Data entry assistant vs data entry associate

The differences between data entry assistants and data entry associates can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry assistant and a data entry associate. Additionally, a data entry associate has an average salary of $36,084, which is higher than the $33,251 average annual salary of a data entry assistant.

The top three skills for a data entry assistant include company database, re-enter data and computer system. The most important skills for a data entry associate are customer service, computer database, and data entry.

Data entry assistant vs data entry associate overview

	Data Entry Assistant	Data Entry Associate
Yearly salary	$33,251	$36,084
Hourly rate	$15.99	$17.35
Growth rate	-8%	-8%
Number of jobs	86,989	89,880
Job satisfaction	-	3
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 30%
Average age	44	44
Years of experience	2	2

What does a data entry assistant do?

A data entry assistant is responsible for performing data entry procedures, updating customer information, as well as logging business transactions on the company's database accurately and efficiently. Data entry assistants compile and sort documents, escalating incomplete information for verification, and following the business' procedures on disposing and eliminating unnecessary data. They also provide administrative and clerical support on office operations, including assisting visitors on their needs or directing them to the appropriate personnel for their concerns. A data entry assistant maintains a safe and secured database and immediately call for support in case of unauthorized access and system inconsistencies.

What does a data entry associate do?

Data entry associates are a group of professionals using computers and data processing programs to supply information into a database or documentation platform or to transcribe data via phone conversations or recordings. They can multitask effectively with excellent verbal and written communication skills and perform repetitive tasks accurately with excellent attention to detail. Part of their task is to maintain the database by encoding new and updated customer account information by preparing source data for computer entry, compiling, and sorting information. To be effective, typing speed and accuracy must be considered.

Data entry assistant vs data entry associate salary

Data entry assistants and data entry associates have different pay scales, as shown below.

	Data Entry Assistant	Data Entry Associate
Average salary	$33,251	$36,084
Salary range	Between $27,000 And $40,000	Between $21,000 And $61,000
Highest paying City	Beaverton, OR	Washington, DC
Highest paying state	Alaska	New York
Best paying company	ALDI USA	AstraZeneca
Best paying industry	Manufacturing	Finance

Differences between data entry assistant and data entry associate education

There are a few differences between a data entry assistant and a data entry associate in terms of educational background:

	Data Entry Assistant	Data Entry Associate
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 30%
Most common major	Business	Business
Most common college	-	-

Data entry assistant vs data entry associate demographics

Here are the differences between data entry assistants' and data entry associates' demographics:

	Data Entry Assistant	Data Entry Associate
Average age	44	44
Gender ratio	Male, 23.1% Female, 76.9%	Male, 25.7% Female, 74.3%
Race ratio	Black or African American, 9.5% Unknown, 4.4% Hispanic or Latino, 23.3% Asian, 8.9% White, 53.2% American Indian and Alaska Native, 0.6%	Black or African American, 9.5% Unknown, 4.2% Hispanic or Latino, 23.0% Asian, 7.7% White, 55.0% American Indian and Alaska Native, 0.6%
LGBT Percentage	5%	5%

Differences between data entry assistant and data entry associate duties and responsibilities

Data entry assistant example responsibilities.

Manage client s files and communicate confidential information to approve agencies and caregivers according to HIPAA regulations.
Design PowerPoint presentation for lobby and update as needed.
Prepare written materials for supervisor s use including spreadsheets, PowerPoint presentations, and reports.
Conduct customer and billing data entry for invoice and payment processing using QuickBooks financial management & account software.
Patrol outer perimeter to prevent and detect signs of intrusion and ensure security of doors, windows and gates.
Record monthly financial transactions in QuickBooks.

Data entry associate example responsibilities.

Manage client s files and communicate confidential information to approve agencies and caregivers according to HIPAA regulations.
Provide third-party medical billing; entering ICD-9, CPT codes, and insurance information into medically-based computer system.
Process payroll data, data entry applications and retirement fund contributions.
Perform a variety of duties associate with entering of prescription information into computer system require to process prescription orders for patients.
Provide 10-key and maintain a 40 wpm average.
Collaborate with a team to triage and prioritize the right work at the right time.

Data entry assistant vs data entry associate skills

Common data entry assistant skills

Company Database, 20%
Re-Enter Data, 11%
Computer System, 6%
HR, 5%
Payroll, 5%
Office Equipment, 4%

Common data entry associate skills

Customer Service, 22%
Computer Database, 12%
Data Entry, 10%
Computer System, 7%
Payroll, 3%
WPM, 3%

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Office and Administrative Industry
Data Entry Assistant
Data Entry Assistant vs Data Entry Associate

Updated January 8, 2025

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