Administrative assistant jobs in Bellaire, TX - 873 jobs

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Key Responsibilities: 1. Administrative Support: Manage billing and personal finances for a family business Oversee payment schedules for household staff Coordinate meetings, appointments, travel arrangements, and conference calls Liaise with internal and external stakeholders, including clients, vendors, and board members Maintain an organized filing system of paper and electronic documents 2. Meeting Coordination: Schedule and coordinate meetings and events, including preparing agendas, taking minutes, and following up on action items Ensure executives are well-prepared for meetings, including providing necessary materials and briefing notes 3. Travel Management: Arrange complex and detailed travel plans, itineraries, and agendas Compile documents for travel-related meetings. 4. Communication: Screen and direct incoming calls and emails; prioritize and respond appropriately Draft and edit correspondence, reports, and presentations Act as a point of contact between executives and internal/external clients 5. Personal Finances: Monitor daily activity of AMEX for CEO and staff Ensure payments are made, credit card limits are managed, and receipts are collected Put together a monthly reconciliation report for company and personal expenses 6. Office Management: Work with Office Manager to ensure office supplies and manage vendor relationships Ensure the CEO's office environment is organized and functional Skills and Qualifications: Bachelor's degree in Business Administration, Communications, or related field preferred Additional qualifications as an Accounting Assistant or Administrative Assistant are a plus Minimum of 5 years experience in an executive assistant role or similar capacity Experience in managing multiple priorities, administrative coordination, and logistics Exceptional organizational and time management skills Strong verbal and written communication abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to multitask and prioritize tasks effectively High degree of discretion and confidentiality Professional demeanor and strong interpersonal skills Ability to work independently with minimal supervision

Executive Personal Assistant to HNW Principals, Family-Owned Spirits Distributorship, Houston, Texas The principals of a highly successful spirits distributorship/family office are looking for an Executive Personal Assistant to handle all things administratively for them and their family. This is an exciting opportunity to be a key strategic player on the team, helping to make sure the principals and family are well organized, on task and prepared for scheduled meetings, events and charitable involvement. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW family and understands the ‘high touch” service mentality required for success. The ideal candidate also thrives on being very organized and detail-oriented, a creative problem-solver that can roll up their sleeves and get a multitude of ad hoc projects completed successfully. Experience with QuickBooks a big PLUS. This is a 5 day a week in the office position. About the Job Manage the Principals calendars and coordinate/schedule meetings, personal and professional Optimize their time and priorities, acting as their gatekeeper Coordinate travel and logistics, including detailed itineraries, personal and professional Review bank accounts online and update QuickBooks accounts; pay bills through QuickBooks and reconcile multiple accounts for the main principals Issue payroll checks and prepare time sheets for ranch property Prioritize emails and craft emails and any other correspondence, as needed Be liaison to internal and external stakeholders; plan meetings including all logistics, catering and collateral materials; maintain conference rooms Be the “go to” in the office for any office management needs; supplies, snacks Plan dinners, special events and holiday initiatives Special ad hoc projects, personal and professional; registrations, renewing tickets, errands About You 5+ years supporting C-suite executives preferably Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; QuickBooks savvy; An interest in helping with Social Media postings a PLUS Strong communicator, diplomat, and relationship-builder; knows how to “read the room” Discreet, and trustworthy A warm engaging personality that likes to make sure everything is done with a ‘high touch” service mentality. Base salary plus discretionary bonus, Comprehensive health benefits

Senior Administrative Assistant Employment Type: Contract to Hire Schedule: M-F 8-5pm Pay: $38 - $43 / Hour DOE is eligible for medical, dental, vision, and 401(k). Description: Meeting coordination/scheduling Expense reporting Event Coordination Daily mailbox check and mail distribution Daily food replenishment & cleanup Food purchasing (coffee, perishables, snacks, drinks) Office cleanliness Office services (equipment maintenance, access cards, etc.) Office supplies and storage closet Building liaison (office issues, closures, security clearances, parking, etc.) Reception coverage Auditing information/reformatting Contact updates and additions Tracking interactions / meeting notes Qualifications: Minimum 5 solid years of EA experience/Sr. Admin experience (supported Senior to C level individuals). Proven experience working in a professional environment (O&G, legal, banking, investment, etc). Event planning experience.

Company is located NORTH by the Airport. A COLLEGE DEGREE is required. The ideal candidate will provide top-level assistance for high level executives. A college Degree is a MUST. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Manage Expense tracking, documentation in QuickBooks & reporting. Coordinate bill payments and maintain financial records. Manage charitable donations Manage schedules and services related to several residences Responding to emails and document requests on behalf of executives Involvement in company events, including tradeshows & customer events Handle all Personal work for executive and his family. Travel arrangements both domestic and international. Qualifications Bachelor's degree A MUST. Proficient in Microsoft Office suite & QuickBooks Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

Criss Cross Commercial Group is seeking a highly organized, detail-oriented temporary professional to assist with organizing and standardizing both electronic and physical files related to our commercial real estate operations. This temporary role is ideal for someone who is exceptionally methodical, comfortable working independently, and familiar with commercial real estate documentation and workflows. The assignment will focus on bringing structure, consistency, and clarity to existing records, supporting ongoing legal, accounting, development, and property management activities. A candidate successful in the role is likely to be offered a permanent employment position with similar and additional duties. Key Responsibilities Organize, sort, and label electronic and physical files related to commercial real estate projects and operations Review and categorize documents such as leases, amendments, contracts, closing files, loan documents, development records, invoices, and correspondence Create and implement logical folder structures and naming conventions Identify missing, duplicate, or misfiled documents and flag issues for follow-up Coordinate with internal team members to confirm document context and priorities Maintain confidentiality and handle sensitive business and legal materials with discretion Required Qualifications Demonstrated experience organizing files and records in a commercial real estate, legal, accounting, or professional services environment Familiarity with common commercial real estate documents (e.g., leases, purchase agreements, loan documents, development or construction records) Exceptional organizational skills and attention to detail Ability to work efficiently, independently, and with minimal supervision Comfortable working in an in-office setting and handling physical files Preferred Qualifications Prior experience in a real estate firm, law firm, accounting firm, or corporate real estate department Experience creating or improving document management systems Proficiency with Microsoft Office and shared drive environments Additional Details Temporary, project-based role Hybrid position requiring some in-office presence. Competitive hourly compensation based on experience Application Please submit a brief resume outlining relevant experience with file organization and commercial real estate documentation.

Clayton Services is searching for an Administrative Assistant to join a thriving company in Houston, Texas. The Administrative Assistant will be responsible for providing administrative support to the project team, ensuring the successful delivery of projects and meeting or exceeding goals through effective process management and strong client-partner relationships. Job Type: Direct Hire Pay Rate: $50,000 - $62,500/annually Benefits: Medical, Dental, Vision, PTO and more! Administrative Assistant Responsibilities: Provides comprehensive administrative support to service departments. Collaborate with field staff and project teams to ensure all resources and requirements are met for a successful project site operation. Assist Project Managers by creating necessary meeting forms and supporting documentation. Enter field personnel hours and per diem into the payroll system accurately. Process and manage expense reports for management to review. Partner with HR and safety departments to onboard new hires and manage the offboarding process for departing employees. Schedule, prepare for, and actively participate in all project meetings. Work alongside Project Managers to address and resolve client and vendor escalations. Maintain and organize departmental records and files. Oversee office activities and logistics to ensure smooth departmental operations. Administrative Assistant Skills and Abilities: Excellent verbal and written communication skills. Ability to work on numerous projects at once and multi-task. Possesses strong organizational skills and attention to detail. Ability to engage with external and internal stakeholders. Administrative Assistant Education and Experience: High School Diploma or equivalent. 2+ years of administrative or clerical experience. Project Administrative Assistant - Immediate need. Apply today!

This is a high-visibility role designed for a seasoned professional who thrives on complexity and meaningful responsibility. The position plays a critical role in supporting organizational effectiveness and supporting strategic initiatives across multiple departments and locations. We are seeking an experienced and polished professional who operates with precision in a fast-paced environment and brings a high level of judgment and discretion. The ideal candidate will serve as a trusted partner to senior leadership, seamlessly balancing complex administrative execution with strategic insight. This role offers a compelling opportunity to deepen impact, expand scope, and directly influence both operational excellence and the effectiveness of a key executive. Key Responsibilities: Executive & Administrative Support Own and strategically manage complex calendars across multiple time zones, anticipating conflicts and optimizing executive time. Lead preparation of meeting agendas and materials, and proactively track and drive completion of action items. Act as a trusted liaison between executive leadership and internal and external stakeholders, ensuring clear and effective communication. Draft, review, and manage high-level correspondence with exceptional accuracy, judgment, and professionalism. Safeguard sensitive corporate and personal information with the highest level of discretion and confidentiality. Committed to delivering exceptional service and supporting others to achieve their full potential. Travel & Logistics Management Coordinate complex domestic and international travel, including flights, accommodations, transportation, and detailed itineraries Track and optimize travel rewards programs and ensure compliance with corporate travel policies Provide real-time travel support and troubleshoot logistics as needed Project Coordination & Operations Support the execution of strategic initiatives and cross-functional projects Track project milestones and updates using tools such as Microsoft Office Finance & Budget Support Reconcile corporate credit card expenses and code invoices for accounts payable submission Assist with monitoring departmental budgets and resolving discrepancies in partnership with finance Coordinate with vendors and suppliers on service agreements and procurement needs Technology & Communication Leverage Microsoft Office and collaboration platforms (e.g., Outlook, Teams, Zoom) to support efficient workflows Stay informed on all related projects and recommend tools or processes to enhance productivity Personal Assistance (as needed) Coordinate personal appointments and handle errands to support executive productivity Manage mail, packages, and miscellaneous administrative tasks as needed Qualifications: Bachelor's degree required Minimum of 8 years' experience supporting senior executives in a fast-paced, growth-oriented environment Exceptional written and verbal communication skills Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) Strong organizational and time-management skills with the ability to manage competing priorities Demonstrated discretion and professionalism in handling confidential information Proactive, resourceful, and solution-oriented mindset with meticulous attention to detail Ability to work on-site full time, Monday-Friday, with flexibility for occasional after-hours support and travel

Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Administrative Assistant Location: Houston TX Duration: 6months Pay rate: $21-$22/hour Position Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level. This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus. As a division, our strategic objectives include: • To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions • Build long-term relationships with clients and bring them world-class execution by "delivering the firm” over time • Drive superior returns for our stakeholders • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace The duties of the role include: • Coordinating and scheduling of meetings and conference calls across multiple time zones • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner • Calendar management for bankers (Associate level+) • Coordinating room bookings for internal/external meetings and VCs across multiple locations • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings • Car bookings • Expense processing and timely expense management • Invoice processing • Taking on ad hoc tasks while maintaining workflow • Supporting teams in day-to-day issues, needs and queries • Providing phone / holiday coverage for colleagues Skills: • Excellent Microsoft Word, Excel and Outlook skills • Able to manage competing time-sensitive priorities and tasks • Demonstrates dependability and high attention to detail along with the ability to multi-task • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels • Comfortable working with people at all organizational levels, internally and externally • Must be a team player that works well under pressure within a changing environment • Flexible and adaptable to work and support across multiple teams • Be resourceful and able to use own initiative in solving issues • Proactive attitude when managing diaries • Discretion to deal with confidential business matters • Friendly, polite and approachable with a "can do” attitude • Zero to one year of experience Hours of Work: Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential. Education High School Diploma Required Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Japanese Bilingual Executive Assistant is not hybrid or remote) A global company is seeking a Japanese Bilingual Executive Assistant to provide administrative support to Executives. This role requires strong organizational skills, discretion, and the ability to communicate effectively in both English and Japanese within a professional, multicultural business environment. Key Responsibilities Provide high-level administrative support to Executives Manage calendars, meetings, travel arrangements, and transportation Coordinate internal meetings, company events, vendor discussions, and presentations Support communication between Japanese and English-speaking stakeholders Prepare correspondence, reports, and summaries Process expense reports and reimbursements Assist with executive-hosted meetings and company events Serve as a point of contact for visitors and external partners Maintain confidential files, records, and documents Perform additional administrative duties as assigned Qualifications Required: Associate degree or equivalent experience Minimum 3 years of administrative or executive assistant experience Business-level English communication skills Strong attention to detail and ability to manage priorities Professional, reliable, and proactive Preferred: Japanese-English bilingual proficiency Experience supporting senior leadership Experience in a Japanese or global company environment Strong cross-cultural communication skills Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Experience with SAP Concur is a plus Working Conditions Monday-Friday schedule Occasional evenings or weekends may be required Up to 10% travel Ability to lift up to 25 lbs occasionally Benefits Medical, Dental, Vision & 401(k) matching Company-paid STD, LTD, Life Insurance & AD&D Paid time off (vacation & sick leave granted at the beginning of the year) 15 paid holidays Parental leave Tuition reimbursement Behavioral health support Additional Information Visa sponsorship is not available for this position Equal Employment Opportunity employer

Responsibilities: Serve as the first point of contact by answering calls and routing them to the correct team members or departments Handle all incoming and outgoing mail, packages, and courier deliveries Coordinate calendars and schedule appointments Provide broad administrative support, including: Organizing meetings and managing daily communication Arranging travel plans and itineraries Completing data entry, filing, and maintaining organized records Preparing draft documents and transcribing meeting notes Perform routine office tasks such as scanning, copying, and faxing Accompany and assist the General Manager during business travel when needed Offer occasional support for sales activities-such as following up with clients, preparing quotes, and updating customer information-while noting this is not a sales-focused position Qualifications: Strong command of Microsoft Office applications (Word, Excel, PowerPoint) Exceptional organizational abilities with strong multitasking and prioritization skills Clear, professional communication skills, both written and verbal High level of accuracy and attention to detail Ability to handle confidential information with discretion Experience with QuickBooks or comparable accounting software is an advantage Professional phone demeanor and the ability to manage calls smoothly and courteously Bachelor's degree preferred; equivalent experience may be evaluated Please note: This job description is not exhaustive, and additional responsibilities may be assigned as needed. 🏛️ The company is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees regardless of race, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers with the services provided by us.

Executive Assistant We're looking for an exceptional Executive Assistant to support the President of our architecture firm. This is someone who has supported a CEO or President and is comfortable owning both executive support and office operations. You'll be the President's right hand, the face of the office, and the person who ensures everything-from meetings to the front desk to the overall workspace-runs flawlessly. About Us: Identity Architects is a dynamic architectural firm dedicated to creating innovative and sustainable designs that inspire and enrich communities. We believe in fostering a collaborative and supportive work environment where all team members' contributions are valued and respected. Position Overview: As an Executive Assistant at Identity Architects, you will be supporting the firm's leadership and ensuring the smooth operation of the office. This position provides high-level, strategic administrative support to the President while also overseeing front office and day-to-day office operations. The role serves as a key point of contact for internal and external stakeholders and is responsible for maintaining a professional, organized, and welcoming office environment. Qualifications: Minimum 5-7years of experience supporting a CEO, President, or senior executive Prior experience in an architecture, construction, engineering, or professional services firm is strongly preferred Proven ability to manage both executive-level support and office operations simultaneously Exceptional organizational, time management, and multitasking skills Strong written and verbal communication skills High degree of professionalism, discretion, and emotional intelligence Proficiency in Microsoft Office and familiarity with design-oriented environments Comfortable in a role that blends strategic executive support with hands-on office management Key Responsibilities: Provide high-level, proactive executive support to the President, including complex calendar management, meeting coordination, travel planning, and expense management Act as a trusted partner and gatekeeper to the President, managing communications, priorities, and confidential information with discretion and professionalism Anticipate executive needs and independently resolve scheduling, operational, and administrative challenges Prepare and edit correspondence, presentations, reports, and briefing materials with exceptional accuracy and attention to detail Serve as a primary liaison between the President and internal teams, clients, consultants, and external partners Oversee front office and office operations, including receptionist coverage and day-to-day office functionality Ensure the office environment is organized, polished, and reflective of a professional, design-focused firm Manage office systems, supplies, vendors, and service providers to support operational efficiency Balance executive-level responsibilities with hands-on office management, adjusting priorities as needed in a fast-paced environment Support additional leadership initiatives, special projects, and administrative needs as required Benefits: 401k Retirement Plan Paid Time Off (progressive) Birthday Holiday (on top of other approved company holidays) Medical, Dental and Vision Health Insurance Weekly and Monthly companywide engagement activities Opportunities for professional development Company Culture The Identity Architects' team is a diverse group of professionals with a wide range of credentials and includes a database of experts we work with daily. Our people understand that no one person has all the answers to the complex environment. At Identity Architects we have a "no doors” policy. We have no doors in our studio and all employees are encouraged to constructively engage in any conversation regardless of invitation, status, or expertise. Concise communications and our open culture designed to share knowledge are key to our ability to create, innovate and bridge gaps between the “Big Picture” and the “Details." In 2003 David and Keenon solidified their successful partnership; today they proudly represent Identity Architects Inc, a firm dedicated to positive client experiences through a disciplined and engaging process with high quality results. Core Values Create We are creative designers, thinkers, and problem solvers. We create value, produce exciting designs, deliver unique solutions. Care We care about the details and individuals. As professionals, we take pride and care about what and how we deliver successful collaborations. Communicate Clear, responsive, and honest communication. Effective communication builds relationships, efficiency, and satisfaction.

The Administrative Assistant serves as the first point of contact for the organization, providing a welcoming and professional experience for visitors, callers, and clients. This role is responsible for managing the main phone line, handling incoming and outgoing mail, supporting marketing documentation efforts within the Agency Management System (AMS), and assisting with other administrative tasks as delegated by the COO. Key Responsibilities Front Desk & Communication Answer, screen, and direct incoming calls on the main phone line in a courteous and professional manner Greet visitors, clients, and vendors; notify appropriate staff of arrivals Maintain a clean, organized, and professional reception area Mail & Office Coordination Receive, sort, and distribute incoming mail and packages Prepare and process outgoing mail and shipments Coordinate with delivery services and vendors as needed Administrative & Marketing Support Document and track marketing efforts and activities within the AMS as directed by the COO Maintain accurate records and ensure timely data entry Assist with basic administrative support tasks, including filing, scanning, copying, and document preparation General Support Provide administrative assistance to leadership and staff as assigned Support special projects and other delegated tasks as business needs require Maintain confidentiality of sensitive information at all times Qualifications & Skills Required High school diploma or equivalent Strong verbal and written communication skills Professional demeanor with excellent customer service skills Proficiency with basic office technology (phones, email, Microsoft Office or similar tools) Attention to detail and ability to manage multiple tasks Preferred Prior receptionist or administrative experience Familiarity with Agency Management Systems (AMS) or willingness to learn Experience supporting marketing or documentation activities Competencies Strong organizational and time-management skills Ability to work independently and as part of a team Adaptability and willingness to take on new responsibilities Reliable, punctual, and dependable Work Environment Office-based role with frequent interaction with employees, clients, and visitors May involve sitting, standing, and light lifting related to mail and office materials

At Patio 1 we believe deeply that the sum of our parts is greater than our whole and that through the synergy of a great team we can accomplish what no one else in the industry can do. Our mission is to deliver the best products and services by sourcing the most durable outdoor furniture and by having a seamless transaction with everyone we encounter, starting with the customer and all the way through delivery and installation. 1. We value people who can positively contribute to our team with positive energy 2. We value people who are passionate, purposeful, and have a desire to learn and grow externally as well as internally. 3. We value objective thinkers, who can understand different viewpoints and are willing to learn from others. At Patio 1 our Administrative Assistant is responsible for managing information within an office and or a showroom environment: answering phone calls, scheduling meetings and supporting visitors. The assistant will carry out administrative duties such as filing, typing, creating excel spreadsheets, taking memos, maintaining & retrieving files, copying, binding, scanning, and processing of daily office/showroom operations. After full training the Assistant will be responsible to be familiar with all aspects of the office/ showroom operation. Exhibit polite and professional communication via phone, e-mail, and all forms of communication to build proper rapport with clients, internal, and external partners. RESPONSIBILITIES • To have a seamless operational transaction with everyone at work every day. • Learn all daily operations of office/showroom, while taking primary directions well from executive members. • Learn and practice Patio 1's organizational standards. • Represent and follow the Patio 1's “Lifestyle Brand” through all communications, personal appearances, and interactions. • Learn and develop a strong interest in Design and the outdoor lifestyle industry. • Support & Maintaining visual and organizational standards within our Office/ Showroom environments. Requirements • Be interested in personal growth, being coachable, and must be capable of working with a dynamic and creative team • Lead by example and ensure Office and Showroom Associates are supported • Embrace change and deliver top results with a positive attitude no matter what the obstacle • Excellent listening, verbal, and written communication skills • Experience within professional firm or furniture and/or luxury retail preferred • Business Administration, Teaching or Interior Design and relevant experience or education preferred • Highly organized • Collaborative • Results-oriented • Proficiency with Window and Mac Operating System, IOS devices, Microsoft Office, Excel and Google Applications Physical Requirements • Ability to maneuver effectively around Showroom floor, stock room and office • Position entails desk work, moving around in office and/or showroom • May need to work with other offices and their staff from time to time Benefits 401k Health Insurance Overtime Opportunities Pay Range ($30,000-$35,000) + Commission ($30k-$35K) + Perfect Performance Bonus Patio 1 is an equal opportunity employer and does not discriminate against any applicant based on race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by federal or state law or local ordinance

We are seeking an experienced Senior Secretary to provide high-level administrative and clerical support to site leadership and department managers in a fast-paced petrochemical environment. This short-term contract role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while supporting critical business operations. Key Responsibilities: Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements. Prepare, edit, and distribute correspondence, reports, presentations, and spreadsheets. Serve as the primary point of contact for internal and external communications. Coordinate meetings, compile agendas, take minutes, and track action items. Maintain electronic and physical filing systems in compliance with company and regulatory standards. Support expense reporting, purchase requisitions, and invoice tracking. Assist with document control related to safety, operations, and compliance. Handle confidential and sensitive information with professionalism and discretion. Qualifications: Bachelor's degree in Business Administration, Office Management, or related field. 10+ years of experience in an administrative or senior secretary role. Prior experience supporting leadership in industrial, petrochemical, energy, or engineering environments preferred. Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills. Ability to work independently, manage competing priorities, and meet deadlines. High level of professionalism and attention to detail. Contract Details: Short-term assignment (duration dependent on project needs). Onsite work required in an operating facility or corporate office setting.

Administrative Assistant (Part-Time) The Administrative Assistant provides administrative and office support to ensure the efficient operation of the designated facility. This is a part-time position, working approximately 32 hours per week, supporting managers and employees through organizational, communication, and administrative tasks essential to business operations. Must be able to speak Korean. Essential Duties and Responsibilities The essential functions of this position include, but are not limited to: Coordinate meetings and conferences (onsite and offsite) and arrange domestic and international travel, including flights, hotel accommodations, and rental cars Respond to phone, email, and website inquiries, addressing routine and non-routine questions within established timeframes Maintain assigned calendars and prepare meeting agendas and general correspondence, including memos, charts, tables, and graphs Prepare, reconcile, and process invoices in SAP and expense reports in Concur Assist with the preparation and processing of visa and passport applications Provide administrative support for special projects and departmental initiatives Perform other duties as assigned Work Schedule Part-time position working approximately 32 hours per week Required Qualifications Minimum of three (3) years of administrative experience and/or experience in a progressive office environment Ability to communicate verbally in Korean to support business operations, including interaction with Korean-speaking employees, vendors, and/or stakeholders Strong written and verbal communication skills in English Excellent interpersonal skills and the ability to work effectively in a team environment Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint Working knowledge of SAP systems Interested candidates please send resume in Word format Please reference job code 136324 when responding to this ad.

Duties & Responsibilities: Work within Peoplesoft Purchasing database. Scan and file open purchase orders Receive service purchase order/delivery notes and record on spreadsheet. Match incomplete delivery notes. Maintain Plant Hire spreadsheet monthly and distribute to Managers for approvals. Maintain Base stationary cupboard and order accordingly. Deal with all purchasing mail. Check faxes from fax machine and distribute accordingly. Coordinate utility Invoices for Base and Branches. Filing. Archiving. Assist Senior Materials Administrator with tasks as required. Assist Purchasing Co-ordinator with invoice anomalies. General The list of job duties is not exclusive or exhaustive and the post holder will be required to undertake tasks that may reasonably be expected within the scope of the post. Assist with any other duties as and when required. Undertake specific projects as instructed by management. Safety Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment. Other Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems. Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company. Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

This is your opportunity to start a long-lasting profession with unlimited opportunity. Find the liberty you've been looking for by taking a minute to complete our online application. Benefits: Excellent weekly pay Safe workplace Multiple shifts are readily available from early morning to night and no experience is required. You will have adequate opportunity for growth Part-time available - pick the days you want to work A dedication to promote from within Responsibilities: Must have the ability to perform tasks with or without reasonable accommodation Perform all other duties as appointed Assist in developing a positive, professional and safe work environment Qualifications: No experience, Willing to train Ability to work within established turnaround times Must have outstanding interpersonal skills and the ability to arrange simultaneous tasks Ability to analyze and use company policies and procedures Excellent verbal and written communication skills Ability to work both individually and within a team environment Ability to stay organized, give attention to detail, follow instructions and multi-task in a professional and effective way

The hourly Data & System Specialist will play an integral role supporting the DPEP segment-wide efforts related to implementation of Workday as the new HR System of Record for the enterprise. This project-driven position will be responsible for detailed data entry functions across multiple sources to support cutover between systems. This role is a vital role in ensuring continuity of business processes during the complex system implementation. Responsibilities Access personnel data from systems via user interface or bulk/reporting methods Transform data into required formats with precision Input/key data into various systems via user interface or other methods Implement quality assurance and validation across systems Identify and report out on errors requiring resolution Communication among team and with partnering areas Required Qualifications: Strong partnering skills with an ability to effectively engage others and work as team to complete tasks Ability to maintain a positive attitude through the project even when situation may arise Experience with Microsoft Excel Detail oriented and ability to maintain focus on the task at hand Ability to thrive in dynamic business environment that requires rapid learning, multi-tasking and the ability to handle multiple deliverables with competing priorities Flexibility in work schedule Desired Qualifications: Previous experience with data entry or data management Demonstrated strategic and creative thinking skills High proficiency with Microsoft Excel (functions/pivot tables) Analytical abilities, including understanding data relationships APPLY FOR THIS EXCEL DATA ENTRY ROLE TODAY! Arsenault is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

Qualifications RRP is looking for a front desk administrative assistant for their Houston office who can also assist with marketing and business development tasks including assistance with filling forms associated with procurements, data entry and other general administrative tasks Must have High School diploma, College degree preferred Must have at least 2 years' relevant hands-on experience as an Admin Assistant in general administrative duties Proficiency in Microsoft Office/Outlook Strong written and oral communication skills Strong computer skills, particularly with Microsoft Office Attention to detail with focus on accuracy and consistency Ability to work successfully in a team setting and keep a positive attitude Responsibilities Must project a professional company image through in-person and phone interaction Be in the office Oversee all aspects of general office coordination interact with clients, vendors and can network with other offices Prepare responses to correspondence containing routine inquiries Perform general clerical duties to include, but not limited to, bookkeeping, copying, mailing, and filing Support staff in assigned project-based work as needed Manage promotional product ordering Provide general office support, such as answering phone calls and organizing files Take initiatives and stay pro-active Provide administrative support to the team, including scheduling meetings, managing calendars, and making travel arrangements Provide friendly service to visitors and callers Keep office area clean and organized Set up conference and video calls Handle filing and data entry Stock office supplies Other duties as assigned by the Director of Administration