Executive secretary, administrative assistant vs executive assistant

Differences between executive secretary, administrative assistant and executive assistant duties and responsibilities

Executive secretary, administrative assistant example responsibilities.

• Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
• Disseminate pertinent data to executives and staff, prepare bi-weekly meeting minutes and PowerPoint presentations for monthly meetings.
• General office tasks include handling mail, payroll, filing, maintaining portfolio inventory, contact with family members, etc.
• Submit electronic payroll, via PeopleSoft application.
• Prepare PowerPoint presentations, article submissions and portions of grant applications.
• Implement a solution for staffing restructure that reduce overall salary expense while maintaining productivity for a rehabilitation inpatient nursing unit.
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Executive assistant example responsibilities.

• Manage and maintain AVP calendar and schedule using independent judgment.
• Manage and review WinStar (KRONOS) time clock hours for hourly union employees.
• Organize and manage administrative, audio/visual (WebEx, GoToMeeting), and catering of department meetings.
• Manage the scope of accounting processes including billing, bookkeeping and expense data management with strong oversight of A/R and A/P.
• Create and manage executive presentations using Visio and PowerPoint.
• Compile, manage and organize travel and expense reports processing and submitting reports using PeopleSoft for reimbursement.
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