Project assistant jobs in Fairview, CA - 1,111 jobs

About the job David Carroll Associates is scaling and searching for a Project Management Officer to fuel our growth. We are seeking a PMO leader with deep commercial audio-visual and IP-based broadcast experience to oversee complex, multi-site media deployments while driving process excellence and delivery accountability. This role is intended for professionals with enterprise, broadcast, or large-scale commercial AV experience. About DCA David Carroll Associates, Inc. is a leading full-service audio video systems design/build integrator. Our reputation precedes us in the industry, providing word of mouth marketing and repeat clients. We do this by focusing on Quality, Innovation, Collaboration, and Craftsmanship, working in the specialty media technology solutions market. DCA partners with organizations who expect high-performance and value in building ambitious technology projects. What sets us apart is our Innovative Project Delivery Platform, and Fearless Engineering. If we can't find it, we will make it. Our overarching goal is to become the greatest integrator in the world. The PMO Role - You Are: Technically inclined with an engineering mindset or background - curious about how things work and driven to solve complex problems. Experienced in AV and/or broadcast systems, with a deep understanding of the technologies involved. A proven leader with 7+ years of experience managing projects, teams, and timelines, particularly on construction or integration sites. A great communicator - empathetic, collaborative, and professional under pressure. Familiarity with interpreting and working from technical documentation, including blueprints and system designs. Based in the U.S. and available full-time (40-50 hrs./week). Your Contribution to DCA: Serve as the primary point of contact with in-house teams, contractors, architects, and reps. Take full ownership of your team's project scope, planning, scheduling, and financial performance. Ensure quality control and compliance with scope, plans, and client expectations. Manage documentation, plan sets, change orders, and all aspects of your team's project execution. Define and communicate the PMO vision and roadmap-people, process, and tools-aligned with company strategy. Establish clear checkpoints and decision gates: Define → Plan → Build & Test → Ready to implement → Review & Improve. Maintain a single source of truth for enterprise priorities, capacity, timing, and benefits tracking. Lead the executive cadence: manage the decision calendar, portfolio tracker, drive timely decisions. Frame trade-offs, risks, and recommendations-ensuring leaders act on clear options, not open questions. Maintain dashboards showing project health, risks, and resource allocation. Experience: Experience using Exepron, our cloud-based project portfolio management solution (Not a requirement but very helpful) Background in IP network-based broadcast and commercial AV technologies. Hands-on roles as an installer, supervisor, engineer, or AV technician. Experience with audio, video, displays, distributed systems, lighting, and acoustics. Qualifications: 7+ years in the PMO role Proven track record building or leading a PMO and driving enterprise governance. Hands-on experience with direct partnership with Finance and Operations leadership. Executive-level communication and synthesis skills; able to simplify complexity for decision-makers. Skilled in leading through influence. PMP or Agile certification preferred. Bachelor's degree required, MBA a plus. Must be legally authorized to work in the United States Strategic Programs: Serve as liaison to Finance and Operations for demand planning. Lead scenario planning (volume, capacity, materials, margin) and ensure business continuity alignment. Integrate portfolio governance with financial and operational planning-linking projects to P&L, margin, and service metrics. Align Finance, Operations, Sales, and Quality on timelines, dependencies, and resource needs. Ensure decisions, risks, and escalations flow efficiently between teams. Identify and remove recurring bottlenecks; design lightweight solutions that improve speed and clarity. Leadership & Development: Lead, coach, and grow a high-performing team of Project Managers and Technical Services. Build a PMO known for accountability, curiosity, and continuous improvement. Champion change adoption across teams-ensuring methods, templates, and tools stick. Model servant leadership: clear roadblocks, mentor proactively, and celebrate wins. Our Core Values: Work with Compassion - Foster trust and engagement through empathy. Creative Collaboration - Combine experience with curiosity to find better solutions. Own the Details - Plan meticulously, execute flawlessly, and provide real-time feedback. Eager to Learn - Commit to continuous improvement and un-learning old habits. Act with Integrity - Follow through, think before speaking, and build trust Our Workplace Culture: We embrace diversity, equity, inclusion, and belonging! We speak up with radically candid communication. We wholeheartedly support personal and professional growth. We believe mistakes can be valuable and lead to continuous improvement. Lastly, we value excellence and strive to achieve greatness in all we do! Our Benefits: Compensation negotiable D.O.E 401(K) PTO Health Insurance Per Diem for travel Training allowances Employee mentorships and career path development

Pay Range: $23 hourly We are seeking a detail-oriented and proactive Administrative Front Desk Specialist to become the core support for our office's efficient operations. You will play a dual role: serving as the first-line representative of the company image, responsible for front desk reception and daily liaison; and acting as the reliable cornerstone for office operations, ensuring a smooth-running work environment, supply management, and basic services. If you excel at multitasking, have a keen eye for detail, and enjoy supporting a team in a dynamic environment, we look forward to your application. Key Responsibilities 1. Front Desk Reception & Switchboard Services Manage front desk reception, including guest registration and escorting, providing a professional and friendly first impression. Answer the main switchboard, properly handle call routing, message taking, and basic inquiries. Receive, sort, and distribute daily mail, courier packages, and parcels. 2. Procurement & Vendor Management Responsible for the procurement, inventory management, and expense tracking of daily office supplies and consumables. Coordinate maintenance, services (e.g., plants, drinking water, cleaning), and related liaisons for site facilities. Source, manage, and maintain relationships with relevant vendors, conduct price comparisons, place orders, and perform follow-ups. 3. Logistics & Document Management Handle the reception, registration, documentation signing (check-in) for arriving trucks (logistics), and coordinate with internal departments for goods receipt. Establish and maintain systematic filing systems (both physical and electronic), ensuring easy retrieval and secure storage of important documents. Assist in the preparation, photocopying, scanning, and organization of routine administrative documents. 4. Office Operations Support Maintain the cleanliness, order, and aesthetic appearance of the front desk, meeting rooms, common office areas, and reception zones. Assist in meeting arrangements, travel bookings, and basic expense report compilation. Proactively assist team members and supervisors with various assigned administrative tasks, supporting team activities and projects. Qualifications Education & Experience: College diploma or above, preferably in Administration, Secretarial Studies, Business Management, or a related field. 1+ years of experience in an administrative, front desk, or office assistant role is advantageous. Fresh graduates with outstanding potential are also welcome to apply. Skills & Competencies: Excellent communication and interpersonal skills with a strong customer service orientation. Strong organizational, coordination, and multitasking abilities; meticulous and methodical work style. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Basic procurement knowledge and vendor communication skills. Ability to work independently while being a strong team player. Personal Attributes: Professional appearance, cheerful personality, strong sense of responsibility, good adaptability, and capable of thriving in a fast-paced work environment.

Job Title: Administrative Assistant Industry: Professional Services Pay: $80,000 - 90,000 annually + discretionary annual bonus is eligible for medical, dental, vision, and 401(k). About our client: Addison Group is partnering with our client to hire an Administrative Assistant for their San Francisco office. This is a great opportunity to join a collaborative, team-oriented environment where no task is too small, and every contribution is valued. Job Description: The Administrative Assistant will provide professional support to multiple team members and play a key role in ensuring smooth daily operations. This role requires a proactive, highly organized individual who enjoys multitasking, thrives in a fast-paced environment, and brings a positive, can-do attitude to the workplace. Key Responsibilities: Provide day-to-day administrative support for multiple team members Coordinate domestic travel and prepare itineraries Manage calendars, schedule meetings, and organize logistics Prepare and process expense reports and reimbursements Maintain office supplies, groceries, and common areas Greet and assist office visitors and clients Support meeting and event setup, both digital and in-person Assist with ad-hoc administrative tasks and special projects Qualifications: 3+ years of administrative experience preferred Bachelor's degree preferred Proficiency in Outlook and Microsoft Office Suite Strong organizational skills with excellent attention to detail Clear written and verbal communication abilities Positive, professional, and solution-oriented mindset Additional Details: Schedule: In-office Monday-Friday, with every other Friday remote Office size: 15 team members in San Francisco office Reporting to: Executive Assistant and leadership team Interview process: 3 stages, starting late September through October, with a target hire date in November Perks: Collaborative, team-oriented office environment Opportunity to take on a wide variety of tasks and projects Chance to work closely with both leadership and junior team members A culture that values positivity, teamwork, and “no task is too small” mindset

Careers by E mpowering Futures, Building Communities Imagine going to work each day knowing that your efforts positively impact individuals and communities. As a global movement and the nation's leading nonprofit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility, the YMCA of Greater San Francisco offers more than just a job-we offer a career with a future and the opportunity to make a lasting difference in your community. At the Y, you can uncover your passion and build a lifelong career addressing some of the nation's most pressing social issues. Our Organizational Culture At the YMCA of Greater San Francisco , we are committed to demonstrating values that aim to building strong communities where you can Be, Belong and Become. With Truth & Courage, we strive to understand and act on individual and societal truths. We ensure a safe and inclusive environment with Authenticity & Accessibility, allowing everyone to participate according to their needs. Our approach is Dependable & Creative, as we respond to community needs through strong partnerships. Above all, we embody Dignity & Empathy, treating everyone with respect and compassion, and recognizing the inherent dignity in all individuals. Position Summary The Administrative Assistant provides comprehensive administrative, operational, and project support to the Chief Advancement Officer (CAO) and the Chief Financial Officer (CFO). Responsibilities are divided between Mission Advancement and Finance/HR functions. This role ensures efficient workflow, strong internal coordination, and effective support for donor and board-related activities. The position requires strong organizational skills, discretion, and the ability to manage priorities across two executive leaders and their teams. Responsibilities (50% - Chief Advancement Officer Support) Executive Support & Administration Manage and prioritize the CAO's calendar, including meeting scheduling, appointment coordination, and internal/external engagement planning. Prepare agendas, briefing materials, presentations, and meeting follow-up notes for the CAO. Process and track expense reports, receipts, reimbursements, and vendor invoices for the Mission Advancement team. Serve as a primary administrative contact for the CAO, donors, internal staff, and community partners. Mission Advancement & Committee Support Provide administrative and logistical support for Mission Advancement subcommittees, including scheduling, preparing minutes, distributing materials, and maintaining records. Assist with donor stewardship activities, including preparing and sending gift acknowledgments, follow-up letters, and donor engagement materials. Support communications and coordination with Association Office board members involved in advancement initiatives. Finance & HR Office Administration Support the CFO with calendar management, scheduling, and preparation of materials for internal meetings and cross-departmental projects. Assist with finance and HR administrative tasks, such as filing, digital recordkeeping, document formatting, and data entry. Process checks received from funders, members, donors, etc., make bank deposit, and update records Operational & Organizational Support Manage general office tasks for the CFO/HR team, including scheduling team meetings, ordering supplies for AO and the Annex, preparing agendas, taking notes, processing invoices and ensuring timely follow-up on action items. Manage incoming and outgoing courier bags and mail, and coordinate with the courier service to resolve any delivery or service issues. Assist with compliance-related documentation and internal process tracking as needed. Provide support for special projects related to financial operations, HR initiatives, and organizational systems improvements. Work Environment & Physical Demands This position operates in a professional office setting and occasionally at branch locations or community events. Requires frequent collaboration with staff, volunteers, and donors in person, via phone, and through digital platforms. Standard work hours apply, with occasional evenings or weekends for events or campaign activities. Ability to remain in a stationary position for extended periods while working at a computer. Occasional lifting of materials up to 20 pounds for events or campaign setup. Frequent movement between office and event locations; ability to travel locally between branches as needed. Disclaimers Must successfully complete a background screening, including criminal and employment verification. Some positions may also require a credit check. All duties and responsibilities are essential job functions subject to reasonable accommodation. The YMCA of Greater San Francisco promotes an equal employment opportunity workplace, which includes reasonable accommodation for otherwise qualified disabled applicants and employees. Please contact your manager if you have any questions about this policy or these job duties. This may not be all-inclusive, and employees are expected to perform other duties as assigned by management. Job descriptions and duties may be modified by management as needed. Job offers are conditional and contingent upon background clearance. Pursuant to the San Francisco Fair Chance Ordinance and CA Fair Chance Act, we will consider qualified applicants with arrest and conviction records for employment. Salary Description The hourly wage for this Administrative Assistant position is $35.00 - $40.00 per hour, based on industry benchmarking, organizational compensation structures, and alignment with grant fund approvals. Final compensation will be determined by factors such as experience, qualifications, and available funding for the position. #J-18808-Ljbffr

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Your new company Our client, a nationally recognized multifamily developer builder, is looking to hire a detail-orientated Project Coordinator to support multiple construction projects across Millbrae and the South Bay Area. You'll be the operational backbone-keeping schedules tight, documentation clean, and communication seamless between Project Managers, Superintendents, subcontractors and stakeholders. Your new role As the successful Project Coordinator, your key tasks will include tracking schedules, budgets, deliverables and milestones across multiple projects, assisting in maintaining look-ahead plans and updating project dashboards. In terms of documentation & controls, you will support the RFI/submittal log process, manage meeting agendas/minutes (OAC & internal), change orders, pay apps, lien waivers, permits, and closeout packages. For logistics & procurement, you will assist with coordinating material/equipment deliveries, site services, vendor onboarding and punch/warranty tracking to keep field teams moving. On a day-to-day basis, you will be the point of contact for project updates and action items, escalate risks early and drive resolution - and you will support QA/QC checklists, inspection readiness, and adherence to safety standards and project specifications. What you'll need to succeed 2-5+ years in construction coordination or project engineering (multifamily/mixed-use experience a plus) Proficiency with construction and collaboration tools (e.g., project management platforms, plan review software, spreadsheets). Strong organizational skills with the ability to juggle multiple deadlines without dropping the details Clear, professional communication with field and office teams; comfortable running meetings and documenting decisions What you'll get in return High-visibility on multiple high-profile multifamily projects in the heart of Silicon Valley Collaborative team culture with strong field/office partnership. Competitive compensation and comprehensive benefits, with growth pathways in project management. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your resume, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Our client is searching for a highly organized Administrative Assistant to support their team with day-to-day operations. This role partners closely with the Wealth Management team to ensure excellent client service. This is a 6-12 month contract with the potential to convert to permanent. Responsibilities: Managing travel & expenses, including travel arrangements and processing expenses for team members Handling all incoming and outgoing mail, including checks, stock certificates, tax documents, and scanning Organizing and supporting internal and external events, including recruiting activities, team gatherings, and client events Delivering day-to-day administrative support such as managing calendars, scheduling meetings, and answering phones Assisting the Wealth Management team with client service and operational tasks, ensuring a high level of professionalism and service quality Managing conference room bookings, ordering catering, printing materials, coordinating interview schedules, liaising with building management, and greeting visitors Qualifications: Proficiency in Microsoft Word, Excel Powerpoint, and Outlook Bachelor's degree preferred but not required Minimum of 2 years of experience in a professional corporate environment Strong written and verbal communication skills Team-oriented mindset with polished, professional communication Strong critical thinking, sound judgement, and a commitment to integrity and transparency Ability to multitask effectively in a fast-paced environment New graduates interested in financial services are encouraged to apply Contract Length: 6-12 month contract with the potential to convert to permanent.

Administrative Assistant - Real Estate / Property Management Assignment Type: Temporary with strong potential for Direct Hire Compensation: $25-$30/hour (based on experience) Overview A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant to support a residential property portfolio in Sonoma and Solano Counties. This role supports day-to-day property operations and resident services in a fast-paced, professional environment. The position starts as temporary with the potential to convert to a direct-hire role. Key Responsibilities Perform administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors Answer incoming calls and route messages appropriately Maintain an organized and professional front desk environment Manage office supplies and equipment and obtain vendor quotes as needed Maintain, update, and ensure compliance with company and property files Assist with monitoring community policies and house rules Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction Assist with new resident application and move-in processes Respond appropriately during building emergencies such as fire or flood by notifying management or emergency personnel Maintain familiarity with building systems and emergency evacuation procedures Attend required trainings, meetings, and company events Perform additional administrative and operational duties as assigned Qualifications Education and Experience High School Diploma or GED required Minimum of one year of administrative, receptionist, or office support experience Prior real estate or property management experience strongly preferred Knowledge, Skills, and Abilities Proficiency in Microsoft Office including Excel, Word, and PowerPoint Experience with property management systems such as RealPage preferred Strong organizational skills with attention to detail Ability to handle confidential information with discretion and professionalism Excellent written and verbal communication skills Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams Ability to work independently, manage time effectively, and meet deadlines Sensitivity to working with diverse populations including seniors, disabled individuals, and low-income residents Requirements Must reside in the San Francisco Bay Area Must be able to support properties located in Sonoma and Solano Counties Valid California Driver's License, proof of auto insurance, and reliable transportation required Physical Requirements Primarily desk-based work with frequent computer use Ability to sit for extended periods Occasional standing, walking, filing, reaching, and telephone use Ability to lift and carry items up to 10 pounds This opportunity offers exposure to the real estate and property management industry with the potential to transition from a temporary assignment into a long-term, direct-hire role based on performance and business needs.

A well-established litigation practice is seeking a Litigation Secretary for their San Francisco office. This is a full-time, on-site opportunity providing complex and specialized secretarial and administrative support to attorneys and other timekeepers. The Litigation Secretary will play a key role in maintaining efficient case management, ensuring accurate and timely document preparation, and supporting daily operations within a collaborative team environment. Responsibilities Complete all document processing and correspondence assignments accurately and within timekeepers' deadlines Manage, organize, and maintain documents and pleadings in iManage and on a shared M drive Maintain attorney/paralegal calendars; schedule meetings and input all court-related deadlines Communicate with the docketing department regarding litigation deadlines Redline documents using Litera Draft pleadings and discovery documents, including master captions, notices, declarations, proposed orders, and proofs of service Arrange for court filings, including electronic filing and service in accordance with state, federal, and local rules Coordinate with vendors for service of process, subpoenas, and courtesy/chambers copies Handle attorney admissions for various courts (California, Washington State, New York, etc.) Coordinate court reporters and videographers for depositions and hearings Assist with deposition exhibit preparation Prepare, draft, and coordinate service of subpoenas Proofread all documents for accuracy Conduct basic legal research Assist with DocuSign document preparation Manage incoming and outgoing telephone calls professionally Maintain strong client relationships on behalf of attorneys Enter time daily using Intapp Provide support to additional team timekeepers, as needed Prepare New Business Forms, conflict checks, engagement letters, and waiver letters Prepare and process invoices, expenses, check requests, reimbursements, and related accounting documentation Assist with conference room reservations for meetings and depositions Copy sensitive documents that should not be sent to the Copy Center Make travel arrangements in compliance with firm Travel Policy Review, distribute, and process prebills Coordinate internal procedures and compile materials for attorney/paralegal audit letter responses Perform other duties as assigned Qualifications Required: Proficiency in iManage and other firm software applications after training Ability to work overtime as needed Proficiency in Microsoft Office Suite Strong understanding of court rules, procedures, and legal terminology Previous litigation secretarial experience Preferred: Bachelor's degree Work Environment Full-time position based in the San Francisco office Professional, collaborative environment supporting complex litigation work Overtime may be required as needed All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We have an exciting opportunity for an Office Coordinator in the San Francisco, CA office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals. The Office Coordinator is responsible for ensuring the smooth operation of the office and providing administrative and reception support. This position is on-site five (5) days a week. Responsibilities and Duties: Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Coordinates the maintenance of common spaces for appearance and functionality. Handles accounts payable and accounts receivable. Process all invoices and checks. Acts as the primary contact with office vendors. Sends out daily notifications of scheduled visitors, coordinates reservations for visitor offices and distributes access cards for visitors. Knowledgeable about office staff, secretarial assignments, visitor office availability and general office and building information to expedite requests or provide guidance to others. Coordinates meeting arrangements with applicable departments; orders meeting or conference meals and secures supplies; copies as needed. Provides A/V support for office video conference meetings as needed. Develops and implements efficient office systems. Maintains office equipment. Manages supplies and maintains storage areas. Answers incoming office calls, forwards callers and takes messages as needed Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Processes incoming and outgoing mail, handles shipping and receiving tasks, as needed. Assists with marketing and business development initiatives and materials. Provides support for Human Resources as needed and appropriate recruiting, onboarding, departures, office moves; communicates employee concerns. Remains current on firm technology changes and issues. Provides IT support as needed. Handles requests from office members, other offices and clients. Schedules and coordinates events internally and externally (holiday parties, social events, etc.) Performs other duties as assigned. Knowledge, Skills and Abilities: A Bachelor's degree is required. Three to seven years' experience working as an office coordinator or office administrative role, preferably in a legal environment. Excellent interpersonal, written and verbal communication skills are required. Proven analytical and problem-solving skills. Detail-oriented, organized. Ability to multi-task and prioritize workloads. Excellent computer skills and knowledge of MS Office Suite This position will require on-site presence five (5) days a week. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The range for this position is from $51,000 - $74,000, with offers contingent upon the various factors. The firm's compensation strategy includes not just a base salary but also comprehensive benefits such as healthcare, paid time off, discretionary merit bonuses, life and disability insurance, retirement plans and tailored learning opportunities. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

Pay Rate: $30/hr on w2 Looking to fill an Administrative Assistant, partnering with a Registered Associate, to provide assistance to a VISUALLY IMPAIRED (VI) Sr. Financial Advisor & his partner. Duties would include answering the phone, scheduling and providing translation of charts, research reports, equity analysis, etc. into a format that the system can read to the VI FA. Requires a high level of professionalism and business etiquette. Due to the confidential and sensitive nature of information to which the Executive Assistant may be exposed, discretion is required. Position calls for initiative, independence, and compliance. Must be able to learn quickly and to engage in a number of detailed tasks at once. Must have strong flexibility in regard to the duties assigned, and the hours necessary to complete them. Factors such as a specific college degree or multilingual fluency, may be preferred.

Neurodegenerative diseases are one of the largest medical challenges of our time. Denali Therapeutics is a biotechnology company dedicated to developing breakthrough therapies for neurodegenerative diseases through our deep commitment to degeneration biology and principles of translational medicine. Denali is founded on the collaboration of leading scientists, industry experts, and investors who share the vision that scientific discovery energetically applied to translational medicine is the key to delivering effective therapies to patients. We invite you to consider an opportunity with Denali to help achieve our goal of delivering meaningful therapeutics to patients. The Senior Project Admin Coordinator, oversees activities for senior leadership, including managing complex calendars, organizing meetings, and arranging travel logistics. They serve as a primary point of contact for various meetings, events, presentations and projects. Key Accountabilities/Core Job Responsibilities: * Confidentially coordinate activities for assigned members of Denali Senior Leadership. This includes management of a complex calendar(s) and organizing BOD, advisory and investor meetings when required. * Coordinate travel arrangements and associated logistics with shifting priorities and deadlines. Plan and organize meetings, prepare agendas, provide research and background information, create presentations and coordinate all logistics. * Represent Senior Leadership to external constituencies by serving as the primary point of contact and assessing requests and questions. Make autonomous, accurate and swift judgments, including forwarding questions and requests to other senior staff. * Prepare Senior Leadership for internal/external meetings by researching organizations and individuals, bringing together resources to aid in preparation, and compiling relevant materials. * Anticipate the business needs for Denali Senior Leadership and senior team by proactively formulating and evaluating solutions and/or recommendations to facilitate meeting deadlines and achieving goals. * Partner and coordinate hiring activities for the Talent Acquisition team, including: * Maintaining a master calendar including, but not limited to candidates, hiring managers and Talent Acquisition staff. * Coordinating travel arrangements and associated logistics, while navigating shifting priorities. * Serving as a central point of contact for assessing requests and questions from candidates interviewing for role in various Denali business areas, and channeling requests to other team members as appropriate. * Compose correspondence. Develop, review, and edit presentations and documentation. Independently research and analyze associated issues and/or compile materials needed for presentation and/or decision-making purposes. * Manage multiple projects simultaneously. Anticipate and track initial dates, events, and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met. * Support event planning and execution. * Maintain accurate and timely recording of work time by clocking in and out using designated timekeeping systems. Adherence to company timekeeping policies, including rules regarding overtime, meal breaks, and reporting procedures for any discrepancies. Qualifications/Skills: * High school diploma or equivalent and 4+ years of administrative support experience required * Proven track record of supporting senior-level leadership * Demonstrated ability to handle sensitive issues and maintain the utmost confidentiality * Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact * Exemplary internal and external interpersonal and customer service skills * Ability to multitask, adapt to changing priorities and deadlines * Advanced computer skills and demonstrated experience with office software and G-Suite * Excellent verbal and written communication skills, including editing and proofreading * Growth mindset with interest and curiosity to learn new things * Ability to adapt to changes in a rapidly scaling organization * Excellent planning and organizational skills * Ability to take initiative and ownership of projects Preferred Qualifications * Bachelor's degree * Biotech industry experience * Previous experience working for a global organization Hourly Range: $50.00 to $61.54 . Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies, and experience. Denali offers a competitive total rewards package, which includes a 401k, healthcare coverage, ESPP and a broad range of other benefits. Learn more at ****************************************** This compensation and benefits information is based on Denali's good faith estimate as of the date of publication and may be modified in the future. Denali is committed to its core company value of unity by creating a diverse and inclusive environment. We are proud to be an equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, basis of disability, or any other federal, state, or local protected class.

Description The Project Administrator is accountable to provide support to the Project Management and Accounting teams in terms of document control, record keeping, A/P, A/R, and clear communication with our Clients, Subcontractors, Vendors, and all Haggerty Construction Inc. (HCI) team members. The Project Administrator is accountable for monitoring the progress of Construction projects, issuing subcontracts and change orders, processing A/P invoices for Subcontractors and issuing A/R project billings to Clients. Project Administrators must diligently follow up with Subcontractors and Project Managers to ensure all documents are received and processed in a timely manner. The minimum responsibilities for this position include, but are not limited to, the following: Accountable For Project Accounting Identify information gaps and omission to check accurate management of the accounts in all operating systems Understands budgeting, project forecasting, cost control, schedule, anticipated cost and project profitability in the Construction Department Develop a thorough understanding of the billing parameters surrounding each project, with special emphasis on the subcontractors involved and schedules as they relate to billing Enter project budgets and Schedule of Values (SOV) in software programs Review and input Subcontractor/Vendor invoices for approval by Project Manager in Procore Discuss with Project Manager which subcontract invoices are being billed within monthly Pay Applications or percentages complete (if invoice not received) Create percentage complete Subcontractor ‘invoices' in Procore to ensure proper financials are accounted for and follow up with subs to collect actual invoices Handle all subcontractor communications in a professional and expedient manner Collect and track California Preliminary Notices, Conditional, & Unconditional waivers for Subcontractors, third tier Subcontractors and Suppliers for each assigned project Create all monthly construction billings per Project Managers request, ensuring accuracy and distributing final approved pay applications to Client and Lender, if applicable Follow up on collection status of project receivable payments Assist in collecting any special owner requirements for billing, i.e. sub lien releases Maintain project-related records The ability to identify, analyze and resolve complex issues within each project Ability to maintain confidentiality of all financial data Accurately complete accounting closeout for each project ensuring all costs are captured and commitments to subcontractors and vendors are recorded and closed in Procore Contract Administration Collection and tracking for current status throughout duration of projects all job specific subcontractor documents including, but not limited to executed contracts and packets, business and contractor licenses, IIPP safety policies, W-9's and Certificates of Insurance (COI), prior to any work being performed Maintaining an organized job project folder on HCI's main server or electronic repository (Procore) Auditing job files within operating systems and files for accuracy in both charges and credits as well as vetting contract language to ensure good communication to our subcontractors and internal staff are achieved Generate Letters of Intent (LOI) to subcontractors under direction of Project Manager Accurate preparation of subcontract agreements and purchase orders in compliance with the bid documents, budget, and estimate in HCI's current construction management software program Prepare and issue Change Orders under direction of Project Manager Verify executed subcontract and change order commitments are ERP linked Proactively communicate and maintain good relationship with Subcontractors Research and process HCI Preliminary Lien Notices prior to starting projects Maintain & update Procore directory, both global and project specific Collection and tracking of job specific closeout documentation, including O&M Manuals, warranty's and as-built plans to provide our respective Client Assists Project Managers with meeting preparation and capturing accurate meeting minutes and/or action items to distribute to team Project Administration Support with Field Team Operations Work with Project Managers to determine which cost codes in budget should be utilized Work with Project Manager, Project Engineer, and Field Supervisor to create Work Orders Create and process all Purchase Order's for self-performing work as Field Team needs Place material orders, when needed for Field Team Arrange delivery of temporary services, when needed for Field Team Support and communicate regularly with each assigned Superintendent Review Procore photos, daily logs, etc. for accuracy, review of duplication, and identify missing information and assist Superintendent with keeping it organized Reports To The Project Administrator reports directly to the Project Accounting Manager General Requirements Must have working knowledge of Microsoft Office programs including, but not limited to, Outlook, Word, and Excel Working knowledge of PROCORE Construction software Experience with accounting software (Knowledge of Sage 100 preferred) Ability to create and work with Adobe and/or Bluebeam PDF's Ability to type minimum 40 WPM Ability to use 10-key data entry General knowledge of project contracts and change order documents Understanding of Construction Mechanic's Lien Law rules and notice requirements Ability to understand and grow experience in all types of construction and knowledge of industry practices, processes, and standards Excellent written and verbal communication skills and ability to understand the same Excellent listening and understanding skills Must be proactive, well organized, and have a strong ability to prioritize and manage multiple projects Extreme attention to detail Must have excellent follow up skills, both internally and externally Ability to work independently as well as part of a larger team Strong work ethic, deadline driven, and a “can do attitude” Must be self-motivated, punctual, and professional in both presentation, appearance, and speech Able to lift a minimum of 25 pounds Fluent in the English language Reliable personal transportation and a motor vehicle driving record that is consistent with HCI's and insurance carrier's standards and policies Ongoing professional development and training is highly encouraged and is tied into compensation and career advancement consideration This position may be tasked with other business-related duties as necessary

Description Who We Are BioMarin is a global biotechnology company that relentlessly pursues bold science to translate genetic discoveries into new medicines that advance the future of human health. Since our founding in 1997, we have applied our scientific expertise in understanding the underlying causes of genetic conditions to create transformative medicines, using a number of treatment modalities. Using our unparalleled expertise in genetics and molecular biology, we develop medicines for patients with significant unmet medical need. We enlist the best of the best - people with the right technical expertise and a relentless drive to solve real problems - and create an environment that empowers our teams to pursue bold, innovative science. With this distinctive approach to drug discovery, we've produced a diverse pipeline of commercial, clinical and preclinical candidates that have well-understood biology and provide an opportunity to be first-to-market or offer a substantial benefit over existing therapeutic options. About Worldwide Research and Development From research and discovery to post-market clinical development, our WWRD engine involves all bench and clinical research and the associated groups that support those endeavors. Our teams work on developing first-in-class and best-in-class therapeutics that provide meaningful advances to patients who live with genetic diseases. SUMMARY:The BioMarin Summer Internship Program will enable students to gain valuable experience and knowledge of the processes and systems within BioMarin, while gaining an insight into the pharmaceutical/biotech industry. Over the course of 10 - 12 weeks our interns gain industry experience while working alongside our talented team on meaningful projects. As part of the BioMarin R&D Project Management Organization (PMO), the Intern Project Manager supports and drives the efficiency and effectiveness of cross-functional sub-teams in partnership with the Project Managers through meeting management, timeline development / management / tracking, and cross-functional communications. The PMO sits within BioMarin Research and Development (R&D), and the intern will have the opportunity to see a broad scope of drug development with the ability to interact with scientists and professionals across the organization. JOB DESCRIPTION/PROJECT:The intern's primary project would be to: Work closely with the Clinical Development PM to propose a new structure and content plan for the PMO SharePoint site Engage with representatives from each PMO branch to understand their roles and contributions to drug development. Gather and organize key resources and documentation to improve accessibility and transparency. In collaboration with the Clinical Development PM, other responsibilities may include: Tracking project and program timelines, drive action item completion, and document decision making for CDTs. Scheduling clinically focused meetings, generate the agenda and facilitate the meeting (in collaboration with the team lead), and document/distribute minutes and action items Identifying opportunities for standardization or process efficiencies based on cross-functional insights. Attend cross-functional team meetings and Production Integration Management Team (PRIME) team meetings to develop an understanding of clinical development. Required Skills: Developing skills in decision making and problem solving Communication Leadership Microsoft Office Desired Skills: Drug development and product knowledge Team and stakeholder management and communication Process improvement Qualifications/Eligibility: In progress bachelor's degree in health or life sciences, including chemistry, molecular biology, or similar Must be available to work full-time, 40 hours a week. Must be currently enrolled as a full-time student at an accredited U.S. based university or college and enrolled in the fall term after the completion of the internship OR have graduated within 1 year of the start of the program. Must be able to relocate if necessary and work at the designated site for the duration of the internship for on-site, hybrid roles. Benefits of a BioMarin Internship: Paid hourly wage, paid company holidays, and sick time Apply skills and knowledge learned in the classroom to on-the-job experiences Comprehensive, value-added project(s) Develop skills specific to your major. Opportunities for professional development by building relationships and learning about other parts of the business. Participate in company all hands meetings, monthly community lunches Corporate office amenities such as: 24/7 on-site gym, coffee truck, snacks Access to Employee Resource Groups Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned. Equal Opportunity Employer/Veterans/Disabled An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. In the U.S., the salary range for this position is $ 24 to $27 per hour, which factors in various geographic regions. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors.

Please be advised that housing or relocation assistance is not provided for intern positions within our San Diego, Santa Ana, Los Angeles, New York or Hawai'i divisions. Visa sponsorship is not available for this position. H-1B lottery registration submission and completion of the STEM OPT I-983 training plan are considered sponsorship. Summary: Assist in administration of field office to achieve project profitability and schedule goals. Job Description: POSITION RESPONSIBILITIES AND DUTIES: • Update and maintain all sets of drawings, specifications and logs • Prepare document distributions to subcontractors • Maintain document logs • Assist with maintenance and updating of CPM schedules • Assist with determining weekly labor production quantities • Assist with processing submittals • Maintain submittal log • Assist with processing RFI's • Maintain RFI log on CMS system • Maintain expediting log • Assist in project filing system maintenance • Input data for labor cost reports and field quantity surveys • Assist with Affirmative Action program documentation • Complete other responsibilities as assigned MINIMUM SKILLS OR EXPERIENCE REQUIREMENT: • Engineering, Construction Management, or Architectural degree completed or in progress, or equivalent experience • Basic estimating and scheduling skills desirable • Ability to read and understand plans and specifications • Effective written and verbal English language communication skills • Ability to use independent judgment; self-starting • Drafting and computer skills desirable

Are you bored in your current position and are looking for growth and opportunities? Look no further! We are a thriving commercial construction company founded in 1977. Our Mission and Vision: To be the most trusted building partner in the communities that we serve. This is our goal in EVERYTHING that we do. This is how we know we are successful as a company. To reach this, we understand that our relationships are everything. Our relationships with owners, each other, and our community. In our actions, we commit to: Be there for each other Support our communities Be transparent Make things right S+B James Construction has been setting the standard for excellence in healthcare, education, life sciences, commercial, retail, industrial, and public works construction in Southern Oregon and Northern California. S+B James is an equal opportunity Employer. All applicants must be authorized to work in the United States. H1B Visa Sponsorship is available for this position. Position Overview: Work alongside project engineers, managers, and superintendents to support day-to-day project operations. Responsibilities: Assis with project documentation including RFIs, submittals, meeting minutes, and daily reports. Help track project schedules, budgets, and progress updates. Support subcontractor coordination and communication. Observe and assist with site management activities (quality control, safety walks, logistics, etc.,) Participate in jobsite meetings and learn project workflows. Review drawings and specifications to gain familiarity with design and construction processes. Assist with procurement and quantity take-offs as needed. What We're Looking For: Currently pursuing a Bachelor's degree in Construction Management, Civil Engineering, or any related field or experience. Strong organizational and communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.,) Detail-oriented and eager to learn. Ability to work in a fast-paced environment and on active construction sites. Valid driver's license. Salary Range: $22/hour - $25/hour

If you are looking for an opportunity to start your career in construction management, then becoming a Project Engineer Intern at Amoroso Construction is for you! In this role, you will join a team of dedicated individuals working on exciting, large scale commercial projects to help develop your skills in all aspects of construction including scheduling, project management, safety, and estimating. We offer year-round internships that often lead to permanent hire! The length of internship ranges from three to six months depending on your schedule. What you'll learn: Problem solving - new and interesting issues arise on large projects that require thoughtful, innovative resolutions. With hands-on experience, you'll be able to utilize your education and knowledge to create solutions that help drive the project to completion. Strategic planning methods - by working with experienced Project Managers and Superintendents, you'll witness the different ways our leaders are able to plan and implement strategies that will ensure the team meets or exceeds project deliverables (both contractually and fiscally). Customer relations - as subcontractors filter through the site, you'll be introduced to several new colleagues and clients on a regular basis. As an intern, you'll be able to develop positive relationships among unique, experienced individuals that will solidify your career within the industry. What you'll need to be successful: A passion for learning, construction, and the drive to succeed. Excellent time management skills and ability to solve problems quickly and creatively. Be accountable and take initiative on your projects. Some coursework within Construction Management or related major. Job Location: San Francisco Bay Area, California

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week