We are hiring an organized and detailed oriented OfficeManager/Bookkeeper to oversee daily administrative operations and financial management within the organization. The ideal candidate with possess a strong communication, organizational, and leadership skills within officemanagement, bookkeeping. This role requires scheduling, vendor relations and payroll to ensure smooth office functioning and support team development.
You have to be comfortable working alone in an office !!
Responsibilities
Manage daily office operations, including front desk duties.
Oversee calendar management and schedule appointments for staff and clients
Handle bookkeeping responsibilities using QuickBooks, including invoicing, expense tracking, and financial reporting.
Manage payroll processing and human resources functions such as employee records and benefits administration.
Maintain filing systems and ensure proper documentation for all office activities
Qualifications
Proven experience in officemanagement, bookkeeping, or administrative roles with clerical or office background preferred
Strong proficiency in QuickBooks.
Excellent communication skills with professional phone etiquette
Demonstrated supervisory experience with team management capabilities
Ability to handle vendor relations, payroll processing, budgeting, and human resources functions effectively
Exceptional organizational skills with attention to detail in filing, record keeping, and schedule management
Ability to manage multiple priorities efficiently
Prior experience in office experience or administrative support roles required
40 hours a week
Hours: 9am-5pm
Benefits: Paid Time off
$42k-65k yearly est. 2d ago
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Assistant Office Manager
Tag-The Aspen Group
Office manager job in Mentor, OH
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an Assistant Dental OfficeManager, which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives.
Job Type: Full-time
Salary: $18 - $22 / hour
At Aspen Dental, we put You First. We offer:
A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
Career development and growth opportunities to support you at every stage of your career
A fun and supportive culture that encourages collaboration and innovation
Free Continuous Learning through TAG U
How You'll Make a Difference
As an Assistant Dental OfficeManager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
Work collaboratively with other members of the dental team to provide exceptional patient care
Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
Review data day to day to evaluate the impact on the practice
Oversee scheduling and confirming patient appointments
Verify insurance payment, collection, balance nightly deposits and credit card processing
Additional tasks assigned by the Manager
Preferred Qualifications
High school diploma or equivalent; college degree preferred
Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
Demonstrate analytical thinking; place a premium on leveraging data
Organized and detail oriented
Additional Job Description
Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization.
*May vary by independently owned and operated Aspen Dental locations.
ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
$18-22 hourly 4d ago
Office Administrator
Cleveland Steel Tool 3.8
Office manager job in Cleveland, OH
The Cleveland Steel Tool Company is a privately held family manufacturing company located in Cleveland, OH. We have been in business for 117 years and serve the structural steel, construction, truck frame, farm implement and repair/maintenance industries.
We have an immediate opening for a full-time Office Administrator position in our manufacturing facility located in Cleveland, Ohio. The ideal candidate will be one who has knowledge of office processes and protocol, and experience in coordinating a busy office.
Responsibilities
We are seeking a full-time office admin. Responsibilities will include:
Answering phones
Managing customers' accounts receivables
Entering and coordinating accounts payables
Coordinating information and document flow between departments
Filing
Invoicing daily shipments
Scheduling and maintaining freight pickups
Other responsibilities as needed
Requirements
Pleasant telephone voice/manner, clear speaking voice, outstanding command of the English language, good listening skills
Knowledge or experience in AR/AP
Must be self-motivated, confident, positive and professional when dealing with both internal and external customers
A team player who is flexible and takes pride in their work
Ability to multi-task in a fast-paced environment
Proficiency in Microsoft Office products, Outlook, Word and Excel
Strong math skills, including fractions and metric conversions
A strong work ethic with a positive can-do attitude
Strong problem-solving skills and attention to detail
High School degree required
$28k-39k yearly est. 2d ago
Dental Office Manager
Smile Brands 4.6
Office manager job in Cleveland, OH
In this role, you'll support our mission of Smiles For Everyone by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team. Schedule (days/hours) Monday - Friday 8am - 5pm Responsibilities * Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses
* Keeping an eye on staff productivity and supporting the team where necessary
* Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance
Qualifications
* At least one year of experience as an officemanager in a Dental office
* Experience leading a team
* Knowledge of dental terminology
Compensation
$55,000 - $65,000 per year
About Us
Benefits are determined by employment status/hours worked and include paid time off ("PTO"), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan.
Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone! Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site.
Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at ***********************
$55k-65k yearly Auto-Apply 1d ago
Customer Service Manager - In Office
The Mutters Agency
Office manager job in Peninsula, OH
Crafting Brighter Futures for Businesses & Families across the US
At the forefront of specialized financial services, we help families safeguard their assets and promise a profound purpose: ensuring a brighter future for every client.
As a Benefits Representative, you play a pivotal role in helping families protect their assets and secure their futures. You'll be the face of our company, embodying our values and commitment.
Primary Responsibilities:
Engage with clients to understand their financial goals and concerns.
Present tailored solutions to safeguard their assets effectively.
Maintain a pulse on the industry, ensuring you offer the best and most updated advice.
Foster relationships and ensure our clients always have someone they can turn to.
Why Work With Us?
Flexible Scheduling: Enjoy the benefits of a full-time role that has flexible hours.
Unlimited Earning Potential: Your dedication determines your earnings*.
Company Culture: At our company people are ambitious but respectful, high-energy, and treat every member like family. We do (optional) company outings frequently!
Grow with Us: Dive into continuous learning and development opportunities.
Application Process:
Submit Your Application: No stringent qualifications needed. We believe in potential.
Virtual Company Overview: Once your application is in, you'll receive an invite to a virtual overview, detailing everything you need to know about the position. This session lasts 20-30 minutes, and you can self-schedule at your convenience, often on the same day.
Interact with Us: During the overview, you'll have the chance to chat with our team members and ask any questions.
FAQs:
When will I hear back after applying? Typically, within 24 hours.
Is there any specific software I need for the virtual overview? No, our platform is accessible through any standard web browser. Details will be provided in the invitation.
What's the growth trajectory for a Benefits Representative? Our focus is on continuous learning and development. Many of our reps have seen exponential career growth within our organization.
* This is a commission only role with average earnings of $65,000+ in the first year and uncapped room for rapid growth based on performance.
State and federal laws require licensing to sell certain insurance products. Ability to obtain a license is required.
$65k yearly 9d ago
Office Manager
Agentis Longevity
Office manager job in Cleveland, OH
Job Description
Practice Manager We're Mantality Health, an Agentis Longevity Practice Agentis Longevity is pioneering care in hormone optimization therapy, peptides, exosomes, and other longevity-centric treatments - advancing patients to live longer, healthier, happier lives. We are here to transform longevity care as a trusted clinical partner for you.
Mantality Health is one of our premier men's health practices across the Midwest delivering exceptional clinical care to our patients over the past 10+ years. We are dedicated to helping men live more powerful lives through hormone replacement therapy & additional medical services.
We're Looking for You
As the Practice Manager at Agentis, you are the heartbeat of the practice. You will be responsible for running day-to-day operations with a focus on maintaining a consistent, high-touch patient experience that reflects the Agentis brand. This role requires a proactive leader who is as comfortable solving logistical problems as they are in cultivating a service-first, patient-centered, & team-obsessed culture.
Who You Are
You embody Agentis & Mantality values and demonstrate key competencies that ensure both patient and team success. Our values are essential for how we hire, lead, collaborate, and succeed together every day. Our Practice Managers create a space for our patients to receive the care they need and show up with a driven & positive mindset rooted in our mission, vision, and values.
Our Values
Integrity in Practice: We uphold the highest standards by proactively seeking solutions to improve lives. By shifting from a reactive to a preventative healthcare model, we ensure our actions consistently meet our patients' needs.
Mission for Excellence: Excellence is at the heart of everything we do, driving us to achieve peak performance. We are committed to continuously advancing health and wellness, always striving for the next level.
Passion for Impact: We believe in taking an active role in one's own well-being to drive breakthroughs. By focusing on quality outcomes, we provide hope and lasting health that leads to life-changing impacts for our patients.
Accessibility: We make the transformative power of health accessible to patients nationwide, ensuring their needs are met as they take control of their well-being. By providing resources, guidance, affordability, and transparency, we empower patients to live longer and live well as they age.
Clinical Quality: We focus on continuous improvement through innovation. We set the benchmark for Industry leading-quality, patient-centered care.
Teamwork: By working together, we create comprehensive solutions that address the diverse needs of our patients, driving better outcomes and a stronger impact.
What You'll Do
Practice Operations & Brand Representation
Oversee all aspects of daily practice operations including opening/closing procedures, staff management, and scheduling workflows.
Ensure the environment reflects the Agentis standard - clean, efficient, and welcoming.
Represent the Agentis brand with professionalism and integrity at every patient and staff touchpoint.
Patient Experience & Culture
Cultivate a positive, team-based culture within the practice that prioritizes empathy, education, and efficiency.
Work closely with the front desk and Patient Experience Specialist to ensure every patient interaction is seamless and supportive.
Inventory & Administrative Oversight
Manage ordering and tracking of medical supplies, retail inventory, and office necessities.
Oversee front desk associates, setting expectations for performance, communication, and organization.
Maintain accurate and up-to-date patient records in the practice systems.
Financial Operations
Process patient payments and support billing workflows in coordination with the central billing team.
Track and reconcile daily revenue, ensuring all financial processes are followed with precision.
Performance & Outreach
Work closely with the Provider to fill 75%+ of available appointment slots through local outreach, recall, and rescheduling.
Monitor and report key operational and clinical KPIs including:
Practice Revenue
Net Promoter Scores (NPS) for both Practice and Providers
Clinical Protocol Adherence at 95%+ consistency
What You Have
2-4 years of experience managing operations in a healthcare, wellness, or retail setting.
Strong leadership and organizational skills with the ability to juggle multiple priorities in a fast-paced environment.
Familiarity with EMR, scheduling, CRM, and POS systems.
Ability to manage a team with empathy, structure, and accountability.
Passion for health, wellness, and helping others live longer, healthier lives.
Measures of Success
Patient Satisfaction
Patient Retention & Growth
Team Member Retention
Practice revenue growth YoY
Cost & Supplies Management
What We Offer
Full-time position on-site in our premier practices
Healthcare & Financial Wellness Benefits
Paid Time Off to recharge
Ongoing training, mentorship, & growth opportunities
Pay Range
$70,000 - $80,000 Annual Base Salary + Bonus opportunity aligned with practice patient & revenue targets
Check us Out
Agentislongevity.com
Mantalityhealth.com
Powered by JazzHR
pd INv2imYK
$70k-80k yearly 22d ago
Dental Office Manager
Sonrava Health
Office manager job in Akron, OH
We are looking for a Dental OfficeManager to join our team! As a Dental OfficeManager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience.
Responsibilities
* Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment
* Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance
* Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly
* Lead strategic local marketing initiatives that help drive brand awareness and new patient growth
* Ensure compliance with health and safety regulations
* Travel as needed for training and to perform job functions
Benefits for FT Employees
* Healthcare Benefits (Medical, Dental, Vision)
* Paid time Off
* 401(k)
* Employee Assistance Program
Qualifications
* Minimum of high school diploma or equivalent required; bachelor's degree preferred
* 2+ years of leadership/management experience, dental experience preferred
* Strong communication and customer service skills to deliver an exceptional experience
* Proven leadership abilities, relationship building skills and team motivation
* Excellent multi-tasking and organizational skills
Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.
$46k-69k yearly est. Auto-Apply 60d+ ago
Dental Office Manager
Sonrava
Office manager job in Akron, OH
We are looking for a Dental OfficeManager to join our team!
As a Dental OfficeManager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience.
Responsibilities
Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment
Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance
Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly
Lead strategic local marketing initiatives that help drive brand awareness and new patient growth
Ensure compliance with health and safety regulations
Travel as needed for training and to perform job functions
Benefits for FT Employees
Healthcare Benefits (Medical, Dental, Vision)
Paid time Off
401(k)
Employee Assistance Program
Qualifications
Minimum of high school diploma or equivalent required; bachelor's degree preferred
2+ years of leadership/management experience, dental experience preferred
Strong communication and customer service skills to deliver an exceptional experience
Proven leadership abilities, relationship building skills and team motivation
Excellent multi-tasking and organizational skills
Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.
$46k-69k yearly est. Auto-Apply 25d ago
Office Manager
Firstservice Corporation 3.9
Office manager job in Mentor, OH
Benefits: * Bonus based on performance * Competitive salary * Paid time off * Training & development * Health insurance New Year~ New Career! OfficeManager - Flooring & Home Improvement Employment Type: Full-Time with PTO
Salary Range: $40,000-$55,000 + bonus opportunities
Heath Benefits: Stipend offered, if needed
Ready to Build Something Awesome?
This isn't just another desk job - it's a front-row seat to helping grow the Floor Coverings International brand from the ground up in our hometown market.
We're a family-owned, fast-growing flooring and home improvement company looking for a savvy, high-energy Office and Marketing Manager to join us on the journey. You'll wear multiple hats - from local marketing and event planning to running our daily operations - and your ideas will shape how we grow.
If you're an organized go-getter who's equal parts creative and customer-focused, this could be your dream job.
What You'll Do - A Little Bit of Everything, and That's the Fun Part
Marketing & Community Engagement
* Post fresh, engaging content on social (FB, Insta, LinkedIn, etc) that tells our story and highlights our work.
* Plan and host local events - home shows, farmers markets, vendor events
* Coordinate with digital marketing partners to ensure we're hitting the mark online and maximizing our return on ad spend - SEO, ads, web presence.
* Set up meet and greets for the Business Manager to build real relationships with realtors, property managers, contractors, and community organizations.
Operations & OfficeManagement
* Be the welcoming face and voice of our studio - answer calls, greet visitors, manage deliveries.
* Stay on top of the phone system so every call finds the right person.
* Turn website and phone leads into scheduled appointments.
* Order flooring & materials, manage logistics, and enter invoices into QuickBooks.
* Help set up vendor/installer accounts, and support project scheduling.
* Keep us organized in Salesforce and QuickBooks - from lead to close.
* Ensure every customer experience ends on a high note - follow-ups, thank-you notes, and yes… review requests.
What We're Looking For
* 2+ years in office admin, customer service, or marketing (flooring or home services is a big plus).
* Comfortable being independent - you take initiative, stay on top of tasks, and keep things moving.
* A natural storyteller with a love for social media. Bonus: you dabble in content creation or editing.
* Tech-literate and willing to learn - especially with platforms like Salesforce, Quickbooks, Excel, Social Media, phone and payments systems.
* Organized, resourceful, and able to manage multiple balls in the air (without dropping any).
* A people-person - because creating great customer experiences is just who you are.
* Open to attending occasional weekend or after-hours events.
* Forklift experience would be nice, but not necessary.
Why You'll Love Working With Us
* This is your chance to grow with a growing company - and help shape what it becomes.
* We're family-owned and people-first - we care about craftsmanship, community, and culture.
* Your voice will be heard - we welcome ideas, not just task-doers.
* No two days are the same - and we mean that in the best way.
* Competitive pay, performance bonuses, and lots of room to grow your role over time.
Meet Joe and Shelly- owners of Floor Coverings International
Joe and Shelly are a husband-and-wife duo who have been building their business together since 2017. What started as a shared dream has grown into a thriving company with a reputation for excellence-and they are excited to welcome someone new who can be the heartbeat of their team.
Family, loyalty, and honesty are the foundation of everything they do. With a 4.9/5.0 star rating and over 275 (and growing) reviews, Joe and Shelly are proud of the trust they've earned from their customers and community.
Their success is driven by a set of core values they live out every day:
* Do the right thing
* Don't be afraid to fail
* A little bit of venom won't kill you
* Be accountable
* Play to win
* Celebrate
Together, Joe and Shelly are not just building a business-they're building a culture where people feel valued, challenged, and inspired to grow.
If you're a proactive and organized professional with a passion for delivering exceptional service and contributing to a growing business, we want to hear from you! Apply today to become a key member of our Floor Coverings International family in the Mentor area.
$44k-67k yearly est. 3d ago
Business Office Manager
Newvista Behavioral Health 4.3
Office manager job in Cleveland, OH
Job Address:
2301 Scranton Rd Cleveland, OH 44113
Business OfficeManager
Help us reach out and make a difference in the lives of children at Kids Thrive.
The Role Itself
Manages assigned accounts effectively and seeks new referral sources.
Coordinates admissions with facility departments, attending BD team and sub-committee meetings.
Develops business plans for assigned accounts, participating in community programs and marketing events.
Assists in maintaining the marketing budget and informs referral sources of program changes.
Consistently markets the facility for community awareness and demonstrates fiscal responsibility.
Tracks and monitors individual performance in CRM.
Who we are
At Kids Thrive, we create a safe and therapeutic cocoon, surrounding each child with an intensive degree of individual treatment sessions and group therapy, enabling the child to assist each child with building relationships, repairing regulation, and improving their behaviors.
It is our honor to be a part of fostering the beauty innate in each child, enabling them to take flight and thrive; in school, at home and in life.
Our compassionate providers at Kids Thrive specialize in supporting a high-acuity early childhood population. With a focus on both group and individual services, our dedicated professionals provide a safe and nurturing environment where young minds can flourish.
Perks with us!
Medical Packages with Rx - 3 Choices
Flexible Spending Accounts (FSA)
Dependent Care Spending Accounts
Health Spending Accounts (HSA) with a company match
Dental Care Program - 2 choices
Vision Plan
Life Insurance Options
Accidental Insurances
Paid Time Off + Paid Holidays
Employee Assistance Programs
401k with a Company Match
Offering Daily Pay
Education + Leadership Development
Up to $15,000 in Tuition Reimbursements
Student Loan Forgiveness Programs
$49k-71k yearly est. Auto-Apply 22d ago
HR/Business Office Director (Full Time)
Vitalia Senior Residences at Westlake
Office manager job in Westlake, OH
“After spending 14 years in healthcare, I finally found my home with Arrow Senior Living. It's home-like environment is not just for the residents but for the team members as well. From day one you embrace the core values, and you see how they impact residents' quality of life. Arrow is a great company to grow with-it promotes within and the employee appreciation, incentives, and benefits are just a bonus on top of making residents and team members smile. I have become lifelong friends with this team, and I can happily say I love my job and enjoy coming to work.”
-Arrow Team Member
Position- Business Office Director
Position Type- Full Time
Location: Westlake, Ohio
Starting Salary- $60,000-$72,800
Shift Schedule- Monday-Friday 8am-5pm
Manager on Duty Weekend Rotation 10am-2pm
Come join our team at Vitalia Senior Residences at Westlake located at 26695 Center Ridge Rd. Westlake, Ohio 44145!
We are looking for someone (like you):
Put the Human in Human Resources: Direct and maintain secure confidential human relations systems for the community - all while providing first-class customer service.
Be a Hiring Hero: Responsible for grassroots recruitment efforts as well as working with Recruitment and department heads to find the best possible talent for open employment positions while ensuring compliance throughout the hiring process.
Be A Radical Resource: Provide oversight, training, and encouragement to all levels of staffing at the community while setting an example each day of Arrow's core values.
What are we looking for?
You must be at least eighteen (18) years of age.
You shall have a high school diploma, or equivalent.
Experience in human resources management, including payroll and employee training.
Able to read, write, understand, and communicate in English at a minimum of 12th grade proficiency.
You will possess clear verbal and written communication skills.
Able to follow written and verbal directions and apply practical solving skills if needed.
You will have a positive and energetic attitude.
You must be professional in appearance and conduct.
You can follow written and verbal directions and apply practical solving skills if needed.
You must be comfortable sitting at a desk between four and six hours a day, as this position is sedentary.
You must have the ability to frequently lift and/or move items up to 25 pounds.
You must be criminally cleared.
Be in good health and physically and mentally capable of performing assigned tasks. Good physical health shall be verified by a health screening performed by a physician not more than six (6) months prior to or seven (7) days following employment. Must test free from pulmonary tuberculosis at time of health screening.
Employment Benefits (We value our benefits):
Company Match 401(k) with 100% match up to the first 3% and fully vested upon enrollment.
Medical, Dental, Vision insurance (1st of the month following 60 days of employment-Full Time)
Disability insurance (Full Time)
Employee assistance program
Weekly Employee Recognition Program
Life insurance (Full Time)
Paid time off (Full Time employees accrue up to 115 hours each year and Part Time accrue up to 30 hours each year)
Tuition Reimbursement (after 90 days for FT AND PT employees)
Employee Referral Program (FT, PT, and PRN)
Complimentary meal each shift (FT, PT, and PRN)
Daily Pay Option
Direct Deposit
Did we mention that we PROMOTE FROM WITHIN?
Do you want to see how much fun we are at Vitalia Westlake? Please visit us via Facebook:
****************************************
Or, take a look at our website: ****************************
Have questions? Want to speak to someone directly? Reach out by calling/texting your own recruiter, Kim Piaggio: ************.
Click here to hear about Arrow's Core Values!
About the company
Arrow Senior Living manages a collection of senior living communities that offer varying levels of care including independent living, assisted living, and memory care in 33 properties currently in 6 states (Missouri, Kansas, Iowa, Illinois, Ohio, Arkansas) and employs nearly 1,900 employees!
Arrow Senior Living YouTube-Click Here
Arrow Senior Living serves and employs individuals of all faiths, regardless of race, color, gender, sexual orientation, national origin, age, or handicap, except as limited by state and federal law.
#INDHP
Keywords: officemanager, director, business officemanager, HR, administrative, management, business office director, accounting, payroll, assisted living, senior living, human resources, HR manager, human resources coordinator
$60k-72.8k yearly Auto-Apply 37d ago
HR/Business Office Director (Full Time)
Vitalia Senior Residences at Strongsville
Office manager job in Strongsville, OH
“After spending 14 years in healthcare, I finally found my home with Arrow Senior Living. It's home-like environment is not just for the residents but for the team members as well. From day one you embrace the core values, and you see how they impact residents' quality of life. Arrow is a great company to grow with-it promotes within and the employee appreciation, incentives, and benefits are just a bonus on top of making residents and team members smile. I have become lifelong friends with this team, and I can happily say I love my job and enjoy coming to work.”
-Arrow Team Member
Position- Business Office Director
Position Type- Full Time
Location: Strongsville, Ohio
Salary: $60,000 - $72,800
Shift Schedule- Monday - Friday 8 am - 5 pm
Rotating Manager On Duty: Saturday & Sunday 10 am - 2 pm
Come join our team at Vitalia Senior Residences at Strongsville located at 21452 Royalton Rd. Strongsville, Ohio 44149!
We are looking for someone (like you):
Put the Human in Human Resources: Direct and maintain secure confidential human relations systems for the community - all while providing first-class customer service.
Be a Hiring Hero: Responsible for grassroots recruitment efforts as well as working with Recruitment and department heads to find the best possible talent for open employment positions while ensuring compliance throughout the hiring process.
Be A Radical Resource: Provide oversight, training, and encouragement to all levels of staffing at the community while setting an example each day of Arrow's core values.
What are we looking for?
You must be at least eighteen (18) years of age.
You shall have a high school diploma, or equivalent.
Experience in human resources management, including payroll and employee training.
Able to read, write, understand, and communicate in English at a minimum of 12th grade proficiency.
You will possess clear verbal and written communication skills.
Able to follow written and verbal directions and apply practical solving skills if needed.
You will have a positive and energetic attitude.
You must be professional in appearance and conduct.
You can follow written and verbal directions and apply practical solving skills if needed.
You must be comfortable sitting at a desk between four and six hours a day, as this position is sedentary.
You must have the ability to frequently lift and/or move items up to 25 pounds.
You must be criminally cleared.
Be in good health and physically and mentally capable of performing assigned tasks. Good physical health shall be verified by a health screening performed by a physician not more than six (6) months prior to or seven (7) days following employment. Must test free from pulmonary tuberculosis at time of health screening.
Employment Benefits (We value our benefits):
Company Match 401(k) with 100% match up to the first 3% and fully vested upon enrollment.
Medical, Dental, Vision insurance (1st of the month following 60 days of employment-Full Time)
Disability insurance (Full Time)
Employee assistance program
Weekly Employee Recognition Program
Life insurance (Full Time)
Paid time off (Full Time employees accrue up to 115 hours each year and Part Time accrue up to 30 hours each year)
Tuition Reimbursement (after 90 days for FT AND PT employees)
Employee Referral Program (FT, PT, and PRN)
Complimentary meal each shift (FT, PT, and PRN)
Daily Pay Option
Direct Deposit
Did we mention that we PROMOTE FROM WITHIN?
Do you want to see how much fun we are at Vitalia Strongsville? Please visit us via Facebook:
********************************************
Or, take a look at our website: ********************************
Have questions? Want to speak to someone directly? Reach out by calling/texting your own recruiter, Cemma Hurn: ************.
Click here to hear about Arrow's Core Values!
About the company
Arrow Senior Living manages a collection of senior living communities that offer varying levels of care including independent living, assisted living, and memory care in 33 properties currently in 6 states (Missouri, Kansas, Iowa, Illinois, Ohio, Arkansas) and employs nearly 1,900 employees!
Arrow Senior Living YouTube-Click Here
Arrow Senior Living serves and employs individuals of all faiths, regardless of race, color, gender, sexual orientation, national origin, age, or handicap, except as limited by state and federal law.
#INDHP
Keywords: officemanager, director, business officemanager, HR, administrative, management, business office director, accounting, payroll, assisted living, senior living, human resources, HR manager, human resources coordinator
$60k-72.8k yearly Auto-Apply 60d+ ago
Office Manager - HAPA
Performance Academies 3.8
Office manager job in Cleveland, OH
Job DescriptionJob title
OfficeManager
Classification
Non-Exempt
Reports to
Principal
Organization Unit
Administration
Approved by
Human Resources
Effective date
5/8/2025
Job Purpose The School OfficeManager is the gate-keeper of the school office, providing a warm and welcoming atmosphere for students, staff, parents and visitors. He or she also completes administrative tasks and supports the school administration.
Duties and Responsibilities
Include but not limited to:
Domain A- Core Responsibilities
Prepare for and manage all files needed for State and Federal audits, FTE audits, food audits, file reviews and CSADM audits for assigned school(s).
Maintain and manage student files including student enrollment records, medical records, achievement records, and other appropriate student data as required (including, but not limited to, proof of residency, student immunizations, birth certificate, social security number, and proof of custody).
Must request and obtain a COMPLETE student file for all new students that had attended a previous school or educational facility.
Work in conjunction with EMIS Coordinator, Administrative Coordinator, and Grade Books/Attendance Coordinator regarding audits, attendance, data submission, and record keeping.
Monitor and submit McKinney-Vento paperwork for homeless students per the McKinney-Vento Homelessness Assistance Act.
Keep accurate records of food service reimbursements for the Federal Food Service Program. Track, maintain, and report Free and Reduced Lunch programs in a timely manner.
Coordinate and assist student transportation with local transportation departments.
Administer medication, only if required, and only as expressly outlined in Student Handbook. Keep all medications locked and maintain all medical documentation, including, but not limited to, notes and records of each time medication(s) is dispensed/administered, name(s) of all medications administered, dosages, parent consent letters, doctors' consent letters, etc.
No over the counter (ie., Tylenol, Neosporin, Advil, Motrin, other) or other medications may be dispensed to students or staff even without express written consent of a physician.
Serves as school “gatekeeper” for all student records. OM must maintain and require a sheet for staff to sign in and sign out all office files. All requests from school districts for student records must be complied with within 48 hours.
Mails home all pertinent letters to parents and students as required by Principal and Superintendent, including, but not limited to, summer enrollment confirmation letters, open house notifications, HQT letters, Title I program notification letters, “Dragon Grams”, student absences/truancy notifications
By November 1st, Kindergarteners and 7th graders have submitted all appropriate immunization records that meet the State of Ohio Department of Health's immunization schedule.
By November 1st, K-1 students have received all necessary vision and hearing screenings to meet State requirements ODH Vision screening requirements and ODH Hearing screening requirements.
Domain B- Time Management
Generate enrollment reports weekly, student-in-seats reports weekly, lunch reports monthly. Provide regular enrollment updates as needed to the Superintendent and Principal.
Ensure that all pertinent forms are received in the office within 2 weeks of student start date.
Answer school phones in a timely and professional manner. Ensures school voicemail is accurate and current.
Return all parent inquiries for enrollment applications within 24 hours. Mail out all parent requests for enrollment applications within 24 hours.
Request and submit records in a timely manner.
Turn in enrollment and withdrawal forms in a timely manner to the EMIS Coordinator.
Ensure that all parents have completed and submitted accurate, timely free and reduced lunch questionnaires, and submit them in a timely manner to EMIS Coordinator and Business Office as requested.
Calls families of absent children by 10:00 a.m. each day to confirm/report all student absences --- follows up with appropriate agency for chronic truants or students whom absences are not confirmed, ie. local police department, Child Find, county Children's Services Agency, etc.
Issues tardy notices to ALL students that arrived after the district set time.
Keeps office hours per employment contract.
Domain C- Professionalism
Refrains from “gossip”, sharing salary, student disability or medical condition, or any other personal, financial, medical or similarly sensitive information with staff, parents, and/or students.
Maintains clean, uncluttered work area and creates/maintains attractive entry area or waiting area for parents and visitors at all times.
Follows school dress code at all times.
OM is to NOT engage in student discipline, nor to solicit students for help with filing sensitive documentation, records with identifying student information, nor is OM to solicit students to run errands, make copies, or leave class without express permission from the Principal.
Domain D- Dependability
Assist Principal with preparations for all parent informational meetings, Board meetings hosted at the school, Principal meetings hosted at the school, other meetings.
Maintain and order approved office supplies within allocated budgets.
Ensure safety and security of the building by requiring that ALL VISITORS SIGN IN AND CHECK IN AT THE OFFICE BEFORE PROCEEDING THROUGH THE BUILDING, INCLUDING VOLUNTEER(S), PARENT(S), VENDORS, OTHERS. Ensure that parents or others do not visit classrooms (particularly when agitated) without an appointment or express consent from the classroom teacher or Principal.
Read and understand all policies outlined in the staff handbook and student handbook/code of conduct.
Domain E- Communications and Relationships
Send home regular parent truancy notices for chronically and habitually truant students.
OM must IMMEDIATELY report to principal and intervention specialist(s) upon receipt of any new or updated medical, special education, IEP, 504 plan, or similar records received from a parent, guardian, or school/school
District.
Provide regular enrollment updates as needed to the Superintendent and Principal.
Ensures accuracy of Intent to Return (ITRs) at all times as families communicate change in their status.
Ensure that all student records pertaining to students with disabilities are communicated to principal and Intervention Specialist(s) upon receipt of information. OM must date and initial all paperwork as it is received.
Forward all inquiries from any news media (radio, television, newspaper, other) directly to the Superintendent. Notify the Superintendent and Principal immediately upon calls, visits or inquiries.
Understands and implements positive, de-escalation strategies with unhappy parents, vendors, staff, students, others and never escalates a situation unnecessarily. Remains courteous and calm at all times in person or on the phone.
Reports parent or other complaints immediately to the Principal. Uses appropriate documentation/form to report how complaints were resolved and to whom they were referred. Makes serious complaints known immediately to the Superintendent.
Maintains positive relationships with all stakeholders in the school, including parents, guardians, staff, students, community organizations, the school's Sponsor/Authorizer, management team members, the Principal and Superintendent, ODE reps, etc.
Qualifications
Minimum of high school diploma or equivalent.
At least two (2) years of experience in business management or a similar field preferred.
Bilingual both written and verbally in Spanish/English preferred but not required.
Satisfactory completion of federal and state required criminal history checks.
Knowledge, Skills, Abilities and Personal Characteristics
To perform this job successfully an individual must have knowledge of Microsoft Office Suite, (Word, Excel, OneNote, Power Point) and a familiarity with Google Workspace and other Performance Academies School Systems software programs.
Knowledge of good telephone etiquette with the ability to deal tactfully and confidently with callers and visitors
A courteous and pleasant personality
Strong organizational skills for multitasking and prioritizing responsibilities
Must possess sensitivity to confidential information and hold a high standard of integrity
Work with courtesy, tact, and diplomacy in dealing with others, and the ability to work as part of a team
English usage, spelling, grammar and punctuation
Business letter and report writing techniques
Business office telephone techniques and etiquette
Basic math used in an office environment
First aid and CPR procedures
Principles of leadership, office organization and management, public relations, and training.
Working Conditions
Ability to travel when requested.
Dexterity to operate computer keyboard, mouse and to handle other technology related components.
On-Call availability
Physical Requirements
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk to hear.
The employee is frequently required to walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
The employee is occasionally required to stand.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.
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$34k-47k yearly est. 2d ago
Business Office Director (Full Time)
Vitalia Active Adult Community at Solon
Office manager job in Solon, OH
“After spending 14 years in healthcare, I finally found my home with Arrow Senior Living. It's home-like environment is not just for the residents but for the team members as well. From day one you embrace the core values, and you see how they impact residents' quality of life. Arrow is a great company to grow with-it promotes within and the employee appreciation, incentives, and benefits are just a bonus on top of making residents and team members smile. I have become lifelong friends with this team, and I can happily say I love my job and enjoy coming to work.”
-Arrow Team Member
Position- Business Office Director
Position Type- Full Time
Location: Solon, Ohio
Salary: $60,000 - $72,800
Shift Schedule- Monday-Friday 8am-5pm
Manager on Duty Weekend Rotation 10am-2pm
Come join our team at Vitalia Active Adult Community at Solon located at 6050 Kruse Dr. Solon, Ohio 44139!
We are looking for someone (like you):
Put the Human in Human Resources: Direct and maintain secure confidential human relations systems for the community - all while providing first-class customer service.
Be a Hiring Hero: Responsible for grassroots recruitment efforts as well as working with Recruitment and department heads to find the best possible talent for open employment positions while ensuring compliance throughout the hiring process.
Be A Radical Resource: Provide oversight, training, and encouragement to all levels of staffing at the community while setting an example each day of Arrow's core values.
What are we looking for?
You must be at least eighteen (18) years of age.
You shall have a high school diploma, or equivalent.
Experience in human resources management, including payroll and employee training.
Able to read, write, understand, and communicate in English at a minimum of 12th grade proficiency.
You will possess clear verbal and written communication skills.
Able to follow written and verbal directions and apply practical solving skills if needed.
You will have a positive and energetic attitude.
You must be professional in appearance and conduct.
You can follow written and verbal directions and apply practical solving skills if needed.
You must be comfortable sitting at a desk between four and six hours a day, as this position is sedentary.
You must have the ability to frequently lift and/or move items up to 25 pounds.
You must be criminally cleared.
Be in good health and physically and mentally capable of performing assigned tasks. Good physical health shall be verified by a health screening performed by a physician not more than six (6) months prior to or seven (7) days following employment. Must test free from pulmonary tuberculosis at time of health screening.
Employment Benefits (We value our benefits):
Company Match 401(k) with 100% match up to the first 3% and fully vested upon enrollment.
Medical, Dental, Vision insurance (1st of the month following 60 days of employment-Full Time)
Disability insurance (Full Time)
Employee assistance program
Weekly Employee Recognition Program
Life insurance (Full Time)
Paid time off (Full Time employees accrue up to 115 hours each year and Part Time accrue up to 30 hours each year)
Tuition Reimbursement (after 90 days for FT AND PT employees)
Employee Referral Program (FT, PT, and PRN)
Complimentary meal each shift (FT, PT, and PRN)
Daily Pay Option
Direct Deposit
Did we mention that we PROMOTE FROM WITHIN?
Do you want to see how much fun we are at Vitalia Solon? Please visit us via Facebook:
*************************************
Or, take a look at our website: *************************
Have questions? Want to speak to someone directly? Reach out by calling/texting your own recruiter, Kim Piaggio: ************.
Click here to hear about Arrow's Core Values!
About the company
Arrow Senior Living manages a collection of senior living communities that offer varying levels of care including independent living, assisted living, and memory care in 44 properties currently in 7 states and employs nearly 2,500 employees!
Arrow Senior Living YouTube-Click Here
Arrow Senior Living serves and employs individuals of all faiths, regardless of race, color, gender, sexual orientation, national origin, age, or handicap, except as limited by state and federal law.
Keywords: officemanager, director, business officemanager, HR, administrative, management, business office director, accounting, payroll, assisted living, senior living, human resources, HR manager, human resources coordinator
$60k-72.8k yearly Auto-Apply 36d ago
Office Manager
Floor Coverings International-JDR
Office manager job in Mentor, OH
Job DescriptionBenefits:
Bonus based on performance
Competitive salary
Paid time off
Training & development
Health insurance
New Year~ New Career!
OfficeManager Flooring & Home Improvement
Location: 8805 East Ave. Mentor, OH 44060
Employment Type: Full-Time with PTO
Salary Range: $40,000-$55,000 + bonus opportunities
Heath Benefits: Stipend offered, if needed
Ready to Build Something Awesome?
This isnt just another desk job its a front-row seat to helping grow the Floor Coverings International brand from the ground up in our hometown market.
Were a family-owned, fast-growing flooring and home improvement company looking for a savvy, high-energy Office and Marketing Manager to join us on the journey. Youll wear multiple hats from local marketing and event planning to running our daily operations and
your ideas will shape how we grow.
If youre an organized go-getter whos equal parts creative and customer-focused, this could be your dream job.
What Youll Do A Little Bit of Everything, and Thats the Fun Part
Marketing & Community Engagement
Post fresh, engaging content on social (FB, Insta, LinkedIn, etc) that tells our story and highlights our work.
Plan and host local events home shows, farmers markets, vendor events
Coordinate with digital marketing partners to ensure were hitting the mark online and maximizing our return on ad spend SEO, ads, web presence.
Set up meet and greets for the Business Manager to build real relationships with realtors, property managers, contractors, and community organizations.
Operations & OfficeManagement
Be the welcoming face and voice of our studio answer calls, greet visitors, manage deliveries.
Stay on top of the phone system so every call finds the right person.
Turn website and phone leads into scheduled appointments.
Order flooring & materials, manage logistics, and enter invoices into QuickBooks.
Help set up vendor/installer accounts, and support project scheduling.
Keep us organized in Salesforce and QuickBooks from lead to close.
Ensure every customer experience ends on a high note follow-ups, thank-you notes, and yes review requests.
What Were Looking For
2+ years in office admin, customer service, or marketing (flooring or home services is a big plus).
Comfortable being independent you take initiative, stay on top of tasks, and keep things moving.
A natural storyteller with a love for social media. Bonus: you dabble in content creation or editing.
Tech-literate and willing to learn especially with platforms like Salesforce, Quickbooks, Excel, Social Media, phone and payments systems.
Organized, resourceful, and able to manage multiple balls in the air (without dropping any).
A people-person because creating
great
customer experiences is just who you are.
Open to attending occasional weekend or after-hours events.
Forklift experience would be nice, but not necessary.
Why Youll Love Working With Us
This is your chance to grow with a growing company and help shape what it becomes.
Were family-owned and people-first we care about craftsmanship, community, and culture.
Your voice will be heard we welcome ideas, not just task-doers.
No two days are the same and we mean that in the best way.
Competitive pay, performance bonuses, and lots of room to grow your role over time.
Meet Joe and Shelly- owners of Floor Coverings International
Joe and Shelly are a husband-and-wife duo who have been building their business together since 2017. What started as a shared dream has grown into a thriving company with a reputation for excellenceand they are excited to welcome someone new who can be the heartbeat of their team.
Family, loyalty, and honesty are the foundation of everything they do. With a 4.9/5.0 star rating and over 275 (and growing) reviews, Joe and Shelly are proud of the trust theyve earned from their customers and community.
Their success is driven by a set of core values they live out every day:
Do the right thing
Dont be afraid to fail
A little bit of venom wont kill you
Be accountable
Play to win
Celebrate
Together, Joe and Shelly are not just building a businesstheyre building a culture where people feel valued, challenged, and inspired to grow.
If youre a proactive and organized professional with a passion for delivering exceptional service and contributing to a growing business, we want to hear from you! Apply today to become a key member of our Floor Coverings International family in the Mentor area.
$32k-50k yearly est. 3d ago
Office Manager
Northeast Solutions Corp
Office manager job in Hudson, OH
Summary: To ensure the smooth and efficient operation of the office by performing the following duties.
Duties and Responsibilities include the following. Other duties may be assigned.
Oversees all financial aspects of the organization to include accounts payable, accounts receivable and general ledger.
Prepares and processes payroll to include updating records as needed.
Acts as benefits administrator to include completing paperwork and processing updates as needed.
Establishes, implements and updates company policies, procedures and employee handbook.
Inventories and orders office supplies as needed.
Arranges for equipment repairs as needed.
Oversees details of office meetings to include preparing minutes in a timely manner.
Prepares correspondence and office memos in an efficient manner.
Attends seminars, conferences and all meetings as directed.
Performs other related duties as assigned.
Supervisory Responsibilities:
Develops and maintains an effective organization through the selection, training, compensation, motivation, termination and review of assigned employees.
Develops and maintains a program for sound employee relations.
$32k-50k yearly est. 60d+ ago
Office Manager
Puroclean 3.7
Office manager job in Chardon, OH
Benefits: * Bonus based on performance * Health insurance * Paid time off OfficeManager Perks: * Online Mobile Courses * Flexible Scheduling * Paid Training for Career Advancement * Opportunity to Help People in Times of Need * Aggressive Competitive Wages Company and Culture:
PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a 'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other.
Job Position Description:
With a 'One Team' mentality, manage the office team to perform all accounting and administrative activities. Manage all aspects of accounting and reporting. Implement and adhere to accounting guidelines and reporting requirements. Ensure all job files are properly audited and contain all required documentation. Develop and implement an annual office administration plan and budget to improve productivity. Train and coach all office personal to efficiently perform all assigned tasks. Serve as the in-house expert on utilizing QuickBooks Pro, and Microsoft Office. Manage and improve customer satisfaction, including the resolution of customer complaints. Manage the efficient operation and appropriate support of all business functions. Ensure proper accounting procedures are followed. All reporting is accurate and timely. Ensure customer files contain proper documentation, and office team is competent and effective in all administrative tasks. All customer complaints are resolved quickly to the satisfaction of the customer. A PuroClean OfficeManager takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry.
Responsibilities:
* Managing Customer and client satisfaction and representing and improving brand operations
* Being proactive in resolution of customer issues, concerns and complaints
* Managing documentation related to jobs, compliance, scheduling, and delegation of responsibilities
* Maintaining employee documentation, new hire orientations, and managing invoices, petty cash and duties related to office administration
* Continue professional development of PuroClean specific skills and expertise: office procedures and processes
* Safety and risk management, following and maintaining guidelines for all field staff and office personnel
Qualifications:
* Focus on personal development, team building, and leadership skills is essential
* Attention to detail, aptitude for multitasking and calm under pressure
* Ensure clear communication with entire staff, ability to manage relationships.
* Aptitude with record keeping, easily accessing information, and communicating 'the message'
* Awareness and respect for safety, using care are caution with teammates and customers
* Strength with multitasking and handling deadlines, organizational and leadership skills
* Ability to learn quickly and flexible with change and professional challenges
$36k-56k yearly est. 60d+ ago
Office Manager - State Farm Agent Team Member
Christina Estes-State Farm Agent
Office manager job in North Ridgeville, OH
Job DescriptionBenefits:
Bonus based on performance
Competitive salary
Flexible schedule
Opportunity for advancement
ROLE DESCRIPTION: As OfficeManager - State Farm Agent Team Member with Christina Estes - State Farm Agent, you equip our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies and consistently ensuring the execution of advantageous customer experiences. By alongside other team members, you create smooth operations to actualize the opportunities offered to people by insurance products and financial services.
As an organized and detail-oriented professional, your skillset promotes the basis for people in our community to have something they need. Christina Estes - State Farm Agent is eager to bring aboard your collaborative presence.
RESPONSIBILITIES:
Establish customer relationships and follow up with customers, as needed.
Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification.
Use a customer-focused, needs-based review process to educate customers about insurance options.
Ensure the office is well-maintained, and continuously equipped to successfully meet customer needs and to market relevant products.
QUALIFICATIONS:
Excellent communication skills - written, verbal, and listening
Highly organized and detail-oriented
Experience in customer service required
Experience in managing customer service preferred
Experience in sales preferred
Proactive in problem-solving
Able to work in and manage a team environment
Experience in Windows computer applications
Able to coordinate and collaborate with others to achieve agency goals.
Able to succeed in a fast-paced environment
Property and Casualty License
Life and Health License
BENEFITS:
Paid time off (holidays and personal/sick days)
Salary/hourly plus commission/bonus
Growth potential/opportunities for advancement within my agency
$32k-50k yearly est. 26d ago
Office Manager/Receptionist
Robin Industries 3.9
Office manager job in North Canton, OH
REPORTS TO: Director, Human Resources & Risk Management
PURPOSE:
The OfficeManager / Receptionist plays a vital role in creating a professional, efficient, and welcoming environment at the company's headquarters. This position serves as the first point of contact for visitors and callers, manages front desk operations, and provides administrative support to staff and leadership. The OfficeManager is responsible for ensuring the smooth day-to-day functioning of the office, coordinating logistics, supporting internal operations, and helping to maintain a well-organized, productive workplace.
ESSENTIAL FUNCTIONS:
Greet and direct visitors in a courteous and professional manner.
Answer and route incoming phone calls; take and relay accurate messages.
Maintain a clean, organized, and welcoming reception area.
Check in guests and maintain visitor logs in accordance with security protocols.
Receive and distribute incoming mail, packages, and deliveries; manage outgoing mail and shipments.
Maintain and monitor office supply inventory; reorder as necessary.
Coordinate domestic and international travel arrangements for employees, including VISA and passport support.
Provide general administrative support to staff and executives, including calendar scheduling and meeting preparation.
Support the onboarding of new employees (desk setup, welcome materials, facility access, etc.).
Coordinate internal office events, meetings, and catering requests.
Serve as liaison with building management and vendors (e.g., janitorial, maintenance, IT support).
Monitor and manageoffice equipment, ensuring maintenance and repairs are scheduled as needed.
Assist with expense reporting and petty cash tracking as requested.
Ensure compliance with health, safety, and emergency procedures.
Collaborate cross-functionally with HR, IT, and other departments to support smooth daily operations.
Respond promptly and professionally to inquiries from staff, clients, and vendors.
QUALIFICATIONS & SKILLS:
High school diploma or equivalent required; associate or bachelor's degree a plus.
Minimum 2 years of experience in an office setting; prior experience supporting executive teams or in a receptionist/officemanager role preferred.
Excellent verbal and written communication skills.
Strong interpersonal skills with a professional demeanor.
Exceptional organizational and time management skills; able to manage multiple tasks with attention to detail.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with Webex a plus.
Ability to exercise discretion and maintain confidentiality.
Self-starter with a positive attitude and strong sense of customer service.
$32k-42k yearly est. Auto-Apply 43d ago
HR/Business Office Director (Full-Time)
Vitalia Highland Heights
Office manager job in Highland Heights, OH
Description “After spending 14 years in healthcare, I finally found my home with Arrow Senior Living. It's home-like environment is not just for the residents but for the team members as well. From day one you embrace the core values, and you see how they impact residents' quality of life. Arrow is a great company to grow with-it promotes within and the employee appreciation, incentives, and benefits are just a bonus on top of making residents and team members smile. I have become lifelong friends with this team, and I can happily say I love my job and enjoy coming to work.”-Arrow Team Member
Position- Business Office Director
Position Type- Full TimeLocation: Highland Heights, Ohio
Starting Rate: $50,000-$65,000
Shift Schedule- Monday-Friday 8am-5pm
Manager on Duty weekend rotation 10am-2pm
Come join our team at Vitalia Highland Heights located at 305 Bishop Rd. Highland Heights, Ohio 44143! We are looking for someone (like you):
Put the Human in Human Resources: Direct and maintain secure confidential human relations systems for the community - all while providing first-class customer service.
Be a Hiring Hero: Responsible for grassroots recruitment efforts as well as working with Recruitment and department heads to find the best possible talent for open employment positions while ensuring compliance throughout the hiring process.
Be A Radical Resource: Provide oversight, training, and encouragement to all levels of staffing at the community while setting an example each day of Arrow's core values.
What are we looking for?
You must be at least eighteen (18) years of age.
You shall have a high school diploma, or equivalent.
Experience in human resources management, including payroll and employee training.
Able to read, write, understand, and communicate in English at a minimum of 12th grade proficiency.
You will possess clear verbal and written communication skills.
Able to follow written and verbal directions and apply practical solving skills if needed.
You will have a positive and energetic attitude.
You must be professional in appearance and conduct.
You can follow written and verbal directions and apply practical solving skills if needed.
You must be comfortable sitting at a desk between four and six hours a day, as this position is sedentary.
You must have the ability to frequently lift and/or move items up to 25 pounds.
You must be criminally cleared.
Be in good health and physically and mentally capable of performing assigned tasks. Good physical health shall be verified by a health screening performed by a physician not more than six (6) months prior to or seven (7) days following employment. Must test free from pulmonary tuberculosis at time of health screening.
Employment Benefits (We value our benefits):
Company Match 401(k) with 100% match up to the first 3% and fully vested upon enrollment
Medical, Dental, Vision insurance (1st of the month following 60 days of employment-Full Time)
Disability insurance (Full Time)
Employee assistance program
Weekly Employee Recognition Program
Life insurance (Full Time)
Paid time off (Full Time employees accrue up to 115 hours each year and Part Time accrue up to 30 hours each year)
Tuition Reimbursement (after 90 days for FT AND PT employees)
Employee Referral Program (FT, PT, and PRN)
Complimentary meal each shift (FT, PT, and PRN)
Daily Pay Option
Direct Deposit
Did we mention that we PROMOTE FROM WITHIN?
Do you want to see how much fun we are at Vitalia Highland Heights? Please visit us via Facebook: ********************************************* take a look at our website: *************************************** questions? Want to speak to someone directly? Reach out by calling/texting your own recruiter, Kim Piaggio: ************.
Click here to hear about Arrow's Core Values!About the company Arrow Senior Living manages a collection of senior living communities that offer varying levels of care including independent living, assisted living, and memory care in 25 properties currently in 5 states (Missouri, Iowa, Illinois, Ohio, Arkansas) and employs nearly 1,400 employees!Arrow Senior Living YouTube-Click Here
Arrow Senior Living serves and employs individuals of all faiths, regardless of race, color, gender, sexual orientation, national origin, age, or handicap, except as limited by state and federal law. Keywords: officemanager, director, business officemanager, HR, administrative, management, business office director, accounting, payroll, assisted living, senior living, human resources, HR manager, human resources coordinator
How much does an office manager earn in Rocky River, OH?
The average office manager in Rocky River, OH earns between $26,000 and $61,000 annually. This compares to the national average office manager range of $30,000 to $62,000.
Average office manager salary in Rocky River, OH
$40,000
What are the biggest employers of Office Managers in Rocky River, OH?
The biggest employers of Office Managers in Rocky River, OH are: