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Data entry assistant vs data entry clerk

The differences between data entry assistants and data entry clerks can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry assistant and a data entry clerk. Additionally, a data entry assistant has an average salary of $33,251, which is higher than the $31,582 average annual salary of a data entry clerk.

The top three skills for a data entry assistant include company database, re-enter data and computer system. The most important skills for a data entry clerk are data entry, customer service, and computer database.

Data entry assistant vs data entry clerk overview

Data Entry AssistantData Entry Clerk
Yearly salary$33,251$31,582
Hourly rate$15.99$15.18
Growth rate-8%-5%
Number of jobs86,989132,345
Job satisfaction-4
Most common degreeBachelor's Degree, 46%Bachelor's Degree, 28%
Average age4444
Years of experience22

What does a data entry assistant do?

A data entry assistant is responsible for performing data entry procedures, updating customer information, as well as logging business transactions on the company's database accurately and efficiently. Data entry assistants compile and sort documents, escalating incomplete information for verification, and following the business' procedures on disposing and eliminating unnecessary data. They also provide administrative and clerical support on office operations, including assisting visitors on their needs or directing them to the appropriate personnel for their concerns. A data entry assistant maintains a safe and secured database and immediately call for support in case of unauthorized access and system inconsistencies.

What does a data entry clerk do?

Data entry clerks are employees who work on the proper documentation of the data sets within the organization. They are responsible for copying in or typing in items from a source to the company database. In doing so, they provide and validate essential information to the organization. Data entry clerks are expected to assess the data and ensure that they are correct before logging them into the company database. They are required to have good attention to detail, to be able to type swiftly and accurately, and to be able to work with minimal supervision.

Data entry assistant vs data entry clerk salary

Data entry assistants and data entry clerks have different pay scales, as shown below.

Data Entry AssistantData Entry Clerk
Average salary$33,251$31,582
Salary rangeBetween $27,000 And $40,000Between $25,000 And $38,000
Highest paying CityBeaverton, ORWashington, DC
Highest paying stateAlaskaWashington
Best paying companyALDI USAGeneral Dynamics Mission Systems
Best paying industryManufacturingFinance

Differences between data entry assistant and data entry clerk education

There are a few differences between a data entry assistant and a data entry clerk in terms of educational background:

Data Entry AssistantData Entry Clerk
Most common degreeBachelor's Degree, 46%Bachelor's Degree, 28%
Most common majorBusinessBusiness
Most common college--

Data entry assistant vs data entry clerk demographics

Here are the differences between data entry assistants' and data entry clerks' demographics:

Data Entry AssistantData Entry Clerk
Average age4444
Gender ratioMale, 23.1% Female, 76.9%Male, 19.9% Female, 80.1%
Race ratioBlack or African American, 9.5% Unknown, 4.4% Hispanic or Latino, 23.3% Asian, 8.9% White, 53.2% American Indian and Alaska Native, 0.6%Black or African American, 10.5% Unknown, 4.2% Hispanic or Latino, 22.8% Asian, 7.5% White, 54.4% American Indian and Alaska Native, 0.6%
LGBT Percentage5%5%

Differences between data entry assistant and data entry clerk duties and responsibilities

Data entry assistant example responsibilities.

  • Manage client s files and communicate confidential information to approve agencies and caregivers according to HIPAA regulations.
  • Design PowerPoint presentation for lobby and update as needed.
  • Prepare written materials for supervisor s use including spreadsheets, PowerPoint presentations, and reports.
  • Conduct customer and billing data entry for invoice and payment processing using QuickBooks financial management & account software.
  • Patrol outer perimeter to prevent and detect signs of intrusion and ensure security of doors, windows and gates.
  • Record monthly financial transactions in QuickBooks.
    • Show more

Data entry clerk example responsibilities.

  • Prepare, maintain and manage PowerPoint presentations.
  • Enter contractual data into AS400 computer terminal, implementing alphanumeric and 10-key data entry.
  • Work in multiple windows to process information.
  • Create a backup copy for one specific table on the SQL database.
  • Process radiology reports into MDIV program while meeting department month- end billing cycle.
  • Establish the ability to type approximately 58 wpm and type 10 key by touch.
    • Show more

Data entry assistant vs data entry clerk skills

Common data entry assistant skills
  • Company Database, 20%
  • Re-Enter Data, 11%
  • Computer System, 6%
  • HR, 5%
  • Payroll, 5%
  • Office Equipment, 4%
Common data entry clerk skills
  • Data Entry, 23%
  • Customer Service, 19%
  • Computer Database, 12%
  • Computer System, 6%
  • Word Processing, 5%
  • WPM, 3%

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Updated January 8, 2025

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