Data entry assistant vs office clerk

The differences between data entry assistants and office clerks can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry assistant and an office clerk. Additionally, a data entry assistant has an average salary of $33,251, which is higher than the $30,927 average annual salary of an office clerk.

The top three skills for a data entry assistant include company database, re-enter data and computer system. The most important skills for an office clerk are customer service, data entry, and telephone calls.

Data entry assistant vs office clerk overview

	Data Entry Assistant	Office Clerk
Yearly salary	$33,251	$30,927
Hourly rate	$15.99	$14.87
Growth rate	-8%	-5%
Number of jobs	86,989	106,497
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 32%
Average age	44	47
Years of experience	2	2

What does a data entry assistant do?

A data entry assistant is responsible for performing data entry procedures, updating customer information, as well as logging business transactions on the company's database accurately and efficiently. Data entry assistants compile and sort documents, escalating incomplete information for verification, and following the business' procedures on disposing and eliminating unnecessary data. They also provide administrative and clerical support on office operations, including assisting visitors on their needs or directing them to the appropriate personnel for their concerns. A data entry assistant maintains a safe and secured database and immediately call for support in case of unauthorized access and system inconsistencies.

What does an office clerk do?

Office clerks are administrative employees who handle clerical activities for the organization. They are in charge of managing company records, organizing and storing documents, filing and sorting hard copies of documents, and liaising with other departments or external partners. They are also in charge of handling and scheduling meetings and appointments, managing the reservation of office meeting rooms, and manning telephone lines. Office clerks may also be in charge of ordering office supplies, preparing purchase requisitions for office needs, sending out and receiving official company documents, and other correspondences.

Data entry assistant vs office clerk salary

Data entry assistants and office clerks have different pay scales, as shown below.

	Data Entry Assistant	Office Clerk
Average salary	$33,251	$30,927
Salary range	Between $27,000 And $40,000	Between $25,000 And $38,000
Highest paying City	Beaverton, OR	Englewood, CO
Highest paying state	Alaska	Alaska
Best paying company	ALDI USA	University of Massachusetts Boston
Best paying industry	Manufacturing	Transportation

Differences between data entry assistant and office clerk education

There are a few differences between a data entry assistant and an office clerk in terms of educational background:

	Data Entry Assistant	Office Clerk
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 32%
Most common major	Business	Business
Most common college	-	Western Carolina University

Data entry assistant vs office clerk demographics

Here are the differences between data entry assistants' and office clerks' demographics:

	Data Entry Assistant	Office Clerk
Average age	44	47
Gender ratio	Male, 23.1% Female, 76.9%	Male, 23.3% Female, 76.7%
Race ratio	Black or African American, 9.5% Unknown, 4.4% Hispanic or Latino, 23.3% Asian, 8.9% White, 53.2% American Indian and Alaska Native, 0.6%	Black or African American, 9.9% Unknown, 4.5% Hispanic or Latino, 23.7% Asian, 7.9% White, 53.0% American Indian and Alaska Native, 0.9%
LGBT Percentage	5%	6%

Differences between data entry assistant and office clerk duties and responsibilities

Data entry assistant example responsibilities.

Manage client s files and communicate confidential information to approve agencies and caregivers according to HIPAA regulations.
Design PowerPoint presentation for lobby and update as needed.
Prepare written materials for supervisor s use including spreadsheets, PowerPoint presentations, and reports.
Conduct customer and billing data entry for invoice and payment processing using QuickBooks financial management & account software.
Patrol outer perimeter to prevent and detect signs of intrusion and ensure security of doors, windows and gates.
Record monthly financial transactions in QuickBooks.

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Office clerk example responsibilities.

Complete medical records requests as specified under HIPAA regulations.
Scan EOB's and attach to payments in software system.
Perform electronic billing of Medicare, Medicaid, and HMO/PPO submissions.
Follow all HIPAA guidelines and safety rules as required within the healthcare policy.
Perform account analysis on credit balance accounts using insurance explanation of benefit information (EOB).
Provide information about establishment, such as location of departments or offices, employees within the organization, or services provide.

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Data entry assistant vs office clerk skills

Common data entry assistant skills

Company Database, 20%
Re-Enter Data, 11%
Computer System, 6%
HR, 5%
Payroll, 5%
Office Equipment, 4%

Common office clerk skills

Customer Service, 21%
Data Entry, 18%
Telephone Calls, 7%
Payroll, 5%
Office Equipment, 4%
Office Machines, 3%

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Updated January 8, 2025

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