Administrative assistant jobs in Waunakee, WI - 120 jobs

AASCW is a membership based organization committed to serving the multi-family housing industry. We provide education, services, legislation support and much more to our various members in the industry. Role Description We are seeking a part-time Office Assistant for an on-site role located in Madison, WI. Responsibilities include managing administrative tasks, answering and directing calls, and providing support for daily office activities. The Office Assistant will assist in maintaining a well-organized and efficient office environment, ensuring smooth daily operations. Qualifications Strong Phone Etiquette skills, including professionalism and effective communication over the phone Experience in Administrative Assistance and managing general office tasks Experience in Property Management/Real Estate is a plus, but not required. Effective Communication skills, both verbal and written Ability to multi-task and stay organized in a fast-paced environment Basic computer literacy, including familiarity with email, spreadsheets, and word processing Pay Range $18-22 per hour depending on qualifications.

My Company support several nationally-known clients and have access to a variety of jobs on an ongoing basis, and I'd look forward to an opportunity to work with you in the future. If you know of anyone who you could recommend that would be interested in this position, please let me know. Job Description Office Support Madison, WI - Onsite 6+ Month Contract Driving required using personal vehicle Qualifications Provides onsite operational support for client-managed customer accounts by handling mail services, print production, customer support, and equipment coordination. The role supports multiple client locations, delivers excellent customer service, and adapts to changing site needs. Key Responsibilities: Deliver and process mail, packages, and print jobs Answer phones and assist customers and visitors Change toner, clear jams, and place service calls for equipment Assemble print jobs and maintain document quality Required Qualifications: High School Diploma or equivalent 12+ months of related experience preferred Strong customer service and communication skills Ability to adapt, learn quickly, and work under pressure Ability to stand, walk frequently, and lift up to 50 lbs Valid driver's license and reliable transportation (if required) Work Environment: Office/warehouse setting Flexible scheduling as required by business needs Perform walking delivery routes and lift items up to 50 lbs Support conference room setup and office services Travel between sites (up to 40-50 miles) as needed Use Microsoft Word, Excel, Outlook, and PowerPoint Additional Information Candidates must be able to lift 50 pounds and stand for extended periods of time. Driving is required using personal vehicle

Current Madison College employees must apply to the internal career site by logging into Workday Application Deadline: Salary Information: $22.51-$26.30 For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement. Department: School of HPS_Operations Job Description: The School of Human and Protective Services is seeking a part-time Administrative Assistant to support its fire services program. This role provides essential administrative, operational, and program coordination to ensure fire service testing runs smoothly, accurately, and in compliance with state and international testing and accreditation standards. The Administrative Assistant manages key functions such as scheduling, documentation, test administration, and workflow coordination for both written and practical fire service examinations. By performing these critical processes, this position helps ensure consistent, efficient test delivery and allows the Manager to focus on higher-level program oversight and operational leadership. Position Details: Expected Progression: This position includes an expected progression plan. Upon meeting departmental criteria, you will be eligible to receive a $1.00 per hour increase. Benefits: Part time staff are eligible for limited benefits including paid time off. Schedule: This position works 20 hours per week. The work schedule is flexible within core hours of 7:00 a.m. - 5:00 p.m., Monday-Friday; however, during testing periods, specific shifts-including evenings and weekends-are required. This position works onsite at the Truax campus, with some opportunity for hybrid work. Hybrid schedules are subject to change based on college policy. Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team! This position will be open until filled, with a first consideration date of January 25, 2026 at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible. Required documents (2): * Resume * Cover Letter * Failure to include these documents by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION. Accountabilities: * Coordinates logistics for meetings, events and trainings including scheduling, communication, materials preparation and on-site or virtual support to ensure smooth and efficient operations. * Provides administrative support for department operations including calendar coordination, and document preparation to facilitate day-to-day functionality. * Prepares, reviews and maintains a variety of reports, records and data using college systems and tools to support operational accuracy and reporting needs. * May support onboarding processes for faculty, staff, and student employees by facilitating communication, gathering documentation, and ensuring compliance with procedures. * Provides customer service and frontline support to students and external partners by answering inquiries, resolving issues and referring questions as appropriate. * Exercises independent judgment to solve routine problems, prioritize tasks and improve administrative processes to enhance efficiency and support unit goals. * Other duties based on experience and knowledge. Knowledge, Skills & Abilities: * Knowledge of administrative procedures, scheduling practices and record-keeping standards. * Knowledge of or ability to quickly learn, scheduling systems, academic processes and institutional policies. * Skill in using administrative software and databases. * Ability to apply standardized procedures, policies and guidelines across administrative and academic functions. * Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment. * Ability to exercise independent judgment and problem-solving on routine problems. * Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment. * Skill in effectively and respectfully communicating with others. * Preference given to those applicants with knowledge of Fire Service. Minimum Requirements: * Education: Associate degree or equivalent additional relevant work experience * Experience: 1-2+ years relevant work experience Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you are experiencing application issues, please contact us at the Talent Acquisition email ************************* or HR hotline **************. To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email. Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at ************** or ************** Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 **************

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed

Job DescriptionDescription: Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference. Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly-from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks. If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we'd love to meet you. What You'll Do Administrative Support Process customer SPIFFs and support expense/reporting activities. Coordinate employee travel logistics, hotel arrangements, and onboarding schedules. Assist senior management with administrative tasks, reporting, and special projects. Order food for office lunches, meetings, and special events. Maintain and update CRM contact records. Help with monthly commission calculations and distribute reports. Serve as liaison between Jaeckle Distributors and our HR support partner. Support workflow for coupon applications used by field sales and customers. Marketing Material & Workroom Support Maintain, organize, and restock supplier brochures, catalogs, and marketing materials. Distribute brochures and hard-copy materials to field sales. Pick and prepare labels for field sales as requested. Assemble and distribute new customer welcome packets. Order paper, office supplies, and conference room beverages for the Madison office. Requirements:What Makes You a Great Fit Strong proficiency in Microsoft Excel. Highly organized with excellent follow-through and attention to detail. Professional, reliable, and responsive. Ability to balance multiple priorities in a fast-paced environment. Team-oriented with a positive, people-focused approach. Able to maintain a high level of confidentiality. Our Core Values We're looking for someone who naturally aligns with our culture and values: Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Geography/Anthropology and Geology/Environmental Science Department AssistantJob Category:University StaffEmployment Type:RegularJob Profile:Department AssistantJob Duties: POSITION: One full-time (1.0 FTE - 40 hours per week) university staff position is available in the Departments of Geography & Anthropology and Geology & Environmental Studies with an estimated start date of August 2025, or as soon after as possible. The official title of this position is Department Assistant (AD085 salary grade 18). This is an expected-to-continue assignment which requires a six-month probationary period. The expected hourly hiring salary will be $18/hour. Full UW-System benefits apply. This position reports to both the Chair of the Department of Geography and Anthropology and to the Chair of the Department of Geology and Environmental Science. MINIMUM QUALIFICATIONS: Demonstrated flexibility in managing responsibilities, ability to take initiative and multitask, strong teamwork skills, excellent communication skills, and strong organizational abilities. Demonstrated operational knowledge of MS Office Suite, including MS Outlook, MS Excel, and MS Word. Demonstrated knowledge of standard office operations, including the ability to handle time-sensitive and confidential information. Ability to coordinate departmental events and supervise student workers. Ability to monitor program expenditures, verify accuracy of financial transactions, and maintain an accurate file of financial records for review, including credit card logs and receipts. PREFERRED QUALIFICATIONS: Experience using campus computer systems, such as BP Logix, Canvas, Qualtrics, TAM, Athena, SharePoint, ShopUW+, Gold for Blugolds, and PeopleSoft. Experience with university policies and procedures related purchasing, payroll, and travel arrangements; and managing textbook orders through the University Bookstore. Experience working with other campus units, including, but not limited to, other colleges, Purchasing, Registration/Scheduling, Admissions, University Foundation, Business Office, University Bookstore, Academic Affairs, and Facilities. DUTIES: A. Administrative Coordination (30%, Ongoing) A1. Serve as the primary point of contact (representing the department) for faculty, students, guests, visitors, and other university personnel. Act as an intermediary to connect audiences with appropriate resources regarding operations, policies, programs, and activities. Respond to administrative deadlines and requests for information in a timely manner. A2. Gather and prepare data for supervisor to make decisions that affect the department. Organize and manage administrative workflow and functions, developing and implementing methods to improve maintenance of records related to department operations according to established policies and procedures. Independently analyze and evaluate their effectiveness to enhance efficiency and resolve operational situations based on current outcomes in consultation with supervisor. A3. Protect confidentiality of personnel and student information within the department in accordance with university policies and schedules. This includes activities associated with faculty recruitment, maintaining and distributing personnel evaluation files, and training LTE and work study personnel to maintain confidentiality. A4. Advise supervisor with administrative tasks associated with personnel management and personnel recruitment as required. A5. Serve as liaison between department and Dean's office including (but not limited to) topics related to course information, departmental budget, faculty/instructional staff recruitment, and visiting scholar appointments. Additionally, serve as a liaison with other campus offices. B. Financial Organization (30%, Ongoing) B1. Develop and maintain operating budget records involving state funding, university Foundation accounts, trust funds, and/or gift accounting. Monitor all accounts, keeping an accurate file of financial records for review. Communicate with appropriate entities to access funds available for departmental needs. May assist in the coordination of departmental budget projections, advising supervisor on funding guidelines. B2. Utilize university budget database to track funding and expenditures, confirm balances, and reconcile with at least monthly accounting reports. Verify accuracy of all financial transactions. In consultation with supervisor, approve and assign expenditures to appropriate fund accounts to maintain solvency. Prepare and process monetary transfers when needed. Help supervisor and/or other department personnel with account balance awareness. B3. Provide guidance and general overview of financial procedures to department personnel. Assist faculty and staff with purchasing, grant funding, travel, and reimbursement. Make purchases on behalf of personnel without university cards and coordinate reporting for those with cards. B4. Establish work eligibility for any student employees and then prepare and process documentation. Help students identify necessary forms for employment, directing them to Human Resources for final approval into payroll. May assist in supervisory duties and operational guidance for various student employees as needed per university standards. Review and approve time sheets. B5. Maintain inventories for the department, utilizing and coordinating procurement cards or other means for supplies, services, and travel. This includes product ordering, tracking and receiving, and routing orders as appropriate. Follow university policies and procedures for surplus of items that are no longer in use. B6. Support department personnel and students to arrange university related travel. Facilitate travel arrangements for visiting scholars and guests. Ensure that travel reports and reimbursements follow university policies and guidelines, preparing and auditing as appropriate. Connect with campus resources to answer travel-related questions. B7. Assist Department with managing associated University Foundation accounts and associated activities. C. Program Management (20%, Seasonal) C1. Maintain current records of majors and minors, assisting with any change requests. Utilize student databases to compile and distribute statistical data each semester or as requested. Independently compile data for annual reports and/or departmental reviews. C2. Assist with and coordinate course schedules each term. Enter course data into the university's registration system. C3. Monitor student registration activities, process enrollment permissions and forms, and manage advisor assignments. Assist advisors with registration procedures. Advise supervisor of class size limits and closures. C4. Advise students on course availability, prerequisites, and content. Answer questions regarding these as well as regarding the program and registration process, redirecting students to advisors as appropriate. C5. Manage textbook inventory and the rental/purchase ordering process in coordination with University Bookstore. C6. Assist with annual scholarships and awards including record maintenance, collaboration with scholarship committee, correspondence to donors and student recipients, and preparation of student awards. Arrange receptions for students, department personnel, and donors. C7. Organize student evaluations for each course every semester in accordance with department evaluation plans. Gather and distribute data to individual instructors after grades are posted, maintaining confidential records for supervisor and personnel committees. C8. Assist with recruitment procedures, organizing incoming application materials and preparing any correspondence when needed. Utilize weekly accepted student reports to generate letters to prospective students. C9. Support department documentation of alumni, including graduate school and job placement information, achievements, and contact information. C10. Arrange for reserving long-term rental vehicles. C11. Work with the UWEC Parking Office to obtain/coordinate parking permits for rental and department vehicles. C12. Help students to complete driver authorization forms and maintain authorized driver lists for courses, as necessary. D. University Engagement (20%, As Needed) D1. Assist in the organization of department programming such as conferences, workshops, or other professional meetings and events on campus. Arrange scheduling of spaces and catering as appropriate. D2. Maintain official departmental webpages and social media accounts as needed. Assist with any promotion of events, courses, and personnel and student achievements through appropriate means. D3. Support departmental student organizations with clerical assistance and information when requested. May instruct students on how to use scheduling programs. D4. Maintain common departmental spaces and equipment. Coordinate with campus services for necessary maintenance as requested by department personnel. Submit work orders and follow up for completion. D5. Be an active participant in following applicable safety rules and regulations. Maintain current records of safety documentation as needed. D6. Utilize professional development opportunities (e.g., trainings, workshops, meetings, etc.) to increase competencies in Equity, Diversity, and Inclusivity; remain current in university policies and procedures; and expand expertise with various technologies. UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,000 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following Web site: ********************************************************* . You must create an account and login before you can apply.) Please attach the following in PDF format. Letter of application Resume Names and contact information for three references. Direct requests for additional information to: Barb Hanson, Human Resources at ***************** . To ensure consideration, completed applications must be received by August 8, 2025. However, screening may continue until the position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment. Key Job Responsibilities: Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures Serves as a primary point of contact for the department May provide operational guidance and training on day-to-day activities of student workers and program staff Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations Department:Compensation:Required Qualifications:Preferred Qualifications:Education:How to Apply:Contact Information:Special Notes:INSTITUTIONAL OVERVIEW UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit ************************************************************** . The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. ADDITIONAL INFORMATION The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment. The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7). The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy. EEO STATEMENT Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Responsible for completing daily office activities of the feed location. Perform excellent customer service, assist with taking orders, billing, inventory, and all other daily tasks of the feed office. Duties & Responsibilities: * Take incoming phone calls and provide exceptional customer service via phone and in store. * Enter all incoming ingredients into the system with cost. * Make feed tags (changes or new) for medication , minerals, etc. * Make monthly inventory adjustments. * Prepare and complete feed billing. * Respond to customer and employee emails as required. * Distribute incoming mail to necessary recipients. * Manage inbound and outbound grain shipments for customers coming across the truck scale. Grade grain and record test data such as weights, daily inputs, and verification of accuracy. * Complete housekeeping duties to maintain office cleanliness. SDS (Scheduled Delivery System) Coordinating: * Effectively promote and aid in implementation of United Cooperatives' scheduled delivery system (SDS). Take orders for delivery, educate customers and prospects on the value, and use of SDS, coordinate with SDS truck driver on customer needs and expectations, build and grow SDS database and data sheets for use in sales efforts by SDS phone marketers. Fill in for SDS phone marketer as needed.

Job DescriptionSalary: Pemberton Personal Injury Law Firm Baraboo, WI Named 2025 Best Places to Work: Law Firms! About the Role: Pemberton Personal Injury Law Firm is seeking an Administrative Personal Assistant to support our CEO while helping keep our office running smoothly. This role is perfect for a highly organized, professional, and adaptable individual who thrives in a fast-paced, mission-driven environment. You will balance personal support for the CEO with office-wide assistance, playing a key role in keeping the firm efficient and effective. What Youll Do: Support the CEO with daily scheduling, email and call management, meeting prep, and follow-ups. Assist with personal tasks such as running errands or coordinating meals to maximize the CEOs time. Provide flexible office support during busy periods, including reception coverage, clerical tasks, and coordinating workflow. Prepare and organize reports, documents, and meeting materials. Attend occasional business or community events as a professional representative of the firm. Who You Are: Organized, proactive, and able to manage multiple priorities with accuracy. Comfortable supporting both professional and personal tasks. Confident, professional, and adaptable when priorities change. Trustworthy and discreet with confidential information. Eager to grow and contribute in a collaborative, high-performing team environment. Qualifications: Prior experience as an administrative or personal assistant, office coordinator, or similar role preferred. Strong written and verbal communication skills. Proficiency with Microsoft Office, Google Workspace, or other office software. Compensation & Benefits: Competitive pay based on experience Health and dental insurance IRA with employer match Paid Time Off and holidays Professional, supportive, mission-driven work environment Work Location & Schedule: Full-time, 40 hours per week On-site in Baraboo, WI How to Apply: Please submit your resume to: Jacob Hooker, Human Resources Manager *********************

Workforce Solutions partners with companies to find the perfect match between top talent and the right role. If you're seeking a new job in the administrative field, submit your resume today! Some job titles you may be seeking could include: Administrative Assistant Receptionist Data Entry Specialist Front Desk Coordinator Department Assistant Office Manager Executive Assistant By joining our talent network, you'll gain access to job openings that match your skills, experience, and career goals. Whether you're looking for a full-time, part-time, remote, hybrid, or onsite position, our team of expert recruiters is dedicated to connecting you with roles that fit your needs. Ready to find your next opportunity? Submit your resume, and let us help you take the next step in your career journey!

Job Description Employment Type: Full-Time / Entry Level About the Role: We are seeking a creative and motivated Event and Brand Assistant to support our marketing and brand activation team. This position is ideal for someone who enjoys event coordination, brand promotion, and working in a fast-paced, collaborative environment. The Event and Brand Assistant will help plan, organize, and execute events and campaigns that strengthen our brand presence and connect with our audience. Key Responsibilities: Support brand managers in coordinating promotional activities and product launches. Represent the brand at events, ensuring a professional and engaging customer experience. Help manage event logistics including inventory, setup materials, and vendor coordination. Contribute to creative brainstorming for campaigns, displays, and brand strategies. Capture event photos, videos, and feedback to support marketing reports and social media content. Maintain brand consistency across all materials and event presentations. Provide administrative and coordination support to the marketing team as needed. Qualifications: High school diploma or equivalent; college degree in Marketing, Communications, or a related field preferred. Excellent communication and interpersonal skills. Strong organizational skills with attention to detail. Ability to multitask and work in dynamic environments.

Job Description We're searching for a diligent office assistant to provide administrative support. You will be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team! Compensation: $44,000 base + bonus Responsibilities: Have excellent attention to detail and high-level accuracy Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities Excellent verbal and written communication skills Assist with inputting listings in the MLS Manage all paperwork in the office Purchase office supplies as needed Assist in planning office events (happy hours/team outings) Manage front desk Receptionist duties such as faxing, sorting mail, and greeting clients in a professional manner Prepare the office area by making it tidy for visitors and make sure all office supplies are stocked Qualifications: Real estate experience is a plus, but not necessary If you enjoy working with a fun, fast-paced company and have a warm, friendly attitude, we want to work with you! Display excellent written, problem-solving, and verbal communication skills Navigates computer programs with ease to provide a quick front-desk experience for customers Customer service or administrative experience is preferred Excellent customer service and interpersonal skills Exceptional attention to detail, time management, and multitasking skills Ability to learn new technologies and assist agents with those technologies Sense of humor and enjoys working with people About Company YRG provides the solution for focused and self-motivated agents. We have been the #1 team in Wisconsin since 2020 (based on the number of homes sold). Our team is focused and driven, comprised of agents who love to have fun and help one another grow! This family-run brokerage is supported by a superb administrative staff that assists both agents and clients. If you are looking for a company with high standards of excellence, opportunities for advancement, and in-depth mentoring and training, please apply now!

PROJECT ASSISTANT Position: Full-Time | Monday-Friday | 8:00 AM-5:00 PM| Madison Branch - In Office Required Education: High School Diploma or GED Benefits: Health, Dental, Vision, Life Insurance, Long-Term/Short-Term Disability, Accident Insurance, Critical Illness Insurance, ID Theft Protection, 401(k) Plan with Company Match Position Overview The Project Assistant provides essential support to the project management team by coordinating administrative tasks, maintaining project documentation, and assisting with pricing, scheduling, and communication needs. This role ensures Division 8 project workflows are organized, efficient, and accurate. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Duties & Responsibilities * Review pricing requests (including narratives, plans, and specifications) and provide the project management team with a consolidated list of changes. * Draft and send project welcome emails to customers within the time frame established by the Project Manager. * Review meeting minutes and schedule updates from the General Contractor, communicating any changes to the project management team. * Monitor email frequently throughout the day to stay current and prevent delays in communication. * Submit hardware packaging requests for all new projects within the time frame outlined by the Project Manager. * Review and properly save returned shop drawings, providing the project management team with detailed lists of changes and open items. * Review the team's project timeline regularly, communicating upcoming quote expiration dates, deadlines, required deliverables, and any potential risks. * Perform general administrative tasks as needed to support the project management team. Minimum Qualifications * High School Diploma or equivalent * Proficiency with computer software and administrative tools * Strong organizational skills with the ability to multitask and prioritize * Exceptional accuracy and attention to detail * Strong work ethic, sense of urgency, and ability to meet strict deadlines * Excellent interpersonal and communication skills

Why JP Cullen? We specialize in the “Tough Jobs” no one else can do and we need the Project Assistant with the right leadership skills to get even the most difficult jobs done on time, in budget, every time. We have exciting new project opportunities across the country. Wisconsin-based $850 million, created in 1892, 5th generation family-owned construction management firm Seeking to be the construction manager of choice for the toughest jobs in the region. Our clients have high expectations and our projects are high profile. We seek a “secret weapon” that will help further separate us from the pack. Our Mission: To identify, hire, train, and retain the best people to serve our customers. Overview We're a collaborative group of highly motivated professionals seeking a team member to support project teams. This position carries a high level of responsibility in helping JP Cullen execute construction projects and you'll be an integral part of that process. The ideal candidate has a business acumen and can gather, comprehend, and distribute information to all affected project stakeholders. Responsibilities Support the Project Manager, Superintendent, and/or Site Engineer on Accounting and Operations activities and more: Enter and submit time sheets Verify time & material (T&M) tickets from field to Payroll Gather and send new employee information to Payroll Maintain and distribute trend charts, Procore reports, Operator Inspection sheets, concrete and soil testing reports, Daily End of Shift reports, etc. Schedule Jobsite Visits, Operations Plans, Pre-installs, and various meetings with clients, Architect/Engineer, and Subcontractors Take jobsite photos on a weekly basis & distribute accordingly Coordinate safety lunches Print job information for field personnel and foremen as needed Update and post safety signage Order supplies for the field (lumber, hardware, etc.) Send Yard Orders and Tool transfers to the Yard Draft, send, track, and execute Subcontracts and Agreements Ensure correct information is gathered and distributed to the project team: Distribute drawings & contract documents when new documents are produced by the design team Receive, send & track submittals (e.g., product data, shop drawings, and samples) to and from subcontractors, suppliers & designers. Assist in the change management process: Submit/Assist with submitting all Requests for Information (RFIs) Submit/Assist with submitting all Requests for Information (RFI's) Track responses, update, and send logs to the Architect and Engineers Post all paper sets and electronic sets of drawings with RFI's/CB's Sending, receiving, tracking Requests for Quotations (RFQs) from Subcontractors/Vendors Collaborate across the organization: Distribute varieties of documents (letters, reports, memos, meeting minutes etc.). May entail producing confidential documents. Ensure routine work items (daily, weekly, monthly, data reports, and similar items) are received. Follow-up and expedite late items. Maintain a clean office environment and buy supplies as needed Maintain electronic & physical files & record documents Qualifications Two years associates degree in a Business or Administrative focus OR High school diploma or equivalent with two years of Business or Administrative training or equivalent experience Be customer service focused and have excellent communication and interpersonal skills Proficiency in Microsoft Office programs Compensation & Benefits JP Cullen has a commitment to its community, employees, and employees' families. We offer outstanding benefits - Health, Life, and Dental Insurance, Competitive Salary and Bonus Structure, Profit Sharing, PTO, Holiday Pay, Employee Assistance, and Training. EEO JP Cullen is an Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer. We promote diversity by proactively recruiting, hiring, and promoting women, minorities, disabled individuals, and veterans. JP Cullen provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

We are currently searching for Dental Administrative Assistants. The administrative support staff is responsible for tasks prior, during and after the event as well as carrying out administrative tasks for our Military missions in the State of ________ on an "as needed basis". We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following: U.S. Army Reserve (USAR) Army National Guard (ARNG) U.S. Navy Reserve (USNR) U.S. Marine Forces Reserve (MARFORRES) U.S. Coast Guard Reserve (USCGR) Air National Guard (ANG) U.S. Air Force Reserve (USAFR) Complete administrative duties such as checking in and out participants, paperwork differentiation, and input of Denclass soldier information. Complete event set up, take down and maintenance. Requirements Dental office or administrative experience Complete necessary training needed for Military events Possess reliable transportation Proficient with computer programs including Microsoft Office Prior experience with Dental - preferred Able to work in a fast paced environment and adapt to changes quickly Great verbal and written communication skills Customer Service experience preferred Experience in a military setting - preferred Must have weekend availability Proficient with computer systems, especially Microsoft Office With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

JOB OBJECTIVE: To perform administrative duties which will support the efficient operation of the Wellness Center. 1. Provide administrative and other support for the Wellness Center and wellness programming, including processing forms, updating spreadsheets, organizing, and maintaining inventory, completion of pertinent logs, monitoring signups, and checking fax/mails communications. 2. Greet employees and visitors to the health center professionally and pleasantly to ensure an outstanding experience whether it is in person, via phone or electronically. 3. Answer the Wellness Center phone and respond to email/Teams' inquiries. 4. Schedule patient appointments for health practitioners or others as identified. 5. Maintain and create patient records. Ensure accurate information on patient charts. 6. Process patient consent forms in various formats, paper, or electronic copies. 7. Create and maintain professional relationships with employees, vendors, and wellness professionals. 8. Maintain general appearance of the health center with specific attention to the exam rooms. 9. Assist in delivery of communication materials for events and programs as needed. 10. Order and stock supplies as directed. 11. Contribute to continuous improvement by suggesting updates to procedures and tools. 12. Demonstrates inclusion through their own words and actions and is accountable for a safe workspace. Acts with kindness, curiosity and respect for others. 13. Embracing and being open to incorporating Promega's 6 Emotional & Social Intelligence (ESI) core principles in daily work. 14. Understands and complies with ethical, legal and regulatory requirements applicable to our business. KEY QUALIFICATIONS: 1. High school education or equivalence plus a minimum of 5-7 years administrative work experience, preferably in a similar capacity or in a medical setting. 2. Courteous, pleasant, and professional manner and appearance. 3. Superior customer service skills, experience, or training. Willingness and commitment to providing a high level of customer service. 4. Ability to maintain and protect privacy and confidentiality. 5. Ability to manage emergency situations. 6. Strong computer skills which include Microsoft Office programs (Outlook, Word, Excel, PowerPoint) and DocuSign. 7. Ability to multitask in a busy, fast-paced environment and accommodate incoming visitors simultaneously. 8. Communicate effectively and professionally in a clear and tactful manner with employees and outside vendors or practitioners. 9. Proven organizational and prioritization skills with strong attention to detail. 10. Demonstrated ability and willingness to be a collaborator in a team-oriented environment. 11. Flexible to changing needs, schedule changes and new projects. 12. Prompt arrival and regular attendance at work. 13. Certified in CPR/AED or able to obtain certification. 14. Demonstrated proficiency in digital tools and technology, including Microsoft applications and mobile platforms, with the ability to adapt and leverage emerging technologies, such as artificial intelligence, to improve efficiency, automation, and collaboration. PREFERRED QUALIFICATIONS: 1. Scheduling and front desk experience. 2. Familiar with medical terminology and medical software. PHYSICAL DEMANDS: 1. Ability to transport items between buildings. 2. Ability to occasionally move boxes weighing up to 30 pounds. 3. Ability to remain stationary for sustained periods of time. 4. Ability to use computers for sustained periods of time. At Promega, we are committed to building a diverse workforce that reflects the communities we serve and creating a culture where everyone belongs. As an Equal Opportunity Employer, we welcome and encourage applications from all backgrounds, ensuring that employment decisions are made fairly and equitably.

Mittera is looking for Finishing Assistants on 1st, 2nd, and 3rd shift to join our growing team! Finishing Assistants provide additional support within the Finishing Department and are responsible for performing various duties. Essential Duties and Responsibilities Feeding signatures into saddle stitcher/perfect binder pockets Down piling completed books onto pallets or into cartons as needed Down piling mail per USPS regulations Assist on cutters and folders All other duties as assigned by your operator or supervisor Requirements High School Diploma or General Education Degree (GED) 1 - 2 years of previous manufacturing experience preferred Ability to read work instructions and business memos Effective communication skills and attention to detail Physical Requirements Requires use of proper body mechanics with pushing, pulling, reaching, lifting, squatting, kneeling, and bending Ability to lift 25lbs frequently and up to 50lbs occasionally Requires fine motor hand and arm movement, manual dexterity, and coordination Requires near visual acuity Requires working around and operating departmental equipment Work Environmental Factors While performing the duties of this job, the employee is occasionally exposed to hazardous materials. A production employee regularly works near moving mechanical parts. Mittera is a leading-edge company that provides commercial and digital printing, finishing, graphic design, data analytics, direct mail processing, and fulfillment services. Mittera's full-service approach connects data-driven revelations, bar-raising creative, and expertly printed materials to give our customers' brand recognition it deserves. Competitive compensation and robust benefits plans are offered. Benefits include: Medical Dental Vision Life and AD&D Policies Short and Long-Term Disability 401K with Company Match Paid Time Off Paid Holidays Paid Volunteer Time Off Employee Assistance Program Paid Training Educational Assistance Parental Leave Advancement Opportunities Mittera is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Salary Description $16/hr

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed

Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference. Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly-from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks. If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we'd love to meet you. What You'll Do Administrative Support * Process customer SPIFFs and support expense/reporting activities. * Coordinate employee travel logistics, hotel arrangements, and onboarding schedules. * Assist senior management with administrative tasks, reporting, and special projects. * Order food for office lunches, meetings, and special events. * Maintain and update CRM contact records. * Help with monthly commission calculations and distribute reports. * Serve as liaison between Jaeckle Distributors and our HR support partner. * Support workflow for coupon applications used by field sales and customers. Marketing Material & Workroom Support * Maintain, organize, and restock supplier brochures, catalogs, and marketing materials. * Distribute brochures and hard-copy materials to field sales. * Pick and prepare labels for field sales as requested. * Assemble and distribute new customer welcome packets. * Order paper, office supplies, and conference room beverages for the Madison office. Requirements What Makes You a Great Fit * Strong proficiency in Microsoft Excel. * Highly organized with excellent follow-through and attention to detail. * Professional, reliable, and responsive. * Ability to balance multiple priorities in a fast-paced environment. * Team-oriented with a positive, people-focused approach. * Able to maintain a high level of confidentiality. Our Core Values We're looking for someone who naturally aligns with our culture and values: Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value

PROJECT ASSISTANT Position: Full-Time | Monday-Friday | 8:00 AM-5:00 PM| Madison Branch - In Office Required Education: High School Diploma or GED Benefits: Health, Dental, Vision, Life Insurance, Long-Term/Short-Term Disability, Accident Insurance, Critical Illness Insurance, ID Theft Protection, 401(k) Plan with Company Match Position Overview The Project Assistant provides essential support to the project management team by coordinating administrative tasks, maintaining project documentation, and assisting with pricing, scheduling, and communication needs. This role ensures Division 8 project workflows are organized, efficient, and accurate. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Duties & Responsibilities Review pricing requests (including narratives, plans, and specifications) and provide the project management team with a consolidated list of changes. Draft and send project welcome emails to customers within the time frame established by the Project Manager. Review meeting minutes and schedule updates from the General Contractor, communicating any changes to the project management team. Monitor email frequently throughout the day to stay current and prevent delays in communication. Submit hardware packaging requests for all new projects within the time frame outlined by the Project Manager. Review and properly save returned shop drawings, providing the project management team with detailed lists of changes and open items. Review the team's project timeline regularly, communicating upcoming quote expiration dates, deadlines, required deliverables, and any potential risks. Perform general administrative tasks as needed to support the project management team. Minimum Qualifications High School Diploma or equivalent Proficiency with computer software and administrative tools Strong organizational skills with the ability to multitask and prioritize Exceptional accuracy and attention to detail Strong work ethic, sense of urgency, and ability to meet strict deadlines Excellent interpersonal and communication skills