join our team. This role is perfect for someone who enjoys supporting operations, working closely with multiple departments, and playing a vital part in keeping our business running smoothly. If you love organization, communication, and being the person others rely on-this may be your next great opportunity. What You'll Do As our Business Administration Associate, you will play an important role in supporting our internal teams and property operations. Key responsibilities include: Financial & System Support Enter NSF transactions into the system and communicate updates to managers. Ensure utilities are paid and accurately posted in Avid and Rent Manager. Verify that GL codes are correct on invoices within Avid. People & Onboarding Coordination Set up all new hires in ADP and ensure all onboarding paperwork is completed. Vendor & Property Coordination Communicate with vendors regarding outstanding invoices while keeping property managers informed. Assist with sending packages, documents, and materials to properties as needed. Support property teams with Rent Manager issues by coordinating calls between the property manager and the RM support team. Knowledge of Zego Payment Systems - Preferred What We're Looking For Strong attention to detail and accuracy Excellent communication skills Comfort working in accounting and operational systems (Avid, Rent Manager, ADP, Zego preferred but not required) Ability to work collaboratively with multiple departments A proactive mindset-you enjoy solving problems before they escalate Dependable, organized, and committed to professional growth Why You'll Love Working Here Supportive, team -centered culture Opportunities to learn and grow within the organization Meaningful work that helps our properties, residents, and teams thrive A stable and respected employer in the property management space How to Apply If this role sounds like a great fit for your skills and career goals, we'd love to hear from you. Please submit your resume directly through Indeed. We look forward to connecting with you!