Document control assistant vs assistant secretary

The differences between document control assistants and assistant secretaries can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a document control assistant and an assistant secretary. Additionally, an assistant secretary has an average salary of $107,366, which is higher than the $36,349 average annual salary of a document control assistant.

The top three skills for a document control assistant include data entry, engineering drawings and access database. The most important skills for an assistant secretary are telephone calls, payroll, and scheduling appointments.

Document control assistant vs assistant secretary overview

	Document Control Assistant	Assistant Secretary
Yearly salary	$36,349	$107,366
Hourly rate	$17.48	$51.62
Growth rate	-8%	-8%
Number of jobs	46,301	52,165
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 47%
Average age	50	50
Years of experience	2	2

What does a document control assistant do?

Document control assistants are responsible for maintaining and organizing the company's records process. Their duties include directing, tracking, and supplying a variety of hard copy and electronic documents as well as recording them through a file and folder naming composition. Also, they maintain confinement for all ongoing and existing documentation as well as logging in and registering existing documents. Additionally, they monitor documents, provide a consistent report on their condition, and make certain staff takes correct measures on unresolved records and documents.

What does an assistant secretary do?

An assistant secretary is responsible for performing administrative and clerical duties to support the daily operations of various departments and management personnel and ensure the efficiency of business functions. Assistant secretaries usually assist in business communications, responding to customers' inquiries and concerns, reaching out to existing clients to schedule appointments, welcoming guests on the office, and routing calls to the appropriate department. They also handle data entry procedures, updating customer information on the database, as well as creating reports on business and financial transactions.

Document control assistant vs assistant secretary salary

Document control assistants and assistant secretaries have different pay scales, as shown below.

	Document Control Assistant	Assistant Secretary
Average salary	$36,349	$107,366
Salary range	Between $26,000 And $48,000	Between $38,000 And $302,000
Highest paying City	Minneapolis, MN	Washington, DC
Highest paying state	Massachusetts	Rhode Island
Best paying company	RCM Technologies	Elanco
Best paying industry	Technology	-

Differences between document control assistant and assistant secretary education

There are a few differences between a document control assistant and an assistant secretary in terms of educational background:

	Document Control Assistant	Assistant Secretary
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 47%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Document control assistant vs assistant secretary demographics

Here are the differences between document control assistants' and assistant secretaries' demographics:

	Document Control Assistant	Assistant Secretary
Average age	50	50
Gender ratio	Male, 21.5% Female, 78.5%	Male, 21.7% Female, 78.3%
Race ratio	Black or African American, 9.1% Unknown, 3.9% Hispanic or Latino, 16.0% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.3% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between document control assistant and assistant secretary duties and responsibilities

Document control assistant example responsibilities.

Control and manage ISO documentation.
Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.
Audit and track FDA & customer regulate documentation for inconsistencies in order to maintain QS and ISO certifications.
Arrange business and personal travel plans and travel logistics.
Place PDF files into emails and then move files to the server.
Maintain necessary training documentation to ensure all departments comply and are traceable via FDA standards.

Assistant secretary example responsibilities.

Manage and oversee all STO relate actions task to OSD impacting future and current operations in STO.
Assist main accountant with extra jobs and are trained in QuickBooks.
Proofread, edit & type legal briefs, business letters, case notes.
Book keeping, answer phone calls, run errands and handle billing using Quickbooks.
Assist in contacting and informing the parents of upcoming graduates about alumni programs and donations.
Serve as first point of contact for students, faculty, and alumni calling or visiting the main administrative office.

Document control assistant vs assistant secretary skills

Common document control assistant skills

Data Entry, 17%
Engineering Drawings, 14%
Access Database, 8%
Office Equipment, 6%
Word Processing, 5%
SharePoint, 5%

Common assistant secretary skills

Telephone Calls, 13%
Payroll, 9%
Scheduling Appointments, 9%
Financial Statements, 9%
Office Equipment, 7%
Computer System, 5%

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Document Control Assistant
Document Control Assistant vs Assistant Secretary

Updated January 8, 2025

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