Administrative assistant jobs in Weehawken, NJ - 2,165 jobs

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

Executive Personal Assistant to Sole Principal, Securities Brokerage and Insurance Firm/Family Office, Mamaroneck, NY, In-Person, 5 Days A sole owner of a securities brokerage and insurance firm with well-established clients and a family office is looking for an experienced and highly organized “right hand” Executive Personal Assistant. The ideal candidate has at least 5 years of experience supporting a HNW Principal, preferably in the brokerage/ finance space and will like to work at his home office on a daily basis, preferring a small office environment where you will get involved in many projects, personal and professional. About The Job: Serve as the primary administrative support, “right hand” to the principal, managing his calendar, scheduling meetings and prioritizing his in-box, personal and professional. Manage personal and professional projects including a home construction project and house maintenance. Manage commercial real estate holdings Arrange domestic and international travel arrangements Craft and edit emails and other correspondence on his behalf; speak to broker dealers/clients on a regular basis; maintain client and broker dealer files; financial reporting Handle work with charitable organizations Plan dinners, events Track and manage deadlines, priorities, and follow-ups for the principal Expense reporting Personal work; errands and special projects Professional ad hoc projects About You: At least 5 years of experience as an Executive Personal Assistant supporting a HNW C-Suite executive, preferably at a small finance firm or family office. Experience at a brokerage firm also highly desired Bachelor's Degree; finance degree a PLUS Detail-oriented and organized with exceptional problem-solving skills. A great communicator to speak with broker dealer clients with a “high touch” service mentality. Proficiency in Microsoft Office Suite; Advanced Excel Professional, proactive with a warm, calm personality. A desire to work in a small home office Compensation: Competitive salary, annual discretionary bonus, healthcare stipend.

Our client, a global leader in commercial real estate services, is seeking an experienced Administrative Associate / Executive Assistant to provide high-level administrative support to C-suite executives at a professional office location in New York, NY. This is a full-time, 2-month contract opportunity with the possibility of extension and potential conversion to a full-time role. The position is fully onsite and operates Monday through Friday, 8:00am-5:00pm, with flexibility as needed to support executive schedules. In this role, you will serve as a trusted administrative partner to executive leadership, ensuring seamless coordination of daily activities, communications, and vendor interactions. You will work closely with internal teams, external partners, and service providers while maintaining professionalism, confidentiality, and operational efficiency. This position is ideal for a highly organized executive assistant who thrives in a fast-paced, executive-level environment and is comfortable managing multiple priorities with precision and discretion. Key Responsibilities • Provide administrative services for C-suite executives. • Manage calendars, meetings, travel arrangements, and correspondence. • Serve as the primary point of contact for executive-level communications. • Escort and coordinate with vendors and external partners onsite. • Assist with office supply management, ordering, and expense tracking. • Collaborate with security and cleaning vendors to support office operations. • Maintain accurate records, documentation, and administrative files. • Support executives with ad hoc administrative and operational tasks. Must-Have Qualifications / Skills • 3-5 years of experience in an executive administrative or C-suite support role. • Strong communication, organization, and multitasking skills. • High level of professionalism, discretion, and confidentiality. • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. • Ability to work onsite and adapt to executive-level demands. Nice-to-Have Skills • Experience coordinating vendors, security, or facilities services. • Background supporting executives in a corporate or professional services environment.

Full Time, Permanent Position Our client is a dynamic and rapidly expanding brand management and private equity firm, is seeking a poised, highly capable Executive Administrative Assistant to directly support the COO in a fast-paced, high-expectation environment. This is a pivotal role requiring exceptional communication, organizational, and problem-solving skills, as well as the ability to navigate high-level, confidential matters with discretion and professionalism. The ideal candidate is a strategic thinker and confident gatekeeper who thrives in a high-pressure setting and is deeply committed to enabling executive productivity. Core Responsibilities: Act as the right hand to the COO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the COO is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced environment Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required

Title: Executive Administrative Assistant Salary: $70,000-$90,000+ (some flex dependent on experience) Benefits: Comprehensive benefits package available (details to be provided) Work Schedule: 8:30am-5:00pm M-F (some flex required) Position Type: Direct-Hire/Permanent (no temp or contract period) Overview: Client Company is seeking a highly organized, proactive, and discreet Administrative Assistant to provide comprehensive executive and personal administrative support to the Chief Executive Officer. This role is critical to maximizing the CEO's effectiveness by managing scheduling, communications, logistics, and follow-through across both business and personal priorities. The ideal candidate is detail-oriented, anticipates needs, exercises excellent judgment, and thrives in a fast-paced, high-accountability environment Responsibilities: Calendar & Time Management Own and manage the CEO's business and personal calendar. Schedule, coordinate, and confirm internal, external, and personal meetings. Prioritize time, resolve conflicts, and ensure efficient schedule flow. Protect focus time and ensure appropriate preparation and travel buffers. Meeting Coordination & Preparation Coordinate logistics for meetings, including agendas, materials, and attendees. Set up video conferences, conference rooms, and meeting links. Track action items, decisions, and follow-ups to ensure completion. Follow-Up & Task Management Track commitments and action items arising from meetings and emails. Proactively remind, draft, and coordinate follow-ups on behalf of the CEO. Maintain a running task and priority list. Email & Communication Support Assist in managing the CEO's inbox by prioritizing, flagging, and organizing communications. Draft correspondence and responses for review and approval. Ensure urgent and important matters are addressed promptly. Travel Planning & Logistics Plan and coordinate all travel, including flights, hotels, ground transportation, and itineraries. Ensure schedules are realistic and aligned with business priorities. Prepare and maintain detailed travel itineraries. Business Administration Support Assist with internal coordination across leadership and teams. Support special projects, document organization, and light administrative reporting. Serve as a coordination point between the CEO and internal/external stakeholders. Personal Administrative Support Manage personal appointments, commitments, and travel as requested. Assist with life-administration tasks that impact executive availability and focus. Always maintain strict confidentiality. Requirements: Required 5+ years of experience supporting senior executives or C-level leaders. Exceptional organizational and time-management skills. Strong written and verbal communication skills. High degree of professionalism, discretion, and judgment. Ability to manage multiple priorities in a fast-paced environment. Advanced proficiency in Microsoft Outlook, Google Calendar, email, and video conferencing tools. Preferred Experience in finance, consulting, media, or high-growth companies. Familiarity with CRM or task management tools (Salesforce, Asana, Notion, etc.). Experience managing both business and personal executive support. Core Competencies Proactive and anticipatory problem-solving Extreme attention to detail Strong follow-through and accountability Calm under pressure Trustworthy and highly confidential Excellent prioritization and decision-making skills Performance Measures Smooth, well-prioritized calendar with minimal conflicts Consistent follow-through on action items and commitments Well-prepared meetings and travel Reduction in last-minute issues and scheduling conflicts Increased executive leverage and focus on high-value activities Working Conditions Standard business hours with flexibility as needed Occasional after-hours or travel-related coordination

The New York City office of a pretigious global investment firm is looking for a couple of excellent Executive Assistants (positions open due to growth of the company). These roles will be supporting a team (HR or Investor Relations/Marketing) so the proper candidate must have current/recent experience supporting multiple individuals. The position is working from the NYC office 4 days/week and one day is remote. Key Responsibilities: Organize travel arrangements, including booking flights, hotels, and transportation. Ensure all necessary documents (Visas if required) are in order. Heavy calendar management including scheduling meetings, interviews, and conferences as requested by key stakeholders. Screen/manage phone calls, emails, and other forms of communication including but not limited to drafting correspondences or responding to routine inquiries. Process expenses. Arrange/prepare materials for meetings. Assist with special projects or initiatives as needed. Partner with the other EA to ensure seamless team coverage. Contribute to a “no task too big or small” culture, ensuring things get done efficiently and accurately. Key Requirements: Bachelors Degree required Strong attention to detail, organizational skills and follow-through. Handle sensitive information and maintain a high level of confidentiality. Able to quickly adjust to changing priorities, urgencies, and unexpected situations. Advanced proficiency in Microsoft Office, experience in Concur and aptitude to learn new software tools. Able to find solutions to challenges or obstacles that may arise in the course of the day. Maintain a high level of professionalism in all interactions and represents the organization in a positive manner.

Global Asset Management Firm - Executive Administrative Assistant We are seeking a highly experienced Executive Assistant (EA) to provide senior-level administrative support to a Managing Director and Senior Executives at a global asset management firm. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced, high-volume environment and has prior experience supporting senior leaders within financial services, preferably on the buy side. The EA will be part of a collaborative administrative team, requiring strong communication, discretion, and the ability to seamlessly coordinate across executives and support partners. Key Responsibilities Provide comprehensive administrative support to a Managing Director and senior executives, including complex calendar management, meeting coordination, and travel arrangements Manage high-volume scheduling across multiple time zones with accuracy and urgency Coordinate internal and external meetings, including preparation of materials, agendas, and follow-ups Serve as a trusted gatekeeper, exercising sound judgment, discretion, and confidentiality at all times Liaise closely with other Executive Assistants and administrative staff to ensure seamless coverage and team alignment Handle expense reporting, invoice processing, and ad hoc administrative requests Assist with special projects, events, and executive initiatives as needed Anticipate executive needs and proactively resolve scheduling or logistical challenges Qualifications & Experience 5+ years of experience in an administrative or executive assistant capacity Prior experience within financial services required (buy-side experience strongly preferred) Proven experience supporting senior-level executives in a fast-paced, high-demand environment Experience working as part of an administrative team, with a collaborative and flexible mindset Demonstrated ability to manage high-volume workloads with exceptional attention to detail Strong organizational, time-management, and prioritization skills Excellent written and verbal communication skills High level of professionalism, discretion, and emotional intelligence Proficiency in Microsoft Office Suite and standard corporate systems Work Environment & Benefits In-office: 4 days per week (100% on-site expectation) Competitive base salary 401(k) with company match Free lunch provided daily Comprehensive health, dental, and vision benefits Generous paid time off and holidays Opportunity to work closely with senior leadership at a global investment firm

Administrative & Graphics Assistant to Senior Director As the Administrative & Graphics Assistant to a Senior Director on Meridian Retail Leasing, you will provide comprehensive support across administrative, operational, and marketing functions, ensuring seamless management of his business and team activities. This role requires strong organizational skills, Salesforce proficiency, attention to detail, and the ability to collaborate effectively across multiple departments. Key Responsibilities: Maintain and update Salesforce account, ensuring all records are accurate and up to date Utilize Salesforce efficiently to track client information, commissions, and other critical data Prepare and print leases for signings Review exclusive agreements, leases, and related documents to extract necessary information Handle general administrative tasks Act as primary point of contact between Senior Director and Meridian operations Create commission calculations Invoice landlords and follow up on outstanding commissions Support invoicing and tracking of commissions Manage all marketing initiatives for Senior Director's team, including Team marketing, listing email blasts, and collateral creation Design and coordinate retail leasing flyers, signage, and area maps highlighting business, transportation, and points of interest around properties Submit traded posts Collaborate with Meridian's Marketing team for marketing requests Manage calendar Coordinate lease hand-offs, key hand-offs, and other logistics with landlords, co-brokers, and clients. Qualifications & Skills: Strong proficiency in Salesforce and general CRM systems. Excellent organizational and multitasking skills. Strong attention to detail and accuracy. Ability to collaborate across departments and manage multiple stakeholders. Graphic design and marketing collateral experience preferred. Flexible and able to work extended hours when necessary Additional Information: Base salary for this position will be determined during the interview process and will vary based on various factors, including but not limited to prior experience, relevant expertise, and geographic location. The expected base salary for the role will generally be between $70,000 and $85,000 per year at the commencement of employment, plus a discretionary bonus. However, the final salary offered may be outside this range based on these factors and individual circumstances.

Administrative Assistant - MedTech - Newark, NJ We are currently seeking an Administrative Assistant to support a leading medical device company based in Newark, NJ. This role will provide comprehensive administrative and operational support to sales representatives and medical device service engineers, in addition to assisting with internal projects and day-to-day office operations. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, hands-on environment. This is a full-time, on-site position based in Newark, NJ, offering a base salary in the range of $55,000-$60,000, plus bonus, commensurate with experience. Responsibilities: Provide day-to-day administrative and operational support to sales representatives, service engineers, and company leadership. Manage calendars, scheduling, and coordination for field service technicians, including routing and utilization optimization. Maintain accurate and up-to-date records in the CRM and internal databases, including service notes, contracts, and customer information. Support inventory management and order processing for medical device parts, repairs, and shipments. Assist with the coordination of internal projects, system installations, and engineer site visits in collaboration with Sales and Service teams. Support general office operations, including front desk coverage, visitor management, and multi-line phone support. Assist with billing, accounts receivable, and other administrative finance-related tasks. Communicate professionally and effectively across departments and with external stakeholders. Provide additional administrative and project support as needed. Qualifications: Bachelor's degree required. Minimum of 1 year of administrative or office support experience. Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook. Strong organizational skills with a high level of attention to detail. Outgoing, professional demeanor with a strong work ethic and proven reliability. Experience with the following systems is preferred: Excel, ACT, Get Base, PowerPoint, and QuickBooks. For immediate consideration, interested and qualified candidates should send their resume to Lydia at *******************

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 3 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment. About the Role This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner. Details: Hours: 9:00am-5:30/6:00pm (flexibility required, especially with travel) Compensation: $90,000-$110,000 base (paid hourly) + overtime eligibility + discretionary bonus Location: Hudson Yards, NYC (Onsite 5 days) Responsibilities Include: Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes Extensive domestic and international travel coordination (business + occasional personal) Expense report preparation and processing Acting as a trusted gatekeeper handling sensitive and confidential matters Supporting onboarding, technology setup, and office operations Assisting with presentations, reports, and executive materials Coordinating security-related events and trainings Office organization, supply management, and special projects as needed Providing occasional personal assistance, including private travel arrangements Requirements: 3-5+ years of executive-level administrative experience Experience supporting multiple senior executives Exceptional professionalism, discretion, and maturity Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication skills Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus) Comfortable in a fast-paced, high-expectation environment Bachelor's degree required What We're Looking For: Someone who genuinely loves administrative work, is a team player with no ego, and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

Our client, a Community-Based Violence Prevention Program, is seeking an Administrative Assistant to support their team. The Administrative Assistant plays a vital role in supporting program operations, documentation, and compliance. This position is responsible for maintaining program records, supporting billing and reporting requirements, and providing administrative support to program leadership and staff. The role also assists with marketing materials, coordination with partner agencies, and general office operations. This is a hands-on, in-person role that requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Location: Bronx, NY (In Person) Employment Type: Full-time Salary Range: $50,000 - $60,000 (commensurate with experience) Key Responsibilities Execute daily administrative and office management tasks Provide administrative support to program leadership Maintain youth participant files, databases, and program records (electronic and hardcopy) Produce monthly billing documentation and milestone reporting in compliance with contracts Ensure quality assurance documentation meets regulatory standards Maintain organized filing systems and databases Serve as the primary point of contact for incoming calls and messages Assist with marketing materials, program forms, and social media support Support correspondence with partner agencies, including juvenile justice entities Manage office supplies and inventory Assist with grant writing and contract compliance Conduct weekly reviews of database entries and contract performance Qualifications Strong administrative and writing skills required Bachelor's degree preferred or equivalent administrative experience Proficiency in Microsoft Word and Excel Experience with billing, invoicing, and milestone tracking Experience working with database systems Highly organized, detail-oriented, and able to multitask under deadlines Bilingual English/Spanish preferred Familiarity with community-based programs is a plus Additional Details Schedule: Monday-Friday; some evening and occasional weekend hours required Work Location: Bronx, NY (in person) Benefits Include: Health and dental insurance 401(k) with matching Paid time off

We invite you to apply for an exciting position, that has great potential for growth. The Complete Tile Collection is celebrating its 21st year as a favorite of the interior design community. The client base is brimming with well-known design firms in the country and the list continues to expand. The dynamic and cutting-edge product development we strive to achieve, always keeps our design clients excited and loyal. This coupled with state-of-the-art web technology on completetile.com, assures continued success. You will be trained in new and exciting skills on the cutting edge of ecommerce, showroom merchandising and wholesale distribution, while working with our talented team. It is very important that you be a detail-oriented person who has an interest in growing professionally, but most importantly excellent with data and paperwork. You will be working with a company that designs, manufactures, imports and wholesales fine mosaic and tile for architecture and interior design. What we are looking for: Bachelor's Degree. Administrative Experience. Strong typing skills. Attention to detail. Ability to multi-task. Efficient Workload Management and Prioritization Strong Microsoft Excel Skills Basic QuickBooks knowledge a Plus. Basic Adobe InDesign knowledge a Plus Basic Adobe Photoshop knowledge a Plus Role Overview: Update product details and pricing on Quickbooks. Use Magento and Adobe Commerce to create, update, and maintain consistent product information on website. Create merchandising information labels for showroom displays. Create and organize labels for the sample library (samples & sample bins). Maintain updated price books from factories and vendors. Place replenishment orders for the sample library to factories and vendors. Assist VP of Marketing with various data entry and website maintenance tasks. Work together as a team to accomplish important tasks that may arise. Compensation: $60,000/yr Starting Salary 100% Company Paid Health Insurance plus Dental & Vision 2 Weeks Paid Vacation / 8 Paid Personal & Sick Days / Paid Major Holidays 401k With Employer Matching Year-end Bonus Based on Performance Room for Growth About Our Culture: At Complete Tile, our team sells with confidence, pride, and integrity. We don't “push product”-we help our clients create tile schemes that inspire delight. Led by CEO and founder Denes Petoe, a passionate designer himself, our team is committed to elevating the client experience through beauty, knowledge, and care. This role is ideal for someone who thrives in a collaborative, detail-driven, and design-centric environment. Apply now to join the Complete Tile legacy. Sincerely, The Complete Tile Collection Team

About KRE Kushner Real Estate Group (KRE) is a family-owned real estate company committed to creating well-managed, thoughtfully operated residential communities across New Jersey and Pennsylvania. Our Property Management team plays a central role in shaping the living experience for thousands of residents. With a growing garden-style portfolio supported from our Jersey City headquarters, we combine operational excellence with a commitment to reliable, resident-focused service. About the Role We're looking for a highly organized, systems-minded Administrative Assistant who will be the champion of operational excellence for our Property Management portfolio located in New Jersey and Pennsylvania. This role sits at the center of operations-supporting vendor relationships, tracking critical documentation, resolving issues before they escalate, and ensuring our teams have the information they need to operate effectively. If you enjoy bringing structure to complexity, thrive in a multifaceted environment, and find satisfaction in being the steady force behind a team's success, this role offers an opportunity to make a meaningful impact. You'll work closely with the Director of Property Management and collaborate with onsite teams, vendors, and internal departments across the company. What You'll Work On Contract & Compliance Coordination Own the accuracy and organization of the vendor contract database Monitor renewal dates and ensure action items stay on track Support the preparation of finalized and approved contracts Lead COI compliance efforts and partner with Accounts Payable to keep all systems current Operational Support Across the Portfolio Investigate tenant insurance cancellations or non-payment notices Help build a more efficient process for tracking renter's insurance Review vendor statements, resolve discrepancies, and support timely payments Assist in addressing utility shut-off notices or billing concerns Administrative Excellence Manage incoming mail and route time-sensitive documents for the portfolio Initiate RFPs and perform quality checks on proposals before review Maintain organized and accessible records of reports, municipal notices, and vendor documentation You'll thrive in this role if you: Bring 2+ years of experience in administrative support, office management, or AP/AR, and take pride in getting things done right the first time Are comfortable with Microsoft Office Suite and enjoy creating systems, trackers, and processes that keep teams running smoothly Have experience with Yardi or other property management software (or a willingness to learn quickly) Communicate clearly, collaborate seamlessly across teams, and keep information flowing effortlessly Excel at juggling multiple priorities in a multifaceted environment, while staying detail-oriented and organized Take ownership of your work, work independently, and adapt to the needs of different properties Are motivated by being the operational champion who ensures our teams and portfolio run efficiently Can commit to working onsite in Jersey City, Monday through Friday, providing consistent support to both corporate and onsite teams What We Offer Generous PTO and a genuine commitment to work-life balance A collaborative, supportive Property Management team Stability and long-term growth within a respected real estate organization Opportunities to learn contract management, compliance, operations, and vendor coordination A welcoming Jersey City office with convenient transportation access KRE conducts background checks and MVR checks (if applicable). EOE/AA Employer/Vets/Disability

The Administrative Assistant provides high-level administrative and operational support to attorneys and/or senior professionals, ensuring the efficient day-to-day functioning of the office. This role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Provide administrative support including calendar management, meeting coordination, travel arrangements, and expense processing. Prepare, edit, and format correspondence, reports, presentations, and other documents with a high degree of accuracy. Answer and direct phone calls, manage email correspondence, and serve as a professional point of contact for internal and external stakeholders. Maintain and organize electronic and physical files, ensuring confidentiality and compliance with firm policies. Coordinate logistics for meetings, conferences, and client events, including room scheduling and materials preparation. Assist with timekeeping, billing, and expense reporting as applicable. Monitor office supplies and coordinate with vendors to ensure operational continuity. Support ad hoc projects and provide backup coverage for other administrative staff as needed. Qualifications 3+ years of administrative or executive support experience, preferably in a professional services or legal environment. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent written and verbal communication skills. High level of discretion in handling confidential and sensitive information. Proven ability to manage competing priorities and meet deadlines independently.

Job Title: Administrative Assistant Contract Duration: 13 Weeks Shift: 5x7.5 hours (37.50) (8 AM to 4 PM) Job Functions & Responsibilities Provide comprehensive administrative support to department leadership, including calendar management, phone coverage, and meeting coordination Organize and support meetings, events, and appointments, including room scheduling, agenda preparation, minutes, and material distribution Maintain accurate records, files, and correspondence tracking in accordance with internal processes Manage ordering, tracking, and inventory of supplies and materials Prepare and edit PowerPoint presentations, Excel spreadsheets, reports, newsletters, and other departmental documents Execute administrative tasks autonomously and efficiently, demonstrating strong attention to detail and sound judgment Support day-to-day departmental operations in a fast-paced environment, ensuring high levels of accuracy and responsiveness Act as an administrative support resource for the Total Rewards / HR team Maintain a customer-service-focused approach, communicating in a positive, professional manner Respond to and resolve requests promptly and effectively Collaborate effectively with all team members, providing assistance as needed to support overall departmental goals Benefits: Pride Health offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Job Title: College Assistant - Annual Giving Communications Part-time (20 hours/week) Reports to: Philanthropic Communications Officer Join a fast-paced, mission-driven team helping to power student success and strengthen Hunter's future. The Annual Giving team is looking for a creative, organized, tech-savvy College Assistant who's excited to learn the inner workings of philanthropy, fundraising communications, and digital engagement. This is a fantastic role for someone who wants hands-on experience in marketing, communications, nonprofit management, or higher education advancement. You'll work closely with the Philanthropic Communications Officer and collaborate with partners across the College to help shape campaigns that inspire thousands of donors to give. What You'll Do: Multichannel Fundraising Campaigns Support the creation of compelling donor appeals across email, direct mail, social media, texting, and phonathon. Help brainstorm ideas and gather stories, photos, and updates from departments across campus. Coordinate with staff and external vendors to ensure all projects stay on track and meet deadlines. Giving Day Support Play a key role in organizing Hunter's annual Giving Day-including posting updates, monitoring gifts, and assisting with real-time communications on GiveCampus. Work with partners across the College to onboard participants, collect content, troubleshoot issues, and keep everyone aligned. Participate in Steering Committee meetings and help track tasks, deliverables, and timelines. Raiser's Edge & Data Support Learn the basics of Raiser's Edge NXT and assist with data entry, donor updates, and general database tasks - no prior experience required. Maintain accuracy across donor records and support gift acknowledgment processes. Administrative & Project Management Support Serve as a backup for generating acknowledgment letters and pledge reminders. Assist with developing workflows, tracking systems, and organizational tools to keep projects moving smoothly. Make thank-you calls and follow-up outreach to donors as needed. Jump in on special projects and departmental initiatives that advance our mission. Who You Are We're looking for someone who is: Highly organized with excellent attention to detail. A strong communicator-both written and verbal. Comfortable juggling multiple tasks and shifting priorities. Collaborative, but also able to work independently. Proficient in Microsoft Word, Excel, Outlook, and virtual meeting platforms. Tech-curious and eager to learn new tools (experience with social media, Canva, or web content tools is a plus). Energized by creativity, problem-solving, and supporting meaningful work. What You'll Gain Real experience in fundraising, marketing, communications, and digital strategy. Exposure to high-visibility campaigns and cross-departmental collaborations. Training in industry-standard platforms like GiveCampus and Raiser's Edge NXT. The opportunity to help drive philanthropic support that directly impacts students' lives. Application Process: Interested candidates should submit their resume and a brief cover letter explaining their interest in the position to ********************************* with subject: College Assistant - Annual Giving Communications. The position will remain open until filled. If you want to grow your skills, build your portfolio, and contribute to a mission that matters, we'd love to hear from you!

Pay: $21/hour Schedule: Monday, Tuesday, Thursday, Friday: 9:00 AM - 5:00 PM (30-minute unpaid lunch) Wednesday: 8:30 AM - 5:00 PM About the Role A well-established law firm in Garden City is seeking a polished, professional Office Assistant to support daily administrative operations and serve as the first point of contact for clients, vendors, and visitors. The ideal candidate will demonstrate strong communication skills, exceptional attention to detail, and the ability to handle sensitive and confidential information in a fast-paced legal environment. Prior experience in a law firm or legal setting is preferred. Proficiency in Microsoft Office (Outlook, Excel, Word) is required. Key Responsibilities Answer incoming calls and transfer to the appropriate employee or attorney Gather basic information from callers before transferring Locate files for attorneys as needed Scan documents into the filing system Assist with mass mailings Log and stamp all incoming mail Order office supplies (Quill, Staples, etc.) Schedule FedEx pickups as needed Enter and upload information into online systems Greet visitors in a professional, friendly manner Maintain the cleanliness and organization of the reception area and conference rooms Turn on/off air purifiers and close windows at the end of each day Requirements Pleasant, professional phone voice and demeanor Strong customer service skills Excellent verbal and written communication skills Highly organized and detail-oriented Preferred Skills Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Access) Prior legal office experience is a plus

Starting in 2024, Enso Sauna Studio is a new wellness destination dedicated to providing clients with exceptional experiences through state-of-the-art saunas, contrast therapy and red light therapy, all while providing exceptional customer service. With three thriving locations currently in New Jersey and Long Island, NY, we are now set to open our fourth location in midtown Manhattan, with many more studios set to open in the years to come. This is an exciting opportunity to join a growing company and team at its early stages, in a fun, health and wellness-focused environment! About the Role: Reporting to the Studio Manager, the Sauna Studio Assistant aids in delivering unparalleled wellness experiences to all customers in the space. This role is responsible for managing client sessions, inquiries, and overall studio cleanliness during their shift. We are looking for enthusiastic and sales-focused individuals with a passion for wellness to join our front desk team part-time, and be a part of our brand new location! Core Job Responsibilities: Client Engagement: Welcoming clients upon arrival, ensuring they feel valued and comfortable. Appointment Management: Schedule and confirm sauna sessions, efficiently managing the booking system to optimize availability. Communication: Answer phone calls and respond to emails promptly, providing accurate information about our services, products, and promotions. Transaction Handling : Process payments, issue receipts, and manage the cash register with accuracy and integrity. Reception Area Maintenance: Maintain a clean, organized, and inviting front desk and lobby area to reflect the studio's luxury standards. Customer Service: Address client inquiries, concerns, and feedback professionally, utilizing strong customer service skills to ensure a consistently exceptional guest experience. Team Collaboration: Coordinate with other studio assistants and management to ensure seamless service delivery and client satisfaction. Required Qualifications: 1-2 years of previous customer service experience, ideally in a hospitality environment Excellent communication skills, both written and verbal Friendly and professional demeanor with a focus on delivering outstanding customer service Willingness to work flexible hours, including evenings, weekends, and holidays, to accommodate studio operating hours Passion for health & wellness! Compensation & Benefits: Base wage of $17-19 per hour commensurate with experience Career advancement opportunities within a fast-growing company Legal work authorization in the United States is required for consideration for this position. Enso Sauna is an equal opportunity employer committed to diversity and inclusion. We encourage applications from candidates of all backgrounds and experiences. Please let us know if you require accommodation due to a disability during any aspect of the recruitment process and we will work with you to address your needs.