Correspondence representative vs data entry representative

The differences between correspondence representatives and data entry representatives can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become a correspondence representative, becoming a data entry representative takes usually requires 1-2 years. Additionally, a correspondence representative has an average salary of $36,299, which is higher than the $33,173 average annual salary of a data entry representative.

The top three skills for a correspondence representative include data entry, outbound calls and patient accounts. The most important skills for a data entry representative are customer service, outbound calls, and inbound calls.

Correspondence representative vs data entry representative overview

	Correspondence Representative	Data Entry Representative
Yearly salary	$36,299	$33,173
Hourly rate	$17.45	$15.95
Growth rate	-	-
Number of jobs	87,484	147,777
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 52%	Bachelor's Degree, 28%
Average age	43	44
Years of experience	4	2

Correspondence representative vs data entry representative salary

Correspondence representatives and data entry representatives have different pay scales, as shown below.

	Correspondence Representative	Data Entry Representative
Average salary	$36,299	$33,173
Salary range	Between $19,000 And $66,000	Between $26,000 And $41,000
Highest paying City	-	Urban Honolulu, HI
Highest paying state	-	Alaska
Best paying company	-	Alere
Best paying industry	-	Automotive

Differences between correspondence representative and data entry representative education

There are a few differences between a correspondence representative and a data entry representative in terms of educational background:

	Correspondence Representative	Data Entry Representative
Most common degree	Bachelor's Degree, 52%	Bachelor's Degree, 28%
Most common major	Business	Business
Most common college	-	-

Correspondence representative vs data entry representative demographics

Here are the differences between correspondence representatives' and data entry representatives' demographics:

	Correspondence Representative	Data Entry Representative
Average age	43	44
Gender ratio	Male, 21.6% Female, 78.4%	Male, 23.8% Female, 76.2%
Race ratio	Black or African American, 9.5% Unknown, 4.3% Hispanic or Latino, 15.5% Asian, 5.9% White, 63.9% American Indian and Alaska Native, 0.9%	Black or African American, 9.6% Unknown, 4.2% Hispanic or Latino, 22.4% Asian, 7.6% White, 55.7% American Indian and Alaska Native, 0.6%
LGBT Percentage	6%	5%

Differences between correspondence representative and data entry representative duties and responsibilities

Correspondence representative example responsibilities.

Educate veterans and the college community on veteran's benefits and academic requirements need to accomplish academic goals.
Accept and comply with subpoenas.
Greet and welcome patients assisting them in obtaining records regulate by HIPAA law.
Research loans and produce correspondence for various complaints, disputes, inquiries, and legal requests according to RESPA guidelines.
Handle confidential patient information per HIPAA guidelines.
Compile and input homeowner s information into SharePoint s correspondence database.

Data entry representative example responsibilities.

Facilitate entry of customer data and payment information for Medicare, Medicaid, and private insurance billing according to HIPAA guidelines.
Enter payroll information into EasyPay system AS400.
Update and add patient information into AS400 system.
Follow all HIPPA guidelines to help protect patients, clients and company information.
Obtain correct diagnosis from doctors and apply correct ICD-9 codes to expedite billing/payment process.
Correct Medicare and Medicaid claims prior to billing to limit delay due to administrative error.

Correspondence representative vs data entry representative skills

Common correspondence representative skills

Data Entry, 15%
Outbound Calls, 11%
Patient Accounts, 10%
Email Inquiries, 9%
HIPAA, 6%
Inbound Calls, 6%

Common data entry representative skills

Customer Service, 13%
Outbound Calls, 8%
Inbound Calls, 7%
Company Database, 7%
Patient Demographics, 6%
Computer System, 6%

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Office and Administrative Industry
Correspondence Representative
Correspondence Representative vs Data Entry Representative

Updated January 8, 2025

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