Office clerk jobs in Waukegan, IL

Mayer Brown is an international law firm positioned to represent the world's major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm's client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm. If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Office Services department in our Chicago office, as a Coordinator: Office Operations. Works collaboratively with department management ensuring a high level of administrative, technical, and professional support while providing the Chicago office a high level of customer service. Supports Firm policies and procedures, including but not limited to facilities and operations requests. The Office Operations Coordinator will also focus on the maintenance and functionality of physical workspaces and office surroundings. Responsibilities include assisting with overseeing vendor contracts and preventative maintenance agreements. This role is essential in ensuring that the work environment is safe. Responsibilities Essential Functions: Receives, tracks and follows-up as necessary on service calls placed by MB personnel related to facilities and operations, works to resolve issues that affect operational efficiency Places special cleaning requests for housekeeping night staff including carpet cleaning, disinfecting, and out of the ordinary cleaning, follows up as appropriate to ensure completion Performs weekly floor inspections to identify problem areas and necessary repairs and clean up areas. Processes and activates keycards into C-CURE database; with proper approval, assigns access to restricted areas of the Firm Works with building personnel to register and program loaner keycards, assigns appropriate access and maintains log to ensure keycards are returned Generates keycard reports as requested by department leadership or Firm Management As requested by department leadership, collaborates with Human Resources and department leaders to coordinate new hire locations for business services personnel and attorneys Processes requests for visitor offices, confirms bookings and communicates with ancillary departments; ensures that visitor offices are clean, equipped as appropriate, and updates nameplates in advance of arrival Creates and distributes relocation sheets for new hires, internal moves and separations; assists department management with all interoffice moves Engages new and current employees to conduct ergonomic reviews and follows up to make sure all corrective measures are implemented in a timely manner Coordinates, schedules and manages logistics related to vendors and contractors and notifies building management as appropriate; facilitates communication and information flow within the organization and with external vendors including the collection and disbursement of COI's and other insurance related documentation Coordinates scheduling and maintenance of various vendor responsibilities including but not limited to: pre-action alarm systems, HVAC, commercial kitchen equipment, etc. Creates and maintains monthly phone directories for Firm hallway locations as well as paper and electronic use Creates GlobalNet entries as requested by HR and ADR; creates classified listings as requested; ensures information on GlobalNet relating to each building and operational departments is accurate and up to date Works with department management in regards to MB safety teams for training and evacuation drills at both Firm buildings; responsible for keeping safety teams roster up to date Assists with 911 emergency calls following up with building security and MB personnel Reviews and processes day to day vendor invoices utilizing the Firm's accounts payable application As requested by department leadership, provides metrics and tracking as it relates to various vendor engagements as well as building work orders while noting trends Assists with gathering data using various methods for monthly Firm attendance reports; requiring advanced Excel proficiency Assists with budget preparation and expense management for operational activities Works with and coordinates appropriate tasks to student interns Maintains Certified Office Ergonomics Evaluator certification via classes sponsored by the Firm Utilizes Firm technology and software to streamline operations and enhance reporting capabilities, identifies areas for improvement Performs other duties as assigned or required to meet Firm goals and objectives Qualifications Education/Training/Certifications: High School or GED required, Bachelor's degree a plus Professional Experience: A minimum of 3-5 years' of previous administrative/reception and customer service experience required Previous work experience in a legal environment is a plus Technical Skills: Proficiency in Microsoft Office products required; strong analytical abilities with complex Excel functions Knowledge of automated conference room booking software a plus Certified Office Ergonomics Evaluator a plus Experience utilizing building management office ticketing systems a plus Experience utilizing C-Cure cardholder access database a plus Proficiency in AutoCAD a plus Performance Traits : Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors Demonstrated ability to manipulate and analyze large data sets within Excel Adept at multitasking, overseeing a variety of operational aspects such as logistics, resource allocation, and process optimization Ability to work in a diverse team environment and effectively support the demanding needs of the Firm Ability to work under pressure, meet deadlines with shifting priorities Must be a self-starter with a high level of initiative Strong customer service skills, able to anticipate needs Strong attention to detail, organizational skills and the ability to handle multiple projects Maintains confidentiality and exercises discretion Exercises solid strategic thinking and problem-solving skills The typical pay scale for this position is between $61,000 and $81,000, although the actual wage or salary could be lower or higher if the candidate's education, experience, skills and internal pay alignment are different from those specified. The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties. The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth. Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email **********************************. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #LI-ONSITE #LI-PT1

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Float Front Office Associate to join our team. As a Float Front Office Associate, you will be the first point of contact for patients and referring professionals -- answering phones, cheerfully greeting and registering patients, scheduling patient procedures, and acting a liaison between medical technologists and patients waiting for exams. You'll be part of a team providing a wide range of screening, diagnostic and interventional procedures with compassion and integrity to ensure the highest quality, access, service and value to our patients, referring providers and partners. You will play an important part in that process by actively listening to patients' needs, and showing empathy to every patient you speak with. This is a full-time position working Monday-Friday between the hours of 6:30am-10:30pm (8 hour shifts) and travel to multiple centers in our Milwaukee market; includes up to three weekend shifts per year (Saturday and/or Sunday 7:30am-4:00pm). Essential Duties: (65%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Follows-up on any unread exams Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patients Faxes reports, billing information, and medical release forms as requested (25%) Scheduling & Insurance Schedules patients and enters orders Maintains an up-to-date and accurate database on all current and potential referring physicians Accurately maintains patient records within radiology information system (RIS) Assists with arranging interpreter services, transportation and hotel accommodations for patients when appropriate Maintains accurate pending-scheduling list Checks all exams for pre-certification with patient's insurance company Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following company guidelines Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment (10%) Performs other duties as assigned

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description · Performs general clerical functions within the unit (including but not limited to billing, accounts receivable/payable, billing, ordering supplies, filing paperwork, data entry, or taking inventory) Additional Information If you are interested, please contact: Sahil Arora ********** sahil.arora ATartechinfo.com

Are you looking for a challenging role within an organization that provides rewarding compensation, an excellent benefit package and career growth opportunities? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Becoming an Administrative Clerk would allow you to be involved with the Administrative Support Section within the Lake County Sheriff's Office. Your duties may include answering phone calls, assisting the public, filing, and data entry. You will have endless opportunities to make a positive impact within Lake County. Being able to build working relationships with employees among 30 countywide departments and the public is sure to keep you interested and continuously learning. Administrative Clerk are members of the ICOP Union. * Perform general office duties including typing correspondence, filing documents, gathering outgoing mail; sorting mail; stamping mail; and distributing in-coming mail. * Answer and route phone calls; may utilize a central switchboard system. * Communicate with the general public, receiving complaints, referring visitors to the proper resource, supplying moderately technical information or providing answers that require interpretation of a well-defined standard and rules to more routine individual cases. * Perform various tasks to include compiling and reviewing information; data entry; processing forms; scheduling activities/appointments, work orders and events; creating correspondence and documents; creating work monitoring and follow-up systems; maintains automated and manual spreadsheets and reports. * Safeguard official records and informational assets. * Management, access, retention, storage, protection, and disposition of records assets. * Process and/or oversee the processing of cash transactions. Assist with special projects (e.g. document destruction) All other related duties as assigned. * Reads technical instructions, charts, and/or procedures manuals; composes routine reports and completes job forms; speaks compound sentences using standard grammar. * Performs coordinating work involving guidelines and rules with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressure. * Makes decisions with moderate impact - affects those in work unit. Educational and/or other requirements: * Requires High school diploma or general education degree (GED) equivalent. * Requires post hire certification by State of Illinois for use of their Law Enforcement Data System (LEADS) Physical Demands Handles machines, tools, equipment, or work aids (i.e., general office equipment, etc.) involving little or no latitude for judgment regarding attainment of standard or in selecting appropriate items. Uses "microfiche" and "microfilm" readers / printers. Lake County offers a competitive salary and benefit package. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! Any offer of employment is contingent upon the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. Lake County is committed to being a diverse and inclusive workplace and is proud to be an Equal Opportunity Employer (EOE).

Earn up to $3,000 in incentive pay during your first year of employment! Are you a motivated, results-oriented candidate seeking to put your talents, skills, and experience to work as part of a mission-driven, customer-focused organization? If so, we invite you to join UMOS' diverse and dedicated team of over 1,000 professionals making a positive difference across more than 60 offices in seven states. Whether you are passionate about facilitating early childhood development; providing training and career planning for a parent; aiding a farmworker in accessing basic needs and new opportunities; educating at-risk individuals in HIV prevention; or supporting those fleeing domestic violence or human trafficking, UMOS is the place where you can fulfill your passion for helping families, businesses, and communities build better futures. Benefits: To support its team members, UMOS offers highly competitive compensation as well as a benefits package including: Paid time off that will increase over your years of service 15 paid holidays annually A robust range of insurance covering health, dental, vision, life, short- and long-term disability, and accidental death & dismemberment The options to establish either a Health Savings Account or Flexible Spending Account, which can be used to cover deductibles, prescriptions, and other healthcare expenses A variety of support services to promote well-being through the employee assistance program Retirement plan options, including 401(k) and Roth IRA, allowing you to make pre-tax or after-tax contributions. For those participating in the 401(k) Retirement Plan, UMOS annually contributes at least 3% of employees' eligible compensation. Case Management and Employment Services Data Clerk Job Compensation: $19.00 to $22.78/HR (depending on experience). Case Management and Employment Services Data Clerk Job Responsibilities: Will be responsible for identifying appropriate documents for scanning into electronic case file system, prepare documents and hard case files for scanning into electronic case file (ECF) system. Verify all documents are properly coded for scanning and enter accurate ECF codes. Ensure timely and accurate data collection, data entry in WWP, ECF, and other systems, as required by policy and procedures. Assist with Case File Documentation compliance. Assist customers with W2 Intake Pre-Check and in obtaining eligibility documentation, such as bank statements and school enrollment. Audit cases verifying CWW coding matches eligibility documents in ECF. Check for compliance of Informal Assessments and alert FEPs accordingly. Carry out Job Readiness Questionnaires. Schedule appointments for FEP's, such as W2 Eligibility Reviews, Employability Plan Reviews, Extension Discussions, Extension Decisions, and Monthly Contacts. Reschedule appointments for absentee FEP's. Review of FEP's Daily Schedule Check Lists for inaccuracies. Receive program attendance & documentation, such as participant Job Logs, and enter related data into state tracking systems. Enter nonparticipation into state tracking system, once attendance information is verified. Enter case comments into WWP when issuing correspondence/email distribution to participants within required timeframes. Assist with job readiness-workshop, track participant attendance, and enter case comments. Also, enter nonparticipation for Employment Services activities. Translate/interpret on behalf of customer as well as staff, as needed Assist with mass mailings/email distribution and provide staff with clerical support during UMOS events, job fairs and workshops Participate in off-site community events and job fairs as needed. Assist with event flyer distribution in the local community. Perform home visits or work site visits as needed, such as for employment verification tasks and other services to customers. Assist Employment Services Unit with resume writing. Assist with flyer design and development for department events, such as job fairs and education events. Prepare meeting and training handouts. Maintain confidentiality of participant data and comply with government and agency regulations. Perform special projects, attend meetings and other related duties as assigned. Case Management and Employment Services Data Clerk Job Qualifications: Minimum of 24 related college credits, supplemented by either one year of post-secondary education, or equivalent related training. Minimum two years of work experience in a data entry and/or clerical position. Able to work with confidential information and has a basic understanding of customer service practices. Demonstrated organizational skills and strong attention to detail in data entry and/or clerical work. Ability to communicate effectively with all levels of staff and management in writing and verbally. Bilingual in English and one or more languages, including Spanish, Burmese, Rohingya, Somali, Karen; verbal and written preferred. Proficient in Microsoft Office Suite, including Word, Excel, and Outlook with demonstrated ability to type minimum of 40 words per minute. Demonstrated time management skills with the ability to perform comfortably in a fast-paced, deadline-oriented work environment, and ability to successfully execute multiple projects at one time. Must be able to travel within the state as requested and work irregular hours. Must have a vehicle, valid driver's license and adequate automobile insurance. Work Environment, Physical, and Sensory Demands: The demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations will be considered to enable individuals with disabilities to perform essential functions. Physical Demands: Employee is frequently required to stand, walk, sit, and bend. Occasionally required to lift and /or move up to 30 lbs. Frequently required to drive. Frequently exposed to moderate temperature generally encountered in a controlled or uncontrolled temperature environment. Work at semi-moderate noise level.  Tools & Equipment Used: iPads, iPhones, laptop computers, projectors, copy/scanner machine, fax machine. Various computer software; and Use first aid equipment, fire extinguisher. Usage varies by position. Additional Eligibility Requirements: Employment with UMOS is contingent upon successful completion of a motor vehicle record check prior to employment. UMOS is an equal opportunity Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Brief - Finance & Office Administrator The Finance & Office Administrator provides critical administrative and organizational support across finance, insurance, real estate transactions, corporate filings, and office operations. This role ensures accurate recordkeeping, smooth execution of administrative processes, and a professional, well-organized office environment. About Optima Optima is a privately held real estate firm with offices in Illinois and Arizona. For 47 years, Optima has been developing, designing, building and managing striking urban and suburban luxury residential communities. From the beginning, Optima aimed to reinvent housing by integrating the functions involved in new construction within one company. Optima controls and executes every aspect of the process in-house - development, design, construction, sales and management - for a dynamic system that offers greater focus and flexibility. Optima is committed to delivering extraordinary living through design, innovation, sustainability and management. Responsibilities Finance & Accounting Support File and organize investment statements, life insurance correspondence, and other financial records. Assist Contract Administrator with processing: Entering pre-approved construction and development invoices into Timberline and Yardi. Requesting W-9s and setting up new vendors in Timberline and Yardi. Logging new liens and managing lien waiver correspondence with subcontractors. Demonstrated proficiency in Microsoft Excel for financial tracking, data analysis, and reporting. Insurance Administration Support application processes for corporate, construction, and property insurance programs. File and maintain insurance correspondence. Real Estate Transactions Provide administrative support for condominium sales, including: Tracking buyer deposits and upgrade funds. Assisting in closing coordination with Optima's real estate sales team and title companies. File and maintain real estate tax correspondence. Create and maintain updated tax payable lists for each installment. Corporate Governance Administer corporate minute books and filings. Coordinate with registered agent on annual report filings and related requirements. Process registered agent invoices. Office Administration Greet visitors and answer occasional phone calls. Coordinate daily office operations to ensure an organized, professional workspace. Partner with offsite Office Manager to manage supplies and vendor relationships. Coordinate facility maintenance and service providers. Support HR and IT in onboarding new employees (workspace setup, access, supplies). Manage daily mail (open, sort, scan, distribute, and post as needed). Stock office printers and kitchen supplies. Support occasional offsite tasks as needed, with a primary focus on core office coordination. Provide in-person support for tasks requiring onsite attention. Qualifications Prior administrative or finance-related experience preferred. Strong organizational skills with attention to detail and accuracy. Familiarity with accounting or property management software (Yardi, Timberline) a plus. Ability to manage multiple priorities with discretion and professionalism. Strong written and verbal communication skills. Advanced proficiency in Microsoft Excel for financial tracking, data analysis, and reporting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Benefits At Optima, we believe benefits should be meaningful, competitive, and supportive of your whole life. As a team member, you'll enjoy: 100% Company-Paid Medical Plan Option 401k with Employer Match Paid Parental Leave Paid Time Off & Holidays A dynamic team environment Salary Range; $45,000 - $60,000 per year depending on experience.

Are you looking to join a dynamic team that provides its people with the tools to be successfull and opportunities to grow? Universal Logistics is a leading provider of customized transportation and logistics solutions, offering a comprehensive suite of services including transportation, value-added, intermodal, and specialized services utilized throughout entire supply chains. Universal has immediate career opportunities in your area. Apply today to become part of the Universal team! LINC, a division of Universal Logistics, is seeking quality warehouse associates out of Racine, WI. Now is a great time to start with a growing company. We are offering DIRECT HIRE positions in a variety of departments, depending on experience. JOB FAIR, Tuesday, Wednesday, Thursday, 8am to 2pm 7100 Durand Ave Sturtevant, WI 53177 Questions? Call Rachel - ************ ext 5108 Warehouse Clerk 1st - 6:00am to 2:30pm at $18/hour to start Duties Include: - Tagging Freight - Generating Labels - Verifying packing slips - Basic computer data entry - Occasional heavy lifting Benefits: 401(k) Dental insurance Health insurance Paid time off

OPC Pest Services is searching for our next Branch Administrative Specialist for our Burr Ridge, Illinois branch. This position offers full-time employment all year round! We Offer… * Competitive salary between $40,000 and $45,000 based on relative dynamic experience; * Comprehensive benefits package including low cost medical, dental, vision insurances, 1x annual salary life insurance, and many more optional benefits (visit rollinsbenefits.com for more information); * 401(k) plan with 4.5% company match; Rollins employee stock purchase plan; * Six paid holidays and a generous PTO (paid time off) program--receive up to 15 days PTO your first year; * Employer discount program through PerkSpot; * Continuous training and education through our in-house training sessions as well as outside seminars. We look forward to having you on our Team! Responsibilities The Branch Administrative Specialist performs all branch administrative support and is responsible for providing branch metrics and routing daily activities of the branch office to the respective functions (operations, service, accounting, etc.) to the Corporate Office. You will... * "Own" the admin functions of the branch and help establish a positive and supportive culture; * monitor and respond to emails in branch inbox and tasks/alerts in the Customer Relationship Management (CRM) System; * use CRM to send out the monthly, weekly, daily program reminders; * review Podium to monitor the customer experience and identify learning opportunities; * help coordinate team meetings with Branch Manager and Service Managers; * answer questions and recommends corrective services to address customer complaints; * help maintain low accounts receivable by focusing on early aged A/R and expired credit cards; * participate in scheduling process and expedites workflow; * recommend procedures to improve efficiency of branch; * answer customer phone calls due to call volume overflow; * send sales opportunity calls to respective inside sales/call center team; * take escalated calls from customers. Solves issues or escalates to Service Managers/Branch Manager; * review and completes audits in CRM to create efficiencies; * weekly branch balancing and other support duties; …and serve as a key member of the OPC Team! Our Core Values Be a P.E.S.T. Professional . . . Do your best to be the best Ethical . . . Do the right thing Selfless . . . Do more for others Teamwork . . . Do it for you, me & Our Team Qualifications You are... * customer-focused, patient, and able to use available resources to research problems; * able to multi-task, detail-oriented, and adjust communication style to the situation; * an effective communicator both verbally and in writing and able to influence staff to provide high level customer serivce; * a thinker--able to use previous experience as a guide for solving problems; * calm and professional at all times, particularly under stress, exuding professionalism and courtesy to all; * able to learn and navigate telecommunications system, IT issues, the CRM, and communicate with appropriate vendors when issues arise with these systems; * skilled in using different hardware/software programs (including Microsoft Office); * at least 18 years old; * have 5+ years of office support experience, and Office Management experience is preferred. Must be able to pass criminal history background check and drug screen. Must have reliable transportation and be available to work onsite in our Burr Ridge, IL branch office on a daily basis. Apply today to become a P.E.S.T. with OPC! OPC Pest Services is a proud Equal Opportunity / Veteran / Individuals with Disabilities Employer. You are... * customer-focused, patient, and able to use available resources to research problems; * able to multi-task, detail-oriented, and adjust communication style to the situation; * an effective communicator both verbally and in writing and able to influence staff to provide high level customer serivce; * a thinker--able to use previous experience as a guide for solving problems; * calm and professional at all times, particularly under stress, exuding professionalism and courtesy to all; * able to learn and navigate telecommunications system, IT issues, the CRM, and communicate with appropriate vendors when issues arise with these systems; * skilled in using different hardware/software programs (including Microsoft Office); * at least 18 years old; * have 5+ years of office support experience, and Office Management experience is preferred. Must be able to pass criminal history background check and drug screen. Must have reliable transportation and be available to work onsite in our Burr Ridge, IL branch office on a daily basis. Apply today to become a P.E.S.T. with OPC! OPC Pest Services is a proud Equal Opportunity / Veteran / Individuals with Disabilities Employer. The Branch Administrative Specialist performs all branch administrative support and is responsible for providing branch metrics and routing daily activities of the branch office to the respective functions (operations, service, accounting, etc.) to the Corporate Office. You will... * "Own" the admin functions of the branch and help establish a positive and supportive culture; * monitor and respond to emails in branch inbox and tasks/alerts in the Customer Relationship Management (CRM) System; * use CRM to send out the monthly, weekly, daily program reminders; * review Podium to monitor the customer experience and identify learning opportunities; * help coordinate team meetings with Branch Manager and Service Managers; * answer questions and recommends corrective services to address customer complaints; * help maintain low accounts receivable by focusing on early aged A/R and expired credit cards; * participate in scheduling process and expedites workflow; * recommend procedures to improve efficiency of branch; * answer customer phone calls due to call volume overflow; * send sales opportunity calls to respective inside sales/call center team; * take escalated calls from customers. Solves issues or escalates to Service Managers/Branch Manager; * review and completes audits in CRM to create efficiencies; * weekly branch balancing and other support duties; …and serve as a key member of the OPC Team! Our Core Values Be a P.E.S.T. Professional . . . Do your best to be the best Ethical . . . Do the right thing Selfless . . . Do more for others Teamwork . . . Do it for you, me & Our Team

Temp Key Responsibilities Greet visitors, answer and direct phone calls, and manage incoming/outgoing mail and packages. Assist with scheduling meetings, booking travel arrangements, and preparing documents (reports, presentations, spreadsheets). Ensure the office is well-stocked with supplies, equipment is functional, and common areas are tidy. Maintain digital and physical filing systems, update databases, and handle confidential information securely. Relay messages between departments and coordinate with vendors, clients, and staff. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and basic knowledge of office equipment (printers, scanners, etc.). Please make sure to upload or email your resume to ***************** Benefits Offered 401(K) 401(K) Matching Dental, Vision, Life, and Health Insurance (after 60 days) Paid Time Off/ IL Plawa Qualifications 1-2 years in an administrative role, office setting, or customer service position required

Who we are: At Lucas Milhaupt, we develop next-generation material joining solutions that are propelling industries forward. Join with the Best and become part of a team that rewards continuous improvement, celebrates diversity, and propels every team member toward personal and professional growth. We are passionate about creating a culture where every voice is heard, every idea considered, and every success celebrated. We believe in the power of career development and the transformative impact it can have on individuals and communities. As we continue to grow and expand as a company, we are actively seeking diverse and talented individuals who share our passion for material joining and want to be part of a journey that encourages personal and professional growth. At Lucas, our focus is on our people - the key to our success. Our goal is to offer employees an unparalleled experience, with opportunities to grow and improve the quality of their lives and the lives of their families. Role overview: The Temporary Office Worker will support the Quality Assurance team in maintaining and improving organizational standards. This role provides hands-on experience in quality control processes, documentation, and compliance activities within an office environment. Education: * Currently enrolled in a high school or college program (Business, Quality Management, or related field preferred). * Strong attention to detail and organizational skills. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). * Excellent communication and problem-solving abilities. * Ability to work independently and as part of a team. EEO Statement: We offer equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We also provide reasonable accommodation to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state or local law. If you require assistance or reasonable accommodation in completing this application or during any aspect of the application process, please contact Human Resources at ************.

Job Title: Office Services Clerk (Temporary) - Potential for Full-Time Role Company Overview: Join one of Chicago's premier law firms known for its commitment to excellence and legal expertise. We are currently seeking a dedicated and detail-oriented Office Services Clerk for a temporary position with the potential for a full-time role. This is a unique opportunity to join an esteemed firm, work a standard 9-5 schedule with a 35-hour workweek, and enjoy healthcare benefits even as a temporary employee. The Office Services team is the backbone of our office, highly regarded for their contributions, and this role provides an excellent chance for professional growth within the firm. Position Overview: As an Office Services Clerk, you will be an integral part of our dynamic team, responsible for supporting various administrative functions within the office. This position offers the chance to learn and develop valuable skills, with the potential for a long-term career within our prestigious law firm. Responsibilities: Mail and Package Handling: Manage incoming and outgoing mail, packages, and deliveries. Ensure accurate and timely distribution to the appropriate recipients. Facilities Support: Assist with office maintenance, including coordinating with building management for repairs and maintenance tasks. Meeting Room Setup: Prepare meeting rooms for conferences, meetings, and events, ensuring they are equipped with necessary materials and technology. Supply Management: Monitor and replenish office supplies, including ordering and restocking as needed. Document Services: Assist in photocopying, scanning, and printing documents as requested by legal professionals and other staff members. Administrative Support: Provide additional administrative support to various departments within the firm as needed. Qualifications: Previous Office Experience: Experience in an office environment or related role is preferred. Detail-Oriented: Strong attention to detail with the ability to multitask and prioritize responsibilities. Communication Skills: Effective communication skills, both written and verbal. Team Player: Ability to collaborate with colleagues and contribute to a positive office culture. Adaptability: Willingness to learn and take on new challenges. Punctuality: Consistent and reliable attendance, maintaining a 9-5 schedule with a 35-hour workweek. Potential for Full-Time Employment: Motivated individuals may have the opportunity for a full-time role based on performance and business needs. Please apply with your resume for immediate consideration. We are an equal opportunity employer and encourages candidates from diverse backgrounds to apply.

Substitute Clerical Date Available: 01/05/2026 Additional Information: Show/Hide $103.00 beginning on Monday 1/5/2026 to Friday 3/27/2026. Description: Work as a school secretary, library media center assistant or health office assistant on an as needed basis in all schools throughout the district. Application Procedure: Please fill out an online application at ************** for consideration. If your application is being considered, a phone screening will be scheduled.

Essential Functions: Provide quality customer service to prospective and continuing students. Maintain and update student's records. Qualifications Qualifications: High School Diploma or GED. Skills: Customer service. Excellent communication and organization skills. Time management. Attention to detail. Responsibilities Responsibilities: Greet all students and visitors to the Records Office in person and on the telephone, and direct to the appropriate staff. Respond to enrollment inquiries and requests in compliance with established Federal privacy guidelines (FERPA). Update student records, process program changes and reinstatements. Manage digital documents. Other duties as assigned. Experience: Customer Service. Proficient in MS Office Suite Anwer and direct phone calls Data Entry

Office Coordinator We have an exciting opportunity for an Office Coordinator/Branch Administrative Assistant at our Chicago branch located in Schaumburg, IL. The hourly pay range is $22.00-$25.00, depending on experience. This position manages and coordinates office administrative and clerical activities for the branch. Roto-Rooter, America's premier plumbing and drain cleaning company, is the name that homeowners and businesses turn to for select quality services. We are proud of our more than 80-year history, but it's our future that has us so excited! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. Responsibilities * Act as a vital link between our Corporate Home Office and the branch, addressing general employee inquiries while fostering open communication among customers, management, office staff, and service technicians. * Computes payroll for office staff and works with the payroll representative to resolve any payroll discrepancies. * Ensures that proper administrative procedures and policy are being utilized. * Assigns tasks and shifts to office staff and ensures that all shifts are covered with the appropriate office personnel. Trains office employees as needed. * Conducts interviews and contributes to hiring decisions for office employees. * Communicates with customers as needed, which may include resolving customer complaints about services. * Other office duties as needed Requirements * Acceptable background check per company policy. * Minimum of High School diploma or equivalent is required. Associates degree in Business or related field preferred. * 1-3 years of supervisory experience in a service industry preferred. * Must have good written and oral communication skills for effective customer service. * Basic mathematics is a skill that is frequently used. Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: * Medical insurance with a Prescription Drug Card * Accident and Critical Illness Insurance * Dental Insurance * Vision Insurance * Paid Vacation * Paid Training * Life Insurance * Matching 401K Retirement Savings Plan * Tuition Reimbursement * Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND7 #LI-RG1 #LI-ONSITE

FUNCTION: Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency of employee, vendor, and customer information. DUTIES & RESPONSIBILITIES: Manage all district staffing and recruiting activities Maintain office supplies and equipment. Coordinate and support general office tasks as needed Understand SalesForce and Viaseys Database to support your Operation Manager's District annually Human Resources related activities: Assist and collect all new and returning employee paperwork Assist Human Resources with the recruitment, orientation, and training of seasonal staff (may require some weekends) Assist seasonal staff with electronic onboarding. Training, Safety, and Compliance: Engage with all safety, work rules, and regulations to maintain housekeeping standards Assist in training and tracking of safety rules and compliance for employees within the district Train and administer policies and procedures Make sure binders and sign in sheets are updated and loaded annually into the required binders Assist in coordination and scheduling of district required training in and out of the season Operations Related activities: Pre-Season review and photography Blizzard U participation and training Night and weekend hours Update route books, customer scopes and maps Load storm data and paperwork post storm into shared files Post Season review and photography Loading of pictures and inspection data into Post Season Cases Pulling of stakes Assisting in MM breakdown and recovery Heavily involved in recruiting of seasonal and sub staff Represent the company at job fairs, school, and community events Screening of candidates in support of the OM's for seasonal staff recruitment Conducting interviews in Spanish Sales related activities: Sales prospecting in the field Appointment setting Cold calling weekly in the summer Call block day with sales team Measuring prospective sites when necessary Cleaning up data within Salesforce Participate in Sales Blitzes Fleet related activities: Asset/Parts tracking and accountability Invoice flow DVIR organization Customer Service: Heavily involved in Service Case flow and completion Cover customer service when necessary Finance: A/R Activities Ability to contact customers and communicate open aging Pull invoicing out of NetSuite and email to customer NetSuite, have basic knowledge and understanding Ability to pull and email invoices Insurance/COI requests as needed POC and process external and internal mail / email / packages timely Support GM in general office tasks (supplies, meetings coordination, etc.) Subcontractor Agreements; creation and processing Subcontractor compliance; W9, COI, etc. QUALIFICATIONS: High school diploma or G.E.D. equivalent Proficient in use of general office equipment (fax and copy machine) Proficient in Microsoft Office (i.e. Word, Excel, Outlook) Discretion and trustworthiness due to access and assistance with confidential information Excellent communication, time management, and organizational skills BENEFITS: Competitive salary based on experience Medical, dental and vision insurance benefits Company-sponsored Group Term Life & Short-Term Disability insurance 401k retirement plan with company match Paid vacation and holidays Winter Services is an equal opportunity employer that takes pride in creating a diverse and inclusive workplace. The company complies with all applicable federal, state, and local fair employment practices law. Winter Services strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of age, race, religion, color, creed, disability, familial status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, gender, gender expression, gender identity, genetic information, marital status, national origin, ancestry, veteran or military status, or any other characteristic protected by federal, state, or local law.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Food & Beverage Office Admin will provide administrative support to all OVG departments (Sales, concessions, catering) at the venue, and reports directly to the Director Of Sales. Administrative duties may include, but are not limited to, ensuring smooth communication, accurate record-keeping, and efficient workflow across all departments. This role plays a key part in coordinating office logistics, supporting leadership with clerical needs, managing documentation, and fostering a professional, organized, and collaborative work environment. Given the small size of the OVG onsite office, it is critical that the Office Manager have the ability to multi-task, organize and prioritize tasks, and willingly assist OVG staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive. This role pays an hourly rate of $18.00-$20.00 Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching This position will remain open until December 31, 2025. Responsibilities Provide general office, administrative, and event reporting. Serve as the primary administrative support for the Director of Sales and leadership team. Manage daily office operations, and internal communication. Maintain accurate filing systems (both digital and physical) for invoices and departmental reports. Manage inventory and ordering for office and event-related supplies. Coordinate internal meetings, prepare agendas, take meeting notes, and track action items. Assist in the preparation of reports, presentations, and event documentation as needed. Ensure compliance with company policies and support audits through document organization and timely submission of required materials. Serve as a communication bridge between departments, ensuring timely responses and proper follow-up on operational needs. Support special projects and events as assigned by the General Manager or Director of Sales. Qualifications Minimum of 2-3 years of administrative or office management experience (hospitality or venue experience preferred). Strong organizational and multitasking skills with exceptional attention to detail. Proficiency in Microsoft Office Suite and familiarity with financial or POS software (e.g., Square). Excellent written and verbal communication skills. Ability to maintain confidentiality and handle sensitive information professionally. Strong problem-solving skills with the ability to anticipate needs and take initiative. Demonstrated ability to work collaboratively across departments in a fast-paced environment. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Hinshaw & Culbertson LLP, a leading national law firm, is seeking a litigation secretary for its Chicago office to work with a support team in providing comprehensive legal and administrative support to a group of attorneys. The ideal candidate will have experience in civil defense litigation, including trials/arbitrations/mediations. candidate will also have demonstrated excellence in dependability, pro-activity and the ability to work independently and within a team. Experience in consumer finance, mortgage foreclosure and employment matters, as well as multi-state knowledge of court procedures and practices would be ideal. Duties and Responsibilities: Prepares, edits, files and may compose legal documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Transcribes from electronic dictation program, and/or handwritten documents. Communicates with clients, counsel, court personnel, and other external parties. Communicates and coordinates with local and other office administrative resources to ensure tasks are completed accordingly. Reviews and processes all incoming mail. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage. Interacts with clients, counsel, court personnel and others. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship. Establishes and maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, secretaries and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc. Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with attorneys, team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. Effectively uses team software to log, manage and handle workflow. Other related duties and special projects as assigned. Qualifications and Prior Experience: High School diploma or equivalent required; Bachelor's degree preferred. Minimum of five years of civil defense litigation legal secretarial experience. Strong organizational skills; ability to prioritize and manage numerous tasks and complete them under time constraints. Knowledge and application of State and Federal court rules (including e-filing) and local rules, where applicable, pertaining to litigation procedures, requirements and practices (including trial, mediation and arbitration). Knowledge of or ability to learn office procedures, rules and regulations. Demonstrated competency and proficiency in computer programs and relevant software applications including Outlook, Word, Excel, iManage, InTapp, Chrome River and Adobe. Knowledge of BigHand Now or similar workflow platform preferred. Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine and complex law office documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; identify and resolve issues; work well within a team environment; incur overtime in order to perform the essential duties of the position - may require irregular hours. Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff. We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development. As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any factor prohibited by law.

Summer Job Fair - January 7th, 2026 Join Our Team This Summer! Attend the Downers Grove Park District Summer Job Fair Date: Wednesday, January 7, 2026 Time: Drop in anytime between 4:00-7:00pm Location: Lincoln Center Auditorium, 935 Maple Ave, Downers Grove, IL Looking for a fun and rewarding way to spend your summer? The Downers Grove Park District is hiring for a variety of exciting summer positions! Visit our Summer Job Fair and explore exciting opportunities to work, learn and grow in a variety of roles, including summer camp counselors, athletic attendants, concessions staff and more. Whether you're a student seeking hands-on experience or just want to make a difference in your community, we have the position for you! This is a drop-in event, so feel free to stop by anytime between 4:00-7:00pm. Who Should Attend? High school students (ages 16+) College students and interns Teachers looking for summer work Anyone seeking a fun seasonal role Available Opportunities and Fixed Pay Rates Camps & Recreation Summer Camp Counselor: $16 per hour Summer Camp Director (must be 18+): $18.50 per hour Nature Camp Counselor: $16 per hour Nature Camp Director (must be 21+): $18.00 Nature Teen Camp Director (must be 21+): $18.00 Natural Areas Instructor: $16 per hour Museum Camp Counselor: $16 per hour Museum Fall Intern: $15 per hour Adventure Falls Splash Pad & Mini Golf Cashiers/Attendants: $15 per hour Sports & Athletics Athletics Attendants: $15 per hour Special Events Summer Concert Beverage Tent Attendants (must be 21+): $16 per hour Special Event Attendants: $16 per hour Why Join Us? Flexible Schedules - Perfect for students, teachers, and anyone looking for part-time/seasonal work. Free Fitness Membership - All staff receive a free Fitness Membership at 4500 Fitness. Competitive Pay - Earn while doing what you love. Team Environment - Work alongside fun, passionate individuals. Professional Growth - Build skills in leadership, customer service, and more. Make an Impact - Help create memorable experiences for your community.

Education Requirements: In order to apply for this position, you must be a current Harper College student, enrolled in at least six credits per semester (three for summer). Experience Requirements: * Familiarity with Microsoft Office required. * Maintain confidentiality of student and departmental information. * Customer service skills a plus. * Bilingual skills a plus. Schedule Information: The work schedule will depend on the student's availability, with a required minimum of 19 hours per week and a maximum of 20 hours per week. Work hours must fall within the following time frame: * Monday - Thursday, 8:00 a.m. - 4:30 p.m. Duties of Position: * Data entry of admissions academic documents such as applications and transcripts. * Provides backup telephone and counter assistance. * Sorts and distributes incoming and outgoing mail. * Scans and verifies documents and indexes images. * Troubleshoots and resolves issues related to student records. * Collaborates with the Registrar's office to provide student services support. * Performs related duties as assigned. Personal Characteristics: * Ideal candidate must be organized and detail-oriented. * Ability to follow directions and work with minimal supervision. * Enjoy working with people and building strong relationships easily. * Must be reliable and punctual. Special Notes: * A cover letter and resume may be directly attached to your application; however, this is not required. * Please be sure to update your application each semester to reflect your new availability. * Employment is contingent upon a Criminal Background Check. * Employment sponsorship is not available.