Administrative assistant jobs in Hempfield, PA

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed

Job Title: Project Administrative Assistant Type: Contract to Hire Pay: $28 - $35/hr Industry: Industrial construction As a Project Administrative Assistant, you will support multiple projects by partnering with Group Managers and Project Managers to ensure smooth execution, accurate documentation, and efficient daily operations. Responsibilities * Provide administrative support to Group Managers and Project Managers on multiple ongoing projects * Maintain and update project management software to track progress, timelines, and deliverables * Assist with project scheduling, meeting coordination, agenda preparation, and action item tracking * Prepare, organize, and format project documentation, reports, and presentations * Perform general administrative duties including data entry, file management, and correspondence Qualifications * Previous experience in an administrative or project support role, preferably in an industrial construction environment * Strong proficiency in Microsoft Office Suite, with advanced skills in Excel * Experience using project management software (Monday.com or MS Project) preferred * Basic knowledge of project scheduling and coordination principles * Excellent organizational and time-management skills with the ability to manage multiple priorities All applicants must be able to work in the U.S. without current or future sponsorship #LI-AD1

Job Description We are a retail flooring store that is currently seeking a reliable individual to fill an immediate opening in our administrative office. Full-time, Monday through Friday. Paid holidays, sick days and vacation time. Health benefits and 401k available with company covering a portion of the employees monthly premium. Please send qualifications/resumes by responding to the post along with desired salary. Applicants may also stop into our showroom and complete an application. About Us Flooring Americahas long been regarded as the premier flooring retailerin the surrounding communities.Locally owned and operated, weare known for our superior customer service, and professional staff.Because we belong to the largest floor covering cooperative in the world, our company offers the very best flooring products, in an up-to-date modern showroom, with only the most qualified installers. We believe in creating a family friendly work environment, where each person is an integral member of the team. We are proud of our heritage and would like to find an individual who will excel and prosper in a fast paced retail environment becoming a valued member of our team. Duties Maintain a basic level of knowledge about flooring products in order to better support the store's communications and your own professional knowledge. Order and receive product for the store's showroom displays to maintain an accurate count of inventory.r. Answer, screen, and direct all telephone calls to the appropriate sales professional. Review and sort all incoming and outgoing mail. Ensure employee files are up to date, process all employee and government paperwork, process payroll, and work with the manager, or human resources, to implement employee benefits. Track rebates, accounts payable, and invoices. Reconcile cash, checks, and cash drawers.Prepare bank deposits. Ensure accuracy in accounting for recording, posting, and balancing all customer transactions. Work with manager to plan, identify, and update price changes. Maintain the product sample inventory system and keep track of the sample lending process. Requirements In order to perform this job successfully, an individual must be able to perform each essential duty at a satisfactory level. The successful candidate for this position should possess a strong administrative background and a working knowledge of accounting.Good follow-up skills and attention to detail are requirements for this position. Interpersonal Skills Maximize Team Success Administrative Procedure Software Operation Mathematical Skills: Understand and effectively communicate numerical data. Calculate figures and amounts such as discounts, interest, commissions, and percentages. Computer Skills: Knowledge of proprietary software system, including accounts payable, accounts receivable, bank transactions, purchase orders, and inventory management. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Benefits Health Benefits Available 401k Available Paid Holidays Paid Sick Days Generous Employee Discounts How to Apply: Please provide the following: Please use the response option in this job board. An up-to-date resume outlining your experience for the position A cover letter is always appreciated Salary history and/or requirements Candidates who meet our selection criteria will be contacted by e-mail or phone. Thank you for your interest in our position.We appreciate the time you have taken to apply with us. Flooring America is an Equal Opportunity Employer

Full-time Description Dagostino Electronic Services, Inc. is a leader for the design and integration of communication solutions for companies and organizations large and small. Founded as a structured cabling company in 1973, DES specializes in the integration of data and wireless networks, security and cybersecurity systems, phone systems and multimedia technologies. We are currently looking to hire a full-time administrative assistant to work in our Pittsburgh office. This person must possess a high attention to detail and be extremely comfortable with technology. Job Description Summary Provide administrative and clerical support for multiple departments within the company. Position Responsibilities Enter new accounts in CRM Prepare contracts for review/signature and return to customer Obtain all additional documentation requested with contract Verify and upload all documentation/information associated with a sale Customer follow-up Work with sales team on PEPPM, CoStars, and other programs Prepare invoices Data entry System training Answer main line and sales line Greet visitors at door Order office supplies Sort and distribute mail Other duties as required Requirements Job Requirements Education/Knowledge: High School diploma; Associates degree preferred Skills: Excellent oral and written communication skills. Ability to operate personal computer and related business software Proficient in Microsoft Office Suite applications Excellent time-management skills Ability to focus on details and perform tasks with consistency Preference will be given to those with a working knowledge of Microsoft Business Central. Applicants must be currently authorized to work in the United States on a full-time basis. Visa sponsorship is not available for this position. This is a full-time, in-person position, and candidates must be able to work from our office located in Pittsburgh, Pennsylvania. Schedule and Hours Hours are 9 a.m. to 5 p.m.

Primary Office Location: 626 Washington Place. Pittsburgh, Pennsylvania. 15219. Join our team. Make a difference - for us and for your future. regulars a 5 day, in-office, schedule and will support several executive leaders. Administrative Assistant 3 Business Unit: Multiple Reports To: Various Position Overview: This position is responsible for supporting the administrative needs of the department. Primary Responsibilities: Composes and types memos, e-mails and letters, records, posts and maintains and organizes records. Greets and gives information to callers and visitors, screens and transfers calls as necessary. Copies, scans, e-mails documents, routes various communications, distributes mail and maintains office supplies. Arranges meetings and prepares necessary meeting materials. Prepares management reports by consolidating information, formats reports, handles multiple projects and monitors invoices, receipts and expense reports and processes payments. Handles travel arrangements. Copies and binds presentation materials and brochures. Provides assistance with organization of files and work flow within the department. Performs other related duties as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Education: High School or GED Minimum Years Experience: 5 Special Skills: Excellent communication skills, both written and verbal Detail-oriented Ability to work and multi-task in a fast paced environment Ability to use general office equipment Ability to use a personal computer and job-related software MS Word - Basic Level MS Excel - Basic Level MS PowerPoint - Basic Level Special Licenses and Certificates: N/A Physical Requirements: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

Job Description Corporate Air is looking for a administrative/personal assistant who provides individual support with business and daily living activities for our organization's President. Individual will need to provide support in the office and at home. Responsibilities Coordinates, schedules and transports President to personal and business appointments Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf Maintaining comprehensive and accurate records Performing minor accounting duties Organizing meetings, including scheduling, sending reminders Answering phone calls in a polite and professional manner Welcoming visitors and identifying the purpose of their visit Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters Take accurate and comprehensive notes at meetings Help with daily time management Run errands as requested Requirements Valid driver's license with a clean record Ability to pass a drug and background check Ability to work untraditional hours Proficient in MS Office Familiarity with basic research methods and reporting techniques Excellent organizational and time-management skills Outstanding communication Integrity and confidentiality PART TIME: Saturday/Sunday and Evenings

This Project Management Assistant position provides support to Project Managers who oversee projects within the Electrical Transmission industry. Essential Job Duties and Responsibilities Prepare project bid packages. Respond to bidder RFI's. Interface with bidder/ contractor personnel. Attend job kickoff and walk down meetings. Assist in the development of project schedules using established software systems. Gather, organize and validate data for project financial forecasts. Input data into various programs and maintain various cost and forecasting reports. Assist in the development of cash flow/ forecast plans/ budgets using established software systems. Assess and report on project performance using established industry standard.s Document and provide regular communication on project cost, schedule and risk status to project team members, stakeholders and public. Participate in project status meetings. Coordinate the execution of internal and field checklists. Assist with other project management support tasks as needed. Required Qualifications: High level of interpersonal skills. High level of organization skills High attention to detail. Able to efficiently multitask. Proficient in MS Suite of software. Valid driver's license. Experience in the Construction Industry. Bachelor's degree in engineering, project management or construction management from an accredited college or its equivalent in education and experience. Travel up to 20%. Desired Qualifications Experience with Primavera P6. Experience in the electrical transmission industry. MUST HOLD US CITIZENSHIP OR GREEN CARD TO QUALIFY FOR THIS ROLE.

Enhances effectiveness by providing information management support to all Center departments utilizing open communication. Maintains a safe environment for both consumers and employees to include physical, moral, emotional and social responsibility, as well as a clean reception area by complying with Center policies and procedures. Organizes work by reading and routing correspondence; collecting information; initiating telecommunications. Maintains customer confidence and protects operations by keeping information strictly confidential while utilizing social responsibility. Maintains continuity among work teams by documenting and openly communicating actions, irregularities, and continuing needs. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting data. Support and facilitate the completion of regular reports, typing, distributing meeting notes, routine correspondence, and EMR to do list. Maintaining Credible to do list and tickets assigned through the support staff ticketing system, completing tasks in a timely fashion or by assigned due date. Complete processes in accordance with company policies and procedures. Contributes to team effort by accomplishing related results as needed. Adhere to seven recognized Sanctuary commitments which includes social responsibility, social learning, non-violence, open communication, democracy, emotional intelligence, growth and change.

Job Summary/Overall Objectives Responsible for implementation and maintenance of the information systems inclusive of paper, electronic and telecommunication methods. Provide and manage the daily clerical and administrative support to optimize workflow procedures in the office. Functions in a clerical role to ensure the efficient operation of the department by employing a wide range of business and information skills. Creates necessary documents, reports and presentations for department with attention to detail. Assists in education and training of the support staff with clerical standard work and new systems and procedures along with performance & continuous improvement initiatives. Support the department with management, office, and clinical personnel as well as working across Independence Health System departments with a team approach. Works with minimal direction and oversight, is communicative and a team player, is organized, and can prioritize readily while completing tasks timely. Position is the point of reference for all queries, requests or issues and will be an integral part of the departments workforce. Essential Job Functions Answers phones, takes messages, answers question and handles inquiries within capacity. Redirects calls as needed. Interprets incoming messages and notifies leaders or appropriate staff of information requiring immediate attention. Maintains filing systems as assigned and supports applicable software systems as required. Prepares and disseminates correspondence, memos and forms. Transcribes and distributes letters, memoranda, statistical and information reports, and other documents when needed. Performs duties associated with special project assignments. Provides clerical support to various hospital and system wide committees. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings and appointments as needed. Prepares meeting agendas and materials; arranges for meeting rooms and completes meeting minutes. Maintains calendar appointments allowing maximum time efficiency. Maintains office supplies and coordinates maintenance of office equipment. Manages paperwork, scheduling, and communication/coordination with administrative staff/department managers. Coordinates payroll functions and assists in staff scheduling as needed. Works with manager to identify opportunities for department performance improvement and monitors activities. Other duties as assigned. Competency and Experience [Knowledge, Skills and Abilities] Required Qualifications/Experience High School Diploma, GED or higher level of education. One (1) to three (3) years of experience in administrative role. Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment. Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience. Knowledge of basic office equipment. Proficient in modern office practices and procedures. Ability to multi-task and prioritize assignments with attention to detail. Proficiency in Microsoft Office; Outlook, Excel, Word, and PowerPoint (additional software programs as needed). Preferred Qualifications/Experience Associates Degree in related field. Experience in Healthcare setting. Completion of medical terminology course. Completion of transcription course. License, Certification & Clearances Act 34-PA Criminal Record Check from the PA State Police system Position Type/Expected Hours of Work Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.). Travel may be expected locally between System locations. Equal Employment Opportunity Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations. Disclaimer This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Work Environment Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Extreme Heat x Extreme Cold x Heights x Confined Spaces x Extreme Noise(>85dB) x x Mechanical Hazards x Use of Vibrating Tools x Operates Vehicle x Operates Heavy Equipment x Use of Lifting/Transfer Devices x Rotates All Shifts x x 8 Hours Shifts x 10-12 Hours Shifts x x On-Call x Overtime(+8/hrs/shift; 40/hr/wk) x x Travel Between Sites x Direct Patient Care x x Respirator Protective Equipment x Eye Protection x Head Protection (hard hat) x Hearing Protection x Hand Protection x Feet, Toe Protection x Body Protection x Latex Exposure x Solvent Exposure x Paint (direct use) Exposure x Dust (sanding) Exposure x Ethylene Oxide Exposure x x Cytotoxic (Chemo) Exposure x Blood/Body Fluid Exposure x Chemicals (direct use) Exposure x Mist Exposure x Wax Stripper (direct use) x Non-Ionizing Radiation Exposure x Ionizing Radiation Exposure x Laser Exposure x Physical Demands When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Bending (Stooping) x x Sitting x Walking x x Climbing Stairs x Climbing Ladders x Standing x x Kneeling x x Squatting (Crouching) x Twisting/Turning x x Keyboard/Computer Operation x x Gross Grasp x x Fine Finger Manipulation x Hand/Arm Coordination x x Pushing/Pulling(lbs. of force) x x Carry x x Transfer/Push/Pull Patients x Seeing Near w/Acuity x x Feeling (Sensation) x x Color Vision x x Hearing Clearly x x Pulling/Pushing Objects Overhead x Reaching Above Shoulder Level x Reaching Forward x x Lifting Floor to Knuckle 10-20 x Lifting Seat Pan to Knuckle 5-10 x x Lifting Knuckle to Shoulder ### x Lifting Shoulder to Overhead ### x When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Mesta Electronics, Inc. is a leading manufacturer based in the United States, specializing in the design, development, and manufacture of advanced power quality and power conversion equipment. As part of the global Hammond Power Solutions network, Mesta Electronics, Inc. is committed to innovative design, superior efficiency, and exceptional reliability, ranging from highly advanced harmonic filters to extremely precise induction heating power supplies. Reporting to the General Manager, the Administrative Assistant role is responsible for overseeing and coordinating various administrative tasks such as managing office supplies and equipment, handling internal & external correspondence, scheduling appointments, maintaining records/files and business systems, and providing support to staff and visitors. In addition, this role is key to ensuring the efficient operation of daily activities, assisting in organizing meetings and events, and supporting cross-functional teams in executing key daily business functions. Excellent organizational skills, attention to detail, and effective communication are essential for success. Key Responsibilities: Cross-Functional Team Operational Support Receive customer purchase orders and enter into ERP/MRP system Review vendor packing lists, match to purchase orders, and enter received orders Issue parts for production in ERP/MRP and generate work orders for manufacturing Create shipping documents and schedule carriers for finished orders Create customer invoices and issue to customer after shipment Processes POs and shipments via ERP/MRP and other required business systems Support bookkeeping tasks to track vendor and customer payments Collaborate with the Finance and HR functions to ensure execution of business tasks General Administrative Duties Professionally answering and directing phone calls Handling incoming and outgoing postal mail, and managing general email inquiries Welcoming visitors and directing them to the relevant office/personnel Maintaining general office files, including customer, vendor, and other business records Review and issue timecards and input timecard information for payroll processing Track and enter employee vacation and other time off requests Order office supplies and manage utility and business services accounts Manage agendas, travel plans, and appointments as required for management Coordinating and managing appointments, meetings, and room resources Special Projects/Initiatives Assist and/or lead special projects, events, and other business initiatives Other duties as determined/assigned by management Specialized Knowledge: Outstanding abilities to communicate in person, in writing and via phone Comfortable in properly handling sensitive and confidential information Experience in use of Microsoft Office programs, including Word, Excel, and Outlook Working knowledge of ERP/MRP systems is an asset, but ability to learn is essential Experience with sales order administration and comfortable with direct communication with customers Familiarity with common business procedures and basic accounting principles Experience with bookkeeping practices for accounts receivable, accounts payable, and basic financial reporting Must possess positive and respectful attitude, work well with others, maintain a high sense of urgency and attention to detail, be adaptable and flexible Multi-tasking and time-management skills, with the ability to self-prioritize tasks Must have excellent customer service skills and a friendly/helpful attitude Previous administrative assistant experience of 2-5 years in a professional manufacturing office environment Bachelor's degree in business administration or related field preferred Some of the benefits of working at Hammond: We are Great Place to Work Certified! Our people work hard for us-so we make sure our benefits work hard for them. Our equitable pay, benefits, and practices prioritize security, health, and well-being while sharing in our business success through variable pay programs and our Employee Stock Ownership Program. Our core benefits focus on wellness, mental health, and financial security when employees need them the most, early career or getting ready for retirement. We also support work-life balance through flexible work schedules, paid time off, and leaves of absence. Employees and their families also have access to our confidential, best-in-class Employee and Family Assistance Program (EFAP). Specific Benefits includes: Company 401K Dental care Disability insurance Employee assistance program Employee stock purchase plan Medical Insurance, Health reimbursement, health savings account Life insurance Vacation time Holiday Tuition reimbursement Vision care We are committed to sustainable business practices and offer opportunities for our employees to support the communities where we live and work through our Hammond Giving Strategy.

General This individual reports directly to the Principal and is responsible for providing administrative support to staff and assuming bookkeeping, reservation and reception. These duties include but are not limited to: general office management, office supply purchasing, typing, filing, reception, telephone and other reasonable duties that may be expected of an Administrative Assistant.

FRANJO RESTORATION (************************** A flood, fire, natural disaster, or any other incident that damages your property and puts you and your loved ones at risk is hard to think about - but it happens. Franjo Restoration Services knows the first thing you want and need after an incident like this is to return to normalcy and safety as quickly as possible. For more than 20 years we have helped to rebuild businesses, commercial properties, and lives with expert disaster restoration and general renovation/construction services. We are there when you need us the most, with caring service, expert remediation knowledge, and all the tools needed to get the job done as efficiently and cost-effectively as possible. Franjo Restoration located in Baldwin, PA is looking for a PROJECT ASSISTANT as a support level position for the Operations/Management departments. This position is responsible for control and distribution of project documentation, and to assist the Project Manager with all coordination activities and tasks related to project management and production needs. This position provides supports services as required by the management department during the pre-restoration (EMS) and restoration phases. Complete understanding of project documents, policies and procedures. Our Mission: Restoring peace of mind. Our Vision: Be the industry leader in property restoration. Our Vision: Financial Sustainability. Our Team. Our Process. Key Relationships. Our Values: Commitment - from beginning to end. Quality - Excellence without compromise. Compassion - genuine understanding and respect . Does that align with your ideals and core values? Well, great news! We are looking to add a PROJECT ASSISTANT to our growing team! ESSENTIAL FUNCTIONS: Project files (manual and electronic) Sort for final filing Customer contract preparation Estimate and invoice preparation Monitor job file status, audit status, ensure client requirements are followed (ie: managed repair programs) Complete and review job file documentation for final upload, audit process and submission Correspondence Insurance companies/adjusters Customers Independents Vendors & Subcontractors Project documentation compliance Project hand-off for production Work with the Management team to ensure a reliable flow of information Creation of purchase orders and subcontractor agreements COMPETENCIES: Results Driven Problem Solving/Cost Analysis Communication, and Time Management Skills Good time and financial management Able to understand and comply with set process and procedures Computer skills in Microsoft Office, Xactimate, Quick Books and DASH and Mica Project Management system. REQUIRED QUALIFICATIONS: Understanding of building practices and procedures with Restoration management or relevant experience in lieu of education. Proficient in MS office. Strong Accounting knowledge. Experience with Xactimate, DASH management and Mica water mapping. PREFERRED QUALIFICATIONS: IICRC certification OSHA 40-hour certification WORK AUTHORIZATION / SECURITY CLEARANCE: Must be legally authorized to work in the United States and provide proper documentation. Must comply with all required background and security clearances. Must submit to new hire and random drug screening(s) What we offer you in return: Competitive salary and benefits package which includes, medical, dental, and vision, 401(k), supplemental insurance, paid time off, education and training, lunch and learns, team building outings and activities, holiday parties, and so much more! What are you waiting for? Apply today! Franjo Restoration is an Equal Opportunity Employer.

Job Description SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents. DUTIES & RESPONSIBILITIES: Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department. Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department. Orders installation and removal of signs, as well as maintains office sign inventory. Accurately maintains the Lock Box inventory and logs. Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents. Processes checks for funds involved in real estate transactions. Processes documents for new agents, including dues, board fees and applications. Updates real estate transaction data into computer system. Answers telephone and greets visitors. Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner. May perform other duties as assigned. Transaction Support: Process earnest money and commission check deposits Co-ordinate and process files in conjunction with the TC team KNOWLEDGE, SKILLS & ABILITIES REQUIRED: Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills. Ability to communicate professionally in oral and written fashion. Must possess strong clerical, statistical and administrative skills. Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy. Prior experience in an office administrative role is preferred. High school diploma required; business school education desirable; Knowledge of basic accounting, bookkeeping and computer skills required. Ability to work independently on confidential material Must possess good judgment and problem solving skills. Ability to maintain skills required through training offered by the company or outside sources. HowardHanna.com Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees. Powered by JazzHR 0naxPlenBO

AFN provides family support services to parents who are raising a child with behavioral health concerns. Family Support Partners use their lived experience as parents of children with behavioral health challenges to provide on on one support to parents in the family's home or community. Family Support Partners helps families identify needs and goals, provide information and resources, promote self-advocacy, and navigate the behavioral health and other child serving systems. AFN is a family run organization; therefore, the Family Support Partner must be a “Family Member” meaning the individual must have reared or is rearing a child with mental health and/or emotional challenges. The Receptionist/Administrative Assistant will report to the Administrative Supervisor and collaborate with other administrative staff and all agency employees. This position is crucial to the organization's smooth operation. The Receptionist/Administrative Assistant is responsible for a variety of tasks, including serving as the “concierge” of the Main AFN office, ensuring the appearance of shared spaces is neat and clean, assisting employees as needed, and supporting families with respect. Supervisory Relationship: This position reports to the Administrative Supervisor. Duties and Responsibilities: Greet arrivals with a warm welcome and assist them in their reason for coming. Answer all calls coming into AFN and forward them to the appropriate person. Receive and sort incoming and outgoing mail and distribute accurately. Assist the fiscal department by scanning invoices and distributing checks. Complete paperwork documenting expenses. Monitor conference room reservations, set up meeting space, and arrange virtual meetings on all platforms when asked. Complete paperwork and distribute bus tickets. Order food and pick it up as needed Participate in community outreach, including hosting vendor tables, assisting in presentations, and supporting AFN events and trainings. Support the executive team, supervisors, and FSPs with administrative needs. Maintain files and tracking for AFN administrative needs. Assist in setting up interviews for applicants. Assist in light dusting and cleaning when needed. Walk through floors regularly, checking for safety hazards and maintenance needs, and report hazards to supervisor and building maintenance. Document maintenance and repair needs on the maintenance spreadsheet and follow the procedure for informing building maintenance. Order supplies such as toner, water, paper goods, etc. Ensure that copiers and similar equipment are functioning. Call the appropriate vendor if it is not. Replenish paper in all copiers as needed. Qualifications: Raised or is raising a child with mental health or behavioral challenges. Minimal high school diploma or equivalent. Excellent communication, listening, and interpersonal skills. Exceptional customer service skills and a professional phone manner. Demonstrated resourcefulness, autonomy, and ability to work independently and as part of a team. Creative, optimistic, and open to new ideas, strategies, and concepts. Ability to work with individuals from diverse backgrounds in a culturally competent manner. Good computer skills, especially with Microsoft Office Suite, and the ability to manage online vendor applications Knowledge of spreadsheets and word processing documents, and know how to create them Ability to create, maintain, and organize a filing system Good typing skills Strong organizational and documentation skills. Ability to document as needed for the position. Ability to handle several tasks within the same time period. Ability to prioritize tasks. Ability to manage duties that span a multi-level facility as needed throughout the day. Ability to maintain confidentiality and adhere to policy as well as pass and maintain HIPAA guidelines. Willingness and ability to follow policies and procedures. Ability to think creatively when handling assigned tasks. Travel, Special Conditions, and Requirements: Possession of a valid Pennsylvania driver's license is required. Reliable means of transportation required. Must be able to travel locally, out-of-county, and nationally as needed. Requires Commonwealth of Pennsylvania Act 33/34 and federal clearances, and not be listed on the National Sexual Offenders Registry. Must be able to lift at least 50 pounds and move easily and comfortably throughout the building and community. Hours: Full-time, Non-exempt, 37.50 hours per week. Allegheny Family Network is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, age, sexual orientation, disability, veteran stats, gender identity or other categories protected by law.

Primary Office Location:626 Washington Place. Pittsburgh, Pennsylvania. 15219.Join our team. Make a difference - for us and for your future. regulars a 5 day, in-office, schedule and will support several executive leaders. Position Title: Administrative Assistant 3 Business Unit: Multiple Reports To: Various Position Overview: This position is responsible for supporting the administrative needs of the department. Primary Responsibilities: Composes and types memos, e-mails and letters, records, posts and maintains and organizes records. Greets and gives information to callers and visitors, screens and transfers calls as necessary. Copies, scans, e-mails documents, routes various communications, distributes mail and maintains office supplies. Arranges meetings and prepares necessary meeting materials. Prepares management reports by consolidating information, formats reports, handles multiple projects and monitors invoices, receipts and expense reports and processes payments. Handles travel arrangements. Copies and binds presentation materials and brochures. Provides assistance with organization of files and work flow within the department. Performs other related duties as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Education: High School or GED Minimum Years Experience: 5 Special Skills: Excellent communication skills, both written and verbal Detail-oriented Ability to work and multi-task in a fast paced environment Ability to use general office equipment Ability to use a personal computer and job-related software MS Word - Basic Level MS Excel - Basic Level MS PowerPoint - Basic Level Special Licenses and Certificates: N/A Physical Requirements: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

A leading service and design-build HVACR contractor in the Pittsburgh area is looking to hire an organized, timely, and respectful Front Desk Office Administrative Assistant. Successful candidate will ensure the efficient day-to-day operation of the office, and support the work of management and other staff and perform administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Job Description Primary Duties and Responsibilities Reception •Answer general phone inquiries using a professional and courteous manner •Direct phone inquires to the appropriate staff members •Reply to general information requests with the accurate information •Greet clients/suppliers/visitors to the organization in a professional and friendly manner Office administration •Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents •Sort incoming mail, faxes, and courier deliveries for distribution •Prepare and send outgoing faxes, mail, and courier parcels •Forward incoming general e-mails to the appropriate staff member •Forward voice mail from the general mailbox to the appropriate staff member •Purchase, receive and store the office supplies ensuring that basic supplies are always available •Code and file material according to the established procedures •Update and ensure the accuracy of the organization's databases •Back-up electronic files using proper procedures •Provide secretarial and administrative support to management and other staff •Make travel, meeting and other arrangements for staff •Coordinate the maintenance of office equipment Assist with financial management •Use computer software to prepare invoices •Code and file financial material according to established records management procedures •Process accounts payable ensuring timeliness and accuracy of information •Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup •Administer petty cash according to established procedures •Month end duties as required Provide Management/Meeting support •Prepare meeting agendas and supporting material for distribution •Ensure the timely distribution of material •Support management with meeting, travel and other arrangements •Draft minutes of meetings for review •Create action list for management staff from meetings Qualifications Qualifications Education/Experience •Associates or technical school degree minimum or commensurate professional experience •Bachelor's degree preferred •1-3 years in an office setting Knowledge, skills and abilities Proficiency in the use of computer programs for: •Word processing •Databases •Spreadsheets •Bookkeeping •E-mail •Internet Proficiency in the use of office equipment: •Computer •Voice messaging systems •Fax •Photo copier Personal characteristics Demonstrated competence in some or all of the following: • Understand ethical behaviour and business practices and ensure own behaviour and the behaviour of others are consistent with these standards and align with the values of the organization. • Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization. • Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. • Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters. • Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness. • Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization. • Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities. • Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results. • Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem. Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work may be performed inside the office, where the noise level is usually quiet to moderate, or in the warehouse, where the noise level can be moderate to very loud. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands, handle objects, keyboards or controls, and reach with hand and arms. The employee frequently is required to stand and sit. The employee is required to walk, stoop, kneel, talk and hear. Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus. Additional Information An Equal Opportunity/Affirmative Action Employer.

We value our students! If you see an open position that is right for you, we encourage you to apply! The biosafety assistant works with the Biological Safety manager to ensure biology labs maintain safety standards. They are responsible for the following: compiling and maintaining biosafety spill kits in all biology labs weekly uv sanitizing of goggles washing glassware assist biosafety manager with inspections and record-keeping Candidates have already been selected for this position. All current student employees should notify their other manager(s) if you work multiple jobs on campus at the same time. Additionally, students may not work more than 20 hours per week (combined between all campus jobs) during the academic year. Students may not exceed 980 work hours per calendar year. Student jobs do not automatically roll over to the next academic year or summer. Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention. Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Chatham University does not discriminate on the basis of race, creed, color, religion, gender, gender identity, gender expression, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, age, national origin, age, disability, genetic information, veteran status, marital or family status, political affiliation, or any other characteristic protected by applicable law.

Job Summary/Overall Objectives Responsible for implementation and maintenance of the information systems inclusive of paper, electronic and telecommunication methods. Provide and manage the daily clerical and administrative support to optimize workflow procedures in the office. Functions in a clerical role to ensure the efficient operation of the department by employing a wide range of business and information skills. Creates necessary documents, reports and presentations for department with attention to detail. Assists in education and training of the support staff with clerical standard work and new systems and procedures along with performance & continuous improvement initiatives. Support the department with management, office, and clinical personnel as well as working across Independence Health System departments with a team approach. Works with minimal direction and oversight, is communicative and a team player, is organized, and can prioritize readily while completing tasks timely. Position is the point of reference for all queries, requests or issues and will be an integral part of the departments workforce. Essential Job Functions * Answers phones, takes messages, answers question and handles inquiries within capacity. Redirects calls as needed. Interprets incoming messages and notifies leaders or appropriate staff of information requiring immediate attention. * Maintains filing systems as assigned and supports applicable software systems as required. * Prepares and disseminates correspondence, memos and forms. Transcribes and distributes letters, memoranda, statistical and information reports, and other documents when needed. * Performs duties associated with special project assignments. * Provides clerical support to various hospital and system wide committees. * Responds to and resolves administrative inquiries and questions. * Coordinates and schedules travel, meetings and appointments as needed. * Prepares meeting agendas and materials; arranges for meeting rooms and completes meeting minutes. * Maintains calendar appointments allowing maximum time efficiency. * Maintains office supplies and coordinates maintenance of office equipment. * Manages paperwork, scheduling, and communication/coordination with administrative staff/department managers. * Coordinates payroll functions and assists in staff scheduling as needed. * Works with manager to identify opportunities for department performance improvement and monitors activities. * Other duties as assigned. Competency and Experience [Knowledge, Skills and Abilities] Required Qualifications/Experience * High School Diploma, GED or higher level of education. * One (1) to three (3) years of experience in administrative role. * Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment. * Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience. * Knowledge of basic office equipment. * Proficient in modern office practices and procedures. * Ability to multi-task and prioritize assignments with attention to detail. * Proficiency in Microsoft Office; Outlook, Excel, Word, and PowerPoint (additional software programs as needed). Preferred Qualifications/Experience * Associates Degree in related field. * Experience in Healthcare setting. * Completion of medical terminology course. * Completion of transcription course. License, Certification & Clearances * Act 34-PA Criminal Record Check from the PA State Police system Position Type/Expected Hours of Work * Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.). * Travel may be expected locally between System locations. Equal Employment Opportunity Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations. Disclaimer This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Work Environment Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Extreme Heat x Extreme Cold x Heights x Confined Spaces x Extreme Noise(>85dB) x x Mechanical Hazards x Use of Vibrating Tools x Operates Vehicle x Operates Heavy Equipment x Use of Lifting/Transfer Devices x Rotates All Shifts x x 8 Hours Shifts x 10-12 Hours Shifts x x On-Call x Overtime(+8/hrs/shift; 40/hr/wk) x x Travel Between Sites x Direct Patient Care x x Respirator Protective Equipment x Eye Protection x Head Protection (hard hat) x Hearing Protection x Hand Protection x Feet, Toe Protection x Body Protection x Latex Exposure x Solvent Exposure x Paint (direct use) Exposure x Dust (sanding) Exposure x Ethylene Oxide Exposure x x Cytotoxic (Chemo) Exposure x Blood/Body Fluid Exposure x Chemicals (direct use) Exposure x Mist Exposure x Wax Stripper (direct use) x Non-Ionizing Radiation Exposure x Ionizing Radiation Exposure x Laser Exposure x Physical Demands When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Bending (Stooping) x x Sitting x Walking x x Climbing Stairs x Climbing Ladders x Standing x x Kneeling x x Squatting (Crouching) x Twisting/Turning x x Keyboard/Computer Operation x x Gross Grasp x x Fine Finger Manipulation x Hand/Arm Coordination x x Pushing/Pulling(lbs. of force) x x Carry x x Transfer/Push/Pull Patients x Seeing Near w/Acuity x x Feeling (Sensation) x x Color Vision x x Hearing Clearly x x Pulling/Pushing Objects Overhead x Reaching Above Shoulder Level x Reaching Forward x x Lifting Floor to Knuckle 10-20 x Lifting Seat Pan to Knuckle 5-10 x x Lifting Knuckle to Shoulder ### x Lifting Shoulder to Overhead ### x When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents. DUTIES & RESPONSIBILITIES: Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department. Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department. Orders installation and removal of signs, as well as maintains office sign inventory. Accurately maintains the Lock Box inventory and logs. Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents. Processes checks for funds involved in real estate transactions. Processes documents for new agents, including dues, board fees and applications. Updates real estate transaction data into computer system. Answers telephone and greets visitors. Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner. May perform other duties as assigned. Transaction Support: Process earnest money and commission check deposits Co-ordinate and process files in conjunction with the TC team KNOWLEDGE, SKILLS & ABILITIES REQUIRED: Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills. Ability to communicate professionally in oral and written fashion. Must possess strong clerical, statistical and administrative skills. Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy. Prior experience in an office administrative role is preferred. High school diploma required; business school education desirable; Knowledge of basic accounting, bookkeeping and computer skills required. Ability to work independently on confidential material Must possess good judgment and problem solving skills. Ability to maintain skills required through training offered by the company or outside sources. HowardHanna.com Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.