Data entry assistant vs office clerical assistant

The differences between data entry assistants and office clerical assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry assistant and an office clerical assistant. Additionally, a data entry assistant has an average salary of $33,251, which is higher than the $28,373 average annual salary of an office clerical assistant.

The top three skills for a data entry assistant include company database, re-enter data and computer system. The most important skills for an office clerical assistant are data entry, customer service, and patients.

Data entry assistant vs office clerical assistant overview

	Data Entry Assistant	Office Clerical Assistant
Yearly salary	$33,251	$28,373
Hourly rate	$15.99	$13.64
Growth rate	-8%	-5%
Number of jobs	86,989	83,010
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 34%
Average age	44	47
Years of experience	2	2

What does a data entry assistant do?

A data entry assistant is responsible for performing data entry procedures, updating customer information, as well as logging business transactions on the company's database accurately and efficiently. Data entry assistants compile and sort documents, escalating incomplete information for verification, and following the business' procedures on disposing and eliminating unnecessary data. They also provide administrative and clerical support on office operations, including assisting visitors on their needs or directing them to the appropriate personnel for their concerns. A data entry assistant maintains a safe and secured database and immediately call for support in case of unauthorized access and system inconsistencies.

What does an office clerical assistant do?

Office clerical assistants are professionals who are responsible for performing a variety of clerical tasks within an organization's office. These assistants must provide office assistance functions such as responding to emails, filing papers, and preparing schedules while handling customers at the front desk. They are required to use automated word processing equipment to produce correspondence, forms, or reports. Clerical assistants must also answer high profile telephone calls and forward the messages to the appropriate person.

Data entry assistant vs office clerical assistant salary

Data entry assistants and office clerical assistants have different pay scales, as shown below.

	Data Entry Assistant	Office Clerical Assistant
Average salary	$33,251	$28,373
Salary range	Between $27,000 And $40,000	Between $22,000 And $35,000
Highest paying City	Beaverton, OR	Santa Rosa, CA
Highest paying state	Alaska	California
Best paying company	ALDI USA	Erie 2-Chautauqua-Cattaraugus BOCES
Best paying industry	Manufacturing	Government

Differences between data entry assistant and office clerical assistant education

There are a few differences between a data entry assistant and an office clerical assistant in terms of educational background:

	Data Entry Assistant	Office Clerical Assistant
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 34%
Most common major	Business	Business
Most common college	-	Western Carolina University

Data entry assistant vs office clerical assistant demographics

Here are the differences between data entry assistants' and office clerical assistants' demographics:

	Data Entry Assistant	Office Clerical Assistant
Average age	44	47
Gender ratio	Male, 23.1% Female, 76.9%	Male, 18.5% Female, 81.5%
Race ratio	Black or African American, 9.5% Unknown, 4.4% Hispanic or Latino, 23.3% Asian, 8.9% White, 53.2% American Indian and Alaska Native, 0.6%	Black or African American, 10.3% Unknown, 4.6% Hispanic or Latino, 20.1% Asian, 7.4% White, 56.6% American Indian and Alaska Native, 1.0%
LGBT Percentage	5%	6%

Differences between data entry assistant and office clerical assistant duties and responsibilities

Data entry assistant example responsibilities.

Manage client s files and communicate confidential information to approve agencies and caregivers according to HIPAA regulations.
Design PowerPoint presentation for lobby and update as needed.
Prepare written materials for supervisor s use including spreadsheets, PowerPoint presentations, and reports.
Conduct customer and billing data entry for invoice and payment processing using QuickBooks financial management & account software.
Patrol outer perimeter to prevent and detect signs of intrusion and ensure security of doors, windows and gates.
Record monthly financial transactions in QuickBooks.

Office clerical assistant example responsibilities.

Manage operational FedEx relationship through order fulfillment, shipment tracking, and communication with parties involve in shipment transaction.
Prepare payroll summary and submit to accountant for direct deposit.
Provide efficient and professional telephone services in challenging mental health office while upholding confidentiality under HIPAA standards.
Charge entry on EMR program software HCS Interactant.
Manage operational FedEx relationship through order fulfillment, shipment tracking, and communication with parties involve in shipment transaction.

Data entry assistant vs office clerical assistant skills

Common data entry assistant skills

Company Database, 20%
Re-Enter Data, 11%
Computer System, 6%
HR, 5%
Payroll, 5%
Office Equipment, 4%

Common office clerical assistant skills

Data Entry, 20%
Customer Service, 20%
Patients, 12%
Word Processing, 9%
Office Equipment, 5%
Windows, 4%

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Data Entry Assistant
Data Entry Assistant vs Office Clerical Assistant

Updated January 8, 2025

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