Office clerk jobs in Southampton, NY - 280 jobs

Dental Hygiene Program Who we are: The University of New Haven, founded on the Yale campus in 1920, is a private, coeducational university that has been recognized by The Princeton Review and U.S. News & World Report for academic excellence. Located between New York City and Boston in the shoreline city of West Haven, the University is a diverse and vibrant community of nearly 9,000 students from across the globe. Within its five colleges, students immerse themselves in a transformative, career-focused education across the liberal arts and sciences, fine arts, business, engineering, public safety and public service. More than 100 academic programs are offered, all grounded in a long-standing commitment to collaborative, interdisciplinary, project-based learning. The Administrative Clerk III performs moderately complex administrative and general clerical work, in addition to specialized clerical and administrative tasks that are unique to the Dental Hygiene Program in the Allied Heath Department. You will: Process information such as student applications and records, housing assignments, purchase orders, invoices, correspondence, reports, and catalogues for filing. Gather information needed to process university forms by interfacing with administrative offices, students, parents and faculty. Gather and collate statistical information for departmental reports. Make appointments and maintain schedules as required by respective departments Communicate and interact with prospective students and their parents Data entry and retrieval in University systems Compose general correspondence and emails. Maintains filing system as needed. Maintain vendor lists and appropriate data bases Answer phones and Greet visitors Typing, Photo Copying, Faxing, and Scanning Maintain department schedules Operate office equipment Open, sort and distribute mail Inventory office supplies Prepare requisitions for materials and supplies. Specific job duties will be developed by the hiring department You need: High school degree required A minimum of two (2) years of clerical experience preferably in a higher education environment Ability to type with speed and accuracy. Knowledge and skills in Microsoft Word, Excel, Outlook and Banner. Basic math skills. Ability to operate office equipment and to acquire to new data processing skills, Ability to work in a collaborative manner with peers and colleagues Ability to communicate in a professional, clear and concise manner. Professional appearance and demeanor Strong interpersonal and customer service skills; ability to maintain a positive attitude and approachable demeanor when dealing with administrative staff, faculty, students, preferred vendors and the public Ability to maintain strict confidentiality of sensitive and private information. Disclaimer: The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through the individual hiring departments. Duties may vary from incumbent to incumbent in this job title. Whats in it for you: Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs. Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant Program Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunities Employee Discounts on products, services and educational opportunities Work/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year s); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable *The University of New Haven is not a qualifying E-Verify employer and its use of E-Verify is limited to specific government projects. For that reason, candidates with STEM OPT authorization cannot be considered for employment.

Job Title: Litigation Secretary Salary: Up to $95,000 per year Responsibilities: Prepare and file legal documents, including blacklining, efile preparation, and table of contents. Assist with motion practice, including drafting and formatting motions, pleadings, and other legal documents. Coordinate court filings, hearings, and other litigation-related events. Manage attorney calendars, including scheduling appointments, meetings, and court appearances. Organize and maintain case files and documents. Perform legal research and prepare summaries as needed. Requirements: Previous experience as a litigation secretary or legal assistant. Proficiency in blacklining, efile preparation, and table of contents. Experience with motion practice and drafting legal documents. Strong organizational and time-management skills. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Familiarity with litigation software and electronic filing systems. If you are interested in this position and meet the qualifications, please apply with your updated resume. ****************************

Interested in working for Ring's End, but don't see a job you're interested in? You have choices. You can check back periodically, or you can fill out an application not associated with any one job. Please complete the application, and we'll keep it on file. You will have an account set up so you can keep up to date on new postings. Ring's End is always accepting applications. Thank you, John Giardino Human Resources Director

Job Description Salary Range: $24.00 to $28.00 an hour By adhering to Connecticut State Law, pay ranges are posted. The pay rate will vary based on various factors including but not limited to experience, skills, knowledge of position and comparison to others who are already in this role within the company. COVID-19 and Flu Vaccine Considerations Masks are optional for employees, visitors, patients, vendors, etc. All employees are strongly encouraged and recommended to obtain the COVID-19 vaccination routinely. Proof of annual flu vaccination is required for all employees. PACT MSO is a Management Service Organization that supports numerous physician groups. We offer health benefits, paid time off, and a friendly working environment. We are a medium sized company with a family atmosphere. PACT MSO Central Business Office is seeking a Clinical Epic Support Specialist. The position is located in our Branford office location but must be able to travel to different Division locations. This position does not work from home. Summary The position will support all users in the organization with all aspects of the program including new implementations, maintenance as well as any update in the program. Person will also be available for on- site support as needed for all Divisions. Essential Functions Conduct classroom setting training by conveying established material for all staff including clerical, clinical, billing. Provide onsite support to assist with transition of classroom to office environment Follow protocols of standard troubleshooting issues. Possess working knowledge for all applications within the program Perform practice level maintenance / research and system testing / ability to generate reports / and document all changes and statuses in a complete and thorough manner Research, evaluate, and resolve all Help Desk tickets that are sent from end users. Participate in implementation and transition to new software modules and upgrades as needed. Perform testing on new builds and applications during implementation and maintenance phases Attend meetings and work with sites and departments to assist with process improvement, integration and efficiency related to software functionality Assist with workflow redesign and processes as necessary Maintain system data integrity by strictly following IT protocols Other duties as assigned by Director Skills and Knowledge Excellent computer knowledge and skill EHR software system knowledge Communication skill including conducting trainings Complete tasks fully Clinical background (MA/Nurse) Education and Experience 3 years of EHR experience Epic experience preferred Experience in a medical office environment

Kelly Services in partnership with Nissan is currently seeking high skilled individuals to fill Production Technician openings at the Nissan manufacturing plant located in Canton, MS. Job Description Kelly Services is currently seeking an Office Clerk for one of our top clients New Haven, CT. As an Office Clerk placed with Kelly Services, you will be responsible for filing documents and processing data entry tasks. This is a contract to possible hire opportunity, the pay range is between 12-13/hour. The hours are during first shift Monday through Friday. Additional Job Responsibilities Include Updating and fling documents both physically and electronically Indexing and packing of quality documents Recording data for customer delivery Performing administrative tasks as assigned Job Requirements High school diploma or equivalent At least 1-2 years of recent office administration experience Knowledge of Microsoft Office; especially Word and Excel Excellent organizational skills Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Milkcraft in New Haven, CT is looking for New employees to join our 15 person strong team. Our ideal candidate is attentive, ambitious, and reliable,. Responsibilities Greet customers and make them feel at home Answer any questions the customers may have and provide suggestions as needed Maintain a clean work station Respond to all complaints in a friendly and professional manner Cashier Expediting Orders Milktech (Making Ice Cream) Qualifications Must be 18 or older to be considered Friendly attitude even when dealing with disgruntled colleagues and clientele Highly adaptable to various situations and customer needs Ability to work all day on your feet at a fast pace Possess a positive attitude and ethics which support our values and culture 1 Year Food Experience (Very Helpful) We are looking forward to hearing from you.

Job DescriptionOFFICE ASSISTANT INVOICE/ BILL CUSTOMERS UPDATE CHANGES TO WORK ORDERS IN qUICKBOOKS ASSISTING IN OFFICE WHEN NEEDED EMPLOYEE NEEDS TO BE: POLITE ORGANIZED BE ABLE TO SIT AND IMPUT INFORMATION IN THE COMPUTER

Job DescriptionBenefits: Bonus based on performance Competitive salary Opportunity for advancement Training & development Health insurance Premier Polishing Corp. Office Coordinator About Us: Premier Polishing Corp is a leader in the concrete polishing industry, known for delivering top-quality flooring solutions to a wide range of clients. We pride ourselves on excellence, precision, and a commitment to providing outstanding customer experience. As we continue to grow, were looking for a dependable and organized Office Coordinator to join our team and help keep our operations running smoothly. Position Overview: As an Office Coordinator at Premier Polishing Corp, you will play a vital role in supporting our office operations and assisting upper management in maintaining organization and efficiency. You will be responsible for administrative tasks, updating project schedules, tracking materials, managing invoices and accounts receivable, and ensuring smooth communication between vendors and upper management. This role requires a detail-oriented professional with strong organizational and communication skills who can handle multiple administrative responsibilities with precision and efficiency. Key Responsibilities: 1. Office & Project Coordination: Draft, format, and send professional proposals for upcoming projects. Answer and route incoming calls with professionalism, acting as the first point of contact for clients and vendors. Request and manage Certificates of Insurance from brokers, ensuring project compliance. 2. Scheduling & Project Management: Assist with maintaining and updating the job schedule calendar to reflect project timelines. Update schedules when changes occur, ensuring accurate and up-to-date information is reflected. Coordinate with upper management to ensure all scheduling updates are properly communicated. Track material orders to ensure timely delivery for project start dates. 3. Financial & Accounts Management: Send out invoices through QuickBooks and manage accounts receivable for projects. Follow up with clients to ensure timely payments and address any billing inquiries. 4. Documentation & Compliance: Prepare and submit accurate AIA Pay Requisitions in a timely manner. Maintain organized records of contracts, insurance documents, and project files. Ensure all administrative processes are smooth, efficient, and compliant. 5. General Office Support: Provide general office support, including filing, email management, and document preparation. Assist with special projects as needed to support the team and keep operations flowing. Help maintain a professional and welcoming office environment. What it Takes to Succeed: 1. Construction Coordination Experience: Proven experience as an Office Coordinator, Administrative Assistant, or in a similar roleideally in construction or a related industry. 2. Organizational Pro: Strong attention to detail and excellent time management skills. 3. Strong Communicator: Excellent verbal and written communication skillsyoure professional and personable, whether on the phone, over email, or in person. Ability to liaise effectively between office staff, upper management, vendors, and clients. 4. Tech-Savvy: Comfortable using Microsoft Office Suite (Word, Excel, Outlook) and familiar with Trello or similar project management tools. Experience with QuickBooks for invoicing and accounts receivable management. Experience with AIA Pay Requisitions is highly desirable, but were willing to train the right candidate. 5. Problem-Solver: You can think on your feet, troubleshoot issues, and keep things moving smoothly, even when juggling deadlines. Strong critical thinking skills to anticipate project needs and potential roadblocks. 6. Construction Knowledge: Understanding of construction processes, terminology, and documentation. Familiarity with project scheduling, material tracking, and compliance requirements. What We Offer: Flexible Scheduling: Full-Time and Part-Time options available to fit your needs. Hourly Pay: $20-$30 per hour, dependent upon experience and skills. Supportive Work Environment: Be part of a dedicated team that values your contribution and helps you succeed. Growth Opportunities: Room to grow within the company as we continue to expand. On-the-Job Training: Learn industry-specific tools and processes, including AIA Pay Requisitions and project scheduling. How to Apply: If youre an organized, proactive, and detail-oriented professional who loves keeping things on track and running smoothly, we want to hear from you! Submit your resume and a cover letter explaining why youd be a great fit for Premier Polishing Corp.

The Branch Administrator (BA) is responsible for providing overall administrative support for the Branch, including assisting the Branch Manager in connection with matters affecting the Branch facilities, Financial Advisors, and Support Staff. The BA may be responsible for multiple branch locations at the direction of the Complex Management team. As a BA, you must act as a culture carrier as it relates to the core values of the firm. This role enables you to learn about all aspects of the business at a high level, and the wide range of responsibilities presents opportunities to grow skill sets and progress your career within the business. DUTIES and RESPONSIBILITIES: Expense Management Support Manage Travel & Entertainment (T&E) and Events and Conferences (EnC) expense requests to ensure compliance with Firm policy utilizing online business systems Coordinate events and meetings for the Branch, including all pre-approvals, event logistics/planning and accounting for meetings including employee, management, Councils, National Sales partners, external wholesalers, and others as directed Work with Accounts Payable to manage invoices, vendor set up/maintenance, payment reconciliations or issues Maintain and review Branch finance and expense management information in collaboration with CBSO and/or Business Service Officer (BSO) Management Support Navigate the firm's resources and act as a liaison with Complex Administrator in addition to other various internal and external business partners, including managing requests and escalating as needed Provide organizational support for Human Resources by leveraging associated HR systems (I-9 processing, New Hire onboarding, internal transfers and employee termination paperwork) Proactively participate in firm initiatives directed by local management Communicate and manage firm initiatives for the Branch (e.g., Global Volunteer Month, Annual Appeal) as well as regional and Complex initiatives as directed Actively engage in available training and education programs to maintain current status on policies, procedures and risk awareness (including licensing requirements for Branch personnel) Facilitate and/or conduct ad hoc projects, training, and events for the Branch as necessary Office Administration Support Perform administrative functions for Branch Management team, including telephone coverage, business travel arrangements, coordination of internal and external meetings & events, and file & calendar maintenance Serve as a point of contact for Branch facilities management and maintain up-to-date office utilization information in the internal firm system Serve as a point of contact for personnel needs (e.g., benefits enrollment, registration/licensing, and communication of policy and updates as it relates to HR and Registration matters), Serve as a point of contact for local administrative tasks (e.g., Alternative Flexible Grid (AFG) checkpoints, CPR/AED training and certifications, annual certification of registrations and market data expenses) Lead office management efforts, including maintaining office supplies, ordering business cards and stationery, maintaining business continuity plans and acting as the primary point of contact for the associated Rapid Notification System Assist with firm remediations as needed Act as a point of contact for technology projects, migrations, equipment installs/ replacements Coordinate with Complex Administrator as it relates to Complex driven projects and initiatives and ensuring back-up Administrator coverage Administer other duties as delegated by the Complex Management Team (Complex Manager, Associate Complex Manager, Complex Business Service Officer, Sr. Complex Risk Officer) EDUCATION, EXPERIENCE, KNOWLEDGE, and SKILLS: Education and/or Experience High School Diploma/Equivalency College degree preferred Two or more years of related experience is a plus Knowledge/Skills Strong computer skills and knowledge of Microsoft Office Excellent verbal and written communication skills, including telephone coverage Strong time management skills Demonstrates good judgement Exceptional interpersonal and client service skills Detail orientated with superior organizational skills Ability to prioritize work Team player with the ability to collaborate with others Ability to work in a fast-paced, evolving environment Adaptable and ability to multitask Proactive or self-starter Ability to be discreet and maintain confidentiality on sensitive matters Willingness to obtain Series 7 (GS) and Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA) Reports to: Branch Manager WHAT YOU CAN EXPECT FROM MORGAN STANLEY: At Morgan Stanley, we raise, manage and allocate capital for our clients - helping them reach their goals. We do it in a way that's differentiated - and we've done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you'll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste ***************************************************** into your browser. Salary range for the position: $55,000 - $95,000 per year. The successful candidate may be eligible for an annual discretionary incentive compensation award. The successful candidate may be eligible to participate in the relevant business unit's incentive compensation plan, which also may include a discretionary bonus component. Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law. Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).

The Branch Administrator (BA) is responsible for providing overall administrative support for the Branch, including assisting the Branch Manager in connection with matters affecting the Branch facilities, Financial Advisors, and Support Staff. The BA may be responsible for multiple branch locations at the direction of the Complex Management team. As a BA, you must act as a culture carrier as it relates to the core values of the firm. This role enables you to learn about all aspects of the business at a high level, and the wide range of responsibilities presents opportunities to grow skill sets and progress your career within the business. DUTIES and RESPONSIBILITIES: Expense Management Support Manage Travel & Entertainment (T&E) and Events and Conferences (EnC) expense requests to ensure compliance with Firm policy utilizing online business systems Coordinate events and meetings for the Branch, including all pre-approvals, event logistics/planning and accounting for meetings including employee, management, Councils, National Sales partners, external wholesalers, and others as directed Work with Accounts Payable to manage invoices, vendor set up/maintenance, payment reconciliations or issues Maintain and review Branch finance and expense management information in collaboration with CBSO and/or Business Service Officer (BSO) Management Support Navigate the firm's resources and act as a liaison with Complex Administrator in addition to other various internal and external business partners, including managing requests and escalating as needed Provide organizational support for Human Resources by leveraging associated HR systems (I-9 processing, New Hire onboarding, internal transfers and employee termination paperwork) Proactively participate in firm initiatives directed by local management Communicate and manage firm initiatives for the Branch (e.g., Global Volunteer Month, Annual Appeal) as well as regional and Complex initiatives as directed Actively engage in available training and education programs to maintain current status on policies, procedures and risk awareness (including licensing requirements for Branch personnel) Facilitate and/or conduct ad hoc projects, training, and events for the Branch as necessary Office Administration Support Perform administrative functions for Branch Management team, including telephone coverage, business travel arrangements, coordination of internal and external meetings & events, and file & calendar maintenance Serve as a point of contact for Branch facilities management and maintain up-to-date office utilization information in the internal firm system Serve as a point of contact for personnel needs (e.g., benefits enrollment, registration/licensing, and communication of policy and updates as it relates to HR and Registration matters), Serve as a point of contact for local administrative tasks (e.g., Alternative Flexible Grid (AFG) checkpoints, CPR/AED training and certifications, annual certification of registrations and market data expenses) Lead office management efforts, including maintaining office supplies, ordering business cards and stationery, maintaining business continuity plans and acting as the primary point of contact for the associated Rapid Notification System Assist with firm remediations as needed Act as a point of contact for technology projects, migrations, equipment installs/ replacements Coordinate with Complex Administrator as it relates to Complex driven projects and initiatives and ensuring back-up Administrator coverage Administer other duties as delegated by the Complex Management Team (Complex Manager, Associate Complex Manager, Complex Business Service Officer, Sr. Complex Risk Officer) EDUCATION, EXPERIENCE, KNOWLEDGE, and SKILLS: Education and/or Experience High School Diploma/Equivalency College degree preferred Two or more years of related experience is a plus Knowledge/Skills Strong computer skills and knowledge of Microsoft Office Excellent verbal and written communication skills, including telephone coverage Strong time management skills Demonstrates good judgement Exceptional interpersonal and client service skills Detail orientated with superior organizational skills Ability to prioritize work Team player with the ability to collaborate with others Ability to work in a fast-paced, evolving environment Adaptable and ability to multitask Proactive or self-starter Ability to be discreet and maintain confidentiality on sensitive matters Willingness to obtain Series 7 (GS) and Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA) Reports to: Branch Manager WHAT YOU CAN EXPECT FROM MORGAN STANLEY: At Morgan Stanley, we raise, manage and allocate capital for our clients - helping them reach their goals. We do it in a way that's differentiated - and we've done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you'll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste ***************************************************** into your browser. Salary range for the position: $55,000 - $95,000 per year. The successful candidate may be eligible for an annual discretionary incentive compensation award. The successful candidate may be eligible to participate in the relevant business unit's incentive compensation plan, which also may include a discretionary bonus component. Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law. Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).

St. Catherine of Siena Hospital is a proud member of Catholic Health and has served the residents of the Smithtown area for more than 50 years. St. Catherine's is located on the north shore of Long Island in Smithtown. The campus is comprised of a 296-bed not-for-profit community hospital; a 240-bed nursing and rehabilitation care center; and a 60,000 square foot medical office building. Our nurses, physicians and support staff are devoted to providing advanced health care in an environment of compassion to our patients, their families and our community. Our Mission is to create an environment of healing and compassion, to offer care to those in need and to provide a spirit of mutual respect while upholding our religious mission. St. Catherine of Siena Hospital is dedicated to providing a supportive environment, committed to the highest standards of patient care, where health care professionals can develop their expertise and strengthen their credentials. Our primary focus is the way we treat and serve our communities. We work collaboratively to provide compassionate care and utilize evidence based practice to improve outcomes - to every patient, every time. Job Details Responsibilities: * Assists patients through the registration process and places orders in the laboratory information system. * Expedites the flow of specimens from receipt in lab to delivery to performing departments. * Responsible for answering the telephones and processing requests for patient reports and results. Requirements: * High school graduate or GED equivalency. * Computer/office skills/secretarial courses desirable. * Minimum 2-3 years previous clerical experience preferred. SPECIAL REQUIREMENTS: * General computer skills required. * Position also requires ability to operate general office equipment and communication devices such as telephones, fax machines and photocopy machines. * Must be able to communicate clearly and effectively with laboratory staff, patients, families, physicians, outside agencies and other hospital personnel Salary Range USD $26.79 - USD $26.79 /Hr. The salary range or rate listed does not include any differential pay or other forms of compensation that may be applicable to this job and it does not include the value of benefits. At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, employees are eligible for generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.

**The Best Teams are Created and Maintained Here.** + The Branch Administrator supports the branch team and Branch Manager by efficiently and effectively handling administrative functions for the Branch. The Branch Administrator serves as the key contact point for employees, clients, region, and corporate. **Duties and Responsibilities:** **Payroll Administration** + Enter all new hires, rehires, and employee changes into the payroll system based on approved personnel action forms. + Process and enter weekly timesheets accurately and in a timely manner. + Identify and resolve timesheet or payroll inaccuracies by coordinating with Operations Managers. + Enter and update work orders and cost codes in the job cost system to ensure accurate weekly labor posting. + Run payroll edit reports, verify employee entries, and make corrections as needed. + Communicate verification and any required updates to Corporate Payroll. **Billing and Invoicing** + Prepare and process contract and work order billings, including snow, irrigation, and enhancement services. + Obtain necessary billing approvals from Account Managers, Branch Managers, and Operations Managers. + Enter billings into the billing system, print and mail invoices, and maintain organized client billing files. + Record all billings in the work order log and ensure timely submission to clients. **Accounts Receivable** + Generate and review aged receivables reports weekly, identifying accounts over 30-45 days past due. + Collaborate with Branch and Account Managers to determine appropriate collection strategies. + Contact customers to confirm payment status, update notes in the AR system, and follow up as needed. + Send invoices, collection letters, or legal documentation as required to resolve outstanding balances. **Accounts Payable** + Issue and manage Purchase Orders (POs), ensuring proper documentation, authorization, and recordkeeping. + Match invoices to POs, follow up on purchases without POs, and maintain the PO binder and log. + Enter invoices into the AP system, submit vendor changes, and obtain management approvals as required. + Run weekly A/P edit reports, reconcile balances, and submit documentation to Corporate Accounts Payable. **General Office Administration** + Provide administrative support to Branch leaders and staff by managing phones, correspondence, and filing systems. + Order and manage office supplies in alignment with budget guidelines. + Prepare client proposals, contracts, and professional correspondence as needed. + Process incoming and outgoing mail and run reports as directed by branch leadership. + Maintain organized job and client files to support operational efficiency. **Human Resources Support** + Prepare and manage new hire packets, employee personnel files, and I-9 documentation. + Coordinate employee uniform ordering, distribution, and returns. + Assist with workers' compensation reporting and monitor claim status. + Track and report OSHA-recordable and reportable incidents, ensuring compliance with OSHA procedures. **Accounting Administration** + Assist with month-end close and reporting as directed by the Branch Manager and Controller. + Compile and submit required accounting and administrative materials for review and audit purposes. **Education and Experience:** + Bachelor's or Associate degree in Business or a related field, and/or 3 - 5 years' experience in an office environment with accounting related responsibilities. + Communicate clearly orally and in writing to a variety of audiences. + Identify and solve problems. + Proficient in Excel, Word, and Outlook + Ability to learn BrightView's internal software systems. + Good data entry and typing skills. + Ability to operate fax, copier, and multi-line phone. + Good working knowledge of basic accounting, human resources, general business, grammar, and spelling. **Physical Demands/Requirements:** + Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers + Position is sedentary; must be able to remain in a stationary position for the majority of time. **Work Environment:** + This role works in an indoor office work environment. **_BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer._** **_This job description is subject to change at any time._** **Compensation Pay Range:** $60,000 - $70,000 **_BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process_** _._ _It's Not Just a Team. It's One BrightView._

Job DescriptionBenefits: Life Insurance 401(k) 401(k) matching Bonus based on performance Company parties Dental insurance Health insurance Opportunity for advancement Paid time off Vision insurance Job Title: Office Coordinator Location: Office location Copiague, Long Island Reports to: Office Manager This is an in-office position. Please do not apply if you are not able to meet that requirement. About CL Visual: CL Visual is a design-forward, results-driven branding partner specializing in vehicle wraps, wall murals, and wide-format printing. Since 2015, weve redefined how businesses show up on the roadliterallyby transforming commercial fleets into marketing powerhouses. Our core values center around creative excellence, reliable execution, and a customer experience that sets the industry standard. Position Overview: The Office Coordinator plays a key support role in keeping daily office operations organized while also assisting with customer communication and coordination. Reporting to the Office Manager, this position supports internal teams, manages administrative tasks, and serves as a professional point of contact for customers reaching out to the office. Youll help ensure that calls and emails are handled promptly, information is accurately documented, and internal teams have what they need to move work forward efficiently. This role does not manage accounts or staff, but it is essential to maintaining a smooth office flow and a positive customer experience. Responsibilities: Office & Administrative Support Support the Office Manager with day-to-day administrative and operational tasks. Assist with scheduling, data entry, documentation, and internal coordination. Maintain organized records, files, and systems to support office efficiency. Help manage shared inboxes, phone lines, and general office communications. Coordinate with internal departments to ensure accurate and timely information flow. Customer & Client Support Serve as a first point of contact for inbound customer inquiries via phone and email. Provide customers with basic information regarding scheduling, project status, and next steps. Route customer questions or requests to the appropriate internal teams when escalation is needed. Assist with intake forms, approvals, and job-related documentation. Ensure customer communications are professional, timely, and aligned with company standards. Log interactions and updates accurately in internal systems and tools. Qualifications: 13 years of experience in office coordination, administrative support, or customer service. Comfortable interacting with customers in a professional office environment. Strong organizational skills with attention to detail and follow-through. Clear written and verbal communication skills. Proficiency in Microsoft Office; experience with tools like Trello, ClickUp, Monday.com, or similar platforms is a plus. Ability to multitask and prioritize in a fast-paced environment. Reliable, team-oriented, and proactive. High school diploma required; additional coursework or experience in office administration or customer service is a plus. All other duties assigned. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Ability to occasionally lift up to 15 lbs. Why Join CL Visual? Weekly pay 401(k) with company match Medical, vision, and dental benefits starting day one Paid holidays, vacation, and sick time Company-paid life insurance Volunteer time off and birthday off Summer Fridays scheduleyear-round A collaborative, organized, and design-driven workplace Opportunity to grow within a stable, scaling company

We are looking to fill our office clerk positions in Central Islip. The candidates we are looking for must be responsible, reliable and be a team player! Some responsibilities include but aren't limited to Please bring your ID and social security card. Available Hours: Opening 6:00am-3:00pm M-T-Thr-F 5:30am-2:30pm Wed Closing 9:30am-5:00pm (M-F) To apply please visit: https://www.careers-page.com/o... 2 Wilson Blvd. Central Islip, 11722

2025 - 2026 School Year Bridgeport Public Schools Human Resources Department 45 Lyon Terrace, Room 324 Bridgeport, CT 06604 CLERICAL ASSISTANT (12 MONTHS) EDISON SCHOOL AFSCME LOCAL 1522 - JOB CODE A116 SALARY: $38,754.00 (Step 1) - $48,579.00 (Step 6) * 32.5 HOURS PER WEEK RESPONSIBILITIES: * Assists in general office duties * Customer service * Telephone answering * Maintenance of records/reports * Processing/preparing reports, forms and other documents * Filing * Record Keeping REQUIREMENTS: * High School Diploma or equivalent * Knowledge of general office procedures * Knowledge of standard office equipment and computers * Demonstrates ability to communicate effectively orally and in writing * Bilingual preferred * Ability to work independently * This position is in accordance with the Agreement between the City of Bridgeport and American Federation of State, County, and Municipal Employees (AFSCME) Local 1522. The salary range is for List A, entry level position and to commensurate with experience and qualifications. This posting is not, nor is it intended to be, a complete statement of all duties, functions, responsibilities and qualifications which comprise this position. It is the policy of the Bridgeport Board of Education not to discriminate on the basis of race, color, sex, sexual orientation, marital status, religion, age, national origin, ancestry, physical disability, present or past mental disorder, mental retardation, or learning ability, in any of its education programs, activities, or employment practices. The Bridgeport Board of Education is an Affirmative Action/Equal Opportunity Employer.

Administrative Clerk - Stony Brook Family and Preventive Medicine, UFPC Schedule: Full Time Days/Hours: Monday - Friday; 8:30 AM - 5 PM Pay: $17.68 - $22.10 Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee. The above salary range (or hiring range) represents Stony Brook CPMP's good faith and reasonable estimate of the range of possible compensation at the time of posting Responsibilities SUMMARY: To provide general medical office administrative support. Phone coverage for own desk and overflow calls to the department. Acts as a liaison between patients and physicians. Job Duties & Essential Functions: Assists in the overall operation of the medical office. Answers telephone calls and takes and routes messages. Interfaces with physicians and patients. File/Scan medical and administrative correspondence for the department. Relay physician feedback regarding results &treatment planning Process e-correspondence via mail as well as through the EHR Assist in patient referral/consult management between specialties All other duties as assigned. Qualifications Required Education & Qualifications: High School diploma/GED. Strong organizational and communication skills (both verbal and written). Excellent typing skills and friendly telephone etiquette. Preferred Qualifications: EMR experience. GE Centricity 5.0 experience (IDX) Microsoft Office proficiency. Knowledge of managed care plan referral requirements. Bilingual (English/Spanish). Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management. The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP. StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Clinical Practice Management Plan employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations. Given StaffCo's employment responsibilities, it is deemed the “employer” for employment and labor law purposes. Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY. The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board. CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training. CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status. Improper interference with the ability of CPMP's employees to perform their job duties may result in discipline up to and including discharge.

Administrative Clerk - Stony Brook Family and Preventive Medicine, UFPC Schedule: Full Time Days/Hours: Monday - Friday; 8:30 AM - 5 PM Pay: $17.68 - $22.10 Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee. The above salary range (or hiring range) represents Stony Brook CPMP's good faith and reasonable estimate of the range of possible compensation at the time of posting Responsibilities SUMMARY: To provide general medical office administrative support. Phone coverage for own desk and overflow calls to the department. Acts as a liaison between patients and physicians. Job Duties & Essential Functions: Assists in the overall operation of the medical office. Answers telephone calls and takes and routes messages. Interfaces with physicians and patients. File/Scan medical and administrative correspondence for the department. Relay physician feedback regarding results &treatment planning Process e-correspondence via mail as well as through the EHR Assist in patient referral/consult management between specialties All other duties as assigned. Qualifications Required Education & Qualifications: High School diploma/GED. Strong organizational and communication skills (both verbal and written). Excellent typing skills and friendly telephone etiquette. Preferred Qualifications: EMR experience. GE Centricity 5.0 experience (IDX) Microsoft Office proficiency. Knowledge of managed care plan referral requirements. Bilingual (English/Spanish). Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management. The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP. StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Clinical Practice Management Plan employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations. Given StaffCo's employment responsibilities, it is deemed the “employer” for employment and labor law purposes. Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY. The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board. CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training. CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status. Improper interference with the ability of CPMP's employees to perform their job duties may result in discipline up to and including discharge.

Job Description Be the Face of Exceptional Care at CDC Port Jefferson - Where Every Smile Matters! Concerned Dental Care of Port Jefferson is a modern, family-focused dental practice committed to delivering one-of-a-kind patient experiences. Located at 492 Old Town Road, Port Jefferson Station, NY, our state-of-the-art facility features eight fully equipped operatories, digital charting, and Denticon software. Our team is passionate about educating patients and empowering them to take control of their dental health. From the warm welcome at our reception area to the personalized care in our private treatment spaces, CDC Port Jefferson is where exceptional care and cutting-edge dental technology meet. What You'll Do as a Dental Office Receptionist: Frontline Communication: Operate the multi-line telephone system - answering, screening, and directing calls, taking messages, and scheduling appointments Patient Interaction: Greet visitors and callers warmly, address inquiries, and efficiently direct them to the appropriate team member. Administrative Support: File and maintain records, sort mail, manage courier deliveries, and accurately input data into our systems. Technology Adoption: Learn and utilize new office technologies, including digital charting and our Denticon system, to support daily operations. Financial & Clerical Duties: Balance credit transactions and provide basic financial support. Professional Presentation: Use designated scripts effectively both over the phone and in-person to communicate information about our practice and services. Your Schedule: Monday & Wednesday: 9AM-6PM Tuesday & Thursday: 8AM-5PM Friday: 9AM-5PM What We Offer: Competitive Pay: $20-22/hour Comprehensive Benefits: Medical, Vision, Dental, 401K, Life Insurance, and Disability coverage Generous Time Off: 3 weeks paid time off plus holidays Career Growth: Opportunities for advancement in a supportive, growth-focused environment Who We're Looking For: High school diploma or equivalent Minimum of 1 year of dental office experience (2 years preferred) Proficient typing skills at 40 words per minute Punctual and Reliable: Consistent attendance and dependable performance are essential Ability to adapt quickly to new technologies and systems Interview Process: One virtual interview followed by an in-person interview Be the Face of Exceptional Care at CDC Port Jefferson - Join Us and Shape Every Patient's Experience! Concerned Dental Care of Port Jefferson is a proud affiliate of Affinity Dental Management, an equal opportunity employer committed to a diverse and inclusive workforce. We encourage qualified candidates from all backgrounds to apply and will consider all qualified applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Receptionist, Dental Office Administrator, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Administrative Assistant, Dental Office Front Desk Coordinator, Dental Secretary, Front Office Dental Receptionist}

$18.55 Hourly What do you get when you bring together a team of bright individuals and place them into an environment where “work” means making a difference in the lives of people across the globe? You get Sciolex Corporation, a fast-growing defense contractor focused on providing the U.S. Government a level of service that surpasses the epitome of excellence. Our core services include systems engineering technical advice, technical support, and administrative assistance. From our humble beginning as a small Service Disabled, Veteran Owned Small Business in Chantilly, VA, Sciolex Corporation is now the home for over 1,000 employees across the U.S. Over the past 19 years, Sciolex Corporation has constructed an environment that celebrates diversity and encourages a positive work/life balance, all while supporting government missions that our employees are proud to be a part of. When you work for Sciolex Corporation, you are working for a stable company that values you and is committed to ensuring you receive the utmost employee care. Responsibilities The Administrative Clerk is a permanent, full-time position supporting the overall mission of the U.S. Citizenship and Immigration Services (USCIS) by facilitating the operations of a local Field Office. As an Administrative Clerk, your responsibilities would include: Retrieving and bundling government-requested files and stage for government personnel, Re-shelving files returned by government personnel, Connecting incoming correspondence to shelved files, Performing tasks related to preparing for and conducting naturalization ceremonies, including printing and distribution of naturalization certificates and the retrieval of documentation from applicants, Providing support at naturalization ceremonies such as escorting applicants and collecting and logging green cards, Providing support for the processing of forms and applications used in the adjudication process, Scanning large multi-page documents, Other duties as assigned. Qualifications & Physical Requirements High school diploma or equivalent Must be able to obtain a Public Trust/Suitability Clearance under the Department of Homeland Security from the United States Citizenship and Immigration Services Ability to read and understand proficiently in English Ability to lift and carry up to 45 lbs. or more in a physical environment Ability to perform tasks while bending, stooping, climbing, and reaching At Sciolex Corporation, our top priorities and most valuable resources are our employees, which is why we offer a competitive total compensation package. We are a proud Equal Opportunity Employer (EOE) who celebrates diversity in and out of our organization. Come see where your opportunities for success can flourish. NOTICE: Sciolex Corporation NEVER asks job applicants to issue any payment, service fees, or banking information to Sciolex Corporation or its recruiters as part of our application process. Before providing any personal information to outside parties, verify that the job you are applying for appears on our Careers site.