Office manager jobs in Somerset, NJ

Hybrid Working: 4 days in-office, 1 day remote At Harnham, we've specialised in Data & AI recruitment for nearly two decades, building a global reputation as the market leader. Our New York office has established a strong foundation across both permanent and contract markets, and we're now looking for a Team Manager to lead the next phase of growth within our Contract Recruitment division. This is a hands-on leadership role for someone who thrives in a fast-paced, delivery-focused environment. You'll be billing actively across both client and candidate sides, while managing and developing a small team of consultants. The role offers immediate impact and clear progression toward senior management as the team continues to scale. The Opportunity As a Team Manager, you'll take ownership of a warm and growing contract desk in one of the fastest-moving markets within Harnham. You'll work with leading clients across the U.S., managing relationships, mentoring junior consultants, and driving commercial performance. You'll ideally bring experience managing a team of 2-3 recruiters, joining us to take on leadership of our junior team members with the opportunity to grow that team further over time. What You'll Be Doing Leading from the front, billing actively while coaching and developing a team of junior consultants. Building and expanding client relationships across the Data & AI contract market. Driving performance through structured 1:1s, pipeline management, and target setting. Supporting consultants' professional growth through hands-on training and mentorship. Collaborating with senior leadership to shape commercial strategy and long-term team development. Why Join Harnham? Market Leadership: Join the world's leading Data & AI recruitment business with over 15 years of global expertise. Earning Potential: Competitive base + up to 30% uncapped commission on personal billings, plus team commission and performance bonuses. Growth Opportunity: Clear pathway to Senior Manager level as you scale the contract division. Supportive Culture: Work in a high-performance, collaborative environment that values development and accountability. Learning & Development: Access to dedicated leadership training, peer mentorship, and ongoing professional growth. Who We're Looking For A 360 contract recruiter with a proven billing track record. Experience managing or mentoring recruiters (ideally 2-3 direct reports). A strong relationship builder who can deliver for clients and develop people. Someone who thrives in a fast-paced, high-activity environment. Ambitious, commercial, and ready to help shape the future of Harnham's Contract division. Join a business where your impact will be visible, your success rewarded, and your career progression defined. Apply now or reach out for a confidential conversation.

THE CLIENT Our client is a New York-based investment firm specializing in private equity, private debt, and secondary investments across the United States and Canada. The firm offers a fast-paced, collaborative, and team-oriented environment where professionals are encouraged to take initiative, work independently, and contribute to a positive office culture. This is a great opportunity to join a dynamic organization in a front-facing role that offers variety, visibility, and room to grow. THE ROLE The firm is seeking a polished and personable Receptionist and Office Manager to manage front-of-house operations and ensure a seamless experience for guests, clients, and internal staff. This role is ideal for someone who thrives in a fast-paced setting, enjoys being the face of the firm, and has experience in private equity or alternative investments. The Receptionist will play a key role in maintaining the firm's professional image and supporting the smooth flow of investor meetings and daily office activity. Key responsibilities include: Greeting and assisting guests, clients, and vendors with professionalism and warmth Managing a busy conference room calendar, including setup, breakdown, and quick turnovers between meetings Coordinating catering orders and maintaining kitchen and pantry supplies Ensuring meeting spaces are clean, well-stocked, and prepared for investor visits Maintaining a polished and organized front desk and reception area Supporting general office operations and administrative tasks Handling mail, deliveries, and courier services Partnering with internal teams to support events and office initiatives THE CANDIDATE The ideal candidate is well-presented, personable, and confident, with a natural ability to make others feel welcome. While prior experience in a receptionist or client-facing role is a plus, the firm is open to candidates who show strong potential, a positive attitude, and a willingness to learn. Experience in private equity or alternative investments is strongly preferred due to the fast-paced nature of the role and the volume of investor activity. Key qualities include: Friendly, communicative, and approachable demeanor Strong organizational skills and attention to detail Ability to work independently and remain composed under pressure Experience managing conference room logistics and guest-facing responsibilities Reliable, punctual, and professional COMPENSATION & BENEFITS Full-time, on-site role Core hours: 9:30am - 5:30pm Base salary: $75K-$100K, commensurate with experience Discretionary bonus Excellent benefits package Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

Growing manufacturing company with great growth and benefits is seeking an Administrative Assistant & Office Manager. This great opportunity will be on-site Monday to Friday. The Administrative Assistant & Office Manager is responsible for providing administrative support to leadership and staff while overseeing the daily operations of the office. This role will work closely with the executive team and CFO, and ensures efficient office workflow, maintains organizational systems, supports communication, and manages office resources to create a productive work environment. The ideal candidate holds the following: 1+ years of proven experience as an administrative assistant, office manager, or similar role Technically savvy Associate's or Bachelor's degree preferred The day to day responsibilities are as followed: Provide administrative assistance to executives and team members Manage calendars, schedule meetings, and coordinate appointments Prepare correspondence, reports, presentations, and meeting materials Handle incoming calls, emails, and visitors in a professional manner Maintain filing systems (digital and physical) and ensure document accuracy Oversee daily office operations to ensure efficiency and organization Order, track, and manage office supplies and equipment Coordinate office maintenance, repairs, and vendor services Implement and maintain office policies and procedures Manage office budgets, invoices, and expense tracking Serve as a central point of contact between staff, management, and external partners Assist with onboarding new employees and coordinating training materials Organize company meetings, events, and travel arrangements Support internal communications and office-wide initiatives Compensation & Benefits Competitive salary based on experience Health, dental, and vision insurance Paid time off and holidays

Reports To: COO / Head of Operations Swish Breaks is the fastest-growing sports entertainment and live shopping company built by a team of passionate sports enthusiasts. With 80+ employees and over 90,000 orders fulfilled each month, we're redefining the sports collectibles experience through live-streamed entertainment, world-class ops, and an incredible customer community. As we scale, we are investing heavily into the customer experience side of the business - developing better systems, tighter feedback loops, new tools, and an elite support operation that matches the pace of our growth. Role Description We are seeking a Customer Experience Operations Manager to build, own, and scale Swish Breaks' customer experience function from the ground up. This is a foundational, highly cross-functional role - you will work closely with Operations, Product, Engineering, and Leadership to design the full end-to-end customer journey across support, issue resolution, product improvement, and overall experience. You will be the first dedicated leader in this function, responsible for building the systems, structure, and processes that enable Swish Breaks to deliver the best customer experience in the live shopping industry. As the function scales, you will also have the opportunity to build and lead a small team (1-2 people initially). This role is on-site in New York, NY. Key Responsibilities Customer Experience Strategy & Ownership Build the full customer support and success strategy from scratch Own the design of end-to-end customer workflows, from ticket handling to escalations Create systems and processes that ensure consistently high customer satisfaction Establish and track core CX KPIs (response times, resolution rates, CSAT, NPS, etc.) Cross-Functional Collaboration Work daily with the Operations team to identify root causes of issues and eliminate friction Partner closely with Product & Engineering to design tools, features, and improvements based on customer feedback Translate customer pain points into actionable insights for senior leadership Participate in product roadmap conversations as the voice of the customer Customer Support Systems & Tools Select and implement support tools, ticketing systems, macros, automations, and reporting frameworks Develop internal documentation, knowledge bases, and standard operating procedures Identify opportunities for automation and improved efficiency Execution & Problem Solving Personally handle top-tier issues, escalations, and unique customer situations Improve issue resolution speed and accuracy through structured processes Proactively identify patterns in customer inquiries and build solutions to reduce volume Team Building & Leadership (Future) Potential to hire and manage 1-2 customer support specialists as demand grows Train, coach, and develop team members to uphold Swish-level service standards Qualifications Required 3-7+ years of experience in customer success, customer support, or CX operations Experience building processes, systems, or CX infrastructure from scratch Strong operational mindset with the ability to design scalable workflows Excellent written and verbal communication skills Empathetic, customer-obsessed, and solutions-oriented Experience working cross-functionally with Product, Engineering, and Operations Ability to thrive in a fast-paced, ambiguous, rapidly evolving environment On-site availability in NYC Preferred Experience in e-commerce, live shopping, marketplaces, or high-volume support environments Prior experience selecting or implementing CX tools (Zendesk, Gorgias, Intercom, etc.) Startup or early-stage company experience Compensation Salary range: $70,000 - $110,000, depending on experience. What We Offer Opportunity to build an entire customer experience function from the ground up A dynamic, energetic environment in a rapidly growing sports entertainment company Collaboration with senior leadership and cross-functional teams Room for future team-building and leadership expansion Competitive compensation and growth opportunities Competitive benefits offerings

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-Time Sign On Bonus: $3,000 Salary: $55,000 - 60,000/ year Base Plus Incentives! ***Paid like the owner based on profit 3 Different Incentive Opportunities -Report Card Bonus - Up to $300/ month -Unlimited Earning potential through our monthly profit-sharing program -Unlimited Earning potential through our quarterly profit-sharing program At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuing Education (CE) through TAG U How You'll Make a Difference: As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Consult with patients on treatment options provided by the clinical team, verify insurance payment and collection ensure high-quality of care Hire, develop, manage, and retain the office staff Review monthly business results, manage profit and loss, align sales plan to support business goals, and create strategies to increase profitability Prepare and lead daily huddles with the team to level set expectations to optimize patient experience and business performance Additional tasks as required Required Qualifications Minimum of one year working in a Dental office Preferred Qualifications Minimum of one year of managing a team of direct reports Experience in sales or sales management High school diploma or equivalent; college degree is preferred A people-centric leader who motivates and inspires others Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Additional Job Description Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. *May vary by independently owned and operated Aspen Dental locations. ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

ABOUT US Founded in 1987, Kirk Palmer Associates is a global executive search firm with a specialty focus on retail, fashion, beauty and consumer goods talent. With a client roster that includes adidas, Aesop, Brooklinen, CAVA, Cartier, Crate & Barrel, Dior, Dr. Martens, Fenty, LVMH, lululemon, Ralph Lauren, Sephora, SoulCycle, Revolve, and YETI, as well as leading Private Equity firms, we help the world's most compelling brands hire senior executives for critical leadership roles. Our placements range from CEOs and C-suite leaders to VP and Senior VP talent. We place talent worldwide, with a particular focus on the Americas, Europe, and Asia. ABOUT THE ROLE As the Receptionist & Office Manager, you'll be one of the most visible and essential members of our 30+ person NYC office. You'll act as the central hub for employees, guests, vendors, and service providers-ensuring our office runs smoothly, feels welcoming, and supports our team's daily productivity. You'll report directly to our VP of Talent Acquisition & Operations, a leader known for mentoring and developing her team. Many of her direct reports gain such strong operational and professional skills that they are frequently promoted-or “stolen”-into other roles across the organization. You'll be joining someone deeply invested in your growth and long-term trajectory. In addition to overseeing office operations, you will also serve as a vacation backup for our Search Team Administrative Assistants, offering you direct exposure to our best-in-class executive search processes. This cross-training provides valuable insight into how we run searches for the most influential brands in fashion, retail, beauty, and consumer. This is the perfect role for someone who is proactive, resourceful, detail-oriented, and thrives as the “go-to” problem solver. You enjoy creating order, supporting others, and keeping an office environment polished, efficient, and energized. Perhaps you want a career in talent acquisition and want to be exposed to best practices in recruiting and operations. KEY RESPONSIBILITIES Office Administration Greet all office visitors, answer incoming calls, and ensure guests feel welcomed (beverages, Wi-Fi, conference room support, etc.). Manage conference room schedules to ensure smooth meeting flow. Manage all office, tech and pantry supplies-including ordering, stocking and vendor liaison. Conduct daily morning walkthroughs to ensure office readiness. Oversee food and beverage inventory with vendors to provide a high-quality employee experience. Handle all incoming/outgoing mail, packages, and overnight deliveries. Liason to IT tech support vendor - the first stop for KPA IT issues to escalate as needed. Set up new workstations in the office and coordinate home-offices setups when required Facilitate IT onboarding and offboarding Support space planning, office moves, furniture installation, and workspace setups. Serve as the primary point of contact with the Property Manager and building team (security, emergency procedures, maintenance). Event Planning & Employee Experience Alongside VP Operations, plan and coordinate all onsite/offsite meetings and events, including All Hands, client/candidate meetings, celebrations, and team outings. Coordinate with VP TA & Operations to support employee experience programs (birthdays, anniversaries, morale moments). Order catering for BD meetings, and internal events. Set up and break down conference rooms after client/employee events and gatherings Arrange travel for company gatherings or offsites. Maintain the KPA holiday schedule, company calendar, and corresponding phone system updates. Search Team Support (Vacation Backup) Provide coverage for Search Team Administrative Assistants during vacations or peak periods. Assist with candidate scheduling, document preparation, and internal search workflows. Gain hands-on exposure to our best-in-class search processes and methodologies. QUALIFICATIONS Required: Bachelor's degree required Strong organizational skills and attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities and deadlines in a fast-paced environment Proficiency with Microsoft Office Suite Ability to work from NYC HQ 3 days per week Tech Savviness and patience for guiding those with less tech savviness An “I don't know but I will figure it out” approach to new tasks. COMPENSATION, BENEFITS & CULTURE $60,000 - $70,000 based on experience, skills and growth potential Annual bonus based on company performance and individual impact Comprehensive benefits, including healthcare, 401(k) and flexible PTO Hybrid work environment with 2 WFH days per week Entrepreneurial culture with ample room to grow o learn more about our values, our team, our work, and to subscribe to our Daily News Brief, please visit kirkpalmer.com. TO APPLY Please submit your resume and a brief cover letter explaining your interest in this role, relevant experience and that highlights superpowers that may not be apparent from your resume alone. Please send that to *******************.

Renewable materials company is seeking experienced candidates for a Paralegal Manager role. Core responsibilities will focus on corporate governance and entity management for domestic and international subsidiaries. The role will also provide support for mergers and acquisitions and securities filings as well as taking the lead on a number of ad hoc projects. Requirements Minimum 10 years of paralegal experience focused on corporate governance and entity management Experience providing support on M&A deals and assisting with securities filings Highly organized with exceptional project management skills Able to lead and manage team of paralegals Details Location: Florham Park, NJ Schedule: Full-time hybrid schedule (3 days in office/2 days remote) Compensation: $100-135K, commensurate with experience

What you'll do: Serve as a point of contact for facility operations and maintenance across all Intersection offices throughout the U.S. Areas of responsibility include facilities management, space planning, procurement, reception, mail services, maintenance, coordination with the landlord, office upgrades, and security Manage outside vendors and ensure compliance with accounts payable and finance Enter invoicing and payment information in accounting systems, including Coupa In coordination with building management, maintain facilities, furniture, fixtures, and equipment in good working order and repair. Manage preventive maintenance of facility equipment and execute small repairs and office reconfigurations Work at least four days per week in the New York office What you'll bring: Experience procuring vendors and negotiating agreements. Develop reporting processes and create and maintain an interactive database of vendors Proven ability to multitask and prioritize in a fast-paced environment while juggling multiple requests simultaneously Prior experience overseeing building space allocation, project management, and procurement Ability to develop and implement methods, procedures, and workflow efficiencies that ensure consistently high standards of quality and productivity. Monitor requests and recurring issues, review workflow and turnaround times, and implement service improvements Clear and concise written and verbal communication skills Familiarity with OSHA requirements and reporting A practical, flexible, and innovative approach to work Familiarity with Google Suite (Gmail, Drive, Calendar, etc.)

Job Title: Office Manager & Chief Calendar Clerk Job Type: Full-Time Compensation: $50k - $70k (depending on experience) About the Firm We are a fast-paced litigation firm focused on insurance defense and related civil litigation across New York and New Jersey. Our attorneys rely on strong administrative structure, efficient workflow, and organized office systems. We are seeking an experienced Office Manager who can oversee day-to-day operations and ensure the smooth functioning of our legal practice. Position Overview The Office Manager & Chief Calendar Clerk is a senior operational role responsible for overseeing the firm's administrative operations while maintaining absolute control over all legal calendars, court deadlines, appearances, and filing requirements. This position serves as the central authority for docketing, calendaring accuracy, and firm-wide deadline compliance. Key Responsibilities Chief Calendar & Docket Management Maintain and oversee the firm's master legal calendar. Calculate and verify deadlines pursuant to court rules and service methods. Implement dual-calendar and redundancy safeguards. Monitor upcoming deadlines and issue reminders and escalations. Coordinate court appearances and adjournments. Filing & Court System Oversight Oversee calendaring related to NYSCEF, EDDS, and other portals. Ensure service-based deadlines are recalculated accurately Office & Administrative Management Oversee daily office operations and administrative staff. Develop and enforce office procedures and workflows. Coordinate onboarding and staff coverage. Systems, Processes & Compliance Administer calendaring and case management systems. Maintain written SOPs and compliance documentation. Leadership & Communication Act as central accountability points for deadline integrity. Escalate risks to firm leadership. Qualifications 5+ years law firm experience with calendaring responsibility. Strong knowledge of litigation timelines and court rules.

The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of the nonprofit's administrative functions. This position is responsible for overseeing daily office activities, coordinating meetings, and supporting organizational operations in alignment with the nonprofit's mission and values. The Office Manager serves as a key point of contact for internal and external stakeholders and ensures that office procedures and systems are well-organized and maintained. Acts as Site Administrator for the Secaucus office. Responsibilities Interact with visitors with grace and diplomacy, display business etiquette Serve as the Secaucus Office phone operator, answer calls, respond to inquiries with information, route callers, and monitor/route or respond to voicemail messages Provide supply chain coordination and inventory tracking for Family Connects NJ. Maintain accurate records of all nursing supply and patient materials, ensuring optimal inventory levels. Maintain organized storage area and coordinate with vendors and internal teams to replenish stock efficiently. Oversee the receiving, storage, and distribution of Family Connects NJ supplies, tracking orders to ensure orders are received and available for nursing staff. Resolve receiving and invoice discrepancies in collaboration with Finance department. Ensure office safety and operating efficiency by reporting all facility problems to building management, i.e., lack of heat or air conditioning, water, safety, and cleanliness issues, etc., coordinate repairs/facilitate prompt resolutions, and inform staff throughout the process Ensure office machines operate properly: copy machine, postage meter, printers, etc., order copier supplies, maintain postage in meter, coordinate repairs/service with appropriate vendor Order and maintain inventories of essential office and kitchen supplies, provide ongoing office orientation, and instruct employees on the use of office machines Collect, sort, and distribute office mail; meter and post outgoing mail Administrate VOIP service, online retail vendors, shipping vendors, and document storage vendor accounts, managing all aspects of the accounts, monitoring functionality, pricing, on-time delivery performance, response time to issues and urgent requests, and creating user instructions Coordinate in office meetings, book and set up conference room, order food/catering Coordinate annual office-wide clean-up day, file storage transfer, and shredding event Conduct annual safety drills coordinated with building management. Coordinate annual safety lectures with local police and fire departments. Monitor first aid kit, AED device, and fire extinguishers. Collaborate with Dover and Irvington Site Administrators Handle other duties as assigned Qualifications High School graduate or GED; Bachelor's degree preferred Minimum 3 years administrative experience Bilingual preferred - Spanish, Haitian Creole, Portuguese, Arabic Certified Administrative Professional a plus Computer proficiency (MS Office Suite including Teams) Technologically savvy, ability to solve problems Knowledge of standard office administrative practices and procedures Highly organized and detail-oriented; dependable and reliable Energetic individual who can handle a fast-paced environment and meet deadlines Ability to effectively prioritize tasks and manage time effectively Excellent verbal and written communication skills; strong interpersonal skills. Meeting coordination experience a plus All PMCH employees must follow PMCH Immunization policy guidelines.

Robert Half is seeking a highly experienced Office Manager/Operations Manager that can oversee a team of 10-15 and strategically guide business operations. We are looking for someone extremely dedicated and professional. Schedule: Mon - Fri / 7:30AM start on site Key responsibilities: Learn the administrative operations of the business and advise on improvements to increase efficiency Lead the onboarding and offboarding process of employees Design Employee Handbook Assist in interviewing new hires Track inventory and assets of the business for ownership Implement new software when needed to enhance operational efficiency Benefits administration Assist with payroll process in partnership with accounting department Benefits: Employer covered Medical and Dental Paid Time Off 401k with match

Role: Assistant Front Office Manager - Overnight Relief Reports to: Director of Front Office Who We Are… Welcome to The Ned NoMad, a sophisticated members' club and hotel nestled in the heart of New York City. As the first international outpost of The Ned, we proudly opened our doors in Summer 2022, following the iconic debut of The Ned London in 2017. The Property… Set in the historic Johnston Building, formerly the NoMad Hotel, our property boasts a rich legacy dating back to 1903. With design expertise from the Soho House Design team, we've lovingly preserved the building's original charm while infusing it with a fresh, contemporary style. At The Ned NoMad, we offer an eclectic mix of exclusive and public spaces, including 167 elegantly appointed bedrooms and suites, a lively rooftop bar and terrace restaurant, a first-floor bar, grill, and lounge, and nightly live entertainment at The Atrium Stage. Our public dining options include Cecconi's, a modern-day classic Italian restaurant inspired by mid-century Trattorias, and Little Ned, a chic spot for handcrafted cocktails and bar classics with views of the Empire State Building. The Role… We are on the lookout for a dynamic Assistant Front Office Manager to join our team and report directly to the Director of Front Office. In this role, you'll thrive in our fast-paced environment, juggling multiple tasks and projects with flair, efficiency, and independence. Our culture is one of vibrant energy paired with unwavering support. We're seeking an individual who excels in collaboration, communicates effectively, and is deeply committed to delivering exceptional service. Your attention to detail and customer-focused approach will ensure that every guest experience at The Ned NoMad is not just memorable, but truly extraordinary. Primary Responsibilities… Manage and oversee the front office while maintaining operational procedures and delivering a consistent level of high standards of customer service within the department. Respond in courteous, professional, and rapid manner to resolve all guest and staff difficulties. Maintain adequate inventories and assist in ordering operating supplies. Process all guests' disputes and claims. Influentially promote and mentor staff to achieve departmental goals, related to payroll, expenses, staffing levels and guest service. Manage staff in all aspects including recruiting, training, schedules, payroll, staff complaints and disciplinary procedures while supporting the new hire on-boarding process with all new employees. Coordinate Front Office activities with other departments for all VIP check-ins. Perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure. Responsible for preparing daily reports and financial summaries for leadership. Act as concierge for hotel guests while also supporting check-in/out, restaurant suggestions and car services. Upholds Mystery Shopper guidelines and all Service Standards. Assess staff performance, conduct appraisals, and strategize for improving staff performance. Greet hotel guests and members upon arrival. Requirements… A minimum of 3+ years of experience in a fast paced and professional environment Previous Front Office Manager or Assistant Front Office Manager experience managing a unique and special stay for all members and guests Proven success of “champion of the culture,” facilitating excellent communication and engagement Team focused with an understanding of the bigger picture and how you can contribute Able to effectively manage different stakeholders and be persuasive Our Doors Are Yours to Open… The Ned is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business. Apply today and join us as an Assistant Front Office Manager! #YESYESYES #MakeitHAPPEN #ShowyouCARE #LovewhatYOUDO Work Perks… Medical, Dental, Vision, Company Paid Life, Short Term Disability, Long Term Disability Insurance, 3% match in 401k Referral bonus + competitive compensation Career development and career training Flexible work schedules Discounted family rates Family meals Two weeks' vacation, 9 days PTO, 10 Holidays

Oscar is working with a key client based out of New York City! They are looking for a Technology Business Manager to join their team. As the Technology Business Manager, you will be expected to: Define and review regularly with stakeholders from business, IT and Finance the list of use cases for technology business management for chargeback, service pricing, IT Total Cost of Ownership, benchmarking, etc. Gather reports requirements from stakeholders in business, IT and Finance Translate use cases and report requirements into a working set of operational and financial models, metrics, dashboards, and management reports Identify and document all data sources, systems of records supporting the collection of data for analytics from systems of record and interpret data into information and share across multiple audiences Implement operational and financial models, metrics, dashboards, and management reports in Apptio Operationalize data collection and reporting monthly by loading, validating, and reviewing reports on a timely basis with business, IT and Finance stakeholders Provide analytics for ad hoc IT strategic initiatives (sourcing strategy, cloud computing strategy, migration projects, application rationalization, etc) Preferred Skills/Experience: Bachelors-level degree in Finance and Accounting or a related field 3+ years experience in IT Finance or a TBM-related role Strong working knowledge and hands-on experience with IBM Apptio. Strong skills in MS Excel and PowerBI. Experience in Technology Accounting, GAAP accounting, strategy advisory, FinOps, IT management consulting or IT Data Analytics Ability to work with minimal supervision efficiently and effectively with multiple levels of management and staff across the organization, particularly within the Technology and Finance organizations Knowledge of IT services and financial management processes and best practices such as budgeting, cost allocations for chargeback, benchmarking, service costing and service pricing. Recap: Location: New York City, NY (Hybrid) Type: Long term Contract to Hire W2 Rate: $68/hr - $78/hr dependent on relevant experience If you think you're a good fit for the role, we'd love to hear from you!

World Wide Technology (WWT), a global technology solutions provider with $20 billion in annual revenue, combines the power of strategy, execution and partnership to accelerate transformational outcomes for large public and private organizations around the world. Through its Advanced Technology Center, a collaborative ecosystem of the world's most advanced hardware and software solutions, WWT helps customers and partners conceptualize, test and validate innovative technology solutions for the best business outcomes and then deploys them at scale through its 4 million square feet of global warehousing, distribution and integration space. With over 10,000 employees and more than 55 locations around the world, WWT's culture, built on a set of core values and established leadership philosophies, has been recognized 11 years in a row by Fortune and Great Place to Work for its unique blend of determination, innovation and leadership for diversity and inclusion. With this culture at its foundation, WWT bridges the gap between business and technology to make a new world happen for its customers, partners and communities. World Wide Technology is looking for a Technology Business Manager (IT Financial Analyst). This job is part of WWT's Strategic Resourcing services. The candidate will be supporting a WWT customer and will be employed by one of WWT's preferred partners. The partner will provide full compensation and benefit information prior to employment with the partner. On-Site 3 days a week in NYC 12 Months IT Charge Backs IT Financial Management, Financial Forecasting, financial analysis. Apptio, having hands on experience with this system. Financial acumen. Ability to map data sources and build dashboards, reports, and metrics Work with source data and Apptio data. Ability to translate business needs into dashboards, metrics, and reports Good excel skills and presentation skills Certain states and localities require employers to post a reasonable estimate of salary range. A reasonable estimate of the current pay range for this position is $75 to $70 hourly. Actual pay will be based on a variety of factors, including shift, location, experience, skill set, performance, licensure and certification, and business needs, and will be set by your employer. The range for this position in other geographic locations may differ. Certain positions may also be eligible for variable incentive compensation, such as bonuses or commissions, that are not included in base pay. EEO Statement: WWT is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Receptionist / Administrative Support Employment Type: Full-Time About the Company A well-established insurance brokerage firm specializing in commercial insurance solutions, serving clients across the United States. The company provides comprehensive insurance programs for commercial real estate portfolios and healthcare facilities, emphasizing responsive service and long-term client relationships. Role Overview We are seeking a professional and customer-focused Receptionist / Administrative Support to serve as the first point of contact for clients and partners. This role involves managing incoming calls, assisting policy servicing teams with administrative tasks, and ensuring smooth day-to-day office operations. Key Responsibilities Answer, route, and manage a high volume of inbound calls with professionalism and efficiency. Provide prompt support for client inquiries and service requests. Handle general administrative duties such as document preparation, scheduling, and data entry. Maintain organized communication records and logs for internal teams. Assist account managers with follow-ups and workflow coordination. Contribute to maintaining a positive, collaborative office environment. Qualifications 2+ years of experience in reception, customer service, or administrative support. Excellent verbal and written communication skills. Strong multitasking, organizational, and time management abilities. Proficient in Microsoft Office Suite and comfortable learning new systems. Prior experience in insurance or financial services is a plus (but not required). Professional demeanor and a proactive, team-oriented mindset. Why Join Competitive compensation based on experience. Opportunity to grow within a reputable, expanding organization. Collaborative work environment with experienced professionals. Be part of a team that provides impactful services to clients nationwide.

Office Coordinator A well-established private investment firm is seeking an experienced Office Coordinator to support day-to-day office operations and serve as the primary point of contact for guests, vendors, and internal team members. This role requires a poised and polished professional with strong communication skills and prior experience in a corporate, financial, or investment-focused environment. Key Responsibilities: Manage reception operations, including guest interaction and phone coverage Coordinate conference room scheduling and support meeting logistics Oversee office supplies, facilities requests, and vendor relationships Maintain an organized, professional, and client-ready workspace environment Assist with administrative needs and occasional internal events Qualifications: 5+ years of experience in office management, administrative support, or reception Background in financial services or a similar professional environment strongly preferred Demonstrated professionalism, discretion, and high attention to detail Strong interpersonal communication skills and a service-oriented mindset Ability to work independently, prioritize effectively, and represent the firm with professionalism Ideal Candidate Profile: The successful candidate will be proactive, polished, reliable, and comfortable operating in a fast-paced, high-expectation environment. This role offers the opportunity to serve as a central resource within the office and contribute to an elevated employee and visitor experience.

DL1961 is a premium essentials brand with roots in vertical integration. Offering elevated denim, knits, and ready-to-wear, for women, men, kids, and pets. They believe in meticulously crafted pieces designed to carry you through all of life's stages. In addition to their own low-impact factory, DL1961 strategically partners with sustainable manufacturers around the world to produce high quality essentials perfect for everyday wear. Named one of Fast Company's Most Innovative Companies in 2023, this press-loved brand is a perennial favorite of editors and celebrities alike. Learn more about DL1961 and shop the full styles and looks on dl1961.com. The Office Manager is responsible for managing daily office operations, including administrative, operational, HR, IT, and facilities functions, to ensure a well-organized, efficient, and productive workplace. The Office Manager ensures the office environment supports business goals, staff productivity, and a positive company culture. This position also supervises administrative staff and interns, coordinates logistics, and maintains office systems and processes. Operations & Facilities Management Manage upkeep of office space, showroom, conference rooms, kitchen, and storage areas to ensure cleanliness and organization. Oversee cleaning crew, HVAC, temperature control, and all shared office devices. Monitor pantry and kitchen operations with support from interns and showroom team. Order and maintain office supplies, furniture, fixtures, printers, and equipment; maintain equipment logs and schedule maintenance. Maintain corporate telephone switchboard, phone sheet, and e-fax account. Liaise with building management regarding badges, guest passes, building systems, vendor forms, and COIs. Organize and maintain files, records, and office documentation. Staff Oversight & Human Resources Support Supervise Office and Showroom Team to ensure smooth office and showroom processes and support functions. Train and delegate tasks to staff, interns, and coordinators to manage internship programs, recruitment, onboarding, and office training processes. Support HR functions, including onboarding/offboarding coordination, 30/60/90-day reviews, benefits overview, and workplace training compliance. IT & Technology Management Oversee office IT systems and liaise with third-party IT providers for troubleshooting and implementation of automated solutions. Manage IT assets including Adobe accounts, computers, iPads, cell phones, and key cards. Maintain IT workbooks, equipment inventory, and office technology processes. Logistics, Shipping & Travel Lead DHL and UPS approvals for domestic and international shipments; troubleshoot shipping or supply chain issues. Coordinate with Distribution Center and offshore teams regarding POs and delivery expectations. Manage corporate hotel and airline programs, including team member enrollment and point redemption. Assist with executive travel arrangements, expense portfolios, and recordkeeping. Administrative Support & Reporting Work closely with executive team to create reports and support AR/AP processes as backup. Maintain company directory, organizational chart, and Hoduphone system. Oversee daily mail distribution and other administrative office operations. Maintain office policies, procedures, and operational processes to ensure efficiency and compliance. Skills & Qualifications Ability to manage multiple priorities, tasks, and teams simultaneously. Strong verbal and written communication skills. Proficiency with Microsoft Office, scheduling tools, accounting software, and IT systems. Ability to supervise, train, and develop staff and interns effectively. High accuracy in administrative, financial, and operational tasks. Ability to troubleshoot operational, IT, and logistics issues proactively. Handle sensitive information discreetly and professionally. We offer the opportunity to take part in our comprehensive benefits program which includes Medical, Dental, Vision, Life & Disability Insurances, 401(k) plan, FSA plans, and more. The total compensation amount for a candidate is based on factors including educational background, professional experience, and industry knowledge. The salary range for this position is $60,000.00 to $65,000.00 DL1961 offers a competitive & comprehensive benefits package inclusive of: Medical, Dental & Vision coverage Company sponsored Life & Disability benefits | Voluntary Benefits Associate Discount, Clothing Allowance & Sample Sales Commuter Benefit Program Paid Time Off including vacation, sick, & floating holiday Paid holidays by the Company 401(K) - an investment for your future! Our Office Space is located in Soho! Summer Fridays Companywide events, outings, recognition programs, birthday celebrations & wellness initiatives DL1961 is an Equal Opportunity Employer that considers applicants without regard to race, sex, religion, national origin, disability or protected veteran status. Thank you for your interest in DL1961. We look forward to reviewing your application! Discover us @ ************** + *********************

Join Merola Tile, a leader in the ceramic tile industry. We are seeking a dynamic and self-motivated Customer Service & Experience Manager to lead and elevate our customer service teams across both coasts. This leader will inspire excellence through initiative, integrity, and accountability - building a high-performing team that delivers exceptional results. The ideal candidate will take ownership of optimizing our customer service operations, enhancing processes, and developing people to deliver a world-class customer experience. This is a hands-on leadership role for someone who thrives on improvement, drives collaboration, and brings out the best in every team member. The Customer Experience Manager serves as both a hands-on contributor and a strategic leader who leads, inspires, and elevates the Customer Service Department by driving process excellence, ensuring timely and accurate resolution of all customer matters, and developing a high-performing, engaged team. This role demands a leader who can both execute and empower - someone with strong analytical thinking, a passion for improvement, and exceptional people skills to transform a team in need of upskilling and alignment. Operational Management Oversee and assist in all daily Customer Service operations for both New Jersey and California facilities, ensuring consistent execution of company standards and policies. Delegate tasks strategically while maintaining full accountability for departmental outcomes. Ensure adherence to requirements, shipping policies, and all relevant operational guidelines. Manage and monitor EDI, ERP, WMS, and partner portal systems to ensure accuracy and timeliness of all orders and communications. Collaborate cross-functionally with Warehouse Leadership, Accounting, Sales, Product, and other stakeholders to ensure smooth operational flow and prompt issue resolution. Process Improvement & Issue Resolution Evaluate and refine existing departmental processes, identifying inefficiencies and opportunities for improvement. Lead the development and implementation of new workflows and best practices that enhance productivity, accuracy, and customer satisfaction. Establish and track key performance indicators (KPIs) to monitor departmental effectiveness and proactively address performance gaps. Drive root-cause analysis and corrective action for recurring issues to ensure long-term resolution. Partner with leadership to recommend, pilot, and execute process improvement initiatives that align with companywide strategic objectives. Customer & Partner Engagement Handle escalated customer matters with professionalism, urgency, and empathy-ensuring thorough resolution and follow-up. Serve as the escalation point for the Customer Service team, guiding them in effective communication and solution-oriented problem-solving. Build and maintain strong relationships with key customers, trading partners, and internal stakeholders. Champion a customer-first mindset across the team, reinforcing responsiveness, accuracy, and accountability. Leadership & People Development Lead, mentor, and develop the Customer Service team across both facilities, cultivating a unified, high-performance culture. Provide hands-on mentorship to the department's current supervisor, strengthening leadership capability and operational confidence. Conduct regular one-on-one meetings, team check-ins, and performance evaluations to drive accountability and engagement. Identify skill gaps and design targeted training and coaching initiatives to upskill the team rapidly and sustainably. Foster a culture rooted in professionalism, ownership, and continuous learning. Physical Requirements: Regularly stand/sit for extended periods, operate office equipment, perform light-moderate lifting, lift/move up to 35 lbs. occasionally, bend, twist, and maintain posture. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role. Qualifications and Education Requirements Associate's degree required; Bachelor's degree preferred. Minimum 5 years of experience in Customer Service or related field, with at least 2 years in a leadership capacity. Strong proficiency in Microsoft Office (Word, Excel) and familiarity with ERP, WMS, and EDI systems. Proven success in process improvement, team development, and customer satisfaction. Experience with a CRM system and implementation Excellent organizational, multitasking, and decision-making skills in a fast-paced environment. REQUIRED SKILLS Excellent communication skills; written and verbal. Positive, motivating leadership style with high emotional intelligence. Strong critical-thinking and problem-solving ability. Patient, professional, and resilient under pressure. High attention to detail and commitment to accuracy. Strategic mindset with a “can-do” approach to challenges. Experience in the tile, stone, flooring, or related materials industry, preferred Competencies Leadership --Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self-available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback; Fosters quality focus in others; Improves processes, products and services; Business Acumen--Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals. Judgment-- Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision- making process; Makes timely decisions. Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Accountability-- Take ownership and accept responsibility of actions, Set the bar high and acknowledge all levels of performance from self and others, Document lessons and commit to fair and consistent correctio of sub-standard work performance Change Management-Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results Dependability--Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Cost Consciousness--Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources. Additional Notes: Must be authorized to work in the United States. Benefits: Medical, Vision, and Dental Insurance 9 Annual Paid Holidays (including New Year's Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, and Christmas) Paid Time Off - earned and accrued from your first day with the company 401(k) Plan with company match (eligibility after 1 month) Employer-Paid Life Insurance Performance Reviews after 90 days and annually Quarterly Company Goals - opportunity to earn up to 4 weeks of additional bonus pay annually Employee Assistance Program (EAP) Employee Referral Bonus Program Employee Discount on tile after 6 months Fresh Fruit, Coffee, Hot Chocolate, and Tea provided daily Weekly Company Lunches Company Culture Events - BBQs, Ugly Sweater Day, T-shirt making, Halloween contests, and more Fun, Friendly, Family-Like Environment

The Opportunity ROEN is a luxury fine jewelry house specializing in bespoke engagement rings and fine jewelry for the unabashedly intentional. We're seeking a highly organized Office Coordinator to support our growing atelier operations. ⸻ Who We Are Founded in New York by childhood friends, ROEN is a fine jewelry house rooted in craftsmanship, culture, and story. We specialize in bespoke engagement rings and signature fine jewelry pieces that blend high design with master craftsmanship. Our mission is to make the world of high jewelry more warm, intuitive, and personal - while upholding the highest standards of quality. San Francisco is our first West Coast market, and we're excited to build a presence that matches the creativity and innovation of the Bay Area. ⸻ Your Role Inventory & Diamond Management Maintain precise tracking of diamond and gemstone inventory including carat weight, specifications, certification numbers, and costs Manage agreements with suppliers, tracking deadlines and coordinating returns Coordinate stone deliveries with suppliers and couriers, maintaining chain of custody documentation Organize and maintain GIA/IGI certificates and authentication documentation Shipping, Packing & Logistics Pack high-value jewelry pieces to ROEN standards with meticulous attention to presentation and security Manage shipping logistics including insurance, signature requirements, and tracking Coordinate local deliveries, pickups, and courier services with urgency and care Manage calendar for client pick ups, deliveries, deadlines Administrative & Compliance Maintain insurance documentation for inventory and shipments Reconcile inventory costs with sales for financial reporting ⸻ Who We're Looking For You're exceptionally organized with meticulous attention to detail and a high sense of responsibility when handling diamonds, gemstones, and luxury pieces. You have genuine interest in learning about the fine jewelry industry with a desire to grow, and you're a proactive problem-solver who anticipates needs and flags issues before they become delays. You work independently while maintaining clear communication, exercise discretion with confidential information and valuable inventory, and bring a professional demeanor that reflects ROEN's luxury brand standards. You're proficient in inventory management software and CRM platforms (Monday.com experience a plus), and based in NYC with availability for 5 days/week in office. You might be a fit if you: Prior experience in fine jewelry, diamonds, luxury retail, or high-value inventory management preferred Ability to lift and move packaged jewelry shipments and event inventory This position is subject to a background check Work independently, anticipate needs, and solve problems before they become issues Communicate clearly and professionally with internal teams and external partners Are energized by the idea of helping establish ROEN's first West Coast location ⸻ Compensation & Benefits Competitive base salary Healthcare coverage Generous PTO Founders' direct mentorship A close-knit team that values excellence, ownership, and craft