Office clerk jobs in Clay, NY

Upstate Urology is seeking a highly organized and detail-oriented Senior Clerical Specialist to join our dynamic team. In this role, you will play a key role providing diversified, complex, and oftentimes Confidential administrative, secretarial and office management support in an Ambulatory care setting. Responsibilities included but not limited to: * Serves as a mentor, and preceptor for new and existing staff, including acting as an EPIC superuser. * Assists and supports the Management Team with daily operations, * Manage EPIC work queues to ensure fiscal responsibilities are met throughout the Urology Service Areas. * Organizes, schedules, and maintains/assists with the Department's MRI Prostate Program, Urology PSMA and Cancer Programs, etc. * Obtaining insurance authorizations and assisting in completing pre-surgical paperwork. Minimum Qualifications: Associate's degree and three years of progress secretarial/administrative experience (preferably in a Healthcare setting, or equivalent combination of education and experience. Excellent time Management and problem-solving skills. Working knowledge of spreadsheets, word processing, experience with Medical Data Base systems (Epic software preferred) for patient registration and scheduling. Excellent organizational skills, computer skills, and strong customer service skills required. Excellent phone etiquette, and ability to maintain good public relations with patients, visitors, co-workers, and physicians. Preferred Qualifications: Ambulatory Healthcare experience. Knowledge and use of EPIC electronic medical record system. Working knowledge of medical terminology strongly preferred. Experience with medical insurance authorizations, communicating with insurance carriers, or other support agencies. Work Days: Monday - Friday, Days, No Weekend or Holidays Message to Applicants: Salary Range: $55,000-$65,000, DOE Recruitment Office: Human Resources

Title: Clerical Specialist I Unit: Alumni - ESF Bookstore Salary: $45,000 - $48,000 annual DOQ The State University of New York College of Environmental Science and Forestry (SUNY ESF) Alumni Association is seeking a Manager for the ESF College Bookstore. The ESF College Bookstore is the exclusive retailer for ESF memorabilia items through both the on-campus location and the online store with current annual gross sales of approximately $225,000. Responsibilities include the day-to-day operation of the Bookstore: work with vendors to design and purchase stock, sell merchandise, train and supervise college work-study students as staff, and provide customer service. Brief description of duties: * Competency in all aspects of the Point of Sale system and related equipment * Maximize profitability and sales goals from the previous years * Formulate and implement sales promotions for various target audiences * Work with vendors to design and purchase merchandise * Receive and stock inventory * Handle order fulfillment, billing, and physical inventory * Perform cash register duties and process orders and invoices, both in-store and online * Create engaging store displays and assist at major campus events (e.g., Open House, Graduation) * Maintain and update online profile through the College Bookstore's Facebook page, Instagram, and the online store * Maintain professional and welcoming customer service * Must be able to lift up to 50 pounds, carry, shelve, bend and stretch in the performance of bookstore operations * Assist the Office of Alumni Relations with various mailings and events * Manage daily store operations (in-person and online) * Train and supervise work-study students Requirements: Required Qualifications: * 3 or more years of retail experience * Strong literacy, numeracy, and computer proficiency * Ability to work with some independence Some evening and weekend hours are required (advance notification provided). Preferred Qualifications: * Supervisory experience * Excellent organizational and interpersonal skills * Previous experience with the Shopify POS system Additional Information: In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY-ESF; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY-ESF University Police at ************ or by accessing the following web site: ****************************************************** ****************************************************** SUNY ESF is a Smoke and Tobacco Free campus and is dedicated to providing a healthy and safe environment for the entire campus. For more information you can visit our Tobacco and Smoke Free Policy at ********************************************************* As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law. The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, life insurance and long-term disability insurance. The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding. Application Instructions: Application Deadline: Although applications will be accepted until the position is filled, candidates should submit their application by December 17, 2025 for optimal consideration. Application Procedure: Application materials are required to be submitted on-line. Submit a cover letter, a resume, and contact information for three references online.

Job duties to include but not limited to; Accounts Payables Printing DMV and bank documents Following compliance procedures for DMV Processing incoming inventory Maintaining titles and MSO's Submitting finance contracts to lenders for processing Data entry Answering phones Scanning/filing of documents Ideal candidate will be reliable, have attention to detail and be eager to learn. Hours: Mon-Fri 8:30-5:00 No experience required, automotive experience is a plus Pay DOE, competitive benefits package and 401k offered

Our innovative, patient-oriented dental practice is looking for a full-time Dental Office Admin to join our administrative team in Mount Vernon, NY. ABOUT THIS JOB This is a full-time Dental Office Admin position offering $28 - $32 per hour with a great benefits package that includes: Bonus structure Dental PTO A 401(k) Uniforms This administrative position is full-time, working 32 - 35 hours per week. The regular hours are Monday through Friday from 9:00 AM to 5:00 PM, with some evenings until 6:00 PM, and one Saturday each month from 9:00 AM to 3:00 PM. ABOUT OUR COMPANY We're focused on giving each patient personalized care in a welcoming, safe, and inclusive space. We use modern technology and fresh ideas to provide quality care and clear patient education. We're more than just cleanings-we love supporting our community with free smile makeovers, clothing and food drives, and fun giveaways. When you join our team, you become part of a dependable, supportive, and growth-minded office that's all about helping people feel confident in their smiles. REQUIREMENTS FOR A DENTAL OFFICE ADMIN 5+ years of experience in a front office role in a general dental office Associate's degree Experience using Open Dental software Strong communication and computer skills Enjoy working with people and being part of a team Passion for oral health and helping others Spanish-speaking skills are a plus. Sales experience or training is also helpful. Each day, you'll be helping our patients have a smooth and welcoming experience at our office. You'll schedule appointments to meet our goals, check in and register new patients, answer phone calls, and help with financial arrangements. You'll also work on insurance coordination, patient follow-up, and reactivating care when needed. You'll keep the team updated on any schedule changes and make sure patients feel comfortable and supported. If you're looking for a great workplace that values your administrative skills and cares about doing things the right way, we want to meet you. Start now by filling out our 3-minute, mobile-friendly initial application! Must have the ability to pass a background check.

Full-time Description The Office Receptionist serves as the first point of contact for visitors, staff, and the public at Kelberman. Providing a welcoming, professional, and respectful environment in alignment with Kelberman's mission and vision. This position supports the administrative operations of the agency by managing front desk activities, answering and directing phone calls, greeting visitors, and assisting with clerical tasks to ensure efficient office operations. ESSENTIAL RESPONSIBILITIES Role responsibilities include but are not limited to the following: Responsible for all front-office responsibilities including but not limited to; answering and directing incoming telephone calls, responding to requests for information, routing incoming mail and distributing to the appropriate departments. Welcome and greet all visitors to Kelberman during office hours, in a friendly and personable way. Monitor the reception area to ensure it remains clean, organized, and presentable. Act as a representative of Kelberman while supporting the culture, values, and mission of the organization. Maintain and update agency materials and documentation as needed. Generate and maintain correspondence including letters, memos, and assist with mailings. Provide assistance and coverage to other administrative positions and functions within the organization as needed. Coordination of meetings and trainings held at the administrative offices; this includes but not limited to coordinating calendars, booking rooms, teleconference set-up, preparing materials, ordering food, and set-up/clean-up. Assist in scheduling travel arrangements, conference booking, and special events. Maintain inventory of office supplies at all locations, ordering new supplies as needed, and coordinating with other administrative locations. Responsible for the monitoring, managing supplies, and cleanliness of all common space areas at the administrative office, such as conference rooms, training rooms, and employee break rooms. Ensuring “opening and closing” of administrative office building, establishing backup procedures when taking time off. Provide administrative support to members of the Executive Leadership Team such as scheduling, mailings, ordering/purchasing, and other projects as assigned. Follow all regulations, HIPAA guidelines, and agency confidentiality policies regarding the individuals we support, their families, and staff information. Requirements EDUCATIONAL REQUIREMENTS/QUALIFICATIONS/EXPERIENCE High School diploma or equivalent required; Associates' degree preferred. At least 1 year of receptionist, administrative, or customer service experience. Familiarity in the I/DD or Human Services Field is a plus. Must have a valid New York State Driver's License travel is required. Must possess the ability to make independent decisions when circumstances are warranted. REQUIRED SKILLS AND ABILITIES Excellent organizational skills and attention to detail. Excellent verbal, written, and interpersonal communication skills. Proficient with Microsoft Office Suite or related Software. Behavior supports the mission, core values and objectives of the Center. Represents the Center by displaying a respectful and caring manner. Demonstrates and promotes respect toward coworkers and adapts behaviors to work effectively with varying people and situations. Salary Description $17.50 - $20.50 per hour

Rome Health is seeking a Store Room Clerk for their Materials Management team. The store room clerk will handle all aspects of the inventory management, shipping, receiving, and delivering of inventory and non-inventory items for the hospital and its entities through computerized and manual methods. They will also run all aspects of mail room to include scanning of outgoing mail for postage, and delivery of incoming mail to respective recipients. EDUCATION,TRAINING,EXPERIENCE,CERTIFICATION AND LICENSURE: High school diploma, or any equivalent combination of experience and training sufficient to indicate ability to do the work. 2-3 years of shipping/receiving experience is strongly preferred. Valid NYS Driver's License. The stores clear shall have experience with shipping and receiving preferred but not required. KNOWLEDGE AND SKILLS REQUIRED: Ability to organize sizable workloads and working knowledge of shipping and receiving. Ability to use computer and handheld scanner for inventory controls. About Rome Health Rome Health is a non-profit health care system based in Rome, N.Y., providing services to patients throughout Central New York. From primary and specialty care to long-term care, Rome Health delivers quality, compassionate medical care for every stage of life. We are a comprehensive health care system that connects you to the best clinicians and the latest technologies so they are easily accessible to you and your family. Rome Health is an affiliate of St. Joseph's Health and an affiliated clinical site of New York Medical College. The best care out there. Here.

Monday - Friday, 7:00 AM - 4:00 PM $15.50 - $18.00/hour + benefits Opportunities for growth Power-Flo Technologies Auburn is seeking a detail-oriented Administrative Clerk to join our state-of-the-art pump and motor repair facility. In this role, you will support the smooth operation of our industrial shop through accurate data entry, job processing, and administrative support. Key Responsibilities * Check in new repair jobs with accuracy and efficiency * Prepare write-ups and process job tickets * Maintain organized records of service tickets, vendor invoices, and packing slips * Research customer and vendor histories as needed * Develop product and service knowledge to support shop operations * Perform additional clerical and administrative tasks as assigned Qualifications * Reliable, dependable, and eager to learn shop operations * Strong written and verbal communication skills * High attention to detail and accuracy * Proficiency in Microsoft Office (Word, Excel) and ability to learn proprietary software * Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment * Comfortable working under deadlines * Solid mathematical and analytical abilities * Works well both independently and in a team setting * Valid, clean NYS driver's license to operate company vehicles as needed Benefits * Health insurance (medical, dental, vision) * PTO program and paid holidays * EAP * 401K * Company provided life insurance (after 1 year of employment) Check us out at: ************************************* About Us We are an equal opportunity employer. Applicants must be authorized to work for ANY employer in the US. We are unable to sponsor or take over sponsorship of employment Visa. Power-Flo Technologies and its subsidiaries participate in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States. Power-Flo Technologies is a unique Family of Companies consisting of distributors, fabricators, manufacturers and motor and pump repair firms serving the New York metropolitan and New England areas. We are a Master Distributor and Manufacturers Representative with REAL SYSTEMS SOLUTIONS.

The rewards at Healogics are immense, starting with the important work we do to change patients' lives. We also understand that meaningful work is hard work, and we are committed to supporting and compensating our employees for the tremendous service they provide. Think you are a great fit? Learn more about this role here: Healogics is the largest provider of advanced wound care services in the United States, treating more than 300,000 chronic wound patients annually across over 600 sites. With an aging society, obesity and diabetes on the rise, and an uptick in surgical procedures, the number of patients with non-healing wounds that would benefit from expert care is dramatically increasing. As a result, the company is working to provide our differentiated, quality outcomes to as many patients that would benefit through our out-patient clinic partnerships. The Patient Navigator manages a variety of front office functions and is key to smooth operation of a dynamic outpatient wound care center as well as performs general office duties to assist the staff of the WCC. All Healogics employees must perform their job responsibilities according to all Healogics policies, Hospital policies, as well as to accrediting organizations, federal and state regulation, and to the Centers for Medicare and Medicaid Services (CMS) guidelines, as applicable.Essential Functions/Responsibilities: Coordinates with Center leadership to maximize daily patient census. Actively participates in staff meetings to support key functions within the Center. Greets patients and other visitors, answers and routes calls to appropriate staff. Maintains all patient communication needs including scheduling, rescheduling, and appointment reminders. Also works and schedules for provider, according to the care continuum model. Obtains and verifies patient insurance information, to include pre-certifications and pre-authorizations for services and enters data in appropriate databases. Collects and enters patient charges in databases. Verifies and reconciles charges as directed, prepares monthly patient survey data and appropriate documentation, then transmits to providers. Assembles new patient charts, maintains and files existing patient charts, and spot checks charts for data completeness and signatures. Coordinates/schedules ancillary testing with other hospital departments. Arranges for patient transportation as needed. Maintains office equipment and supplies as needed, and medical supplies as directed. Performs other duties as required. Required Education, Experience and Credentials: High School Diploma or General Education Development (GED); Associate's degree preferred Minimum of Two (2) or more years office administration experience, preferably in a medical setting; Prior medical coding experience preferred Preferred Knowledge, Skills and Abilities: Proficient in Microsoft Office (Word, Excel, Outlook) Good customer, interpersonal and communication skills, both orally and in writing Organization and time-management skills Ability to type 60 words per minute (wpm) Basic math skills Attention to details Ability to maintain confidentiality Ability to work in fast paced environment and to work on multiple projects at the same time Ability to work with others and in a team environment Physical Demands: Being in a stationary position for extended periods of time (4 hours or more) Viewing computer screen for extended periods of time (4 hours or more) Keying frequently on a computer for 4 hours or more Reading Communicating Detecting sounds by ear Close, distance and peripheral vision Lifting/moving items up to 75 pounds with equipment assistance Repetitive motions Bending/stooping Writing Work Environment: Patient care environment The hourly rate for this position generally ranges between $17.81-$21.90 Per Hour This range is an estimate, based on potential employee qualifications: education, experience, geography as well as operational needs and other considerations permitted by law. If you are a current employee, to submit a job application, you need to apply as an internal candidate in Workday via the “Jobs Hub”.

ABOUT OUR DISTRICT The Syracuse City School District is undergoing a new phase of innovation and transformation with the goal of ensuring that all students graduate high school with the skills needed to be ready for college and career. For Syracuse, all means all - including students who fall behind academically or have been considered "hard to support" for a host of reasons. The School Board and Syracuse community have charged the Superintendent with improving student achievement, and he is seeking a dedicated and diverse team of school leaders and teachers to partner with him in moving the district toward its goals. The Syracuse City School District represents 34 schools and 4 alternative education programs, serving 19,000+ students Pre-K-12 of whom 77% qualify for free or reduced-price lunch, 18% are served by the Office of Special Education and 78% are students of color. LOCATIONS: Locations will be vary depending on availability and needs across the district. WORKING HOURS: This position can work up to 40 hours per week and up to 12 months per year. SALARY/COMPENSATION: The current starting hourly rate for this position is $15.50 per hour. TYPICAL WORK ACTIVITIES: Posts simple and routine data to various departmental records and compiles and types reports based on tabulations of posted data and simple arithmetical computations. Receives and screens applications, vouchers or other forms for accuracy of content and compliance with procedural and regulatory requirements. Sorts, indexes and file documents, reports, vouchers, correspondence and other material. Gives routine information regarding departmental procedures, and types routine letters or form letters to answer written inquiries. Type data on forms, departmental records or index cards. Checks and proofreads typed copy. Opens, sorts and distributes mail; may collect and credit bills. May act as a receptionist, directing callers to proper person or office and giving information of a routine nature. May operate a variety of office equipment. May relieve telephone switchboard operator. FULL PERFORMANCE KNOWLEDGE SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Working knowledge of general office terminology, procedures, and equipment and clerical techniques. Working knowledge of business English and spelling. Skills in typing accurately from rough draft clear copy or a dictating machine at a reasonable rate of speed. Ability to perform clerical operations with letters and numbers. Ability to understand and follow oral and written instructions. Ability to perform arithmetic computations and tabulations accurately and with reasonable speed. Ability to learn assigned tasks readily and to adhere to departmental routines. Ability to learn how to operate a variety of typing equipment, which may include automated typing systems, word processors, micro-computers and word processing software. Clerical aptitude. QUALIFICATIONS: The successful candidate will be required to pass a fingerprint-based background check, at the cost of $102.50 to the candidate. This position requires a minimum education level of High School diploma or General Equivalency Diploma (GED). City Residents are encouraged to apply!

Base Hourly Range: $20.00-$25.00 Reports to - Accounting Services Supervisor Annual Bonus: No Direct Reports - None Remote: No Status - Non-Exempt Employment Type: Part-Time Company Website: ********************** ABOUT SCHNEIDER At Schneider Packaging Equipment Company, Inc. (“Schneider”), we believe innovation starts with the consumer. This approach has propelled our success in developing real-world solutions that allow us to automate the supply of life's products. With over 50 years of industry problem-solving in end-of-line automation, Schneider is a leading manufacturer of case packing and robotic palletizing solutions. Headquartered in Upstate New York, we design state-of-the-art machinery for customers in industries such as: food and beverage, dairy, pharmaceutical, personal care, plastics, and paper. Schneider is now a part of the Pacteon family of companies. Our continued growth has allowed us to really be our Customer's one source for end of line packaging solutions. ABOUT PACTEON Pacteon Group provides one source for best-in-class automation focused on end of line packaging solutions, providing the highest-level customer experience. Through a broad range of robotic and non-robotic equipment, ability to integrate solutions seamlessly across portfolio companies, and full sales and service coverage, Pacteon is uniquely positioned to design flexible and custom solutions for your automation needs. For more information on Pacteon, please visit *************** . OUR CORE VALUES We believe and live our Core Values, our IPACT: Integrity Pride Accountability Customer Service Teamwork Our Pacteon Promise is “We make it right”. As our customer's one source for end-of-line packaging solutions, everyone plays an important role to make that happen. We provide internal growth paths for our employees and support them in their professional development goals. Diversity is important to us; we are proudly an Equal Opportunity Employer striving for innovation and growth both for our employees and our Company. SUMMARY AND PURPOSE The part-time Payroll/Office Admin (20-30 hours per week) is a key member of the accounting organization that will be responsible for weekly Payroll, Accounts Payable support, human resource administrative support, and other areas as needed. KEY RESPONSIBILITIES Payroll: Responsible for timely submission, review, and processing of Payroll. This includes coordination of all time collection entries for non-exempt employees for weekly Payroll, Payroll reporting, and other Payroll related matters. HR/Office Assistance: Visitor Coordination: Support administrative duties associated with visitors coming to the office, including preparation activities (coordinating travel, conference room set-up, communication, etc.) and supporting the onsite visitation to include coordination of meals and any other activities needed to support the visitation. Support office administrative duties: Coordinating office supplies, stocking conference/break rooms, scanning/filing of documentation, other administrative activities as needed. General Accounting Admin Tasks: Support office administrative duties associated with Accounts Payable support, coordinating supplies, processing documents, and other duties as assigned. Achieve and maintain a positive rapport with internal and external customers. Collaborate with internal teams to drive process improvements and support all business needs. Contributes to team effort by accomplishing related results as needed. Drive efficiency and productivity within accounting organization while delivering the best-in-class customer experience. PROFESSIONAL QUALIFICATIONS Education: Associate degree preferred, or equivalent with 3-5 years relevant experience in similar duties. Experience: Experience user with Microsoft Office (Primarily Excel) Knowledge of Paylocity, Profit Key, and Dynamics preferred Skills: Proven ability to work in a cross functional team environment. Highly effective time management, personal organization, and communication skills. Demonstrates strong attention to detail while multi-tasking to achieve quality, timely completions of tasks. A “Results Oriented” attitude coupled with a strong sense of accountability. Employment Conditions: Valid driver's license and acceptable motor vehicle record. PHSICAL REQUIREMENTS & WORK REQUIREMENTS Physical Requirement Never Sometimes Frequently Sitting X Standing/Walking X Lifting/Carrying 10 lbs X Lifting/Carrying 30 lbs X Pushing/Pulling X Keyboarding X Gross Manipulation X Fine Manipulation X Driving X Stooping X Speaking X Hearing X Near Visual Acuity X Salary Description $20.00-$25.00/Hr

The Utica City School District's mission is to ensure that all students succeed and are well-rounded, with knowledge, skills, and character to be productive members of society. The District's vision is that students can reach their goals and find academic success through a variety of pathways and with different levels of support. About the Utica City School District: The Utica City School District serves a community of approximately 64,500 city residents in an urban and multi- cultural environment with a current enrollment of roughly 9,644 students in its 13 schools __ Proctor High School, Donovan Middle School, JFK Middle School and 10 elementary schools. The District's greatest asset is its diversity, with more than 50 languages spoken and 16% of students being English language learners. Elementary - The District's elementary schools integrate a vibrant curriculum across all grade levels and subject areas, aligning with the New York State Learning Standards. The District is also investing in the realignment of math goals, instruction and curriculum to focus on research-based best practices in mathematics that are proven to increase student performance outcomes. In all subject areas, there is an understanding that developing foundational skills will support students in bridging gaps in learning. Students are provided with a well-rounded curriculum focused on fostering academic and social/emotional competencies that will carry them through their academic career. Middle School - The focus at the District's middle schools is to ensure that students are provided with equitable opportunities to successfully transition from elementary to high school. Both middle schools offer opportunities for students to succeed at every learning level, with dedicated classes for English Language Learners and students with disabilities, as well as honors/advanced studies. The Family and Career Sciences and Technology programs have incorporated science, technology, engineering and math topics into each curriculum to help prepare students for the Career and Technical Education opportunities available at the high school. High School - Proctor High School provides numerous avenues for students to achieve the District's vision. This is accomplished through supportive and adaptive special education and English language learner programming, a robust honors and Advanced Placement curriculum, and partnerships with post-secondary institutions including Mohawk Valley Community College and Syracuse University's Project Advance. The District most recently embarked upon a groundbreaking initiative working with community and business partners to create innovative Career and Technical Education programming for its high school students. Proctor's Naval Junior Reserve Officers Training Corp (NJROTC), music, art and drama programs, along with numerous extracurricular activities and athletics, offer additional avenues to showcase students' talents and interests and support them throughout their school experience. DISTINGUISHING FEATURES OF THE CLASS: This work involves performing routine clerical duties or assisting in the performance of more difficult or responsible clerical work requiring full-time or substantial part-time operation of a keyboard. The work is performed under direct supervision with detailed instructions given for new or difficult assignments. The duties of a Typist are similar to those of a Clerk except that a Typist must have the ability to type at an acceptable rate of speed. Does related work as required. TYPICAL WORK ACTIVITIES: (Illustrative only) Types forms, form letters, transcripts, invoices, vouchers, records, payrolls, schedules, reports, titles searches, judgements, index cards, time cards and similar materials; Types materials from copy, rough draft, longhand, etc.; Files correspondence, memos, reports and other materials; Makes entries on cards, bills or in ledger from original sources; Makes arithmetical computations of fees and taxes; Answers telephone, providing information to callers, takes messages, makes appointments; Collects fees and accounts for monies received; Addresses envelopes; Indexes materials and performs simple record keeping tasks; May act as a Secretary to an official where assignments are limited in scope; Operates calculator, computer and other related office equipment as ; Uses judgment and experience in making decisions in accordance with established policies and procedures; May substitute for other clerical staff members during absences, lunch breaks, and in the event of illness or absence; Performs a variety of related duties as necessary and as requested. REQUIRED KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: Working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to type accurately at a satisfactory rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; ability to get along well with others; clerical aptitude; mental alertness; good judgment; neatness, accuracy, tact and courtesy. Physical condition to commensurate with the demands of the position. MINIMUM QUALIFICATIONS: NOTE: Graduation from High School and two (2) years of experience in a clerical position involving typing; OR Graduation from High School or the possession of a High School Equivalency Diploma and completion of a course in typing. Experience in typing must be an integral part of the position. If it is determined that the typing experience is out-of-title, incidental, overlapping, enhanced or fabricated, it will not be used to qualify for appointment to this title. Additional Requirements: Applicants must be appointed based on eligilbity list from Civil Service. If no list exists, applicants are appointed provisionally and must pass the civil service exam when it is administered; Fingerprinting Clearance - see additional information on our website under the Department of Human Resources Must comply with Civil Service Law; and, Must be a resident of the City of Utica. Please Note: The Utica City School District is affiliated with the City of Utica Department of Civil Service. We are an Equal Opportunity Employer which fully and actively supports equal access for all regardless of Race , Color, Weight, National Origin , Ethnic Group, Religion, Religious Practice, Disability , Sexual Orientation, Gender, Age, Veteran Status or Genetic Information.

Budget Title Clerical Specialist I Campus Title Program Clerical Specialist School/Division Research Foundation Department RF METS Staff Sub-Type Research Foundation Salary Level No Response Salary Range $38,000-$43,000 Salary Determination Starting salary rates are based on multiples factors which may include the position's major responsibilities, the applicant's background including education, work experience, and key competencies, the university's strategic priorities, internal peer equity and external market analyses, applicable federal, state, and local laws and negotiated labor contracts. Position Effort Full-Time If Part-Time, enter FTE: Is this a temporary position? Yes If Temporary, enter End Date: 08/31/2026 Position Summary The Migrant Education and Tutorial Services program at SUNY Cortland welcomes applications for a full-time Program Clerical Specialist. This position is responsible for maintaining and updating all databases used by the New York State Migrant Education and Tutorial Services (METS) program including but not limited to MIS2000, Migrant Student Information Exchange (MSIX), and WebApp which contains services delivered to migrant eligible students. This is a temporary position that is currently grant funded for 1 year, 9/1/2025-8/31/2026. Continuation of appointment depends on available grant funding. As a Research Foundation employee at SUNY Cortland, this position includes yearly cost of living increases and access to professional development opportunities. This position also includes retirement benefits, attractive Health Care options, including dental and vision insurances, and paid parental and family leaves. This position also offers paid time off and supports a work/life balance. Salary Range:$38,000-$43,000 What makes SUNY Cortland a great place to work? * Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement. * SUNY Cortland prioritizes work-life balance and well-being in all forms. The university's state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland's Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor's approval. * Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding. * Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region's offerings Major Responsibilities * Maintain and update the MIS 2000, MSIX, and WebApp database which includes uploading data to the state server on a regular basis. * Review the student and family data documented by recruiters, including Certificates of Eligibility (COE) and departure forms, ensuring proper identification and correct district assignment for students. * Enter necessary data collected from METS staff such as student movement, METS administered assessments, group service delivery data, state scores, and transcript information. * Coordinate the flow of referral and movement data between recruiters, databases, and METS staff. * Maintain, organize, and file current and previously eligible student records. * Provide student and service data to METS Director, staff, recruiters, and NYS Data Director regularly and as requested, responding to inquiries regarding the data in a timely manner. * Create reports for METS Director, Migrant Educators, recruiters, state Director and district personnel as requested or needed. * Must attend statewide training for the operation and updates of METS databases at least twice a year and as needed. * Liaison, notify and communicate with districts regarding migrant eligible children receiving free lunch under Title 1, part C (Migrant Education). * Actively reconcile METS data from the Student Information Repository System on a yearly basis or as needed. * Participate in office duties including answering phones, responding to inquiries, organizing METS supplies and incoming instructional supplies, and preparing for student, staff and parent events. Functional and Supervisory Relationships Reports to and receives supervision from the METS Director. Works closely with the NYS Identification and Recruitment Coordinator for data collection and reporting. Provides support to METS staff including Director, Educators, Recruiters, and office administrative staff. Required Qualifications * High School diploma or equivalency plus 2 years' clerical/office experience * Demonstrated experience with data entry * Demonstrated experience using computers and programs such as Microsoft Office products such as Excel and Word Preferred Qualifications * Associate's degree in administrative support, clerical and/or business administration, and/or a relevant field * Experience working in higher education, school districts or other county agencies and stakeholders and/or not for profit agencies. * Prior experience working with program grants Knowledge, Skills & Abilities * Knowledge of migrant-specific terms and data * Previous office experience * Experience working with school districts or other county agencies and stakeholders * Ability to work independently and as a team * Accuracy and strong attention to detail * Good written and verbal communication skills * Good problem solving and reasoning skills * Strong organizational skills * Ability to meet deadlines and complete tasks in a timely manner About the University A top public university of approximately 6,600 students located in the geographic center of New York State, SUNY Cortland provides accessible, affordable education to students from across the U.S. body. One of 13 comprehensive universities in the State University of New York system, SUNY Cortland prides itself on its rigorous undergraduate and graduate programs in the liberal arts, sciences, education, and professional studies. For more than 150 years, SUNY Cortland has provided unmistakable value for students seeking a well-rounded academic, athletic, and social experience. The University ranks among the top campuses in the nation on Money magazine's "Best Colleges for Your Money List," fields a powerhouse Division III athletics program and boasts an impressive network of alumni making a difference in education, business, government, fitness, medicine and many other fields. EEO Statement The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university. Job Close Date Posting Detail Information Posting Number S25010 Review Start Date Open Until Filled Yes Quick Link for Direct Access to Posting **************************************** Special Instructions Special Instructions to Applicant Special Instructions to Applicant

JOB SUMMARY: The Business Office Training Specialist is responsible for educating, evaluating, coaching, and motivating staff ensuring employees receive adequate and ongoing training. Collaborating with other departments to draft informative memorandums outlining processes affecting the business office staff. Develop and train new and current employees to ensure all business office staff are proficient in all aspects of their role. Responsible for the timely and accurate entry of patient demographic and insurance information into the EPIC system. DUTIES & RESPONSIBILITIES: 1. Responsible for the development and updating of our Patient Service Representative and Business Office staff training. 2. Collaborate with other departments to maximize efficiency in development of training. 3. Routinely meet with staff to discuss difficult aspects of the position and how they may be able to improve. 4. Responsible for training of new team members starting the position. Building and distributing tip sheets on workflows. 5. Responsible to perform rounds of the reception desks to ensure training policy and procedures are being followed. 6.Responsible to update current and the development of new Policies and Procedures relative to the department. 7. Responsible to ensure the completion of all reception work queues that house errors due to improper check-in, reeducating and performing competency evaluations of staff to ensure new employee and on-going training is completed and provides input into training materials. Assists the Business Office staff with registration errors that result in claim denials. 8. Keep current on all insurance updates/bulletins and attend Registration and Business Office meetings as requested. 9. Develop and implement processes for increasing front desk collections through training. 10. Participates in all system conversions/upgrades and identifies/oversees key staff to support the implementation of new workflows. 11. Responsible for communicating with Physician's and Department Heads any issues regarding the Business Office Team. 12. Responsible for participating in opening, mid day and closing procedure for Business Office cashout ensuring accuracy. 13. Exhibit excellent communication, organizational and customer service skills. Maintain a professional appearance and display a positive attitude. 14. Responsible to perform additional duties as assigned. 15. May be exposed to hazardous drugs. 16. Attends OSHA training upon initial employee orientation and annually completes an OSHA competency. RELATIONSHIP WITH OTHERS: Must work effectively with fellow team members, Business office staff as well as leadership. Will work directly with other departments such as Clinical, Contracting, Data, as well as Providers. Requirements EXPERIENCE AND TRAINING: Graduated from High School or completed GED requirements. EMR and insurance knowledge preferred. Skilled in Microsoft products including word and excel. Previous training or supervisory experience required. PHYSICAL REQUIREMENTS: Requires sitting, standing bending and reaching. May require lifting up to 20 pounds. Requires manual dexterity sufficient to operate standard office equipment such as computer, fax, calculators and telephone. Requires normal hearing and vision. Salary Description $25.00 - $37.00 an hour based on experience

Colgate University is a special place to work and offers many unique opportunities, including the ability to work with and among world class faculty and staff at a highly selective residential liberal arts institution. This position provides an opportunity to become familiar with the variety of regular positions that are available at the University, as well as the ability to add employment at a distinct University to your resume. Successful candidates for this position will earn sick leave, paid time off, free parking, and a University 'Gate Card that provides access to fitness facilities, athletic and cultural events, as well as a discount on many items at the University Bookstore. This type of appointment is not approved to work more than 999 hours per year for all positions combined. Should incumbents work more than a total of 999 hours in a year the appointment may not continue beyond one year of service. As a casual wage staff member, you may be called upon to work in one of the various Colgate departments or locations. These positions may be long or short term and can be either full time or part time, depending upon the need. Generally, the hours will fall during a typical business work day of 8:00 am - 5:00 pm but may have varying degrees of flexibility. Job duties will be based on the particular department and skills required. Accountabilities Temporary employees support various departments or locations during peak periods or employee absences. Requirements Professional Experience/ Qualifications Must be capable of working collegially with a diverse group of faculty, staff and students on a daily basis. Positions may require some of the following: * Familiarity with an office setting * Ability to follow directions * May require good dexterity * Ability to perform repetitive tasks such as document or mail processing * Customer Service experience in a retail environment * Experience using a cash register * Attention to detail * Ability to work in a fast-paced environment * May require a valid driver's license * Must be dependable and able to work flexible hours as needed Preferred Qualifications * An Associate's degree is preferred. Education Physical Requirements Other Information

SUNY Upstate Research Foundation is looking for Clerical Specialist I to provide a pivotal range of clerical and basic purchasing functions for the Contracts and Campus Purchasing Department. While working under general supervision, candidate will process varied and complex records and accounts following established practices and procedures. Work is checked periodically for accuracy, completeness, and quality. Responsibilities include, but are not limited to: * Answer telephones, directing calls to appropriate personnel. * Maintain various department databases. * Enter contract information into New York State Purchasing system. * Assist with bid openings. * Type State and Research Foundation requisitions. * Small dollar value purchasing for the State and Research Foundation made through a procurement card. * Check error reports in New York State Purchasing system. * Process change orders for State and Research Foundation purchase orders. * Code requisitions for petty cash. * Type, print and send correspondence as needed. * Label contracts and files. * Sort and send communications to end users. * File documents both physically and electronically. * Scan documents for distribution and filing. * Sort and distribute inter-office mail. * Maintain, send, and retrieve documents from Record Storage. * Place department supply orders. * Additional duties as directed. Minimum Qualifications: Three (3) years of relevant clerical experience, Or an Associates degree and 1 year of relevant, Or, an equivalent combination of education and experience will be considered. The ability to multi-task and be detail oriented is required. Possess excellent communication and customer service skills, and be self-motivated and a self-started. Preferred Qualifications: Purchasing experience is preferred. Work Days: Monday-Friday 8:30am-4:30pm Message to Applicants: Salary Range: $38,480 - $48,526, DOE Based on a 37.5 hours work week. Recruitment Office: Human Resources

Monday - Friday, 7:00 AM - 4:00 PM $15.50 - $18.00/hour + benefits Opportunities for growth Power-Flo Technologies Auburn is seeking a detail-oriented Administrative Clerk to join our state-of-the-art pump and motor repair facility. In this role, you will support the smooth operation of our industrial shop through accurate data entry, job processing, and administrative support. Key Responsibilities Check in new repair jobs with accuracy and efficiency Prepare write-ups and process job tickets Maintain organized records of service tickets, vendor invoices, and packing slips Research customer and vendor histories as needed Develop product and service knowledge to support shop operations Perform additional clerical and administrative tasks as assigned Qualifications Reliable, dependable, and eager to learn shop operations Strong written and verbal communication skills High attention to detail and accuracy Proficiency in Microsoft Office (Word, Excel) and ability to learn proprietary software Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment Comfortable working under deadlines Solid mathematical and analytical abilities Works well both independently and in a team setting Valid, clean NYS driver's license to operate company vehicles as needed Benefits Health insurance (medical, dental, vision) PTO program and paid holidays EAP 401K Company provided life insurance (after 1 year of employment) Check us out at: ************************************* About Us We are an equal opportunity employer. Applicants must be authorized to work for ANY employer in the US. We are unable to sponsor or take over sponsorship of employment Visa. Power-Flo Technologies and its subsidiaries participate in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States. Power-Flo Technologies is a unique Family of Companies consisting of distributors, fabricators, manufacturers and motor and pump repair firms serving the New York metropolitan and New England areas. We are a Master Distributor and Manufacturers Representative with REAL SYSTEMS SOLUTIONS.

Job DescriptionDescription: JOB SUMMARY: The Business Office Training Specialist is responsible for educating, evaluating, coaching, and motivating staff ensuring employees receive adequate and ongoing training. Collaborating with other departments to draft informative memorandums outlining processes affecting the business office staff. Develop and train new and current employees to ensure all business office staff are proficient in all aspects of their role. Responsible for the timely and accurate entry of patient demographic and insurance information into the EPIC system. DUTIES & RESPONSIBILITIES: 1. Responsible for the development and updating of our Patient Service Representative and Business Office staff training. 2. Collaborate with other departments to maximize efficiency in development of training. 3. Routinely meet with staff to discuss difficult aspects of the position and how they may be able to improve. 4. Responsible for training of new team members starting the position. Building and distributing tip sheets on workflows. 5. Responsible to perform rounds of the reception desks to ensure training policy and procedures are being followed. 6.Responsible to update current and the development of new Policies and Procedures relative to the department. 7. Responsible to ensure the completion of all reception work queues that house errors due to improper check-in, reeducating and performing competency evaluations of staff to ensure new employee and on-going training is completed and provides input into training materials. Assists the Business Office staff with registration errors that result in claim denials. 8. Keep current on all insurance updates/bulletins and attend Registration and Business Office meetings as requested. 9. Develop and implement processes for increasing front desk collections through training. 10. Participates in all system conversions/upgrades and identifies/oversees key staff to support the implementation of new workflows. 11. Responsible for communicating with Physician's and Department Heads any issues regarding the Business Office Team. 12. Responsible for participating in opening, mid day and closing procedure for Business Office cashout ensuring accuracy. 13. Exhibit excellent communication, organizational and customer service skills. Maintain a professional appearance and display a positive attitude. 14. Responsible to perform additional duties as assigned. 15. May be exposed to hazardous drugs. 16. Attends OSHA training upon initial employee orientation and annually completes an OSHA competency. RELATIONSHIP WITH OTHERS: Must work effectively with fellow team members, Business office staff as well as leadership. Will work directly with other departments such as Clinical, Contracting, Data, as well as Providers. Requirements: EXPERIENCE AND TRAINING: Graduated from High School or completed GED requirements. EMR and insurance knowledge preferred. Skilled in Microsoft products including word and excel. Previous training or supervisory experience required. PHYSICAL REQUIREMENTS: Requires sitting, standing bending and reaching. May require lifting up to 20 pounds. Requires manual dexterity sufficient to operate standard office equipment such as computer, fax, calculators and telephone. Requires normal hearing and vision.

Provide clerical support for three University wide research compliance committees: 1. The Institutional Review Board for the Protection of Human Subjects (IRB). This committee reviews and oversees all research involving human subjects; 2. The Institutional BioSafety Committee (IBC). This committee reviews and oversees all research which involves the use of infectious agents, fresh human tissue, blood or recombinant DNA; and 3. The Stem Cell Research Oversight Committee (SCRO). Responsibilities include but are not limited to: triaging phone calls for the above three committees and providing faculty, CRA's, medical students and house staff with information about requirements, procedures and forms, communicating with research faculty and staff; organizing, filing and scanning research documents. Minimum Qualifications: Must be a current student enrolled at Upstate Medical University and approved for financial aid through the Student Financial Aid office at Upstate. Preferred Qualifications: Work Days: Salary Range/Pay Rate: $17/hour Message to Applicants: This Federal Work Study position is available to current Upstate Medical University students who have been approved for and accepted Federal Work Study through the Financial Aid Office. If you are unsure if you are approved for Federal Work Study, please do not hesitate to contact our office via e-mail at: ********************* or by telephone at: ***************. Recruitment Office: Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************.

Job Description Monday - Friday, 7:00 AM - 4:00 PM $15.50 - $18.00/hour + benefits Opportunities for growth Power-Flo Technologies Auburn is seeking a detail-oriented Administrative Clerk to join our state-of-the-art pump and motor repair facility. In this role, you will support the smooth operation of our industrial shop through accurate data entry, job processing, and administrative support. Key Responsibilities Check in new repair jobs with accuracy and efficiency Prepare write-ups and process job tickets Maintain organized records of service tickets, vendor invoices, and packing slips Research customer and vendor histories as needed Develop product and service knowledge to support shop operations Perform additional clerical and administrative tasks as assigned Qualifications Reliable, dependable, and eager to learn shop operations Strong written and verbal communication skills High attention to detail and accuracy Proficiency in Microsoft Office (Word, Excel) and ability to learn proprietary software Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment Comfortable working under deadlines Solid mathematical and analytical abilities Works well both independently and in a team setting Valid, clean NYS driver's license to operate company vehicles as needed Benefits Health insurance (medical, dental, vision) PTO program and paid holidays EAP 401K Company provided life insurance (after 1 year of employment) Check us out at: ************************************* About Us We are an equal opportunity employer. Applicants must be authorized to work for ANY employer in the US. We are unable to sponsor or take over sponsorship of employment Visa. Power-Flo Technologies and its subsidiaries participate in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States. Power-Flo Technologies is a unique Family of Companies consisting of distributors, fabricators, manufacturers and motor and pump repair firms serving the New York metropolitan and New England areas. We are a Master Distributor and Manufacturers Representative with REAL SYSTEMS SOLUTIONS.