Office manager jobs in Tuscaloosa, AL - 89 jobs

Sterling Search Partners is seeking a dependable Part-Time Office Manager / Administrative Assistant to support a client's daily office operations and serve as the primary point of contact for visitors, staff, and vendors. This role is ideal for someone who enjoys keeping an office organized, welcoming, and running smoothly. Key Responsibilities: Serve as the front-office receptionist, greeting visitors and handling phone and walk-in inquiries Maintain a professional, organized, and welcoming office environment Manage incoming and outgoing mail Monitor, order, and restock office and basic facility supplies Coordinate vendors and service providers (cleaning, maintenance, internet, security, utilities, etc.) Provide administrative support to leadership and staff, including calendaring, correspondence, document formatting, and data entry Maintain office calendars, schedules, and internal communications Assist with onboarding logistics and general administrative projects Qualifications: Prior experience in office management, administrative assistance, or receptionist roles Strong organizational, communication, and customer service skills Comfortable with office technology (email, calendars, printers, document formatting tools) Ability to handle sensitive information with discretion and professionalism Reliable, detail-oriented, and able to work independently in an onsite environment Additional Details: Part-time, primarily onsite Consistent weekday schedule with some flexibility

An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients' medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician's License for states where required by the company. ESSENTIAL DUTIES AND RESPONSIBILITIES Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE). Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team. Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results. Conduct performance reviews and compensation evaluations for the office team. Exercise judgment and utilize tools to achieve revenue and EBITDA growth. Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way. Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA & OSHA requirements, hazardous material handling and waste disposal. Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule. Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training. QUALIFICATIONS Industry related experience will be beneficial. Mangement experience required Favorable result on background check as required by state. Must be able to provide proof of identity and right to work in the United States. EDUCATION AND/OR EXPERIENCE HSD or GED ABO, NCLE, LDO could be preferred LICENSES AND CREDENTIALS None SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook LOCATION Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: s are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.

Benefits: * Bonus based on performance * Competitive salary * Opportunity for advancement * Paid time off * Training & development At Floor Coverings International, we're more than just a flooring company-we're the #1 mobile flooring company in North America with nearly 300 locations across the U.S. and Canada. Our innovative shop-at-home model has transformed the industry, bringing top-quality flooring directly to customers' doors. With over 350,000 satisfied customers and an impressive 4.9-star rating, we take pride in delivering an exceptional experience. Now, we're looking for a dedicated and detail-oriented Office Manager to help drive the success of our local franchise! In this role, you'll be the heart of our operations, ensuring everything runs smoothly-from scheduling and marketing to financial management and customer relations. Why You'll Love This Role: Full-time position (40 hours per week) Bonus opportunities for outstanding performance No experience required! (1-3 years of office experience preferred) Company convention trips (based on owner and local structure goals) What You'll Do: Marketing & Customer Relations * Be the friendly face and voice of our company-build strong relationships with customers and ensure they have a seamless experience. * Efficiently schedule appointments for our Design Associates. * Follow up on open proposals and inquiries to drive customer engagement. * Assist in planning and executing local marketing initiatives to grow the business. * Represent Floor Coverings International at home shows and events (some evening/weekend availability may be required). * Keep the office organized, welcoming, and running smoothly. Financials & Administration * Maintain accurate financial records and update QuickBooks daily (experience preferred, but training provided!). * Track and manage business-related expenses to ensure financial efficiency. Project Coordination & Production * Collaborate with the Owner weekly to review recent sales, manage customer expectations, and oversee product orders. * Order materials and follow up on deliveries to keep projects on track. * Schedule and coordinate job installations between customers and installers. * Keep customers informed on project timelines, updates, and any changes. * Ensure clear communication with installers, including confirming scope of work and compensation before each job. * Update SalesForce daily with job progress and schedules (training provided!). Growth & Development * Attend weekly strategy meetings with the Owner. * Work toward weekly and monthly business goals. * Be open to learning and development opportunities to grow in your role. * Make decisions and take action aligned with our core values and mission. Who We're Looking For: Strong communicator - especially over the phone! Organized & detail-oriented - you thrive on keeping things running smoothly. Multi-tasking pro - balancing different priorities is your strength. QuickBooks experience is a plus (but we'll train the right person!). Self-motivated - you can work independently and take initiative. Join us in creating beautiful spaces while enjoying a dynamic and rewarding career with Floor Coverings International. Apply today and be part of our success story!

Responsible for directing the daily operations of the cardiology practice and supervising the activities of all clinical and non-clinical staff supporting the practice. Incumbent has managerial responsibilities over multiple departments within the practice including outpatient clinic, office-based surgical lab, nuclear studies, and imaging. Responsibilities Responsible for keeping all aspects of a physician's practice functional - i.e., answering service, call schedule, supply inventories (office & medical), physician's licenses, medical record forms/documentation/confidentiality, patient information forms, call coverage, contract services, waste management, prescription services (manual & electronic), etc. Develops departmental budget and operational goals and manages clinic operations to achieve set targets and goals. Manages clinic productivity standards. Collaborates with the Vice President, Director, and providers on identifying strategic opportunities for practice growth and new service offerings. Ensures compliance with any accrediting agency standards related to any services offered by clinic (i.e. TJC, AAHC, ICAL, etc.) Manages the overall operational performance and workflow for the practice including quality and operational metrics (e.g. appointment wait times, patient satisfaction, appointment volumes, etc.) Guides clinic physicians on decisions affecting the practice through the use of data and benchmarks. Interviews, selects, makes recommendation for hires, and retains employees Ensures orientation and training for clinic employees Participates in the positive discipline process in coordination with HR and upper management. Develops staffing plans and manages resources effectively. Responsible for clinic compliance requirements with all local, state, and federal regulations and laws Approves payroll and is responsible for accurate payment of employees Works with the billing department to ensure timely and accurate billing of services rendered. Ensures processes in place for clinic staff to collect appropriate insurance information, and obtain necessary authorizations for services. Reviews invoices and statements of vendors and looks for opportunities to enhance the efficiency and profitability of the clinic. Assist in day to day tasks as needed in the clinic/office to ensure delivery of quality patient care, and a safe and efficient working environment - including filling in the receptionist position - or any other position - as deemed necessary and qualified. Maintain patient privacy in all matters including written medical records and computer records Maintains Corporate Compliance, HIPAA, Security and Red Flag Alert Plans/Procedures/Staff Training for the clinic in alignment with the DCH Standards/Policies/Procedures Manages front line operations of area of accountability related to meeting/exceeding departmental goals, 5 keys of excellence, DCH Mission and Vision. DCH Standards: Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation. Performs compliance requirements as outlined in the Employee Handbook Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self. Performs essential job functions in a manner that ensures the safety of patients, visitors and employees. Identifies and reduces unsafe practices that may result in harm to patients, visitors and employees. Recognizes and takes appropriate action to reduce risks and hazards to promote safety for patients, visitors and employees. Requires use of electronic mail, time and attendance software, learning management software and intranet. Must adhere to all DCH Health System policies and procedures. All other duties as assigned. Qualifications Minimum of two (2) years' experience as a team leader/supervisor/manager of in a healthcare related environment required. Prior experience in cardiology services preferred. Bachelor's degree in Healthcare, Business or related field preferred. Good interpersonal and public relations skills required. Valid driver's license and must have reliable transportation resources to travel to business-related meetings. Must be able to read, write legibly, speak and comprehend English. WORKING CONDITIONS Requires manual dexterity. Position is in an office setting requiring mostly sitting with some standing, reaching, bending, and stooping during the course of each day. Occasionally requires lifting up to 30 pounds from floor to shoulder level. May require use of footstool to reach top shelves. Position requires some light driving. The position includes possible exposure to human body fluids, disease, infection, lab chemicals, and hazard materials. The position requires good communication skills, involves contact either face to face, by email or over the phone with co-workers, physicians, and patients. Physical presence onsite of essential. Hearing and vision must be normal or corrected to within normal range. Able to perform the duties with or without reasonable accommodation.

Temporary Description Job Overview: As the Bookkeeper/ Office Manager, you will be the heart of our operations, supporting our team and keeping everything running smoothly. From assisting with accounting and bookkeeping to managing day-to-day office functions, to coordinating essential roofing permits, you'll play a key role in ensuring both our internal team and customers have everything they need to succeed. This role will start out as temporary, with the possibility of permanent full time placement. Requirements Key Responsibilities: · Accounting: Bookkeeping, Assist with budgeting, invoicing, payroll, and maintain financial records while preparing regular reports and assisting with month end close reports. QuickBooks and accounting experience is necessary. · Office Operations: Oversee daily office tasks, including filing, scheduling, and handling incoming calls and emails. · Permit Coordination: Manage the permit application process for roofing projects, ensuring all necessary documents are submitted on time for timely project execution. · Customer Relations: Handle customer inquiries, service requests, and any concerns, ensuring an exceptional customer experience from start to finish. · Team Coordination: Act as the go-to person for scheduling, logistics, and communication with project managers and field staff to keep things on track. · Office Management: Keep the office organized, maintain office supplies, manage equipment, and implement office policies and procedures. · Compliance: Ensure all safety regulations, permit requirements, and company policies are followed with precision. Qualifications: · Education: Associate's or Bachelor's degree Accounting or a related field. · Experience: At least 3 years of bookkeeping/accounting/office management experience, ideally within the construction or roofing industry. · Skills: o Highly organized with the ability to manage multiple tasks and priorities. o Proficient in Microsoft Office Suite (Word, Excel, Outlook). o Excellent communication and interpersonal skills. o Basic accounting and financial management knowledge. o Experience with CRM software or project management tools is a bonus. · Preferred Attributes: o Detail-oriented with strong problem-solving abilities. o Ability to work both independently and collaboratively. o Passion for customer service and team success. o Roofing industry knowledge is a plus, but not required! Salary Description $30-$35 hourly

Who Are We? RAM Hotels a dynamic, thriving, innovative hotel management company headquartered in Columbus, Georgia. Over the last few years, we have quietly and steadfastly taken our place as a leader in the hospitality industry of corporate America; while serving some of the most well-known midscale hotel brands in key markets throughout the Alabama and Georgia region. We strive to meet our guests demands while continuously changing the perception of the hospitality industry. When you join RAM Hotels, you do more than simply switch companies to advance your career, you become part of the RAM Hotels family! POSITION: Front Office Manager JOB SUMMARY Are you friendly and enjoy rolling out the red carpet to guests? Do you enjoy creating stellar guest experiences? Being a Guest Services Manager with us may be the job for you! Guest Services Managers promotes a positive work environment amongst the Guest Services Team and with other team members. The Guest Services Manager is responsible for responding to all guest requests, inquiries, problems and/or complaints, etc. with the ability to influence and provide positive resolution. The Guest Services Manager will motivate, encourage, and mentor the Guest Services Team to ensure we are providing excellent customer service to our guests in a professional and courteous manner. The Guest Services Manager will accommodate our guests to ensure their visit with us is not just a stay but an awesome experience! Think you"ve got what it takes? JOB RESPONSIBILITIES Ensures Guest Services and Guest Services Front Office operate in an attentive, friendly, efficient, courteous and seamless manner that provides all guests with exceptional service prior to arriving and throughout the time that guests will spend with us; while maximizing room revenue and occupancy; establish and maintain key control system Operate all aspects of the front office system, including software maintenance, report generation and analysis, and basic programming; ability to perform all jobs within the Guest Services and PBX Departments when needed; monitor proper operation of the PBX system to ensure that team members maintain standard operation procedures for its use Manages and organizes large turn days to include guest check-ins and guest check-outs; maintain safety deposit boxes per established standards; assists in preparation of revenue and occupancy forecasts, manage sell out opportunities, review arrival reports, and check rooms inventory; ensures accurate cash handling at the Front Desk; maximize room revenue and occupancy by reviewing daily statuses; ability to analyze discrepancies, monitors credit reporting, and maintain the daily house statistics; ensures no-show revenue is maximized through consistent and accurate billing; Ability to develop, implement, and maintain an effective Guest Relations Program utilizing persistent hospitality services, guest comment forms, and guest response program; be familiar with all brand specific programs and have knowledge of the procedures for each program and ensure the Guest Services team members are knowledgeable in understanding and implementing the programs; Ensures logging and delivery of all messages, packages, and mail in a professional and timely manner; monitor “out of order†or “out of service†areas to be knowledgeable and available to assist guests if needed; knowledgeable of the Accident Prevention Program including the safety committee, education/enforcement, and communication of safety issues within departmental meetings Knowledgeable and understanding of all policies and procedures - including the Equal Opportunities and Fair Treatment Policy; enforce this policy by communicating consistently with the Guest Services Department Maintain a clean, welcoming lobby and front desk presence during peak hours and as needed; maintain constant communication with the Housekeeping Department and the General Manager; knowledge of night audit responsibilities and procedures; willingness to cover shifts at a moment's notice when the shift is understaffed due to various circumstances Perform other tasks as necessary or required to meet or exceed guest satisfaction PROFESSIONAL EXPERIENCE High-school graduate or equivalent and three years of work-related experience (Customer Service, Hotel Industry, Management, Restaurant Administration, Human Resources, Legal, Educational, Training & Development, Financial - strongly preferred) Proficient in MS Word, Excel, PowerPoint Data Entry, Database Management experience INDUSTRY EXPERIENCE Understanding of the hospitality industry (preferred) Previous experience in the hospitality industry (preferred) Previous experience as a Guest Services Manager Bilingual communication skills (preferred) REQUIRED SKILLS Experience preparing team schedules according to business forecast and business need Leadership experience with thorough follow- up Must be flexible to work varied schedules Excellent written and oral communication skills Excellent organization skills Must have the physical ability to walk, sit, and stand during scheduled shift Must be able to lift up to 40 lbs. ESSENTIAL SKILLS Ability to effectively manage and resolve disruptive circumstances; ability to express compassion while remaining composed; ability to remain calm and focused while working under pressure Engage guests in conversation and recognition of their choice with us - be consistent; resolve any guest issues immediately and to the best of your ability Promote the property by demonstrating a “top-notch†attitude toward our guests which includes anticipating the guests needs - be proactive Ensure that you are always a positive representation of the property; embrace and respect diversity and multi-cultural environments BENEFITS RAM Hotels hires the best people, we work extremely hard to provide benefits that make work-life balance that much more enjoyable. As a leader in the hospitality industry; we promote advancement opportunities, we offer our eligible employees comprehensive health benefit packages for you and your family, vacation time, quarterly bonuses, and other additional perks being an employee of RAM Hotels. RAM Hotels is an Equal Opportunity/Affirmation Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. Job Information SpringHill Suites View all jobs at this company

Holiday Inn Express & Suites McCalla is looking for one front office manager to join our strong team. We are located at 4703 Bell Hill Rd. Our ideal candidate is self-driven, motivated, reliable, and has a minimum of 2 years experience working in a hotel. Responsibilities Supervises front office team members. Reviews daily front office procedures and assures proper transmission of all necessary reporting to Management team. Ensures proper training programs and procedures are in place in conjunction with the General Manager and according to company standards. Responsible for proper administration of keys. Responsible for knowing hotel emergency procedures. Manages inventory and assists General Manager with budget control. Inspects all departments daily. Interviews and hires front desk employees following Company standards and procedures. Conducts employee discipline with regard front desk personnel. Ensures proper uniform standards are in place in department. Accommodates guest special requests. Responsible for knowing area attractions and services in order to accommodate guest's needs. Responsible for knowing Holiday Inn Express services and amenities in order to accommodate guest's needs. Reviews room inventory with sales and assist in selling strategies to maximize room revenue. Monitors tracking of leads and results. Follows up with General Manager to ensure that leads are actively managed and followed up on. Takes ownership of sales when GM is not available. 17. Assists GM in maintaining accounts. 18. Responsible for helping coach, train and motivate all members of the in-hotel team on their roles. 19. Ensures team member attitudes of attentiveness in meeting guest's needs. 20. Oversees the daily operations of the hotel in the absence of the General Manager. Qualifications Preferred for candidates to have at least 3+ years of experience as a Front Office Manager for a hotel with IHG, Hilton, or Marriott. We are looking forward to hearing from you!

Full-time Description Petro facial Plastic Surgery is looking for an experienced Office Manager to provide leadership direction among employees. The ideal candidate would be an individual with managerial experience in the healthcare industry, but other managerial experience will be considered. Essential Duties and Responsibilities: Maintains workplace efficiency by planning and implementing office systems, layouts, and equipment procurement. Designs and implements clinical and office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. Completes operational requirements by scheduling and assigning employees; following up on work results Keeps management informed by reviewing and summarizing information; identifying trends. Responsible for all financial duties including paying bills and taxes and reconciling all finances in Quickbooks. Manager will work closely with business accountant. Maintains office staff by recruiting, selecting, orienting, and training employees. Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results. Will be responsible for all human resource responsibilities. Maintain all business and physician credentials Contributes to team effort by accomplishing related results as needed. Other duties as assigned Requirements Excellent leadership and problem solving skills Proficient in Mac and Google Suite including Sheets, Photos, Docs, and Slides Proficient in Quickbooks Proficient in Microsoft Office Excellent verbal and written communication skills Bachelors Degree or higher Minimum 3 years experience in a similar role required Supply Management Informing Others Tracking Budget Expenses Credentialing/ licenses for the physician/office Delegation Staffing, Managing Processes Supervision Developing Standards Promoting Process Improvement Inventory Control Reporting Skills Petro Facial Plastic Surgery is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability or veteran status. All applicants must be eligible to work in the United States. Job Type: Full-time Experience: Management: 3 years (Required) Work Location: One location

Full-time Description The Office Manager is responsible for the general operation of the corporate office. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies, managing corporate vendor relationships, managing the mail and workrooms, managing documents, assisting with small corporate events, and providing administrative support to certain employees, namely senior executive employees. Reports To: Chief Operating Officer Primary Duties and Responsibilities (Will always include those specifically assigned by the immediate supervisor) Overseeing general office operations. Greeting visitors, answering incoming phone calls, and delivering superior service to employees and vendors. Coordinating appointments and meetings including scheduling, sending reminders and organizing catering and small events when necessary. Coordinating domestic and international travel, including flight, hotel, and car rental reservations. Coordinating office events including the annual Christmas party and monthly birthday celebrations. Administers corporate beach condo including coordinating local vendors, communicating with the HOA, and managing the annual schedule. Manages company vehicles including keeping record log and scheduling routine maintenance. Purchasing office supplies and equipment and maintaining proper stock levels. Producing reports, composing correspondence, and creating corporate binders. Creating presentations and other management-level reports. Maintains various corporate accounts and ensures corporate records are organized and well maintained. Assists with organizing documents related to financial transactions (ie, loan closings). Assists with internal corporate communication documents. Requirements Some Higher Education Three years' experience in office management or a similar position. Proficiency in Microsoft Office and Excel. Knowledge, Skills, and Abilities Required Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, and handle vendor contracts, among other tasks Organization and the ability to multitask to complete a wide variety of tasks Strong interpersonal skills to interact positively with all employees Ability to manage challenges and operate efficiently Attention to detail to ensure tasks are completed thoroughly and correctly Working Conditions Work is performed primarily in an indoor office environment.

Job DescriptionBenefits: Bonus based on performance Competitive salary Opportunity for advancement Paid time off Training & development At Floor Coverings International, were more than just a flooring companywere the #1 mobile flooring company in North America with nearly 300 locations across the U.S. and Canada. Our innovative shop-at-home model has transformed the industry, bringing top-quality flooring directly to customers doors. With over 350,000 satisfied customers and an impressive 4.9-star rating, we take pride in delivering an exceptional experience. Now, were looking for a dedicated and detail-oriented Office Manager to help drive the success of our local franchise! In this role, you'll be the heart of our operations, ensuring everything runs smoothlyfrom scheduling and marketing to financial management and customer relations. Why Youll Love This Role: Full-time position (40 hours per week) Bonus opportunities for outstanding performance No experience required! (1-3 years of office experience preferred) Company convention trips (based on owner and local structure goals) What Youll Do: Marketing & Customer Relations Be the friendly face and voice of our companybuild strong relationships with customers and ensure they have a seamless experience. Efficiently schedule appointments for our Design Associates. Follow up on open proposals and inquiries to drive customer engagement. Assist in planning and executing local marketing initiatives to grow the business. Represent Floor Coverings International at home shows and events (some evening/weekend availability may be required). Keep the office organized, welcoming, and running smoothly. Financials & Administration Maintain accurate financial records and update QuickBooks daily (experience preferred, but training provided!). Track and manage business-related expenses to ensure financial efficiency. Project Coordination & Production Collaborate with the Owner weekly to review recent sales, manage customer expectations, and oversee product orders. Order materials and follow up on deliveries to keep projects on track. Schedule and coordinate job installations between customers and installers. Keep customers informed on project timelines, updates, and any changes. Ensure clear communication with installers, including confirming scope of work and compensation before each job. Update SalesForce daily with job progress and schedules (training provided!). Growth & Development Attend weekly strategy meetings with the Owner. Work toward weekly and monthly business goals. Be open to learning and development opportunities to grow in your role. Make decisions and take action aligned with our core values and mission. Who Were Looking For: Strong communicator especially over the phone! Organized & detail-oriented you thrive on keeping things running smoothly. Multi-tasking pro balancing different priorities is your strength. QuickBooks experience is a plus (but well train the right person!). Self-motivated you can work independently and take initiative. Join us in creating beautiful spaces while enjoying a dynamic and rewarding career with Floor Coverings International. Apply today and be part of our success story!

Benefits: Bonus based on performance Competitive salary Opportunity for advancement Paid time off Training & development At Floor Coverings International, we're more than just a flooring company-we're the #1 mobile flooring company in North America with nearly 300 locations across the U.S. and Canada. Our innovative shop-at-home model has transformed the industry, bringing top-quality flooring directly to customers' doors. With over 350,000 satisfied customers and an impressive 4.9-star rating, we take pride in delivering an exceptional experience. Now, we're looking for a dedicated and detail-oriented Office Manager to help drive the success of our local franchise! In this role, you'll be the heart of our operations, ensuring everything runs smoothly-from scheduling and marketing to financial management and customer relations. Why You'll Love This Role: ✔ Full-time position (40 hours per week) ✔ Bonus opportunities for outstanding performance ✔ No experience required! (1-3 years of office experience preferred) ✔ Company convention trips (based on owner and local structure goals) What You'll Do: Marketing & Customer Relations Be the friendly face and voice of our company-build strong relationships with customers and ensure they have a seamless experience. Efficiently schedule appointments for our Design Associates. Follow up on open proposals and inquiries to drive customer engagement. Assist in planning and executing local marketing initiatives to grow the business. Represent Floor Coverings International at home shows and events (some evening/weekend availability may be required). Keep the office organized, welcoming, and running smoothly. Financials & Administration Maintain accurate financial records and update QuickBooks daily (experience preferred, but training provided!). Track and manage business-related expenses to ensure financial efficiency. Project Coordination & Production Collaborate with the Owner weekly to review recent sales, manage customer expectations, and oversee product orders. Order materials and follow up on deliveries to keep projects on track. Schedule and coordinate job installations between customers and installers. Keep customers informed on project timelines, updates, and any changes. Ensure clear communication with installers, including confirming scope of work and compensation before each job. Update SalesForce daily with job progress and schedules (training provided!). Growth & Development Attend weekly strategy meetings with the Owner. Work toward weekly and monthly business goals. Be open to learning and development opportunities to grow in your role. Make decisions and take action aligned with our core values and mission. Who We're Looking For: ✔ Strong communicator - especially over the phone! ✔ Organized & detail-oriented - you thrive on keeping things running smoothly. ✔ Multi-tasking pro - balancing different priorities is your strength. ✔ QuickBooks experience is a plus (but we'll train the right person!). ✔ Self-motivated - you can work independently and take initiative. Join us in creating beautiful spaces while enjoying a dynamic and rewarding career with Floor Coverings International. 🔹 Apply today and be part of our success story! Compensation: $45,000.00 per year Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you! This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.

Job Description Grey Wolf Automotive Group is looking for an experienced and highly organized Automotive Office Manager to lead our dealership's administrative and accounting operations. This leadership role is essential to the smooth and profitable operation of our store. If you're a detail-oriented, proactive professional with strong dealership accounting knowledge, we want to hear from you! Key Responsibilities: Oversee daily operations of the dealership's accounting office Supervise and support office staff including billing clerks, title clerks, and administrative personnel Ensure accurate and timely processing of vehicle deals, titles, payoffs, and accounting schedules Prepare and manage monthly financial statements in collaboration with the General Manager and Controller Reconcile general ledger accounts and maintain accurate financial records Monitor and manage cash flow, bank deposits, and dealership receivables/payables Ensure compliance with all internal policies and manufacturer requirements Collaborate with department managers to resolve discrepancies and improve processes Lead month-end and year-end closing procedures Handle HR tasks including on-boarding paperwork, timekeeping, and benefits coordination (as needed) Maintain confidentiality of sensitive financial and personnel information Requirements: 3+ years of experience in automotive dealership office management or accounting Strong understanding of dealership financial operations, including AutoSoft or Reynolds & Reynolds Excellent leadership, communication, and organizational skills Ability to work independently and manage multiple priorities Proficient in Microsoft Office Suite (especially Excel) High level of attention to detail and problem-solving ability Valid driver's license and ability to pass a background check and drug screening Travel What We Offer: Competitive salary based on experience Performance-based bonuses Health, dental, and vision insurance 401(k) retirement plan with company match Paid time off and holidays Supportive leadership and a team-oriented environment

An Administrative Office Manager oversees daily operations, manages office activities, and ensures efficient workflows to support organizational goals. Key Responsibilities Manage Office Operations: Oversee daily office activities, ensuring that tasks are completed efficiently and effectively. Supervise Administrative Staff: Lead and support administrative teams, providing guidance and training as needed. Coordinate Schedules and Meetings: Organize and schedule meetings, appointments, and travel arrangements for staff and management. Maintain Records: Ensure accurate record-keeping and manage office supplies and inventory. Implement Policies: Develop and enforce office policies and procedures to improve operational efficiency. Customer Service: Handle customer inquiries and complaints, ensuring high levels of satisfaction. Budget Management: Assist in budgeting and financial management for the office, including processing invoices and managing expenses, daily, weekly, bi-weekly payroll hours. Qualifications Education: Typically requires a bachelor's degree in business administration, management, or a related field. Experience: A minimum of 3-5 years of experience in an administrative role, preferably in a managerial capacity. Organizational Skills: Strong organizational and multitasking abilities to manage various tasks and priorities effectively. Communication Skills: Excellent verbal and written communication skills to interact with staff and external stakeholders. Technical Proficiency: Proficiency in office software and technology, including MS Office Suite and other relevant tools. Must be able to obtain Airport Security Clearance.

DirectHire Job Title: Office Manager (Hybrid Operations & Marketing Support) Employment Type: Full-Time Pay: $40,000 Talent Trak's client is seeking a full-time Office Manager to support both daily office operations and strategic marketing initiatives. This unique hybrid role blends administrative excellence with creative collaboration, making it ideal for someone who enjoys being the organizational heartbeat of an office while also contributing to marketing and growth strategies. In this position, you will manage essential front-office responsibilities-such as answering phones, scheduling meetings, and maintaining a professional office environment-while also working closely with an external marketing firm to help execute campaigns, provide ideas, and explore new ways to reach potential clients. No prior marketing experience is required. The ideal candidate is a proactive self-starter who is eager to learn, comfortable using AI tools (such as ChatGPT), and ready to contribute to both operational efficiency and brand growth. Key Responsibilities Office & Administrative Support Answer and route incoming calls in a warm, professional manner. Greet guests and manage scheduling for advisors and the leadership team. Sort and distribute mail and manage general email inquiries. Order office supplies and ensure smooth day-to-day operations. Provide support for internal team events and client meetings. Assist operations and client service teams with client requests. Maintain a tidy and welcoming office environment, including lobby, conference room, and supply areas. Marketing & Growth Support Serve as the primary liaison to the external marketing firm. Coordinate implementation of marketing recommendations and action items. Research tools, platforms, and trends to support marketing and growth goals. Use AI tools (e.g., ChatGPT) to brainstorm campaign ideas, draft content, or support creative planning. Assist with light editing and formatting of email newsletters or website content (no heavy writing or design required). Track leads and follow-up activities from campaigns or referrals and recommend improvements. Other Duties Perform additional tasks as assigned to support office operations and company objectives. Minimum Qualifications Familiarity with marketing automation platforms and performance marketing techniques is highly desirable. Eager learner with a positive, proactive attitude. Ability to work independently while successfully managing multiple tasks. Proficiency in Microsoft Office, Outlook, and AI tools like ChatGPT. Creative thinker with the initiative to contribute new ideas. Excellent organizational and time-management skills. Strong verbal and written communication skills, with the ability to interact effectively with team members, clients, and partners. Skilled in operating standard office equipment (computer, copier, fax, etc.). Bachelor's degree or equivalent professional experience preferred, but not required. Must reside within a commutable distance to Birmingham, Alabama.

Psychiatry Business Manager Reports to COO / CMO Employment Type: Full-Time Background: Cahaba Medical Care Foundation is a community health center organization providing medical, pharmacy, dental, and behavioral health services to diverse underserved communities in Jefferson, Bibb, Perry, and Chilton counties. We are a Level 3 Patient-Centered Medical Home and Joint Commission-accredited organization, committed to increasing integration and coordination of behavioral health and primary care. This is an exciting, fast-paced practice with a strong mission and commitment to providing high-quality care. Position Summary: The Psychiatry Business Manager oversees the operational and financial performance of Cahaba's Psychiatry Department. This role ensures efficient workflows, supports staff and providers, and helps maximize revenue while maintaining compliance and quality standards. The position requires frequent travel (up to 50%) to rural clinics and strong collaboration across multiple departments. Responsibilities & Duties Workflow & Operations Collaborate with psychiatry office managers, clinical staff, and relevant teams to develop, refine, and train staff on workflows. Conduct regular site visits to ensure smooth operations, provide hands-on training, and identify process improvements. Manage reception and support staff within the Psychiatry Department, addressing performance issues in coordination with HR and leadership. Financial & Performance Management Oversee departmental budgets, revenue tracking, and financial reporting. Analyze performance metrics such as productivity, no-shows, and network issues to optimize efficiency. Provide guidance on effective use of Athena, Azara, and other relevant systems. Leadership & Communication Foster a performance-oriented, feedback-driven culture aligned with Cahaba's Core Cultural Competencies (C4s). Maintain strong communication with providers, staff, and other departments to ensure seamless operations. Support strategic initiatives, program expansion, and process improvements for the Psychiatry Department. Qualifications Required: Bachelor's degree in Healthcare Administration, Business Management, or related field. 3-5 years of healthcare operations or practice management experience. Strong financial, analytical, organizational, and leadership skills. Proficiency in Athena and Azara (or similar EMR/Practice Management systems). Ability to travel frequently (up to 50%). Preferred: Master's degree (MHA, MBA, or related). Experience in psychiatry, behavioral health, or multi-site healthcare operations. Previous management or supervisory experience.

$17.50/hour As the Front Office Supervisor, you will support the daily operations of the front desk, ensuring exceptional service and smooth check-in/check-out experiences. You'll assist in training and guiding front desk staff, handle guest concerns, and help manage scheduling and shift coverage. Your role is key to maintaining a welcoming and efficient front office environment. Key Responsibilities You will be the welcoming face of our hotel, ensuring guests have a seamless and enjoyable experience. Your daily tasks will include supervising front desk agents, managing guest reservations, and addressing guest concerns. You will report to the Front Office Manager. A career as a front office supervisor can lead to various management positions within the hotel industry, such as front office manager, director of rooms, or even hotel operations manager. Education & Experience Hotel experience is always a plus! Applicants should have: A combination of education and experience What You'll Need to Succeed Eligible to work in the United States Ability to read, write, and communicate effectively in English Ability to sit, stand, bend, kneel, and lift as required-with or without reasonable accommodations Availability to work a flexible schedule, including evenings, weekends, and holidays if needed A warm, professional demeanor that reflects HVMG's Culture of Excellence Previous Front Desk/Customer Service experience Why Our Associates Love HVMG Career growth opportunities across our nationwide portfolio Flexible scheduling Access up to 40% of your earned wages before payday with PayActive Paid Time Off (PTO) and Paid Holidays Full healthcare benefits: medical, dental, and vision 401(k) with guaranteed 4% match and no vesting period Exclusive hotel and food & beverage discounts About HVMG Our Be Excellent culture is more than just words on a website -- we live and breathe it. As one associate said in an anonymous survey, "This is the best management company I've ever worked for. They walk the talk from the corporate office to the field." We believe that the hotel business is one of the few industries in which successful career paths can start anywhere on the org chart. You control your destiny, and, if our executives are any indication, today's dishwasher can be tomorrow's Senior Vice President. The above job description is not an exhaustive list of all the duties and responsibilities of the position, nor should it be construed as a contract. HVMG is an equal opportunity employer. We will not discriminate against employees or applicants for employment on any basis prohibited by federal, state, or local laws. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training.

Mansa Hospitality in Fultondale, AL is looking for one Front Desk Manager to join our 20 person strong team. We are located on 1701 Main Street. Our ideal candidate is attentive, punctual, hard-working, and has a minimum of 5 years exeperience working in a hotel. Responsibilities 1.Supervises front office team members. 2.Reviews daily front office procedures and assures proper transmission of all necessary reportingto Management team. 3.Ensures proper training programs and procedures are in place in conjunction with the GeneralManager and according to company standards. 4.Responsible for proper administration of keys. 5.Responsible for knowing hotel emergency procedures. 6.Manages inventory and assists General Manager with budget control. 7.Inspects all departments daily. 8.Interviews and hires front desk employees following Company standards and procedures. 9.Conducts employee discipline with regard front desk personnel. 10.Ensures proper uniform standards are in place in department. 11.Accommodates guest special requests. 12.Responsible for knowing area attractions and services in order to accommodate guest's needs. 13.Responsible for knowing Holiday Inn Express services and amenities in order to accommodateguest's needs. 14.Reviews room inventory with sales and assist in selling strategies to maximize room revenue. 15.Monitors tracking of leads and results. Follows up with General Manager to ensure that leadsare actively managed and followed up on. 16.Takes ownership of sales when GM is not available. 17.Assists GM in maintaining accounts. 18.Responsible for helping coach, train and motivate all members of the in-hotel team on theirroles. 19.Ensures team member attitudes of attentiveness in meeting guest's needs. 20.Oversees the daily operations of the hotel in the absence of the General Manager. Qualifications Minimum 3 years of experience working in hotel as Front Office Manager with IHG, Hilton, or Marriott We are looking forward to reading your application.

An inspiring career awaits you! The Kessler Collection is a portfolio of luxury boutique hotels, unique restaurants and experiences with a Bohemian twist. The collection's captivating hotels feature curated art, original music, unique architecture and stories around every corner, all located in destinations people want to be. Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well-being. We believe people want to be inspired! Grand Performers in qualifying roles may enjoy a range of benefits, including: Marriott Employee Discounts Worldwide Medical, Dental, Vision Insurance Company-Sponsored Life Insurance Short & Long-Term Disability Insurance Tuition Reimbursement Program 401(K) with Discretionary Company Matching Contributions Employee Assistance Program JOB SUMMARY The overall objective and purpose of the Front Desk Supervisor are to support our mission by leading the team in executing front desk-related responsibilities to the Kessler Collection standards. This includes relentlessly inspiring, coaching, and training staff to exceed our guests' expectations. CORE RESPONSIBILITIES Primary areas of responsibility include, but are not limited to the following: Supervise Front Office Grand Performers, ensuring the execution of KQA and BSA standards. Provide hands-on training and continuous coaching to subordinates, supervising the execution of service-related tasks to assist in the efficient and professional operation of the Front Office. Maintain the integrity of our guests' privacy, including confidentiality of personal information, as well as key control Maintain complete knowledge and ensure compliance with company policies and standard operating procedures. Plan and organize daily shifts. Effectively delegate tasks and responsibilities to subordinates, audit work for accuracy, and monitor outcomes Ability to perform all Front Office related tasks Train, mentor, and develop Grand Performers to the standards of a world-class property and intuitive service experience. Assist in developing leaders and bench strength through the implementation of the Job Coach program Have a thorough knowledge of the product, including room types, amenities, services, and brand standards Stay informed of sales strategies, packages, promotions, and discounts, and understand the impact on other departments Conduct interviews and give feedback on candidates. Assists with corrective action to continuously improve service results. KNOWLEDGE, SKILLS, AND ABILITIES To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent. Strategic business leader - Works strategically to devise plans in alignment with organizational goals. Cultivates engagement - Builds loyalty to the company and not to themselves. Proven ability to host/facilitate effective meetings, motivate teams to produce results with tight timeframes while simultaneously managing several projects. Generates alignment - Ensures proper time and effort is spent to build high-level performance and consistency throughout collection. Leads with courage - Provides a culture of accountability. Execution of plans - Utilizes our systems, tools, and resources to accomplish results and achieve goals Advanced level of written, verbal, and interpersonal communication skills. Ability to implement and uphold service standards Ability to prioritize and organize work assignments Ability to work well in stressful, high-pressure situations Comprehensive knowledge of a safe work environment MINIMUM QUALIFICATIONS High school diploma or General Education Degree - required 1+ years of relevant work experience in similar scope and title - required Experience within luxury brand/markets - required Experience with Opera - preferred SUPERVISORY RESPONSIBILITIES Supervisory and leadership responsibilities include achieving results through providing direction and accountability of the following Grand Performers within the culture and policies established by the Kessler Collection. Front Desk Agents Telephone Operators WORK ENVIRONMENT The work environment/conditions described herein are representative of those that an incumbent may experience. Must be comfortable working in a shared space, with constant noise, without the use of a private office. Must be able to cope with frequent changing priorities and deadlines with a high degree of optimism, professionalism & collaboration. Schedules may vary from week to week based on business demands in excess of or less than 40 hours with or without notice. PHYSICAL DEMANDS The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. While performing the duties of this job, the incumbent is regularly required to move 10lbs on a daily basis. Push, pull, and lift up to 50lbs on a weekly basis. While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane or other means of transportation which require sitting, waiting, and standing for long and short periods of time. The Kessler Collection is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

An inspiring career awaits you! The Kessler Collection is a portfolio of luxury boutique hotels, unique restaurants and experiences with a Bohemian twist. The collection's captivating hotels feature curated art, original music, unique architecture and stories around every corner, all located in destinations people want to be. Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well-being. We believe people want to be inspired! Grand Performers in qualifying roles may enjoy a range of benefits, including: * Marriott Employee Discounts Worldwide * Medical, Dental, Vision Insurance * Company-Sponsored Life Insurance * Short & Long-Term Disability Insurance * Tuition Reimbursement Program * 401(K) with Discretionary Company Matching Contributions * Employee Assistance Program Responsibilities JOB SUMMARY The overall objective and purpose of the Front Desk Supervisor are to support our mission by leading the team in executing front desk-related responsibilities to the Kessler Collection standards. This includes relentlessly inspiring, coaching, and training staff to exceed our guests' expectations. CORE RESPONSIBILITIES Primary areas of responsibility include, but are not limited to the following: * Supervise Front Office Grand Performers, ensuring the execution of KQA and BSA standards. * Provide hands-on training and continuous coaching to subordinates, supervising the execution of service-related tasks to assist in the efficient and professional operation of the Front Office. * Maintain the integrity of our guests' privacy, including confidentiality of personal information, as well as key control * Maintain complete knowledge and ensure compliance with company policies and standard operating procedures. * Plan and organize daily shifts. Effectively delegate tasks and responsibilities to subordinates, audit work for accuracy, and monitor outcomes * Ability to perform all Front Office related tasks * Train, mentor, and develop Grand Performers to the standards of a world-class property and intuitive service experience. Assist in developing leaders and bench strength through the implementation of the Job Coach program * Have a thorough knowledge of the product, including room types, amenities, services, and brand standards * Stay informed of sales strategies, packages, promotions, and discounts, and understand the impact on other departments * Conduct interviews and give feedback on candidates. * Assists with corrective action to continuously improve service results. Qualifications KNOWLEDGE, SKILLS, AND ABILITIES To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent. * Strategic business leader - Works strategically to devise plans in alignment with organizational goals. * Cultivates engagement - Builds loyalty to the company and not to themselves. Proven ability to host/facilitate effective meetings, motivate teams to produce results with tight timeframes while simultaneously managing several projects. * Generates alignment - Ensures proper time and effort is spent to build high-level performance and consistency throughout collection. * Leads with courage - Provides a culture of accountability. * Execution of plans - Utilizes our systems, tools, and resources to accomplish results and achieve goals * Advanced level of written, verbal, and interpersonal communication skills. * Ability to implement and uphold service standards * Ability to prioritize and organize work assignments * Ability to work well in stressful, high-pressure situations * Comprehensive knowledge of a safe work environment MINIMUM QUALIFICATIONS * High school diploma or General Education Degree - required * 1+ years of relevant work experience in similar scope and title - required * Experience within luxury brand/markets - required * Experience with Opera - preferred SUPERVISORY RESPONSIBILITIES Supervisory and leadership responsibilities include achieving results through providing direction and accountability of the following Grand Performers within the culture and policies established by the Kessler Collection. * Front Desk Agents * Telephone Operators WORK ENVIRONMENT The work environment/conditions described herein are representative of those that an incumbent may experience. * Must be comfortable working in a shared space, with constant noise, without the use of a private office. * Must be able to cope with frequent changing priorities and deadlines with a high degree of optimism, professionalism & collaboration. * Schedules may vary from week to week based on business demands in excess of or less than 40 hours with or without notice. PHYSICAL DEMANDS The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. * While performing the duties of this job, the incumbent is regularly required to move 10lbs on a daily basis. * Push, pull, and lift up to 50lbs on a weekly basis. * While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane or other means of transportation which require sitting, waiting, and standing for long and short periods of time. The Kessler Collection is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Posted Min Pay Rate Posted Max Pay Rate