Office clerk jobs in Firestone, CO - 178 jobs

The Office Administrator will support the success of the agency by ensuring smooth daily operations, providing administrative support to team members, and maintaining excellent service standards for clients and business partners. The Office Administrator will help create an organized, professional, and efficient office environment, contributing to the agency's overall performance and client satisfaction. Successfully executing role responsibilities will create opportunities to advance into account management, sales or a full-time marketing role based on both performance and preference. Primary Accountabilities: Promote and uphold Conexus Core Values Ambassador of "First Impressions" Mail Processing & Document Distribution Special Projects Support External Lead and Referral Intake Team Administrative Support Key Tasks associated with Primary Accountabilities: 1. Promote and uphold the Company Core Values Become familiar with agency Core Values, Core Focus, Target Market, Our Three Uniques, Proven Process, and Guarantee Consistently model our core values, as they are guiding principles for how we show up for both internal and external clients 2. Ambassador of "First Impressions" Greet and assist clients, visitors, and vendors in a professional and friendly manner Manage incoming calls, emails, texts; route inquiries to appropriate team members Oversee Podium platform activity, including responding to and assigning messages as well as gathering client reviews 3. Mail Processing & Documentation Distribution Receive, sort, and distribute incoming mail and packages Organize and file client policy documents accurately for team access 4. Special Projects Support (as assigned): Assist with marketing initiatives and campaigns Support agency management system data cleanup and maintenance Conduct research and provide assistance on technology-related projects 5. External Lead and Referral Intake Process Manage incoming leads and referrals from external sources, including the agency website, phone calls, and email Accurately document and assign leads in alignment with established agency procedures 6. Team Administrative Support Perform daily office opening and closing procedures Assist with internal event coordination and logistics Manage monthly office supply inventory and order fulfillment Provide general administrative support across departments as needed What Success Looks Like… To be successful in this role, the Office Administrator is expected to demonstrate the following: Responsiveness- Respond to phone calls, emails, and other communications promptly, in a professional demeanor and style in alignment with established agency service standards. Accuracy- Perform data entry, document management, and client communications with a high degree of attention to detail and precision. Team Collaboration- Actively support team members, communicate clearly, and contribute to a positive, respectful, and cooperative work environment. Dependability- Maintain reliable attendance, punctuality, and follow through on all assigned tasks and responsibilities with minimal supervision. Continuous Learning- Demonstrate a commitment to personal and professional development, including obtaining an insurance license within the first 90 days of employment if not already licensed. Additional skills, qualifications, education and/or experience required for success at our agency: Strong computer software skills (Microsoft Office Suite) Strong organizational skills and ability to multi-task Familiarity with paperless office concept HighSchoolDiploma/GED(required) Bilingual in Spanish a plus No insurance experience is required If you begin a career at Conexus Insurance Partners, you will enjoy competitive compensation and the following benefits: Insurance: Conexus offers medical, dental, vision, STD, and LTD after a waiting period. The company contributes 100% towards the employee's monthly premium (employee only, base plan) for the aforementioned insurance programs. 401(k): Conexus currently offers a 401(k) plan in which you are eligible to participate after one year of service. Paid Time Off: Each employee begins with 15 days per calendar year (the year begins on the date of employee's date of hire) which will be accrued on a semi-monthly basis. Eligible PTO days granted increase over the course of the employee's years of service. Paid Company Holidays: Our agency observes and is closed on most federal holidays. Each employee is also allotted one Floating Holiday per year. Year-End & Quarterly Bonus: Contingent upon role and agency and employee performance after one year of employment. Continuing Education & Designations: We encourage all employees to pursue continuing insurance education and designations through paid time off for classes and by offering an education portal and fee reimbursement. Paid Quarterly Volunteer Days: We are committed to our community and offer volunteer opportunities with selected nonprofits four times a year Personal Paid Volunteer Time: Conexus encourages employees to become involved in their communities, lending their voluntary support to programs that positively impact the quality of life within these communities. Employees may take up to 16 hours of paid time off each calendar year to participate in their chosen volunteer program. About Us Conexus Insurance Partners is a 55+ year-old business, firmly rooted in community, whose focus is maximizing client protection through comprehensive insurance solutions, consultative education, ongoing partnership, and process simplification. People first is our passion and leading priority. With this perspective, we are dedicated to caring for and protecting our employees, families, community and clients through ongoing partnership, education, service, and care. We all work together towards 1 year, 3 year and 10-year goals. We believe in a high level of excellence, from our industry knowledge to our commitment to ongoing learning, to our unparalleled client service. Our expertise and scale ensure that each client feels the support and professionalism of the Conexus experience. Our clients are success-focused individuals and businesses that have assets to protect and are primarily based in Colorado. If you have experience working with this type of client - or want that experience - this role could be a great fit. We seek out people who share our core values and strive to create real connections with our clients in a way that makes Conexus feel like an extension of their business. A partner, not a vendor. You will love it here if: You are always learning You always do what's right You are generous with your time and talents to provide a helping hand You have respect for all people You are a collaborative team player You look for ways to create fun and build relationships We train our team and set clear expectations to help them succeed, and everyone on our team helps with our success. In this role, you'll be accountable for keeping up to date on your assigned activities. Our agency runs on an operating system called EOS. That means as a team member of our agency, you will have a leader who: Gives clear directions Makes sure you have the necessary tools Acts with the greater good in mind Delegates appropriately Takes time to truly understand your role and how you can help the company Makes their expectations clear Communicates well Has effective meetings Meets one-on-one with you quarterly or more, if needed Rewards and recognizes your performance To learn more about our company culture and community involvement, check us out at #ConexusInsurance. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Professional development assistance Vision insurance Language: Spanish (Preferred) Work Location: In person

Title: Corporate Client Center Receptionist (Financial Services) Monday - Friday This position is perfect for someone who has worked in hospitality but looking to move into more of a corporate position! Position Description As a Client Center Receptionist, you play a pivotal role in shaping the first impression of our organization for both employees and clients. Your responsibilities extend beyond managing the front desk; you are the face of our company, embodying the principles of hospitality and exceptional customer service. By adhering to the 10-5 rule-acknowledging clients at 10 feet and greeting them at 5 feet-you ensure a welcoming and professional atmosphere. Your role involves escorting clients to their meeting rooms, providing light meeting planning support, and offering immediate solutions to inquiries, all while maintaining a high standard of service. The ideal candidate is customer-focused, with excellent organizational skills and keen attention to detail. Job Responsibilities • Stand, greet, and welcome all clients to the Client Center throughout the day. Escort clients to the appropriate meeting room or space, offering coat room and bag check services to enhance their comfort. • Assist, tend to, and anticipate guest needs on the floor, ensuring a seamless and pleasant experience for all visitors • Work closely with J.P. Morgan's internal and external partners, including catering, security, audio-visual, events, and facility teams, to ensure smooth operations and exceptional service delivery • Learn the EMS reservation system, to track events and understand expectations for each meeting • Conduct various administrative tasks such as: updating reservations as needed, answering the phones/taking messages for event planners, placing facilities tickets for events, receive and log packages, ensure business center is tidy and review supply inventory • Demonstrate flexibility by working early mornings or late evenings as needed for event coverage, ensuring that all events are adequately supported • Understand meeting room capabilities and catering offerings to provide informed assistance to clients and employees • Familiarize frequent users within the building and guests arriving to the center • Assist planners with light data entry for events, contributing to the overall efficiency and success of the Client Center Qualifications • Bachelor degree required • 2 years of administrative and/or hospitality experience, demonstrating a strong foundation in customer service and organizational skills • Excellent interpersonal and communication skills, with the ability to engage with clients and colleagues professionally and warmly. • Ability to stand for long periods, maintaining a welcoming presence at the front desk. • Outgoing, professional, and able to work well under pressure, ensuring a calm and efficient environment • Skills include familiarity with widely-used software packages e.g. MS Word, Excel, and PowerPoint Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

• Front desk receptionist - temporary for tax season • Handle phones/set appointments as clients call in/greet clients/handle mail/minor office duties as needed. • Basic computer skills. • Professional dress code • Non-smoking office • Professional environment • Need to be motivated, eager, dependable, like people, multi-task, good phone skills. • Other duties as assigned

**Job Number:** 303 **Salary:** $23.73 - $35.61 **Department/Office:** Coroner's Office **Division:** Coroner's Office **Job Type** : Hourly Full-Time **The Arapahoe County government serves its communities in ways both obvious and obscure. As the beating heart of local and regional government, we're here for our neighbors on their best days-and their worst. We share our residents' goals of preserving our quality of life and strive to be the place we're proud to call home.** **GENERAL DESCRIPTION OF JOB:** The Coroner's Office Coordinator is responsible for learning and understanding the clerical functions of the Coroner's Office to convey accurate information to internal and external customers. This position handles incoming clerical work including, but not limited to answering incoming calls from customers, handling email inquiries, processing death certificates and autopsy reports, and assisting Coroner's Office staff with special projects. **DUTIES:** + Assist a diverse customer base in person, over the telephone, and via email to assist with death certificates, autopsy reports, and general inquiries in a courteous manner. + Manage the coroner's general inbox, including public requests, documentation for body releases, and media press releases. + Verify, certify, and process death certificates and amendments (EDR/COVES knowledge required). + Track and manage co-signed death certificates. + Oversee autopsy report handling: ensure completeness, scan into case files, process requests/invoices, send reports to external agencies, and communicate processing timelines. + Process jurisdiction transfer paperwork. + Support data collection and analysis including preparation of Annual Report, collaboration with Public Health, and processing open records information/data requests. + File case records and manage county forms. + Maintain the Coroner's SharePoint site and office equipment (printers/fax). + Answer calls related to death certificates, autopsy reports, and general inquiries, and performs general clerical tasks. + Perform other duties as assigned. **REQUIREMENTS:** Skills, Abilities and Competencies: + Proficient in EDR/COVES, CME, Accurint, and Microsoft Office (Word, Outlook, Excel, Teams). + Strong customer service, communication, and organizational skills. + Skilled in resolving complex or sensitive issues with professionalism and empathy. + Accurate and efficient data entry and multitasking in high-volume, high-stress environments. + Able to assess information, handle confidential data, and respond to inquiries per policy. + Flexible and adaptable to changing priorities, environments, and regulations. + Maintains effective working relationships with peers, customers, and leadership. + Knowledgeable in legal/medical terminology, coroner services, and applicable laws/regulations. + Familiar with community resources for referral support. Behavioral Competencies (these are required for all positions at ACG): Accountability Accessibility Inclusivity Integrity Education and Experience: + High School Diploma/GED required. + At least 3 years of clerical experience, which includes providing customer service. + Any equivalent combination of education and work experience that satisfy the requirements of the job will be considered. Preferred Education and Experience: + Customer Service Experience + Coroner's Office or Funeral Experience + Bi-Lingual (Spanish) Additional Pre-Employment Requirements: + Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and background check. Post-Employment Requirements: + Will require fingerprinting and a Colorado Bureau of Investigation (CBI) background check + Successful completion of bi-annual Colorado Justice Information System (CJIS) training. + Incumbents must be available for emergency events and available to work on-call as needed including evenings, holidays and weekends. **WORK ENVIRONMENT:** + Work is generally performed in a standard office environment. + Incumbent will experience frequent contact to autopsy and laboratory environments with potential exposures to noxious odors and sights, communicable diseases, radiation, chemicals, and related hazards. **PHYSICAL DEMANDS:** + Spends 75% of the time sitting and 25% of the time either standing or walking. + Occasionally lifts, carries, pulls or pushes up to 25 lbs. + Occasionally uses cart, dolly, or other equipment to carry in excess of 25 lbs., including using autopsy tables to move deceased bodies + Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties. + Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions. + Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment. + Visual capacity enabling constant use of computer or other work-related equipment. + Below, please list any special physical demands associated with this position. For instance, exposure to hazardous environments, blood borne pathogens, extreme heat/cold, use of power equipment or machinery, wearing of PPE (personal protective equipment). + OSHA WARNING: This position has been determined to be a HIGH exposure risk to "biohazards" associated with blood-borne pathogens including HIV (AIDS), HBV (hepatitis B) virus, and HCV (hepatitis C) virus, and air-borne transmissions of TB (tuberculosis). Members are advised that exposure to a "biohazard" may result in severe illness or death. + Members are required by agency policy to use protective equipment and clothing and will be respirator fit-tested. Hepatitis B immunization and annual tuberculosis screening test are required. Inoculation may be required to prevent or treat exposures to "biohazards". **Definitions:** Definitions: + Occasionally: Activity exists less than 1/3 of the time. + Frequently: Activity exists between 1/3 and 2/3 of the time. + Constantly: Activity exists more than 2/3 of the time. _** Arapahoe County does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, genetic information, sexual orientation or any other status protected under the law. It is our intention that all qualified applicants be given equal opportunity in any term, condition, or privilege of employment and that selection decisions are based on job-related factors. Arapahoe County is committed to making employment accessible to persons with disabilities._ _** In accordance with Senate Bill 23-058, applicants understand that Arapahoe County will not request or require the applicant to include their age, date of birth, or date of attendance/graduation date on the initial application. Applicants understand that Arapahoe County can request or require an individual to provide documentation including copies of certification, transcripts, and other materials created by a third party. The applicant understands that the applicant can redact, if they so choose, information that identifies age, date of birth, or dates of attendance/graduation from an educational institution on those requested/required certification, transcripts and other materials created by a third party._ Employee Benefits Summary Brochure (*************************************************************************************************** **Nearest Major Market:** Denver

Temco Logistics is seeking a motivated and customer-focused Customer Service Representative to join our dynamic team. In this role, you will be the first point of contact for customers, providing exceptional service by addressing inquiries, resolving issues, and ensuring customer satisfaction. The ideal candidate will be detail-oriented, organized, and passionate about delivering excellent customer experiences. Qualifications Qualifications and Responsibilities Key Responsibilities: Provide customers with accurate information regarding their orders, delivery status, and product details. Answer phone calls and respond to emails promptly, addressing customer questions, concerns, and requests. Ensure customers are satisfied with their delivery and installation services through follow-up communications. Resolve customer issues efficiently and escalate unresolved matters to the appropriate supervisor when necessary. Monitor and track delivery schedules to provide customers with real-time updates. Maintain expert knowledge of Temco Logistics' products and services to support customer inquiries effectively. Track office supply inventory and place orders as needed to ensure smooth office operations. Prepare and submit timely reports, presentations, and proposals assigned. Collaborate with colleagues and other departments to maintain seamless operations and exceptional customer service. Qualifications: High school diploma or equivalent. Minimum of 2 years of experience in customer service or office administrative tasks. Outstanding communication and interpersonal skills to build and maintain positive customer relationships. Strong problem-solving abilities and attention to detail to address customer inquiries accurately and efficiently. Excellent organizational skills to manage multiple tasks and priorities effectively. Proficiency in MS Office Suite and familiarity with office management software (ERP systems preferred). Knowledge of Temco Logistics' delivery and installation services or a related logistics environment is a plus. Ability to adapt to a fast-paced, customer-driven environment. Apply now and become part of a team that's redefining final mile delivery. Temco Logistics is an Equal Employment Opportunity Employer. All qualified applicants are eligible for consideration for employment without regard to disability, veteran status, or any other characteristics protected by law. Bilingual candidates are encouraged to apply. For a full list of the various benefits Temco Logistics offers visit: thd.co/temcobenefits ©2025 Temco Logistics Product Authority, LLC. All rights reserved.

** Applications will be received until December 8, 2025. If the position is not filled by then, we may consider applications submitted after the deadline. Interested applicants must apply online by visiting the Denver Public Schools job board at careers.dpsk12.org. ** About this job: Office Support III performs complex and diverse duties to support various general office operations or school based, programs and functions. What DPS Offers You: A Culture that values Equity, Accountability, Integrity, Collaboration and Fun with a shared vision that Every Learner Thrives. The salary range for new hires is $26.50 - $27.2480 per hour. The salary range for internal candidates is $26.50 - $31.890 per hour. Click here for the full salary schedule for these roles. In addition to competitive compensation, DPS has other Total Reward offerings such as; time off, health and wellness benefits, and PERA Retirement. What You'll Do: Provides high level support and coordination for multiple project initiatives. Creates complex reports using various district applications, software and technology, protects privacy, confidentiality, student and employee data according to FERPA and district policy. Participate in internal department process improvements. This may include preparing and maintaining standard operating procedures. Compose and edit internal and external correspondence and documents, maintains website, newsletters, social media, and other communications. Monitor and track invoices and budget expenditures. Prepares and processes purchasing and accounting documents, process payroll and timekeeping requests. What You'll Need: High School diploma, completion of G.E.D., or equivalent, required. Bachelor's Degree, preferred. Five (5) or more years' experience in administrative/clerical work or combination of education and experience. Demonstrated advanced-level knowledge and experience with computer-based spreadsheet, data base, and word processing software. Demonstrated experience producing various general office documents, analysis and recommendations. Lead for racial and educational excellence and work to dismantle systems of oppression and inequity in our community, along with believing in and supporting all students so they feel seen and heard with access to high quality education. Live and work with a permanent home address in Colorado while working with us. Have the ability with or without accommodations to meet the physical demands of the position. Denver Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. Students First. Integrity. Equity. Collaboration. Accountability. Fun

At Esri, our regional office administrators work hard to gather and communicate relevant information, supervise other administrative staff, and help create a sense of community and cohesive office culture. We invite you to use your organizational skills and attention to detail to become an integral part of our Denver regional office, one of several regional offices that work to enable our customers to create responsible and sustainable solutions by leveraging The Science of Where . You'll support a 150+ person office as well as work closely with other regional office administrators and act as a liaison to Esri's headquarters. Responsibilities Deliver results. Oversee the day-to-day administrative functions of the regional office. Provide administrative support to the regional manager and other staff members. Manage office accounting and monitor purchase requisitions and purchase orders. Handle facilities management, annual contract renewals, and requests from external vendors. Be an expert. Serve as the main point of contact for any questions related to the office, management, and staff. Work with Esri headquarters to ensure proper implementation of corporate policies and procedures, including managing potential office closure due natural disasters/emergencies, and lead any offices improvements and build outs. Make an impact. Supervise and mentor administrative support staff. Manage onboarding and offboarding for all new hires and interns. Partner with HR representatives to handle onsite interview logistics and/or training needs. Foster community. Schedule and coordinate meetings, trade shows, conferences and other events; keep staff informed of office activities and deadlines. Coordinate office events and search for opportunities to cultivate office community. Requirements 5+ years of administrative and/or office management experience including customer-related and supervisory experience or an equivalent combination thereof Swift response to a large amount of demanding situations Ability to prioritize and multi-task in a fast-paced environment with minimal supervision Exceptional verbal and written communication skills to effectively interact with all levels of management, staff, and departments Outstanding interpersonal and organizational skills with high attention to detail Proficiency with the Microsoft Office Suite and comfort with a variety of online systems Bachelor's degree in business or a related field Recommended Qualifications Minimum typing speed of 45 wpm Knowledge of SAP and Salesforce Ability to travel a minimal amount of time #LI-LW1

The Office Administrator is a highly visible, client-facing role that serves as the heartbeat of daily operations. This position is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment, enjoys supporting clients and families, and takes pride in keeping operations running smoothly. As a key point of contact for phone and email communications, the Office Administrator ensures exceptional service, accurate follow-up, and seamless coordination across teams. This role reports directly to the Executive Team and collaborates closely with Development, Admissions, and program leadership. Key Responsibilities Serve as the primary point of contact for incoming calls from clients, families, staff, and partners Process emailed orders and respond to inquiries with accuracy and professionalism Provide attendance confirmations and availability updates to staff and instructors Manage and route daily phone calls efficiently and appropriately Monitor tracking and delivery status of training supplies and materials Handle shipping and mailing of packages and correspondence Assist with billing, invoicing, and administrative documentation Support business development and marketing initiatives through ad hoc administrative tasks Help plan and support events involving clients, families, and partners Maintain composure and professionalism in high-pressure or time-sensitive situations Actively contribute to a positive, collaborative organizational culture Performance Indicators & Measures of Success Consistently positive client and family service feedback Accurate, timely, and reliable follow-up on all communications and tasks Willingness to contribute ideas, take initiative, and support special projects Strong working relationships with manufacturer and vendor partners Demonstrated reliability, organization, and attention to detail Expectations & Core Competencies Employees in this role are expected to be self-directed, accountable, and committed to daily excellence in support of all stakeholders. This includes: Taking full ownership of assigned responsibilities Setting and executing time-bound goals to manage workload effectively Maintaining accountability to commitments, deadlines, and schedules Supporting team members while upholding high professional standards Position Details Status: Full-Time / Exempt Reports To: Executive Director / Executive Team Compensation: $22 per hour

FUNCTION: Performs a variety of general office/clerical duties requiring a general knowledge and application of maintenance and processing of employee, vendor and customer information. DUTIES & RESPONSIBILITIES: Provides general administrative support including welcoming visitors, answering phone, screening, and directing phone calls Responsible for processing pre-employment communications, on boarding, and continued support for new hires Collecting, managing, and data entry of payroll services preformed Serves as a strategic liaison between office and headquarters Assist, process, and upload submittals from customer requests or services Create and process any change orders regarding site maintenance or snow maps for operations Prepare and process property measurements for accurate data Manages office inventory of supplies, equipment, and cleanliness Complete other duties as requested and assigned QUALIFICATIONS: High School Diploma and/or GED Equivalent Prior experience working in an administrative assistant capacity Must be extremely organized, detail-oriented, and able to manage multiple projects simultaneously Professional demeanor while handling sensitive and confidential information Excellent communication and organizational skills Communicate effectively across all levels of the organization Bilingual preferred but not required Groundmasters Landscape Services, LLC is an equal opportunity employer that takes pride in creating a diverse and inclusive workplace. The company complies with all applicable federal, state, and local fair employment practices law. Winter Services strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of age, race, religion, color, creed, disability, familial status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, gender, gender expression, gender identity, genetic information, marital status, national origin, ancestry, veteran or military status, or any other characteristic protected by federal, state, or local law.

Interstates is growing, and we're excited to welcome a motivated Office Coordinator to support our regional office team. In this role, you'll be a go-to resource-keeping daily operations running smoothly, assisting team members, and ensuring every detail is handled with intention. We're looking for a flexible, detail-driven professional who enjoys collaboration and finds fulfillment in supporting others. Key Responsibilities: * Payroll & Time Entry - Process time tracking for on-call, after-hours, and per diem. * Office & Job Site Support - Assist with scheduling, data entry, and document management using Microsoft Office and internal systems. * Organization & Attention to Detail - Keep files, schedules, and records accurate and up to date. Support leadership with meeting agendas, communication, and planning. * Customer Service & Communication - Act as a go-to resource for field employees, vendors, and leadership. Answer phones, coordinate travel, and assist with office inquiries. * General Office Duties - Process invoices, order supplies, and help coordinate office events. Required Skills: * Communication: Strong verbal and written communication skills * Organizational Abilities: Detail-oriented with the ability to prioritize tasks and manage multiple responsibilities. * Interpersonal Skills: Professional & approachable demeanor while maintaining discretion and confidentiality. * Technical Skills: Proficient in Microsoft Word, Outlook, Teams, Excel. * Self-Motivation: Ability to work independently with minimal supervision. * Teamwork: Collaborative mindset and commitment to contributing to a positive work environment. * Reliability: Dependable with strong attendance and time-management skills Physical Requirements: This position may require occasional lifting (up to 10 lbs) and involves periods of sitting, standing, walking, and using your hands. Reasonable accommodations can be made for individuals with disabilities. Education & Experience: * High school diploma or GED required * 1-2 years of related experience, vocational training, or a combination of education and experience is preferred Compensation: The pay range for this Office Coordinator position is $24-28/hr + benefits. Our salary ranges are determined by the experience and education required, and level of responsibility. The range posted for this role represents a range that Interstates, in good faith, believes it is willing to pay at the time of this posting. The pay is determined by job related skills, training, education, and experience. Location: This position is 100% in office. The hours are 7:30 am-4:00 pm. Benefits: * Health, Dental, Vision, and Life Insurance * Company-paid Short and long-term disability * Paid time off and Holidays * Matching 401k program * Pay for performance bonuses. * HSA contributions * Casual dress code * Safety focused culture * Family-focused culture * Community Giveback opportunities Interstates is an Equal Opportunity/AA Employer and provides a drug-free work environment. Apply today and be part of a dynamic, growing team where you'll be valued and supported! Application Deadline: January 31st, 2026 Applications received after this date may still be considered depending on the status of the search.

Who We Are: Schwazze (SHHwahZZ) is a purpose-driven, vertically integrated cannabis operator. We are building a leading seed-to-sale company with best-in-class dispensaries and exceptional cultivation, manufacturing, and wholesale capabilities. Driven by a high-performance culture, we combine customer focus and data-driven insights to unlock the plant's full potential and improve the human condition. At Schwazze, you are not just an employee-you are part of a purpose-centered, performance-driven team where your contributions matter, your growth is supported, and your potential is limitless. We lead with integrity, connection, engagement, excellence, and empowerment, fostering a culture where people thrive, communities flourish, and the industry moves forward. These values define our commitment to creating a supportive, positive workplace while delivering exceptional customer experiences. For more information, please visit our website: **************** Job Title: Office Coordinator Hourly Range: $25.50 - $27.50 per hour Type: Full-Time, Non-Exempt Location: Broomfield, Colorado Position Objective The Facilities & Maintenance Coordinator serves as the centralized operational and administrative hub for facilities and maintenance activities across Schwazze retail locations. Reporting directly to the Senior Director, Asset Protection & Fleet, this role is responsible for coordinating service requests, managing work order workflows, and ensuring the accurate entry, tracking, and reconciliation of all facilities and maintenance-related spend. The Facilities & Maintenance Coordinator serves as a critical control point for financial accuracy by validating invoices, maintaining complete cost records, and ensuring maintenance expenses are properly documented, coded, and reported. This role plays a key part in supporting budget visibility, audit readiness, and informed operational decision-making. Essential Functions Facilities & Maintenance Operations Coordination (40%) * Serve as the central intake and control point for all facilities and maintenance service requests submitted by retail locations * Triage incoming requests by assessing urgency, scope, safety risk, regulatory impact, and operational priority * Coordinate and schedule service calls with approved vendors, internal technicians, and service partners * Create, manage, and close work orders within the facilities maintenance management system, ensuring complete and accurate documentation throughout the lifecycle * Monitor active work orders and proactively follow up with vendors and internal teams to drive timely resolution * Support preventive maintenance programs by tracking recurring services, inspections, certifications, and compliance schedules * Communicate service status, timelines, and resolution updates to site leaders and internal stakeholders * Ensure all work orders include accurate cost details, vendor information, and supporting documentation prior to closure * Verify that labor, materials, and service charges are fully and accurately recorded in the maintenance management system * Partner with vendors and internal teams to resolve discrepancies in scope, pricing, or documentation before invoices are processed Vendor & Invoice Administration (30%) * Serve as the primary owner of accurate facilities and maintenance spend data, ensuring all invoices are properly reviewed, coded, and matched to approved work orders * Validate invoice accuracy by confirming pricing, quantities, scope of work, and completion prior to approval routing * Ensure all maintenance-related expenses are entered accurately and timely to support budget tracking and financial reporting * Track spend by vendor, location, and category to support cost visibility and trend analysis * Escalate discrepancies, duplicate charges, or unauthorized expenses for resolution prior to payment Reporting, Documentation & Records Management (20%) * Maintain accurate and complete financial records related to maintenance and facilities spend, including invoices, purchase documentation, service contracts, and work order cost summaries * Support monthly and quarterly spend reporting, including reconciliation of actuals against budget and identification of variances * Ensure facilities spend data is audit-ready, traceable, and consistently maintained across systems * Prepare routine reports on maintenance volume, response times, completion rates, costs, trends, and vendor performance * Support facilities and asset protection leadership by compiling data for operational reviews, budgeting, and planning * Track maintenance-related expenses and support budget reconciliation and variance reporting * Record technician time, work completion details, and service notes within the maintenance management system * Ensure data integrity and consistency across systems to support accurate reporting and informed decision-making * Support internal and external audits by preparing documentation and responding to facilities-related inquiries Percentage allocations are estimates and may vary based on business needs.

Environmental Designs Monarch Landscape Companies is a family of successful landscape brands in eight states across the United States. We are a values-based learning organization committed to being the best place to work as a landscape professional. At Monarch Landscape Companies, your achievements determine your rewards, your abilities define your success, and your professionalism leads to autonomy! Responsible for the accurate and timely execution of administrative functions in support of Branch operations. Create and maintain a positive, professional working environment that reflects the organization's mission, vision and values. JOB SUMMARY: Responsible for the accurate and timely execution of administrative functions, in support of Branch and/or Region operations in conjunction with Corporate functional department needs. MINIMUM QUALIFICATIONS: Education High School diploma or equivalent. BA in Business Administration, Human Resource Management or similar field preferred. Experience 2-4 years related work experience. License or Certification Valid Driver s License in state where employed preferred. Certified Public Notary License in state where employed preferred. Specialized Skills Strong internal and external customer service Ability to demonstrate a positive professional demeanor and contribute to a culture of excellence Effective oral and written communication. Ability to speak effectively before employees individually or in a group setting Proven track record of very high attention to detail and organization. Proven ability to work within time constraints with limited supervision. Ability to prioritize workload and change direction quickly depending on deadlines. Ability to adjust to changing priorities and handle multiple tasks simultaneously, with attention to detail. Intermediate to advanced understanding of the Microsoft Office Suite, CRM and ERP systems. Ability to define problems, collect data, establish facts and draw valid conclusions. Bi-lingual English/Spanish strongly preferred, including ability to read, interpret and translate documents and make verbal presentations. Ability to read, write and comprehend English. Regular, on-time attendance to established work location. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to think rationally and maintain positivity and professionalism in a fast-paced, high-stress environment. Constantly required to talk, hear, see, sit, stand and walk. Must be able to see at close vision, distant vision, peripherally, have depth perception and have the ability to adjust focus. Frequent use of hands to manipulate, handle or feel objects, tools or controls. Occasionally required to lift and/or move up to 25 pounds. Working Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Constantly required to use computer-based systems. Frequently sits for long periods of time in an office environment. ESSENTIAL DUTIES Office Administration Assist in organization of company functions and meetings including facility allocation and catering. Provide general clerical duties, including typing, faxing, scanning, answering phones, greeting visitors and filing. Handles all scheduling associated with office machine maintenance. Assist with general IT requests, including cell phone management. Monitor the inventory of, and requests for all office supplies and completes online ordering. Welcome and directs visitors, vendors and applicants as front desk administrator. Responsible for complying with and meeting all company driven deadlines. Maintain and protect sensitive company data by adhering to internal security controls. Fiscal Responsibilities May assign system generated Purchase Orders (PO) upon request. Reconcile vendor invoices against open PO report. Analyze reports and job data for discrepancies or issues and share findings with Office Manager/Controller. May manage various stages of work order process, including quote creation, approval, scheduling, and closure. Timely and accurate processing of non-recurring accounts receivable invoicing. Contract Administration Assist Business Development with contract proposals, RFP s and customizing appropriate sales & marketing materials. Consult with Marketing/Customer Service as needed. Responsible for the setup and/or removal of all maintenance accounts in the various computer-based systems related to Branch operations. Responsible for generating renewals and revisions of active maintenance contracts. When assigned, handle portal activity for key clients and chain accounts. Maintain subcontractor list for contract and insurance compliance. Human Resource Responsibilities Reconcile employee timecards and enter data into computer-based system. Have a working knowledge of the company Employee Handbook and be able to answer general questions from employees. Ensure effective communication to and from employees and Corporate functional groups. May assist with general recruiting functions. Assist in on-boarding, orientation and off-boarding of Branch employees. Assist with annual healthcare open enrollment. Review and process employee status change paperwork to ensure complete, accurate, and compliant information. Review and process payroll variances, including missed pay, additional pay, or pay correction requests. Ensure accuracy of I-9 documents and active and inactive records are kept in compliance of federal regulations. Review and submit incident reports into online system. All other duties as assigned. Total Rewards At Monarch, we strive to deliver a Total Rewards package that will attract, engage, and retain top talent. Elements of our Total Rewards package include competitive base pay and variable compensation opportunities. Monarch also provides eligible employees with an array of additional benefits, including: The opportunity to enroll in a variety of healthcare benefit programs, including medical, dental, and vision plan options; flexible spending accounts; retirement savings plans; term life/ad&d; and a number of supplemental insurances Company Provided Life/AD&D Employee Assistance Program 7 Paid Holidays 3 Days Paid Bereavement 5 Days Paid Jury Duty Employee Equity Program Paid Time Off Starting at 2 weeks per year Sick Pay in accordance with applicable state or local ordinance On-Demand Pay Through A Partnership with DailyPay Referral Bonuses Programs Gym Membership and Mobile Carrier Discounts Education Assistance Best-in-Class Learning Management System Career Advancement Opportunities The specific programs and options available to any given employee may vary depending on eligibility factors such as position, tenure, geographic location, and the applicability of collective bargaining agreements. Please note that the salary information shown below is provided in compliance with state specific laws. Salaries are based upon candidate experience and qualifications, as well as market and business considerations, and therefore may be different in other locations or operating divisions. Pay range: $21 - $25 This position will remain open until filled. Enviromental Designs is an EEO and E-Verify participating employer. Enviromental Designs is an On Demand Daily Pay employer

About Us We are a single-source solution for the design and implementation of sophisticated mechanical and plumbing systems. Our integrated in-house production model utilizes coordinated BIM models to produce precise fabrication documentation to help ensure accurate installation. Job Summary COMPANY OVERVIEW Trautman & Shreve, Inc. is a subsidiary of publicly traded EMCOR Group Inc. Trautman & Shreve is a Colorado-based mechanical contracting and construction engineering firm. For more than half a century, we built a strong reputation in maintaining the highest standards of achievement with unparalleled quality workmanship within the construction industry. SUMMARY The ideal candidate must perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. He or she must be reliable, punctual, organized, and have demonstrated ability to juggle multiple priorities in a very busy office. Essential Duties & Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. Create, maintain, and enter information into databases. Use computers for various applications, such as database management or word processing. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Process and distribute necessary reports internally and externally. Serve as liaison between field office and main office; project team and field personnel as needed. Conserve time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintain confidentiality of company information. Perform additional assignments as required by the company or as directed by management. Qualifications QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PREFERRED EDUCATION and/or EXPERIENCE 3 - 5 years working in an administrative job, supporting management. High school diploma or GED required. Bachelor's Degree or currently pursuing preferred. Working knowledge of the construction industry, operations management, and safety practices a plus. PREFERRED SKILLS and ABILITIES Business writing and reporting skills Excellent organization, communication, customer service and interpersonal skills Scheduling and time management skills Strategic, analytical, and multi-tasking skills Physical Demands PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud. There is no application deadline at this time. There is no deadline because applications are accepted on an ongoing basis. As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Compensation Range: Minimum $26 per hour to maximum $32 per hour Other Compensation: position is eligible for an annual discretionary bonus. Benefits: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, EMCOR Group is committed to its employees. This commitment is embodied in our competitive benefits package, which includes medical, dental, and vision coverage, as well as flexible spending accounts, life insurance, disability income, an Employee Stock Purchase Plan, 401(k) Savings Plans, and employee assistance and wellness programs. #tands #LI-LG1 . Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Job DescriptionSalary: $25.00-$30.00/hour About the Role Enabled Energy is seeking an Office Administrator to oversee daily office functions and foster a positive, collaborative work environment in our office in Littleton, Colorado. This role ensures smooth operations, manages office resources, and supports administrative needs for leadership and team members. The ideal candidate will be proactive, detail-oriented, and capable of balancing multiple priorities in a dynamic setting. This is a part time position for someone willing to be on-site daily, Monday-Friday, for four hours: Flexibility in shift hours but must be a set schedule Must have the ability to be flexible for additional support foroccasional events and projects Key Responsibilities Office Operations Management Oversee daily office operations, ensuring efficiency and smooth workflows. Manage office facilities, equipment, and technology systems, including troubleshooting. Coordinate office supplies and maintain vendor relationships. Supervise temporary staff and interns as needed. Provide clerical and administrative support to management. Support new hire onboarding, including coordinating welcome packages and IT setup. Manage USPS, FedEx, and UPS accounts and handle all shipping needs (project, admin, marketing). Answer inbound calls, manage voicemail forwarding, and maintain out-of-office call schedules. Event & Project Management Coordinate office-wide events, meetings, and corporate activities. Manage catering and logistics for special meetings. Organize corporate travel, conferences, and team-building events as needed. Serve as the primary onsite point of contact for clients, visitors, and office vendors. Advanced Administrative Support Handle confidential information with discretion. Provide high-level administrative support to senior management, including calendar and travel management. Assist with preparing reports, presentations, and executive-level documents. Required Qualifications Minimum of 35 years of experience in an office administrative role. Proven track record of managing office teams, understanding budgets, and daily operational needs of a business. Strong ability to take ownership/lead, organizational, and time management skills. Advanced proficiency in Microsoft Office Suite; familiarity with office management tools (e.g., Asana, QuickBooks). Excellent verbal and written communication skills. Strong problem-solving skills and ability to manage multiple priorities. Ability to work independently and collaboratively with cross-functional teams. Why Join Us Enabled Energy, a leading consulting and contractor firm, specializes in retrofitting advanced data centers across the United States and Canada. We are committed to deliveringstate-of-the-artinfrastructure and services to meet our clients' evolvingneeds,improving data center reliability, capacity, and efficiency ensuring todays data centers are ready for tomorrow. What you will get from Enabled Energy Mission-Driven Work:Modernize critical infrastructure, reduce energy use, and enhance reliability Career Growth:Clear advancement paths and mentorship Employee Experience:Supportive, high-character culture that values curiosity and teamwork Training & Development:Ongoing learning and industry engagement Real Impact:Drive revenue, shape client outcomes, and advance sustainable data center solutions Benefits Enabled Energy Inc. offers a comprehensive benefits package, including health insurance, 401(k) with company contribution, and paid time off (PTO). The annual hourly rate for this position is $25.00-30.00 an hour, depending on experience. Additionally, this position is eligible for discretionary quarterly performance bonuses. Enabled Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

Job DescriptionDescription Job Title: Secretary The Secretary is responsible for providing administrative and clerical support to ensure efficient operation of the office. This role requires strong organizational, communication, and time-management skills, as well as a professional and positive attitude. The Secretary will manage schedules, handle correspondence, coordinate meetings, and perform a variety of tasks to support the team and ensure smooth daily operations. Key Responsibilities Administrative Support: Answer phone calls, direct inquiries, and provide information to clients and team members. Manage emails, correspondence, and communications, ensuring timely responses and appropriate follow-up. Prepare, organize, and maintain documents, reports, and records, both electronic and physical. Calendar and Schedule Management: Arrange and coordinate meetings, appointments, and events, both internal and external. Maintain and update executives' calendars, avoiding scheduling conflicts and ensuring all participants have necessary information. Set reminders and provide support for travel arrangements, accommodations, and event logistics. Document Preparation: Draft, proofread, and format reports, letters, presentations, and other documents as required. Handle confidential information with discretion and professionalism. Office Organization: Maintain office supplies, manage inventory, and coordinate ordering when needed. Ensure filing systems are organized and up-to-date for easy access and retrieval. Customer Service and Communication: Greet and assist visitors, directing them to the appropriate personnel or departments. Provide courteous and efficient customer service to clients and stakeholders. Additional Support: Perform additional administrative duties as requested to support office operations and executive staff. Skills, Knowledge and Expertise High school diploma or equivalent (Associate's degree or secretarial training preferred). Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational skills and attention to detail. Ability to multitask, prioritize, and manage time effectively. High level of integrity and ability to handle confidential information. Positive attitude and professional demeanor. Benefits Health, dental, and vision insurance Paid time off (PTO) and holidays Retirement plan options (e.g., 401(k)) Professional development opportunities Wellness programs

We are a busy multi-doctor general practice dental office looking for a front desk receptionist. Starting pay is $17-18/hr depending on experience. Duties would include: Greeting patients entering the office. Helping new patients with intake forms and paperwork. (consent forms, medical history, privacy notices) Answering phones/Scheduling appointments for both new and returning patients. Confirming scheduled appointments Managing efficient flow of patients through the office. Preparing charts for the next scheduled day. Candidates should exhibit good communication skills, attention to detail, a friendly demeanor and the ability to work as a team. Knowledge of dental terminology is a plus. Bilingual skills are a plus.

Aureus has been a people-first company since day one, with a single, unbreakable focus: to make business life better for our clients. We accomplish this by continually building on our core competencies. Aureus is diligently working toward providing more personalized, rich and responsive user experiences; improved predictive analytics for even smarter decision making; and more cost-efficient solutions that drive exceptional results in all areas of business. Job Description Only locals General Purpose Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization. Main Job Tasks and Responsibilities answer, screen and transfer inbound phone calls receive and direct visitors and clients general clerical duties including photocopying, fax and mailing maintain electronic and hard copy filing system retrieve documents from filing system handle requests for information and data resolve administrative problems and inquiries prepare written responses to routine enquiries prepare and modify documents including correspondence, reports, drafts, memos and emails schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors prepare agendas for meetings and prepare schedules record, compile, transcribe and distribute minutes of meetings open, sort and distribute incoming correspondence maintain office supply inventories coordinate maintenance of office equipment coordinate and maintain records for staff, telephones, parking and petty cash computer skills and knowledge of relevant software knowledge of operation of standard office equipment. knowledge of clerical and administrative procedures and systems such as filing and record keeping knowledge of principles and practices of basic office management communication skills - written and verbal planning and organizing prioritizing problem assessment and problem solving information gathering and information monitoring attention to detail and accuracy flexibility adaptability customer service orientation teamwork Education and ExperienceKey Competencies communication skills - written and verbal planning and organizing prioritizing problem assessment and problem solving information gathering and information monitoring attention to detail and accuracy flexibility adaptability customer service orientation teamwork Additional Information Best Regards Sandeep

Job Description We are seeking a highly organized and customer-focused Receptionist to manage front desk operations, handle communications, and provide comprehensive administrative assistance. The ideal candidate will be adept at managing multiple tasks, possess strong technical skills, and be committed to delivering exceptional service. Responsibilities: Front Desk Operations · Maintain a detailed log of all incoming administrative support requests. · Document and maintain standard operating procedures for repeatable work. · Maintain current listings of contacts for various internal and external departments. · Manage the telephone mainline, ensuring all incoming calls are answered promptly and routed to the appropriate departments. · Coordinate international calls and TTY calls effectively. · Maintain conference room and motor pool scheduling accurately. Call Handling · Answer and direct incoming calls professionally and efficiently, providing a positive first point of contact for the organization. · Coordinate complex internal and external communication requirements, including international calls and accessibility services like TTY. Administrative Tasks · Utilize Microsoft software proficiently to maintain and develop documents. · Assist colleagues with common software inquiries. · Prepare printing requests as needed. · Update the headquarters organizational chart/listing and service directory for the organizational webpage. · Support the internal website and contribute to the internal newsletter. · Consolidate technical guide paragraphs into clear and concise task order specifications. · Perform general administrative duties such as filing and scheduling appointments, including those for executive staff. · Independently manage projects, conducting research and preparing presentation materials as required. · Make travel arrangements for staff. · Ability to work independently and in coordination with a team. Customer Service · Educate customers proactively about available services and resources. · Provide attentive and supportive assistance to internal and external customers.

Why Work for Horan & McConaty Funeral Service and Cremation? Service * At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. * Work with leading experts in the funeral and cemetery profession. Benefits * Financial assistant programs encouraging employees through education and development in industry related subjects. * Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. * Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. * Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. * Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture * We value honesty, courage, integrity, ethical behavior and the development of personal growth. * We are rooted in the communities to provide a personal touch to every family we serve. * We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative lead in most of Park Lawn's individual businesses and is accountable for managing a variety of administrative tasks to ensure the funeral home runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions * Answers telephone and give information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR) and inventory processes for the business. * Schedules administrative staff to ensure adequate coverage. * Updates Timekeeping system as employees fill out missed punch log. * Process deeds monthly. * Composes and types correspondence as needed. * Supervises administrative team members providing direction, clarification and feedback as needed. * Compiles and reports on statistical data as required by the business or Managing Partner. * Assists client families with processing necessary paperwork and scheduling appointments. * Accomplish positive results through cooperative efforts with all departments. * Receives and records payments from client families. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate. * Special Projects as assigned. * Other duties as assigned. Competencies * Communication Proficiency. * Teamwork Orientation. * Detail Orientation. * Thoroughness. * Customer Service Orientation. * Time Management. Required Education, Experience, Certifications and Licensure * High School Diploma or equivalent. * Minimum two years of administrative or bookkeeping experience. * Previous experience supervising staff preferred. * Working knowledge of basic accounting principles * Proficient with multi-line phone systems and general office equipment * Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications * Attend and perform work in a professional and courteous manner in accordance with the employer's requirements. * Able to read, write and speak English fluently. * Bilingual is a plus. * Proficiency and accuracy with numbers. * Able to maintain a strict level of confidentiality. * Proficient in Microsoft Office Suite (Outlook, Word, Excel, Access and PowerPoint) required. * Excellent interpersonal and communication skills. * Maintains a positive attitude and working environment through organization and communication. * Ability to simultaneously handle multiple projects, prioritizes tasks, and exercise good judgment. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * The duties associated with this position are generally performed in an indoor office setting. * Outdoor duties may require exposure to natural elements such as inclement weather, extreme temperatures, uneven ground, dust, gas, and/or fumes. * Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. * Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds and may be required to lift to 100 pounds. * This position may also require reaching, pushing and pulling. * This position may also be exposed to chemicals and/ or blood borne pathogens. Exposure risk is considered: Low * Overtime is sometimes necessary or required. Travel * This position may require up to 10 percent out of area and overnight travel. * Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.