Office manager jobs in Downers Grove, IL

Onward Search is seeking a Project Manager to assist in day-to-day management, oversight and optimization of Healthcare Professionals. This is a year long + contract, hybrid in Mettawa, IL. Pharma agency experience highly preferred What You'll Do Lead end-to-end management of CRM/email campaigns across multiple brands. Build project plans, run weekly status meetings, and maintain all timelines/documentation. Partner with brand, data, tech, compliance, and agency teams to capture requirements and execute campaigns. Monitor performance, identify optimization opportunities, and share recommendations. Manage change requests, mitigate risks, and improve processes for speed and efficiency. Support campaign audits, SLA reporting, and quarterly business reviews. What You Bring 3-5 years in CRM, email, database marketing, or 1:1 marketing. Experience managing multiple projects in a fast-paced environment (agency experience a plus). Strong communication, organization, and stakeholder-management skills. Analytical mindset with ability to identify optimizations and troubleshoot issues. Proficiency in Microsoft Office tools.

Onsite 5 days per week out of Bedford Park, IL This is a 6 month contract to hire. We are seeking a detail-oriented and resilient Office Manager with the potential to advance into a District Manager role. The ideal candidate will bring strong organizational skills, the ability to learn quickly, and a personality suited to working in a direct, straightforward environment. A background in construction, plumbing, engineering, or electrical is highly valued. Key Responsibilities Manage day-to-day office operations including invoicing, accounts receivable/payable, and municipal invoice tracking Oversee project tracking, vehicle management, payroll, and insurance administration Review contracts to ensure compliance with requirements Support operational efficiency and ensure accurate documentation across all functions Collaborate with leadership to drive organizational success and growth Qualifications Associate's Degree (minimum) 3-5 years of professional experience in office management or related fields Strong attention to detail and ability to learn quickly Resilient personality with the ability to thrive in a direct, fast-paced environment

A leading Nonprofit is seeking a full-time Reception & Office Manager to be the heart of their office, creating a welcoming, organized, and positive environment for the team and guests. Reporting to the VP of Operations and HR, this role keeps daily operations running smoothly while helping to make the office an engaging and efficient place to work. You'll manage office systems and vendor relationships, streamline processes, and support initiatives that strengthen their culture and enhance how they work together. This is a temporary-to-hire position! Responsibilities Oversee day-to-day office operations, ensuring smooth functioning of equipment, supplies, and shared spaces. Develop and implement office policies and procedures for efficiency and compliance. Complete preventive maintenance requirements; troubleshooting; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Manage relationships with building management, vendors, and service providers. Negotiate contracts and monitor service quality. Track and manage the office supplies budget, monitor expenses, and assist with forecasting. Ensure cost-effective procurement and inventory control. Anticipate needs; place and expedite orders; verify receipt of supplies Manage schedules for conference and community spaces. Assist with meeting preparation and cleaning in conference rooms, including refreshments, on an ongoing basis Lead office-related projects, including space planning, technology upgrades, and process improvements. Maintain project timelines and deliverables, ensuring alignment with organizational goals. Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings, printing/binding presentations, etc.) Identify opportunities for operational innovation and continuous improvement. Contributes to strategic planning for office infrastructure and employee experience. Ensure adherence to organizational policies, health and safety standards, and regulatory requirements. Provide backup support to the President & CEO's EA and other administrative leaders as needed. Greet and assist visitors upon arrival, answer the phone, route calls, and take messages. Prepare thank you and letters of acknowledgment for our various donors. Distribute incoming mail and prepare outgoing mail, including bulk mail and messenger pickup, and delivery. Ideal Experience Bachelor's degree in business administration or related field preferred. Proven experience in office management or operations leadership (3 years minimum preferred). Strong leadership, team management, and conflict resolution skills. Excellent verbal and written communication, active listening, and stakeholder engagement. Ability to prioritize effectively, manage multiple projects, and deliver results. Strategic thinking and decision-making capabilities. Budget management and vendor negotiation experience. Proficiency in Microsoft Office Suite; familiarity with project management tools is a plus. The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Are you looking to do more with your administrative skills? Do you have a knack for organization and making sure operations run smoothly? Are you someone who enjoys work variety and having a purpose with task you get to own? A growing firm is looking for an experienced administrative professional to join their team! Who are we: Our client, with over 50 successful years in business, has been serving a diverse client base with a focus on family-owned and closely held businesses. Besides the standard audit, accounting, and tax programs, we offer our clients a full range of business consulting services to assist with the complete life cycle of the business. The focus is people in all aspects; from the day to day, mission and values, goals and client service. The anchor stem from the core values - education, integrity, people, care and trust. Why us? Perks and Benefits: Competitive base salary aligned to your experience, roles and responsibilities. Comprehensive benefits package including medical/dental/vision/critical illness/life insurance, short-term and long-term disability, PTO, Health & Wellness Time and Holidays. Casual dress office environment. Collaborative and supportive team members. Position Expectations: Serve as the first point of contact for clients and visitors, managing reception duties with professionalism. Answer, screen, and direct phone calls; handle client inquiries or route them to the appropriate team member. Handle partner requests regarding the assembling and organizing of various tax returns for clients as well as financial statements and other client documents in compliance with firm standards. Manage office supply inventory and place orders as needed to ensure the office runs efficiently. Process incoming and outgoing mail, including client documents and confidential information. Maintain calendars, schedule appointments, and support meeting logistics. Keep inventory of kitchen supplies; clean kitchen and refill refrigerator and snacks daily. Provide general administrative support to partners, managers, and staff as required. Assist with special projects and other duties as assigned. About You: Previous administrative or office support experience preferred; experience in a CPA firm or professional services environment a plus. Strong organizational skills with the ability to manage multiple priorities. Excellent communication and interpersonal skills; professional phone and reception etiquette. High attention to detail, especially when handling confidential documents. Proficiency with Microsoft Office Suite (Word, Excel, Outlook); familiarity with document management systems a plus. Ability to work both independently and as part of a team.

Come Join the Builtech Team: Looking for a place to advance your career and find your purpose at work? Named a ‘Best Places to Work' by Crain's Chicago Business and The Charlotte Business Journal and with nearly 25 years in the construction industry, Builtech Services is among America's fastest growing, nation-wide construction services companies. We focus on ground-up new construction and tenant improvements in a variety of markets including Multi-Family, Retail, Automotive, Aviation and Hospitality. Our Core Values drive our actions as a company and as individuals - Trust, Passion, Humility, Respect, Integrity and Courage. We offer exciting projects, attractive compensation, and benefits along with the opportunity to become part of a creative, innovative organization that is focused on your growth and development. Builtech is seeking an Office Administrator ready to join our fast-paced and team-oriented environment. Responsibilities: Serve as the first point of contact for visitors and tenants; manage phones, mail, and a clean, welcoming reception area. Oversee office supply inventory, process purchase orders, and coordinate building needs. Support the CEO with calendar management, travel coordination, call and email screening, and confidential administrative tasks. Assist with tenant administration, including collecting rent payments, processing building expenses, resolving minor issues, and partnering with the Day Porter. Act as the liaison with our outsourced IT Service Partner for onboarding, equipment setup, permissions, and troubleshooting support. Provide training, guidance and support for new hires and existing employees on company systems and applications including troubleshooting IT issues and resolving user problems. Coordinate simple building technology needs (climate, security, etc.). Assist with internal communications, visitor hosting, and special projects as needed. Requirements: Alignment with Builtech's Core Values - Integrity, Humility, Trust, Respect, Passion & Courage. Strong verbal and written communication; able to support both technical and non-technical team members. Highly organized with the ability to manage multiple priorities and maintain accurate records. Proactive problem-solving skills and discretion with sensitive information. Comfortable learning new technology and providing basic user support. Ability to remain in a stationary position 95% of the time The ability to constantly operate a computer and other office productivity machinery, such as computer keyboards, copy machines, and computer printers. The ability to occasionally lift and carry lightweight office items like supplies or equipment. Valid driver's license. Benefits: Health, dental and vision insurance Health Savings Account (HSA) 401(k) with company match Unlimited performance time off (PTO) Company-paid life insurance Builtech Services, LLC is an equal opportunity employer. Equal employment opportunities are provided to all applicants and employees without regard to actual or perceived gender, sex, race, age, national origin, disability, religion, sexual orientation, veteran status or any other characteristic protected by applicable local, state or federal law. Job Type: Full-time Pay: $50,000.00 - $60,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Referral program Vision insurance Ability to Commute: Palatine, IL (Required) Work Location: In person

Job Description Dental Office Manager / Team Leader Schedule: Mon, Tue, Thu: 9:00 AM - 6:00 PM Wed: 9:00 AM - 4:00 PM Fri: 9:00 AM - 2:00 PM Sat: 8:00 AM - 2:00 PM About the Role: Are you a natural leader who loves helping both patients and teams thrive? Our busy dental practice in Oak Brook is looking for a Dental Office Manager / Team Leader to guide our team and create a positive, growth-focused environment. We're searching for someone who is organized, reliable, and genuinely passionate about supporting people, whether it's patients walking through our doors or team members growing in their careers. What You'll Do: Lead with confidence, positivity, and a “roll up your sleeves” attitude Create a warm, respectful workplace where everyone feels valued Support patients with compassion and professionalism Build strong relationships with doctors and team members to keep the office running smoothly Coach, mentor, and inspire your team to perform at their best Help recruit and retain great people who share our high standards Bring energy and enthusiasm to team huddles and meetings Stay adaptable and solutions-focused when challenges arise What We're Looking For: 1+ year of dental experience (understanding the flow of a dental office) 3+ years of management experience (leading, coaching, and growing a team) Strong communication skills with the ability to listen, encourage, and problem-solve Reliable, hardworking, and committed to excellent patient care Benefits: 401(k) & matching Dental, health, vision insurance Flexible schedule Flexible spending account & health savings account Life insurance Paid time off Pet insurance Referral program Retirement plan Tuition reimbursement Job Type: Full-time Work Location: In person Ability to Commute: Oak Brook, IL 60523 (Required) Smile Jobs is the exclusive recruiting partner for a network of independent neighborhood practices and boutique groups located throughout Michigan, Georgia, Illinois, Alabama, and Colorado. These affiliated offices are higher-end fee-for-service and/or select PPO-based, doctor led practices, with long standing reoccurring patients and strong reputations.

Floor Coverings International is the #1 mobile flooring company in North America. With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our 400,000+ customers give us an average of 4.8-star rating. As an Office Manager at Floor Coverings International, you are key to the growth and expansion of the local franchise. Your success will allow for more proposals to be written, lead the scheduling and installation of projects, assist with marketing efforts, and help maintain clean financials. Office Manager Perks and Benefits: * No experience is required, but 1-3 years of experience is preferred. * Paid training. * Full-time * Annual company convention in Cancun, Mexico (determined by the owner and local structure goals) * Parking & gas stipend covered by the company Preferred Candidates will: * Be high energy & positive influences * Be ambitious & willing to learn * Be ready to communicate with installers & customers * Be ready to join a young and ambitious family business * Have Flooring Installation background (hardwood, tile, or carpet, etc) * Love to create beautiful flooring solutions * Desire to create a 100% satisfaction guarantee * Receive bonuses for achieving cost targets Office Manager Responsibilities: Customer Management * Develop trust with customers by living our Core Values all day and every day. * Creating raving fans by providing extra-mile service * As soon as possible, convert leads to appointments by scheduling appointments for the sales team. * Follow up on open proposals as needed. * Keep the showroom and office organized and presentable. * Assist in the development, management & delivery of local marketing tactics. * Resolve customer conflicts. Marketing * Ensure customers feel cared for by taking pride in what you do-providing extra-mile service by going above and beyond expectations. * Strengthen emotional connections with customers and the community by engaging in the community and making it fun! * Support and participate in home shows. * Support and implement local marketing efforts as needed. Operations (Production) * Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders. * Order all products needed for jobs accurately and follow up on delivery. * Schedule the job to meet the schedule of customer and installers. * Communicate with installers and customers on start dates and times. * Update the customer with ongoing details of installation and job progress. * Discuss and obtain written permission for any changes in contracted work. * Confirm scope of work and compensation with installers prior to start of job. * Update Salesforce/production board daily with status of job and upcoming schedule. Financials * As a job is landed and produced, complete the job costing form with the pertinent details. * Accurately update QuickBooks daily for all income and expenses. * Track, prepare and manage timely payment of business-related expenses. Continuous Improvement * Attend weekly meetings with the owner at scheduled times. * Submit the GS&R Prep form weekly via email. * Work weekly and monthly to meet goals. * Be available to attend training seminars at the owner's discretion. * Make decisions and act in accordance with Floor Coverings International's core values and mission. Office Manager Qualifications: * Excellent customer service skills * Strong communication skills, particularly over the phone. * Organized, detail oriented, and able to multi-task. * Experienced in bookkeeping using QuickBooks is a plus. * Able to work independently without supervision. Apply today!

About us: As Seen on Oprah, ABC's Shark Tank, HGTV's HouseHunters and more... COMPANY MISSION: Is to Move the World! To live our four core values of Building Leaders; Always Branding; Listen Fulfill and Delight; and Creating a Fun Enthusiastic Team Environment. To always provide our brand promise of a stress-free moving or hauling experience, and always provide our clients with H.U.N.K.S. (which stands for Honest, Uniformed, Nice, Knowledgeable, Service). Are you outgoing, energetic and full of life, and enthusiasm? Then we want to talk to you. A successful candidate will be a dynamic customer service oriented professional with a passion for client service, "wowing" the customer, and take pride in solving problems for clients as well as growing a business within the community. You are energetic, driven, growth minded and understand that A Players in the workforce can accomplish the job of two. You are passionate about being part of a fast growing organization, independent, and take pride in solving problems and creating solutions, while building systems to get the job done. You excel in multi-tasking, Microsoft office products, leadership, customer service, logistics and thrive on challenge. You have BIG goals, and want to grow with a startup company. Competitive salary plus opportunity for bonuses, community involvement, and marketing. Future opportunity such as base salary increases, company paid fuel, and company paid vehicle, profit sharing. View a few YouTube videos to learn about us: ******************************************* ******************************************* Employment Opportunities With College HUNKS As Seen on ABC's Shark Tank, HGTV's House Hunters, Blue Collar Millionaires and more... With 90 franchise locations across the U.S., College Hunks Hauling Junk and Moving is the largest and fastest growing junk removal and moving franchise opportunity. In 2015 CHHJM was named one of the fastest growing companies College Hunks World Headquarters is located in Tampa, FL. CHHJM Headquarters operations provides franchise support to their franchise owners across the country and operates a World Class Sales and Loyalty Center. Recognized as one of the Top Places to Work, and known for its unique and fun company culture, CHHJM is an ideal place to flourish and grow as a professional. COMPANY MISSION: To live our four core values of Building Leaders; Always Branding; Listen Fulfill and Delight; and Creating a Fun Enthusiastic Team Environment. To always provide our brand promise of a stress-free moving or hauling experience, and always provide our clients with H.U.N.K.S. (which stands for Honest, Uniformed, Nice, Knowledgeable, Service). College Hunks Hauling Junk - IL - DuPage County is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchisee, and not to College Hunks Hauling Junk Corporate.

Are you a proactive leader with a passion for patient care and team performance? American Dental is hiring a Dental Office Manager to help lead our fast-paced, modern dental practice in Chicago! We're looking for someone organized, driven, and people-focused to ensure our office runs smoothly, efficiently, and with 5-star service. About Us American Dental Associates is a privately owned dental group with 8 locations across the Chicagoland area. We offer general and specialty services in a supportive, hotel-style environment with a strong focus on team development, technology, and patient experience. Responsibilities Oversee daily front desk operations, patient flow, and scheduling Lead and support front desk team members, ensuring accountability and performance Handle time-off requests, daily huddles, EOD reporting, and policy enforcement Provide excellent customer service and resolve patient concerns with professionalism Monitor collections, deposits, and insurance processing accuracy Collaborate with doctors, assistants, and directors of operations to maintain smooth operations Manage onboarding, training, and staff development with support from the admin team Maintain compliance with company policies and quality standards Qualifications 3+ years of dental front desk or office management experience (required) Strong knowledge of dental procedures, scheduling, and insurance (PPO/HMO) Leadership experience in a fast-paced, multi-provider environment Proficiency with dental software (Dentrix Ascend experience preferred) Excellent communication, organization, and problem-solving skills Ability to coach, lead, and hold team members accountable with confidence We Offer Competitive pay based on experience Health benefits and 401(k) after eligibility period Paid time off and holidays Positive, team-oriented culture Supportive leadership and growth opportunities Ready to take the first step toward a rewarding healthcare career? Don't forget to visit our office website! **************

ENERCON's Nuclear Services Group is seeking a Project Manager. In this role, you will lead the charge in crafting winning engineering proposals alongside our talented technical team, ensuring meticulous detail and innovation. Develop comprehensive project plans and enforce rigorous standards to drive success and exceed client expectations. From managing schedules and budgets to fostering client relationships and seizing new opportunities, this role is the ultimate blend of leadership, strategy, and technical expertise. This role can be based in one of the following locations: Chattanooga, TN Birmingham, AL Kennesaw, GA (Suburb of Atlanta) Overland Park, KS Naperville, IL Soddy-Daisy, TN Athens, AL Responsibilities Imagine a day where you're leading a team to craft winning engineering proposals and develop detailed project plans that ensure success from start to finish. You're at the center of complex scheduling, managing client relationships, and driving project performance, all while overseeing quality, budgets, and timelines to deliver exceptional results and seize new opportunities. Leadership & Team Collaboration: Lead efforts with technical staff to develop highly detailed and winning engineering proposals. Manage matrixed technical staff to ensure client deliverables meet quality standards, schedules, and technical requirements. Enforce internal and external work standards/schedules, supervise sub-contractor personnel, and communicate organizational policies, purposes, and goals to subordinates Project Management Excellence: Develop Nuclear Services Project Work Plans, Risk Management Plans, Communication Plans, Work Breakdown Structures, and Dictionaries. Responsible for development, execution, and reporting of project schedules, including preparing recovery schedules and rebaselining schedules. Understand complex scheduling tools including earned value management and reporting processes Client Relations & Business Development: Foster and maintain strong relationships with assigned clients, serving as the single point of contact for assigned projects. Manage client interactions, negotiating and controlling project scope to client and company satisfaction. Support marketing efforts, including identification of new opportunities, proposal preparation, and follow-up Financial & Reporting Oversight: Formulate and develop detailed internal and Federal reporting requirements. Understand project financials and be able to regularly report on financial status and overall project performance to management Qualifications Minimum of 6 years' experience in power generation or nuclear industries as an Engineer or Project Manager Bachelor's Degree in Engineering OR PMP Certification and 10 years' applicable experience Skilled in cost / workhour estimating and proposal development and review Capable of reporting on and managing scope, schedule, and cost for multiple projects executing simultaneously Knowledge in earned value management, rules of credit, and progress reporting Experienced in contract and non-disclosure agreement language development and review Ability to understand and work with budget and accounting processes Strong coordination and team building skills Excellent organizational, time management, strategic planning, writing, communication, decision-making, and presentation skills Effective communication skills with demonstrated ability to work across disciplines and teams Working knowledge of MS Word, Excel and PowerPoint Ability to travel between 10-15% of the time; duration of travel may vary depending on project and client needs, ranging from a few days to a few weeks. Position may occasionally require a client site assignment lasting several months at a time #LI-SH7 Pay Range USD $120,000.00 - USD $180,000.00 /Yr. Additional Information About ENERCON: At Enercon Services, Inc. (ENERCON), we're driven by our people-and we're proud to offer rewarding careers in a culture of excellence. We provide a comprehensive benefits package and professional development opportunities that support your long-term growth. What We Offer: Enjoy full benefits for you and your dependents starting day one, no waiting period Flexible work arrangements, including hybrid and alternative schedules 401(k) with employer matching Tuition reimbursement Professional Engineer (PE) license support and incentives Want to see the full picture? Click HERE to see our Comprehensive Benefits Salary Range Information: If a salary range is listed, it reflects the typical range for this full-time position based on the role, level, and location. Individual compensation within the range will be determined by factors such as work location, relevant experience, job-related skills, and education or training. Eligibility to Work: Candidates must be legally eligible to work in the US without requiring current or future sponsorship. Ability to pass a pre-employment and random drug and alcohol screenings, ENERCON and client specific background checks, and annual motor vehicle record (MVR) according to company and client policies. Equal Opportunity Employer: ENERCON does not discriminate in employment opportunities or practices based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Connect with Us: *************** | LinkedIn

Why us? Why Us - The Blackstone (1) Respond in a professional and courteous manner to arriving, departing and in-house guests by providing accurate and timely information and services. Responds to inquiries regarding hotel information and guest concerns. Supervise the daily operations of the Guest Services personnel; promoting a safe environment and quality services to achieve maximum guest satisfaction and financial success. Responsibilities Greets and completes established check-in procedures for arriving guests on a daily basis, using both manual and computerized methods, in order to ensure guests are satisfied and in rooms as requested. Facilitates guest departure (check-out) on a daily basis by following established manual and computer procedures in order to close guest accounts ensuring the guests are satisfied. Ensures the entire front desk team regularly calculates and/or posts monies, receipts, guest accounts and other forms of credit using accurate, proper cash handling methods and established procedures in order to present the customer with timely and precise hotel charges upon check-out and maintain accurate hotel records. Courteously answers inquiries and accepts reservations by accurately communicating hotel rates and information and by using suggestive selling techniques to sell room rates, increase occupancy and revenue. Maintain good guest relations by keeping abreast of all in-house and area functions in order to answer questions and concerns with timely and knowledgeable responses, in person and on telephone. Operates the PBX equipment by accepting incoming calls, assisting outgoing calls, scheduling and setting wake-up to provide guests with timely and efficient service. Control cash transactions at the front desk and maintain complete responsibility for personal bank as specified by hotel bank agreement policy. Maintain a friendly, cheerful and courteous demeanor at all times. Perform other duties as assigned, requested or deemed necessary by management. Assist and make recommendations to the Assistant General Manager in the areas of conducting performance evaluations, discipline and terminations as appropriate. Coordinate guest service efforts to include group arrivals and departures, and guest transportation, while maximizing the guest experience through top quality customer service. Coordinate and supervise the activities and foster good relations with our valet service, taxi services, and the Airport Connection to provide the maximum level of quality service. Provide information and assist staff in recommending area restaurants, theaters, community events, activities, etc., to ensure optimum guest satisfaction. Greet guests, offer assistance with check-in/check-out, deliver laundry and store luggage. Provide guest transportation as required by hotel's standard operating procedures. Order all supplies and maintain inventory control minimizing unnecessary expenses. Follow-up on any complaints or problems a guest may experience in a timely and professional fashion to ensure a quality guest experience. Implement emergency training and procedures to ensure appropriate protection of the hotel's guests, staff and company assets. Provide weekly schedule for all Front Office Associates, posted by 3pm on Friday. Responsible for covering/finding replacements for call-offs. Ensure proper communication to subordinates on all hotel activities in a way that insures that guest needs are being met in a timely fashion. Ensures all new hires are aware of all aspects of the hotel. Ensure all associates are properly trained on Fosse along with all other systems/procedures that will help them provide our guests with quality service. Make sure all Front Desk Associates are SSM trained. Provide motivation to the department. Ensure all Front Office Associate duties are completed daily (checklists, call back log, guest request log, wake-up log, etc…) Provide assistance to other employees and departments to contribute to the best overall performance of the department and hotel. Ensure the front desk is represented at each Safety Committee Meeting. Participates in Hotel MOD program Qualifications Education/Formal Training High School diploma or equivalent Experience Minimum two years previous experience as a front desk supervisor or minimum of four years front office experience in hotel work. Knowledge/Skills Must have total understanding of all hotel front office procedures. Requires working knowledge of guest services and hotel services, policies or operations. Working knowledge is generally learned on-the-job. Must have high school graduate level mathematical aptitude; know standard cash handling procedures and knowledge of computerized cash register systems. Must have past experience in dealing directly with the public and acquired general knowledge of basic customer service skills. Must be fluent in oral and written English. Must be able to use tact and understanding when dealing with a variety of customer service problems, including stressful and highly emotional situations. Must be highly organized and able to pay attention to minute written and verbal details, particularly when performing multiple tasks. Excellent comprehension and literacy required to review correspondence, initiate reports, conduct training, etc. Physical Demands The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to read written forms of communication and monochrome computer screen. Must be able to operate computer, calculator and telephone keyboards, for cash handling and paperwork processing. Must be able to understand and follow verbal/written instructions, work on more than one task at a time, and be able to communicate both verbally and in writing. 90% of shift is standing, Bending/kneeling - repeated bending and kneeling required while filing. Mobility - must be able to reach all areas of hotel to assist clients. Occasional standing. Occasional carrying and lifting of files and office items up to 25 lbs. Environment Work inside 95%Material/Equipment Used Prolonged standing at indoor, thermostatically climate-controlled workstation. Benefits Eligible to participate in Sage bonus plan. Up to 20% of your salary. Unlimited paid time off $50 cell phone reimbursement Eligible to enroll in medical insurance with employer covering up to 70% of premiums with wellness credit Eligible to enroll in dental insurance with employer contribution towards premiums & vision insurance Eligible to participate in the Company's 401(k) program with up to 4% employer match, meeting safe harbor requirements and no vesting period Eligible to enroll in Health savings accounts with qualifying medical plans and receive up to $1000 company contribution Eligible to enroll in Health, Dependent and Commuter flexible spending accounts Company paid Basic Life and AD&D insurance coverage, with option to enroll in additional coverage Eligible to purchase Pet Insurance, Accidental Insurance, Critical Insurance and Hospital Indemnity Insurance Company-paid short-term disability WINFertility guidance for those enrolled in Sage medical plan Calm Health Application Subscription Tuition Reimbursement of up to $2,000 per calendar year Paid FMLA leave for up to a period of 12 weeks Employee Assistance Program Great discounts on Hotels, Restaurants, and much more. Salary USD $72,800.00 - USD $78,800.00 /Yr.

The Care Coordination Assistant (CCA) provides non-clinical care coordination support functions for care coordination services of members enrolled through ILS' client health plans. The CCA role assists in promoting effective education, self-management support, and timely healthcare delivery to achieve optimal quality and outcomes. The Care Coordination Assistant is a professional that consistently demonstrates and promotes the values of respect, honesty care, and dignity for the members as well as all other team members involved in the servicing of ILS' clients. The CCA is involved in care coordination support services. The Care Coordination Assistant works to support the care coordination model including service coordination, management and follow-up on member interventions. REQUIREMENTS All employees are required to maintain confidentiality, protect privacy, comply with PHI regulations, and report violations. Contacts (Unable to Reach, Disenrollment) members as necessary to assist in the coordination of services, this may require additional research and investigative skills to locate the member. Prioritizes members according to intensity, need, and required follow-up Oversight and management of Care Management in-bound communications, including follow-up through resolution Provides feedback and information to the Clinical Care Coordinator and Non-Clinical Care Coordinator teams as needed. Assists in report production, data collection, and data entry for member management Collaborates with Interdisciplinary care team and facilitates case reviews as necessary. Maintains accurate and timely documentation in the electronic care coordination system. Participates in the orientation of new personnel. Participates in regular team meetings and department in-services. Works in conjunction with others on the team and promotes collaborative teamwork. State program information management. Case Management team scheduling Adheres to organizational policies and procedures. Maintains a working knowledge of, and adheres to applicable federal/state regulations including, but not limited to, laws related to patient confidentiality, the release of information, and HIPAA. Interacts in a manner which is professional, respectful, positive, helpful, and promotes trust. Maintains professional growth and development Complies with all requirements of the Care Coordination Model of Care. Minimum Education: High school with 3 years of administrative experience or Associates degree in health care related field (preferred) Must have strong critical thinking skills, and be able to follow complex direction Prior experience in a health care setting (preferred) Understanding of medical terminology(preferred) Minimum Experience and Other Qualifications 1+ years in healthcare Computer skills including data entry (database), and MS Office (Word, Excel) Strong communication skills both oral and written Cross Recruiting Inc is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Part and Full Time Benefits Eligibility Medical, Dental, Vision insurance 401(k) Associate assistance program Employee discounts Referral program Early access to earned wages for hourly associates (outside of CA) Optional voluntary benefits including ID theft protection and pet insurance Full Time Only Benefits Eligibility Paid Time Off Paid holidays Company provided life insurance Adoption benefit Disability (short and long term) Flexible Spending Accounts Health Savings Account Optional life and dependent life insurance Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan Tuition reimbursement Base pay in range will be determined by applicant's skills and experience. Full-time associates in role are eligible for an annual bonus incentive and sales referral bonuses. Temporary associates are not benefits eligible but may participate in the company's 401(k) program. Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year. The application window is anticipated to close within 30 days of the date of the posting. Education and Experience Bachelor's degree in accounting, management, business, or related field; or equivalent combination of education, training, and experience. Minimum of five years of progressive accounting experience for an operations center within a large multi-facility corporation. Prior experience in the health care industry and professional certifications are preferred. Prior supervisory experience is a plus. Communities with Skilled Nursing Facilities: Additional 2 years of accounting experience that includes Medicare processing and rules and regulations. Communities with Entry Fees: Prior experience that includes extensive knowledge of the financial implications and the state insurance rules and regulations governing Entry Fee communities and similar arrangements. Certifications, Licenses, and Other Special Requirements None Management/Decision Making Applies existing guidelines and procedures to make varied decisions within a department. Uses sound judgment and experience to solve moderately complex problems based on precedent, example, reasonableness or a combination of these. Knowledge and Skills Possesses extensive knowledge of a distinct skill or function and a thorough understanding of the organization and work environment. Has working knowledge of a functional discipline. Excellent written and oral communication skills are essential. Windows environment computer skills are required (Microsoft Word, Excel, etc., preferred). Effective organizational skills are a must. Comprehensive knowledge of accounting principles and practices including the concepts of financial modeling, budget preparation, administration, and proper cash handling procedures. Physical Demands and Working Conditions Standing Walking Sitting Use hands and fingers to handle or feel Reach with hands and arms Talk or hear Ability to lift: up to 25 pounds Vision Requires interaction with co-workers, residents or vendors Occasional weekend, evening or night work if needed to ensure shift coverage Requires Travel: Occasionally Brookdale is an equal opportunity employer and a drug-free workplace. Under administrative direction, manages the community's budget and financial operations. Manages the forecasting, analysis, and reconciliation of the annual budget process for assigned community(s). Distributes and communicates corporate templates and information requests from corporate to department heads, and meets to obtain and discuss budget proposals for the coming year. Applies financial models, evaluates forecasted numbers, and obtains explanations and justifications from department heads relating to significant increases and decreases from previous periods. Partners with department heads to scrutinize planning based upon prior activity, occupancy levels, financial models, etc. Conducts cost/benefit analysis for proposed spending. Incorporates corporate NOI expectations into budget planning. Identifies and discusses potential enhancements and obstacles in meeting expected numbers. Meets with Executive Director (ED) to discuss and resolve budget issues concerning departments' forecasting and planned spending. Presents issues and organizes meetings with ED and department heads to formulate analysis and confirm facts. Critically reviews capital expense requests (CER). Discusses justifications and priorities with department heads and Executive Director. Follows corporate purchasing guidelines and tracks approved capital spending. Finalizes numbers with ED and prepares Power Point presentation for Business Plan Review with guidance from ED. Provides justifications and effectively communicates needs. Communicates finalized budget numbers to department heads and educates regarding meaning. Monitors budget expenses throughout the year. Routinely distributes reports and meets with Department heads to discuss financial performance and ensure integrity of data. Reconciles plan variances. Provides solutions and suggests corrective financial and operational action to department heads and ED. Alerts ED regarding anticipated difficulties in meeting NOI targets. Obtains ED's directives regarding budget and operational changes and incorporates into budget. Prepares and supervises the preparation of routine and specially requested statistical and financial reports and analysis for review by ED. Identifies and presents trend lines and projections relating to income and expenses. Reconciles accounts and interprets results. Submits monthly and quarterly food service, central supply, housekeeping inventory reports to corporate office. Routinely monitors inventories of supplies. Conducts cost/benefit analysis for current and proposed resources. Analyzes buy versus lease decisions equipment. Audits cash handling and purchasing/bid processes to ensure compliance, to assess credibility of vendors, and to conduct proper analysis of bids. Supervises Business Office staff and operations in the processing of payroll, invoices and receipt of payments from residents. Ensures that corporate policies and procedures relating to cash, accounting, collections, purchasing, budget and payroll are followed to maintain SOX compliance. Proactively manages DSO rates and follows collection procedures to obtain payments and reduce DSO. Reconciles resident accounts and informs ED regarding residents behind in fee payments. Reviews aging of accounts receivables and recommends bad debt write-offs. Prepares and posts notifications to residents regarding rate increases as approved by corporate office. Routinely posts and calculates interest payments for resident's security deposits. Requests security deposit refunds for departing residents. Reviews other credits for residents and approves refunds as appropriate. Upon request, may provide financial information relating to expansion and renovations in community. Assists with financial studies and projections as it may relate to the profitability of expanded services. May assist ED regarding coordination of construction phases with operational requirements. This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor. #ZR-CT

A team that is aligned and patient-focused creates a great environment for patients, and for you as a member of the team. This is what we strive to be and who we want to join us in providing the best care possible for patients to help our communities be healthier, feel better, and smile with confidence. We are seeking an Office Manager that shares our passion for patient care and education to lead the team. Responsibilities Manage business operations to exceed goals including scheduling, revenue optimization, expense control, and P&L responsibility including forecasts Partner with the Dentist(s) to lead the team by developing a collaborative, positive environment to support each member's success and development Work closely with other departments to ensure proper support for practice operation Deliver a superior patient experience demonstrating responsiveness and sensitivity to patient needs Complete all administrative tasks accurately and timely Qualifications Bachelor's degree in a business or healthcare discipline preferred Three (3) years management experience to include P&L oversight. Dental, medical, healthcare, or retail management experience is preferred Knowledge of dental insurance and explanation of benefits preferred Excellent time management and analytical skills with the ability to quickly resolve issues Excellent communication skills with both the team and patients Proficient with Microsoft Office products and working with dental software, experience with Dentrix preferred Willingness to travel to support surrounding offices up to 20% Benefits As a valued team member, you'll enjoy a rewarding career with growth opportunities and a comprehensive benefits package. Benefits for Office Managers include: Medical, Dental, and Vision Insurance Life Insurance, Short-Term and Long-Term Disability Insurance Flexible Spending Accounts Wellness Program Paid Time Off and Paid Holidays Quarterly Bonus Opportunities Employee Referral Program Bonuses 401k Career Growth Opportunities An equal opportunity employer and an advocate for diversity and inclusion Salaried Rate$55,000-$65,000 USD We take great pride in helping our communities be healthier, feel better, and smile with confidence. Daily, we are driven by our vision to provide an elite patient experience tailored to their needs to receive the best care possible. Not only do our team members find it rewarding to help patients be healthier, but they also enjoy being part of an organization that supports their growth. Our commitment to professional development and promoting internally when appropriate allows for tremendous career opportunities.

Our Premier client is looking for a Front Office Manager for a LUXURY Hotel onsite in Charleston, SC. The person applying to this position MUST have Four or Five Star and/or Four-Five Diamond hotel experience. FORBES CUSTOMER EXPERIENCE (no exceptions). The Front Office Manager is a key leader within the Rooms Division, responsible for ensuring seamless and elevated guest experiences across Guest Services, Front Desk, Concierge, and Rooms Control. This position champions operational excellence, Forbes Five-Star standards, and an inspired service culture reflective of this hotel's legacy and ambition. Reporting to the Director of Front Office, the Front Office Manager leads by example, cultivates top-tier talent, and brings a strategic mindset to daily operations. They serve as ambassadors of the brand - embodying empathy, professionalism, and presence. While no job description can provide a comprehensive list of all duties, the following outlines the major responsibilities for the position. Duties/Responsibilities: Demonstrates proactive ownership of the Front Office operation as a department head. Maintains consistent communication by monitoring and responding to emails and messages in a timely manner. Provides direction and follow-through on matters without reliance on continuous oversight. Balances professional responsibilities with personal well-being, while recognizing the nature of the role requires ongoing engagement beyond scheduled shifts. Represent the property and the management by projecting a positive hotel image through excellent communication, efficient problem solving, and taking responsibility of guest needs. Lead and mentor Front Office team members through daily operations, with a focus on coaching, performance development, and cultivating leadership from within. Spearhead upsells, audits, creation of Standard Operating Procedures based on needs. Ensure execution of Forbes Five-Star service through daily audits, training, and implementation of best practices and SOPs. Partner closely with Housekeeping, Revenue, Spa, Transportation, and other departments to ensure a collaborative, guest-focused operation. Proactively manage daily arrivals, departures, special occasions, and VIP programming. Oversee rooms control and billing accuracy to ensure a seamless guest journey. Represent Director of Front Office/Assistant Director of Front Office in their absence. Ensure brand standards are not only met - but exceeded - at every touchpoint. Required Skills/Abilities: Exceptional communication skills - both verbal and written - with a talent for gracious guest recovery and conflict resolution. Must be proficient in Windows, Word, Excel, PowerPoint. INFOR HMS knowledge is preferred. Education and Experience: A 4-year degree or equivalent in hospitality or related studies. Minimum of 2 years' experience in a luxury or Forbes-rated property with a progressive track record of leadership in Front Office operations. Benefits: Enjoy free meals in our colleagues' café Paid Time Off based on hours worked, up to 16 days in your first year 8 Paid Public Holidays Up to 4.5% Company Match - Retirement Savings Plan after one year of service Medical, Dental, Vision Insurance Flexible Spending Account Health Savings Account Colleague Commuter Benefit Hotel discounts at Spa & Dining Outlets Friends & Family Hotel Room Discounts

A mid-sized accounting firm committed to providing exceptional client accounting services is currently recruiting a talented individual to join their team as a Family Office Accounting Manager. This role offers the opportunity to work within a dynamic environment, serving high net worth individuals and family offices. Reporting to: Senior Manager Key responsibilities: Lead a team responsible for daily processing, investment activity recording and reconciliation, maintaining unfunded commitment schedules, month-end close, and periodic financial reporting. Collaborate with the tax family office group to prepare various tax returns (1065, 1040, 1041, 990/990PF, 1120, 709, 1099) Review responses to Federal and state notices. Manage a team of 5 Key experience and skills CPA license 8 years of accounting experience, specifically with family office and high net worth individuals (minimum $50-30 million revenues, up to 1 billion). Experience managing a family office/ HNW team. Experience with Intacct preferred Daily access to a vehicle for commuting to and from offices and clients as needed. Benefits: Comprehensive insurance plans (medical, disability, life, identity theft, pet) Subsidized caregiving benefit Wellness Challenges with incentives Access to on-site fitness centers/subsidized/low-cost gym memberships Financial Well-being: 401k, profit-sharing, and tuition reimbursement Paid time off, holidays, bereavement, parental leave, and volunteer hours Various incentive programs Employee Perks and Support: Mentorship program Flexible, hybrid work environment. Also open to Deerfield and Downers Grove offices Relocation: No

Job DescriptionSalary: The Chicago Center for Sports Medicine & Orthopedic Surgery, a leading practice in orthopedic and sports medicine with multiple locations, seeks a dynamic Medical Office Manager. This role is pivotal in fostering an efficient, collaborative, and positive work environment. The ideal candidate will partner closely with the Practice Administrator and Physician Owner to fortify our team, driving operational excellence and contributing to our practice's growth. Key Responsibilities: Act as the primary liaison for the Practice Administrator and Physician Owner, ensuring streamlined communication and operations. Lead the onboarding and continuous training of staff, emphasizing performance excellence and professional development. Spearhead initiatives to enhance operational workflows and integrate staff feedback into continuous improvement efforts. Manage staff scheduling, aligning resources with practice needs while ensuring a balanced work environment. Develop and uphold office policies and procedures under the guidance of the Practice Administrator. Delegate responsibilities and oversee daily administrative tasks to ensure a high-performing team. Provide support in administrative duties, IT troubleshooting, and maintaining a conducive office environment. Address patient inquiries and concerns, ensuring a high level of patient satisfaction and care. Facilitate cross-functional collaboration and flexibility across practice locations as needed. Uphold stringent data management and patient privacy standards. Organize and coordinate staff activities and events to bolster team morale and engagement. Skills and Qualifications: Proven track record as an Office Manager or Administrative Assistant within a healthcare setting. Exceptional leadership qualities with a forward-thinking approach to management and problem-solving. Superior customer service aptitude, with keen attention to detail and crisis management skills. Familiarity with office management responsibilities, systems, and procedures. Proficiency in MS Office suite, with an emphasis on Excel and Outlook. Experience with office equipment such as multi-line phone systems and printers. Knowledge of email scheduling tools, time management, and multitasking capabilities. Strong written and verbal communication skills, coupled with robust organizational and planning abilities. Creativity in process improvement and change management. Experience: 2-5 years of management experience, preferably in a healthcare or orthopedic setting. Experience with EMR systems such as ECW and EPIC is highly desired. Background in orthopedics, billing, and coding knowledge is advantageous. Join our team at CSO and play a crucial role in shaping the future of orthopedic and sports medicine care. We offer a vibrant working environment, competitive compensation, and the opportunity to make a significant impact in a growing practice.

What you will be doing Anticipate guest needs, respond promptly and acknowledge all guests, maintaining positive guest relations at all times. Greet and communicate cordially with guests, promptly and professionally checking them in and out of the hotel. Ensure proper staffing levels of front office associates, including interviewing, hiring, supervising, training and scheduling front desk agents, front office supervisors, guest service aides/bell staff, concierge staff and PBX operators. Resolve guest complaints, ensuring guest satisfaction in each interaction. Manage guest resolution process to include investigation of situation and creative problem solving to ensure guest is satisfied with outcome. Accurately manage and operate the MICROS system at the front office, including all daily transactions and those which are not performed often. Compensation $65,000 per year

Situated within NIU, The College of Law has a rich history of distinction in legal education rooted in access, diversity, and excellence in teaching. Student success is our top priority. Our charter is simple: We provide our students with a high-quality and affordable legal education. We want our students to realize the value of a legal education - how their training can help them professionally and how their preparation to practice law will allow them to positively impact the communities in which they live. The College of Law is one of seven academic colleges in the university. The College of Law operates the Business Legal Innovation Clinic (BLIC) and may operate additional clinics in the future housed at NIU's central campus at the College of Law in DeKalb. Position Summary This position serves as the Office Manager for the Business Law Clinic and any future clinics housed on campus. The Office Manager shall support the Director of the Business Law Innovation Clinic and the Director(s) of any other future clinic(s) housed on campus. The Office Manager shall provide training and oversight to ensure that the policies and operations of the Clinical Program are followed and adhered to by clinical faculty, clinical students, and clinical graduate students working on campus. Essential Duties and Responsibilities Handling of Client Casework * Performs numerous functions necessary for the proper handling of law school clinical courses and related client casework, including preparation of documents and correspondence, maintaining client case filing system, scheduling calendars, statistics for regular reports, and reporting issues for the clinic facility. Administrative Support * Establishes and initiates appointments, revises the on campus clinic calendar(s), informs on-campus clinic Director(s) of impending engagements, and prepares necessary materials; office hours and any class sign-up lists for on campus clinic faculty. May compose and distributes class materials, as needed. * Primary contact in the Clinical Law Center to clinic faculty, clinic staff, clinic students, clinic graduate assistants, and clients. * Responds to inquiries on behalf of on campus Director(s) of the BLIC and any other on campus clinics in the future. * Serves as a liaison between the Director(s) and external units on campus, students, faculty members, staff, and external constituencies. * Uses independent judgement, anticipating and responding to the detailed needs of the on-campus clinic Director(s) and the Clinic(s). Clinic-Related Tasks * Serves as on-campus administrative support for the Clinical Law Center by supporting clinical faculty and clinical students working in Swen Parson. * Organizes and manages on-campus clinical events including clinic information sessions, clinic seminar courses, and clinic related speakers and special events. This position works collaboratively with clinic graduate assistants and oversees their work and compliance with all clinic protocols and procedures. * The employee shall perform other clinic related tasks as directed by the Director(s) of the Business Law Innovation Clinic, the Director(s) of any on-campus clinics in the future, the Director of Clinics, the Associate Dean for Academic Affairs, and the Dean of the College of Law. * Assists with the creation of newsletters, flyers, and other promotional or informational materials for the Business Law Innovation Clinic and related Clinical Law Center activities. The Office Manager will help gather photos, event details, and other relevant content to showcase clinic initiatives and student work and prepare the finished product in collaboration with the College of Law's communications team. Records and Files * Establishes and maintains confidential records and files and produces confidential correspondence. This position receives a variety of highly confidential legal materials, which must be handled carefully. Organization of the Office * Orders office supplies and copy paper for the Clinical Law Center at an operational level. * Provides oversight and management of the physical space, equipment, and resources available at the Clinical Law Center. * Maintains resource library and practice materials, updating of resources as they become available. Communication with Legal Service Organizations * The employee shall communicate with other legal service organizations, lawyers, judges, clients, and related constituencies or groups as directed by the Director of the Business Law Innovation Clinic, the Director(s) of any on campus clinics in the future, the Director of Clinics, the Associate Dean for Academic Affairs, and Dean of the College of Law. Minimum Required Qualifications (Civil Service) * High school diploma or equivalent. * Two (2) years (24 months) of work experience comparable to the third level (Office Support Specialist) of this series. Knowledge, Skills, and Abilities (KSAs) (Civil Service) * Knowledge of administrative and administrative procedures and systems such as word processing, managing files and records, and other office procedures and terminology. * Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. * Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. * Knowledge of computers and computer systems (including hardware and software) to enter data, or process information. * Skill in material resources management through obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work. * Skill in communicating effectively, both verbally and in writing as appropriate for the needs of the audience. * Skill in decision making by considering the relative costs and benefits of potential actions and choosing the most appropriate one. * Ability to understand written sentences and paragraphs in work related documents. * Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). * Ability to apply general rules to specific problems to produce answers that make sense. * Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). * Ability to choose the right mathematical methods or formulas to solve a problem. * Ability to provide guidance and direction to subordinates, including setting performance standards and monitoring performance. Specialty Factors (Civil Service) n/a Preferred Qualifications (Civil Service) * Demonstrated knowledge of Word, Excel, and Outlook; * Good communication, cooperativeness, and ability to work as part of a team; * Organization, accuracy, diplomacy, and persistence in follow-up; * A high degree of confidentiality and independent thinking. Minimum Required Qualifications (SPS) N/A Additional Requirements (SPS) N/A Preferred Qualifications (SPS) N/A Physical demands/requirements * Regular office related duties * Sitting for extended periods of time * Using computer/electronic equipment for extended periods of time