Data entry assistant vs office receptionist

The differences between data entry assistants and office receptionists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry assistant and an office receptionist. Additionally, an office receptionist has an average salary of $33,554, which is higher than the $33,251 average annual salary of a data entry assistant.

The top three skills for a data entry assistant include company database, re-enter data and computer system. The most important skills for an office receptionist are patients, customer service, and phone calls.

Data entry assistant vs office receptionist overview

	Data Entry Assistant	Office Receptionist
Yearly salary	$33,251	$33,554
Hourly rate	$15.99	$16.13
Growth rate	-8%	-
Number of jobs	86,989	80,143
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 36%
Average age	44	42
Years of experience	2	2

What does a data entry assistant do?

A data entry assistant is responsible for performing data entry procedures, updating customer information, as well as logging business transactions on the company's database accurately and efficiently. Data entry assistants compile and sort documents, escalating incomplete information for verification, and following the business' procedures on disposing and eliminating unnecessary data. They also provide administrative and clerical support on office operations, including assisting visitors on their needs or directing them to the appropriate personnel for their concerns. A data entry assistant maintains a safe and secured database and immediately call for support in case of unauthorized access and system inconsistencies.

What does an office receptionist do?

An office receptionist, or administrative assistant, performs various administrative tasks for an organization. These tasks may include answering phone calls, providing the public and customers with information, and warmly welcoming, greeting, and directing visitors or guests accordingly. Additionally, an office receptionist is responsible for maintaining security by issuing visitor badges, monitoring logbooks, and following procedures. Administrative assistants are also responsible for preparing and processing travel vouchers and other documents. Some employers prefer someone with a college or bachelor's degree, telephone skills, and excellent communication skills.

Data entry assistant vs office receptionist salary

Data entry assistants and office receptionists have different pay scales, as shown below.

	Data Entry Assistant	Office Receptionist
Average salary	$33,251	$33,554
Salary range	Between $27,000 And $40,000	Between $27,000 And $41,000
Highest paying City	Beaverton, OR	Minneapolis, MN
Highest paying state	Alaska	Alaska
Best paying company	ALDI USA	Dairy Farmers of America
Best paying industry	Manufacturing	Manufacturing

Differences between data entry assistant and office receptionist education

There are a few differences between a data entry assistant and an office receptionist in terms of educational background:

	Data Entry Assistant	Office Receptionist
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 36%
Most common major	Business	Business
Most common college	-	University of Pennsylvania

Data entry assistant vs office receptionist demographics

Here are the differences between data entry assistants' and office receptionists' demographics:

	Data Entry Assistant	Office Receptionist
Average age	44	42
Gender ratio	Male, 23.1% Female, 76.9%	Male, 9.5% Female, 90.5%
Race ratio	Black or African American, 9.5% Unknown, 4.4% Hispanic or Latino, 23.3% Asian, 8.9% White, 53.2% American Indian and Alaska Native, 0.6%	Black or African American, 10.3% Unknown, 4.7% Hispanic or Latino, 22.6% Asian, 6.4% White, 55.1% American Indian and Alaska Native, 0.9%
LGBT Percentage	5%	6%

Differences between data entry assistant and office receptionist duties and responsibilities

Data entry assistant example responsibilities.

Manage client s files and communicate confidential information to approve agencies and caregivers according to HIPAA regulations.
Design PowerPoint presentation for lobby and update as needed.
Prepare written materials for supervisor s use including spreadsheets, PowerPoint presentations, and reports.
Conduct customer and billing data entry for invoice and payment processing using QuickBooks financial management & account software.
Patrol outer perimeter to prevent and detect signs of intrusion and ensure security of doors, windows and gates.
Record monthly financial transactions in QuickBooks.

Office receptionist example responsibilities.

Verify insurance information and manage medical records while ensuring confidentiality according to HIPAA requirements.
Answer phones, make copies, Microsoft, PowerPoint, scheduling, greet and interact with clients, filing and mailing.
Complete and audit payroll for accuracy.
Process payroll and monthly/quarterly sales tax liabilities.
Stock exam rooms, sterilize instruments and occasionally assist physician with patients.
Provide high-quality customer-service to patients by treating them respectfully and t with discretion.

Data entry assistant vs office receptionist skills

Common data entry assistant skills

Company Database, 20%
Re-Enter Data, 11%
Computer System, 6%
HR, 5%
Payroll, 5%
Office Equipment, 4%

Common office receptionist skills

Patients, 20%
Customer Service, 15%
Phone Calls, 12%
Data Entry, 9%
Front Desk, 6%
Appointment Scheduling, 5%

Data Entry Assistant vs. similar jobs

Data Entry Assistant related careers

Data Entry Assistant related jobs

What similar roles do

Zippia Careers
Office and Administrative Industry
Data Entry Assistant
Data Entry Assistant vs Office Receptionist

Updated January 8, 2025

Browse office and administrative jobs