Office manager/administrative assistant jobs in Oregon - 105 jobs

100% In-Office | Onsite Parking We are supporting a confidential search for a Business Administrator / Executive Assistant to join a well-established, highly respected organization headquartered in Portland. This is a critical, hands-on role supporting senior leadership and core business operations at the company's HQ. This opportunity is ideal for someone who thrives in a professional, structured environment, enjoys owning details, and takes pride in being a reliable, go-to resource for leadership. Why You'll Want This Role Direct visibility and partnership with senior leadership Stable, long-standing organization with a strong reputation Clear expectations, accountability, and structure Consistent schedule: Monday-Friday, 7:00 AM-4:00 PM 100% in-office role (no hybrid/remote) Business casual environment with onsite parking What You'll Be Doing Supporting senior leadership with administrative and operational needs Managing contracts and related documentation from creation through execution Building and maintaining Excel spreadsheets tied to contracts (intermediate to advanced level) Handling PDFs, e-signatures, and document workflows using Adobe Reviewing and redlining documents using Bluebeam Tracking and coordinating insurance renewals Maintaining accuracy, confidentiality, and organization across systems and records Required Experience Strong contracts administration experience Intermediate to advanced Excel skills (formulas, tracking, spreadsheets) Adobe (PDFs, e-signatures) Bluebeam (redlining required) Experience coordinating insurance renewals Comfort working with ERP systems Proficiency in Word, Outlook, and Teams What We're Looking For Honest, straightforward, and dependable Confident communicator - not shy or bashful Proactive and self-motivated learner Detail-oriented with strong follow-through Easy to work with, professional, and collaborative Comfortable holding accountability and ownership Schedule: 7:00 AM - 4:00 PM Location: Portland HQ (100% in office) Dress Code: Business casual Parking: Onsite Full benefits available upon conversion (details shared during interview process). If you're a strong administrator who enjoys structure, accountability, and being an integral part of a leadership team, we'd love to connect.

AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail. An ideal team member will be able to work well independently but also be flexible enough to be directed at times. RESPONSIBILITIES WILL INCLUDE, AND NOT BE LIMITED TO: Manage the CEO's personal/professional calendar, prioritize meetings, and coordinate competing demands. Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as needed. Organize and coordinate company/personal events and team-building activities. Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups. Manage documentation, prepare any other needed correspondence, meeting notes with action items (ex. Teams, SharePoint, etc.) Develop spreadsheets, reports, and visual data presentations. Serve as the gatekeeper for the CEO-field calls, coordinate meeting requests, and attend meetings when needed. Provide executive support to other executives, as directed by the CEO. Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities. This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable. Maintain filing systems for personnel, update registrations, licenses, and other matters as needed. Assist with personal tasks and errands to keep daily life running smoothly Handle projects and assignments as the business and personal needs dictates. Provide ongoing updates on projects, assist with daily operations, and address ad hoc requests promptly. SKILLS, AND QUALIFICATIONS: Handle multiple projects simultaneously within established time constraints. Work both independently and collaboratively within a team. Ability to work with vendors in a professional manner. Strong work ethic, reliable, punctual, practical, efficient, and honest. Highly organized, meticulous, detail oriented. Excellent communication skills, highly responsive, fast at texting and typing on a computer. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and fluency with Microsoft Teams Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail. Demonstrated ability to anticipate needs, think critically, and offer proactive solutions. Vault-like ability to maintain confidentiality and be ultra-discreet. Excellent command of the English language, both written and spoken. Bilingual is a plus. Intent to stay in the position long-term. REQUIREMENTS: Bachelor's degree Minimum 5 years' related experience. Willingness to work occasionally nights and weekends, as needed. BENEFITS: Group Health plans Paid holidays Paid time off Bonus program 401k Dynamic and supportive company culture!

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. About the Work: As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises About You: High school diploma or certificate required, associate's degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Demonstrates consistent dependability, punctuality and follow-through Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver's license and transportation Preferred: Previous experience as an Office Manager or lead role in an office environment with 100 or more staff Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience Other Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments. Work Environment & Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************

Welcome to ARO! Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management. We are a privately held, certified woman owned business and have a presence in 28 states nationwide as well as 4 provinces in Canada. Our services include copy/print, mail and package handling, reception, printer/copier fleet management, and office supply management. We offer a full complement of employee benefits including medical, dental, life and 401(k) with employer match. We also offer some unique benefits such as paid time off for charity work (Charity Leave) and Donate for Life organ donor recognition. We are celebrating our 25th year in business and planning for continued growth. ARO is not a temp or staffing agency. This is a Full Time opportunity Job Description • Basic mail service and or copy/print shop support • Expected to handle a variety of office services including reception and filing • Willing to move from site to site to provide coverage for employees who are out sick or have scheduled time off • Ability to adapt to varying office environments based upon our Customers business • Provide superior level of customer service to existing and prospective clients • Must be able to work full time, flexible shift dependent upon our Clients requirements • Provide assistance and/or solutions to client questions and problems • Regular and reliable attendance, punctuality and a flexible mind set are a must • Perform other related duties as assigned • Willingness to gain the business knowledge that will help lead to be promoted to a Site Lead/Manager as we continue to grow our business • This position requires travel to all sites within an assigned territory. ARO highly recommends that you have access to reliable transportation in order to meet the travel requirement of the job. Be aware that in some cases, ARO sites may be in locations not accessible by public transportation. If lack of transportation would prevent you from traveling to one or more sites for which you are responsible, please do not apply for this position. Qualifications Required Candidate Skills: Ability to multitask Working knowledge of email, excel and internet explorer Independent worker Impeccable customer service Ability to lift 50 lbs Must have reliable transportation Desirable Candidate Skills: Willing to obtain the skills required to be promoted to a site lead/manager as our business continues to grow Previous Management experience preferred, but is not mandatory Additional InformationCompany Overview Every day ARO earns the trust of a diverse and progressive body of clients who recognize our strong commitment to: Accessibility: At ARO we believe that true accessibility comes with engagement. We are constantly reaching out and traveling to client sites to make sure all bases are touched on. Our Engaged Communication Commitment backs our work ethic. Constant proactive communication and being readily available for clients and employees across the country is pivotal to our success. Results: With ARO your return on investment will not disappoint. As an employee owned company, our resources go into our employees rather than into sprawling campuses or other overhead expenses that may not directly benefit you. ARO's core business is and always has been on-site facilities management and its close monitoring through a comprehensive reporting structure. This assures you will experience palpable results in service quality as well as in ROI. Ask about our No Risk Guarantee! Objectivity: Many of our competitors are publicly held software or hardware manufacturers and/or distributors. They are quota-based and are held accountable to their investor's interests. At ARO our primary goal is customer service and relationships: we monitor clients' changing requirements and long-term vision to drive proactive and cooperative solutions. We engage our hardware, software and services partners proactively when a client needs it, not when a financial quarter is ending.

If you want to further your career with an incredible team centered dental office, then look no further! Our practice is seeking a top-notch, high energy Dental Office Manager to join our team. Our goal is to provide quality patient care and helping patients to enjoy their dental experience. That's where you come in! We need a manager who can: • Answer phones, schedule efficiently, and create and present treatment plans • Work with insurances and provide financial arrangements for increased case acceptance • Maintain a friendly, warm and clean environment for patients and their families • Lead, motivate and supervise the team • Assist in dental team development • Maintain office flow, punctuality and productivity We offer: • Competitive Pay • Paid Time Off (PTO) and Paid Holidays Please send your resume today for immediate review. We look forward to hearing from you!

Nestucca Valley School District/Nestucca SD - Classified Employee Date Available: ASAP Closing Date: Open Until Filled HB3187 NOTICE: NVSD complies with HB 3187. Prior to completing an initial interview, NVSD does not request or require disclosure of the applicant's age or date of birth or when the applicant attended or graduated from any educational institution, except when such information is required to: (A) Affirm that the applicant meets bona fide occupational qualifications; or (B) Comply with any provision of federal, state or local law, rule or regulation. To these ends we ask that applicants do not provide such information as part of their application or attached materials. Position Title: District Office Manager Location: Nestucca K8 Reports To: Building Administrator FLSA Status: Nonexempt FTE & Salary: 1.0 FTE Salary Schedule: Classified Salary Schedule Row: Office Manager ($19.93-$23.69 per hour, D.O.E.) Contract Days: 220 GENERAL DESCRIPTION: The District Office Manager performs a variety of secretarial, bookkeeping and administrative duties, which require a broad knowledge of both secretarial and clerical practices and procedures. The District Office Manager provides administrative support to the Superintendent, and supports district office staff in district operations. QUALIFICATIONS: Knowledge, Skills, Abilities Required: A minimum of a high school diploma or equivalent. Secretarial experience, including office management, administration and record keeping. Knowledge of general operation of a school district and the administrative assistant duties. Ability to interact in a positive and professional manner with students, staff, parents, community members, contractors, consultants and trades people, while demonstrating sensitivity to cultural, ethnic, gender and religious diversity. Ability to exercise confidentiality, diplomacy, and independent judgement. Keyboard and Word processing with speed and accuracy. General accounting skills. Knowledge or ability to learn about first-aid procedures and proper methods of dispensing medications. Excellent organizational and time management skills with the ability to accomplish multiple complex assignments under short timelines and with multiple interruptions. Ability to remain calm and supportive when dealing with difficult people or emergencies. Ability to take initiative and work independently, prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail. Ability to quickly learn frequently used software and online programs used in the performance of job responsibilities, such as student records, personnel records, accounting, and purchasing. ESSENTIAL FUNCTIONS: Performs some or all of the following tasks. Other duties may be assigned. Provides administrative assistance to the Superintendent; managing their calendar, responding to communication as appropriate and providing operational day-to-day support on their behalf. Manages the district office, phone, email account, conference room calendar, office supply inventory and district mail run. Supports the district office staff with administrative and confidential work in District Operations, Human Resources, and the Business Office. Composes, edits and prepares technical and complex documents, correspondence, special reports and material of a confidential nature. Human Resources document management support. Food Service meal count document support and site monitoring tracking. Oversee maintenance and compliance of District Emergency Handbook and procedures. Serve as point of contact for inter-district transfer student applications and tracking. Reconcile Superintendent credit card. Packing slip input support. Manage the credit card check out sheet Manage and book district staff travel arrangements. Process volunteer and coach background checks ensuring approved volunteer list is up to date. Acts as initial responder to building level First Aid emergencies and coordinates with other staff to ensure proper steps are taken to ensure the health and safety of injured party; including administering first aid, calls to 911, coordinating with emergency responders, and/or providing medications as appropriate. Serves as primary contact and liaison between the district staff and students, teachers, parents, staff, district, and community. Answers district phone line and greets/welcomes visitors to the K8/NVSD District office. Processes facility use requests and manage facility calendar. Stores district injury and DHS reporting documentation. Plans, coordinates and executes school-wide staff appreciation events, and procures supplies and catering as needed for professional development. Successfully uses software and online programs to monitor and maintain essential records regarding students, personnel, accounting, work orders and other areas as required. TERMS OF EMPLOYMENT: Salary and work year to be according to the current negotiated contract. EVALUATION: Performance of this job will be evaluated in accordance with provisions of Board policy. WORKPLACE EXPECTATIONS: Establish and maintain a positive and respectful working relationship with students, staff, administration, parents/guardians and community members. Work collaboratively and communicate effectively with staff and customers at all organizational levels (listening to others without interrupting, keeping emotions under control, remaining open to others' ideas and focusing on solving conflicts). Maintain a high level of ethical behavior and confidentiality of information about participants, families and staff. Maintain dependable and consistent attendance and punctuality. Follow all laws, District policies, rules, regulations, memos, announcements and reasonable requests by proper authority PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to talk or hear The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb up and down step stool, bend under the desks, twist from the waist, and stoop, kneel, crouch, or crawl Possible moderate to high noise level. Frequent and prolonged talking/listening in conversations/meetings. Requires accurate perceiving of sound, near and far vision, depth perception. Requires handling and working with a variety of materials and objects. Work may occasionally involve lifting/carrying objects weighing up to 30 pounds. Possible exposure to bodily fluids due to student injury or illness. Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time, as it deems advisable. Nestucca Valley School District recognizes the diversity and worth of all individuals and groups. It is the policy of NVSD that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans status, genetic information or disability in any educational programs, activities, or employment. Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact the Human Resources Officer at ************ x403 for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at **************.

Job Description Sage Dental Wellness is a new biologic dental practice in Eugene Oregon that is growing quickly. We are looking to add an experienced Dental Office Manager to our work family, who is passionate about oral health and the whole body approach to dentistry, believes in healthy living, is kind, reliable and has an excellent work ethic and communication skills. Our ideal candidate is an experienced dental office manager who is looking for a career as a key administrative professional, who is responsible for ensuring the smooth and efficient operation of a dental practice. Teaching skills are needed to help train the team and help support the practice. This position requires working closely with our professional team through excellent communication to help you best represent our practice vision and philosophy. One should possess excellent organizational skills, leadership abilities, and a deep understanding of dental office workflows to maintain productivity and enhance patient satisfaction. One must have financial management skills, such as billing and insurance claims. You will need a good understanding of how to productively and efficiently schedule patient appointments so no patient is waiting and to minimize production down times as well as collect deposits and payments where computer and billing skills are required. This position requires the following: 1. Leadership and Team Management Skills- Help with team member interviews, hiring, reviews, questions, schedules and motivate the team to build a community that works in harmony. Have the ability to recognize and a willingness to take initiative to complete or reassign tasks that may be overwhelming a team member to help maintain balance of team job duties and responsibilities. Under strained situation this may require you to chair side assist, clean, sterilize, turn rooms over if no other person is available. Hold the team accountable to assigned job duties ensuring follow-through and implement office policies and procedures. Have the ability to adopt to changes as the practice grows, being open to new policies, procedures and protocols. Be willing to be the change maker when you see areas that need improvement once discussed with doctor and agreed to implement. This position requires "Walking the Floor", interacting with the team, takes the pulse of the organization and assesses status and needs of their team. 2. Organizational Skills- Keeping files and supplies organized, running team, safety and compliance meetings that are logged and referenced and keeping records of office compliance and maintenance schedules so everything runs smoothly. Be in charge of all HIPAA, OSHA, CPR, and any other regulatory standards. Have the ability to multi-task not loosing focus on the task at hand while managing multiple operations. Work in a timely manner, not leaving patients or team members waiting longer than needed for requests/answers. 3. Communication Skills- Work closely with the doctor in a professional manner, to maintain clear and consistent communication on a daily basis or as needed outside of patient treatment times to help facilitate the practice vision and philosophy. Keep clear records of requested tasks/job assignments delegated to you and follow-up with doctor when completed to insure follow through. Be accountable for your actions demonstrating thoughtfulness for the practice, patients and team in the decisions you make. Must have the ability to resolve patient and team member concerns, build trust amongst the team and patients. 4. Financial Management Skills- Solid understanding of how to schedule for productivity and efficiency. Ability to understand patient insurances billing, finances, and payment plans. Ensure we are collecting for all deposits and treatment so there are no outstanding balances when run end of day report. Knowledge of insurance processes is critical in helping facilitate reimbursement to patient and support patient relations. Run reports catching and correcting any errors. Monitor and report office performance metrics to owner that may require additional follow-up or changes in policies. 5. Knowledge of Dental Software and Technology- A strong technology background is required as this is a very high tech practice/position and being able to manage the technology is a daily operation. Proficiency in computer skills is a must as well as good written communication skills. This position will make forms, documents, slide presentations and spreadsheets for better patient and team communication. Strong proficiency in using our dental office management software so you can help others in the office who have questions, attending software trainings on a regular basis for updates will be required. Having a good grasp of our practice management software and familiarity with technology streamlines tasks like appointment scheduling, patient record keeping , treatment planning/presenting and billing. You will also need to understand how to best maximize the software for reviews, reports, recare and patient communication. 6. Coordinate Marketing Initiatives- Promote the dental practice in the community to help attract new patients. Have the ability to work with social media helping to educate and share online about our practice. Attend events in the community as they arise, educating and effectively communicating our practice philosophy and unique services. This position offers a nice work environment with a supportive team, competitive compensation, fully vested 401k with profit sharing, paid vacation, dental an health benefits. We request 3 years minimum dental office manger experience and past experience as an assistant or hygienist is ideal. Please send us your resume and any additional information you feel will help us learn more about you. Sincerely, Sage Dental Wellness and Team

We are looking for a Front Desk Supervisor to lead and manage the front desk operations of our hotel. The ideal candidate will be responsible for overseeing a team of front desk staff, greeting guests, addressing guest inquiries and complaints, and ensuring a professional lobby environment. Strong leadership, time management, organizational, and communication skills are essential. Compensation: $19 -$21 Key Responsibilities: Led and trained front desk staff, and managed shift schedules. Process guest check-ins, confirm reservations, assign rooms, and issue room keys. Handle confidential guest information with integrity. Resolve guest complaints and requests in a friendly, professional manner. Ensure the lobby and common areas are clean and welcoming. Manage cash drawer contents and transactions during shifts. Coordinate with Housekeeping/Maintenance to ensure room readiness. Process payments (cash, debit, credit) and check-outs, resolving any charges. Generate daily reports (arrivals, departures, special requests) and ensure accuracy. Supervise staff performance and complete performance reviews. Assist guests with directions and information about the property and local areas. Perform administrative duties such as filing and updating records. Ensure all front desk activities (bookings, appointments, calls, emails) are handled efficiently. Complete other duties as assigned. Requirements: Minimum 2 years of hospitality experience. Minimum 2 years of front desk experience. At least 1 year of supervisory experience, preferably in hospitality. Proficiency in Windows OS and company-approved spreadsheets and word processing. Strong verbal and written communication skills. Ability to handle guest complaints and resolve issues promptly. Ability to manage time effectively in high-pressure situations. High school diploma or equivalent. Physical Demands: Regularly required to walk, stand, and use hands to reach. Frequently required to stoop, kneel, crouch, or crawl. Must be able to lift and move up to 50 pounds occasionally.

Accounting Specialist / Office Manager - Innovative Air (Springfield/Eugene, OR) Full-Time | Monday-Friday | Competitive Pay DOE Innovative Air is a fast-growing HVAC company serving the Springfield/Eugene area. We're looking for a detail-oriented Accounting Specialist who can take ownership of our financial operations, support our project managers, and help keep our books clean, accurate, and up to date. If you enjoy structure, organization, and improving financial processes, this role is a great fit. What You'll Do Daily / Weekly Responsibilities * Manage Accounts Payable (AP) and Accounts Receivable (AR) * Enter and reconcile vendor invoices, match POs, verify pricing * Monitor customer accounts, apply payments, send statements as needed * Prepare and process job costing entries (labor, materials, equipment, burden, subcontractors) * Maintain accurate job budgets and cost-tracking inside QuickBooks * Support weekly payroll prep (review timecards, match jobs/phases, verify hours) * Assist with financial reporting, month-end reconciliation, and data cleanup * Maintain vendor files, W-9s, certificates, and project billing documentation * Work closely with our Owner, field managers, and office team to streamline workflows * Handle additional administrative accounting tasks as needed Requirements Must Have * 5+ years of bookkeeping or accounting experience * Strong skills in QuickBooks Desktop * Experience with job costing * Ability to manage multiple deadlines with accuracy and consistency * Excellent communication and organizational skills * Comfort working in a fast-paced construction/service environment * Complete understanding of financial statements, AP/AR cycles, and reconciliation Nice to Have * Knowledge of HVAC or construction accounting * Familiarity with Kojo, ADP, or similar workflow tools * Ability to improve and document processes Compensation & Benefits * Competitive hourly wage DOE * Health, dental, and vision benefits * PTO, paid holidays * Stable, long-term position with room to grow * Positive team culture and supportive leadership How to Apply Please submit your résumé and a brief message explaining why you'd be a great fit for Innovative Air.

Ausland Group is aDesign+Build commercial construction firm headquartered in Southern Oregon, delivering architecture, engineering, and construction services under one roof. We specialize in bringing visionary projects to life from complex commercial facilities to cultural landmarks through collaborative design and innovative building solutions. Our team includes talented architects, engineers, and construction professionals dedicated to excellence, client service, and community impact. Role Overview Were seeking a highly organized, tech-savvy Office Manager / Business Coordinator to lead business-side operations in our busy Eugenedesign department. This position is the hub forproject accounting, client coordination, and office operations, ensuring our architects, engineers, and in-office construction staff have the systems and support they need to deliver exceptional work. As thesole business operations lead in our Eugene office, you will serve as the primary liaison to leadership in Grants Pass, coordinate daily operations, enforce company SOPs, and support consistent technology use across the team. Key Responsibilities Set up and maintain projects in Deltek / Ajera from contract execution through final billing including processing contracts, amendments, and work authorizations; preparing accurate monthly invoices; tracking accounts receivable; and following up directly with clients to ensure timely payments. Coordinate with Auslands central accounting team for financial alignment. Manage local office operations supplies, vendors, building access, conference rooms, and mail. Provide technology support: computer setup, video conferencing, and guiding consistent use of MS Office 365 tools(Teams, Planner, SharePoint, etc.). Support project managers with budgets, schedules, and client communications. EnforceSOPs for design+build integrationand ensure completion of performance measurements such asschedule updates. Foster a positive office culture and coordinate local events. Qualifications 5+ years in office management, project accounting, or business coordination in an A/E/C firm. Proficiency with Deltek / Ajeraor similar project/financial management software. High aptitude for technology, including troubleshooting and training staff on platforms. Strong MS Office 365 skills (Teams, Planner, Excel, Word, PowerPoint). Excellent organizational, communication, and problem-solving skills. Ability to work independently and represent the Eugene office with professionalism. Highly desired: Experience in architecture and engineering industries. Why Youll Love Working Here Key leadership role in a collaborative and creative environment. Direct impact on project success and client satisfaction. Competitive salary and benefits package. Be the trusted point of contact for staff in our Eugene and Grants Pass offices. Perks & Benefits Comprehensive health, dental and vision insurance $15,000 life insurance policy 401(k) with company match Fitness and wellness membership allowance Paid holidays Paid time off Paid professional memberships and licensure Company celebrations and social events Annual employee recognition, gifts, and swag Flexible work environment accommodations, valuing work-life balance Ausland's Vision To bring world class development, locally scaled for our community. Ausland's Core Values Integration, Innovation, Resourcefulness and Tenacity. EEO Statement Ausland is an equal opportunity employer. We revel diversity and are committed to creating an inclusive environment for all employees. If you need assistance or accommodation, please contact Ausland at ************.

Unlock Your Potential at Merete! Ready for a change? Merete offers more than just a job; we provide a steppingstone to your future. With us, you'll tackle exciting challenges and grow. See which positions are open and apply today. We offer Competitive Pay Flexible Scheduling Career Development / Advancement Opportunities Paid Time Off Health Benefits Travel Industry Discounts At Merete, we are committed to establishing a supportive and welcoming workplace environment where bias is acknowledged and overcome and where all associates feel welcomed and supported. We value and develop people from all backgrounds and, experiences, leading us to better serve our guests, associates, and community. Merete is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age. FRONT OFFICE MANAGER Associates are paid weekly! SUMMARY Effectively manage the overall operations of the Front Desk. Ensure all Front Desk Agents are properly trained in guest service, safety, and Front Desk operation procedures. ESSENTIAL FUNCTIONS Select, train, supervise, develop, schedule, discipline, and counsel team members according to hotel policies and procedures. Follow predictive scheduling laws and regulations. Conduct performance appraisals. Demonstrate positive leadership characteristics that inspire team members to meet or exceed standards. Apply the company handbook and employment and labor laws in a fair and equitable manner. Monitor payroll hours and reports. Completes reports paperwork (e.g., forecasts, budgets, action plans). Ensure that objectives of sales, costs, profits, guest satisfaction, and associate performance are met. Attends, as well as schedules and conduct departmental meetings. Keeps work area neat and organized. Reports all unsafe working conditions immediately. Assures property operation meets audit standards. Regular and reliable attendance and punctuality are essential functions of this position. Treating others with respect and behaving in a manner that is positive, productive and encourages teamwork at all times is an essential function of this job. PHYSICAL DESCRIPTION Constantly standing at the Front Desk on tile or carpet. Constant repetitive motions of stooping (bending at the waist), twisting (knees, waist and neck), and crouching (bending at the knees). Lifting, carrying average weight frequently 5 lbs. Maximum weight occasionally 20 lbs. Pushing/pulling average weight frequently 5 lbs. Maximum weight occasionally 20 lbs. WORKING CONDITIONS Exposed to computers, telephones, fluorescent lighting and office/lobby noise. May involve exposure to fumes, chemicals, vibrations, humidity, cold, heat, dust, crowds and noise. Must adhere to Company safety standards and procedures. SUCCESS FACTORS Effective time management (e.g., planning prioritizing, delegating, directing) Effective communication both verbal and written with associates, guests, and members of management. Demonstrate initiative, integrity, and business professionalism. Follow all appropriate policies and procedures while constantly striving to improve all standards of operations. Ensure prompt and courteous service to guests to ensure all guest experiences are superior. Meets or exceeds productivity standards. Follow all safety procedures. Qualifications Prior customer service experience necessary. Experience working with computers and operating keyboards. Prior cash handling experience necessary. Supervisory experience preferable. May require a valid driver's license with acceptable driving record. Must pass criminal background check.

Job Description Job Title: Shared Services Administrator - Plant Accountant Role & Responsibilities: · Manages and executes the administrative tasks for a manufacturing facility with a focus on finance and accounting. · Responsible for the direct supervision of two (2) administrative employees performing financial and Human Resources activities. · Responsibilities include but not limited to: Accounts Payable and resolve invoice exceptions; update and maintain BOM's; prepare, coordinate and take part in inventory counts; investigate discrepancies; entries for Inventory adjustments; answer audit questions as they arise; and freight tracking. · Contributes to the processing of plant payroll. · Assist with the month-end cost closing process. · Create monthly plant accruals, month end journal entries and processes write offs where applicable. · Assists and cross trains for various office functions/tasks as needed. · Typical hours are 8am to 4:30 pm with some overtime to meet time sensitive goals. Qualifications & Requirements: · Associates degree or minimum 3 years of experience in a similar role is preferred. Having a certification in Business or Finance Administration is an asset but not required. · Strong attention to detail and sense of urgency when meeting deadlines. · Well-developed organizational skills with the ability to prioritize, plan, and execute multiple tasks. · Advanced interpersonal skills and have the ability to build rapport within a diverse workforce environment. Fostering high levels of trust with employees is crucial to the role. · Versatile and readily adaptable to new, different, or changing circumstances. · Proficient in Microsoft Office software and possess the aptitude to learn new computer applications as required. Experience with Oracle is a plus. Hourly Salary Range: $29-$36.70 Rate of pay may be adjusted based on the qualifications and experience of the candidate. USG employees enjoy a number of benefit options for themselves and their families. These include two medical insurance options, as well as vision and dental coverage. The cost of these optional programs varies based on coverage level - employees generally pay 25% of the monthly premium cost, USG pays the rest. These coverage options are offered on the first day of employment with no waiting period. Additionally, USG employees enjoy both a 401(k) Investment Plan with company match and a pension plan. Beyond these main features, employees may also choose from a number of additional programs like life insurance, accident insurance, legal insurance, even pet insurance, just to name a few. USG also offers Quarterly (hourly) / Annual (salary) bonus potential for all employees based on performance metrics tied to safety, quality, and productivity. USG also provides employees with paid time off and paid holidays. Since 1902, Chicago-based USG has been a leader in producing innovative, award-winning products and systems to build everything from major commercial developments and residential housing to home improvements. USG's employees are committed to the highest levels of customer satisfaction and quality in everything we do. Our steadfast commitment to the company's core business values - innovation, quality, integrity, service, diversity, efficiency and safety - have helped us become the company we are today. EOE including disability/veteran

The High School Office Manager serves as a liaison between Administration and other High School staff and manages the administrative duties for the high school building. The position supports operations by maintaining office services while providing high level administrative and technical support to staff including matters of a confidential nature. Performs a variety of complex and diverse clerical work requiring this position to plan, organize, and provide direction & control while using independent judgment and a thorough knowledge of modern office and clerical procedures and practices. This position provides technical assistance and information to students, staff and the public. Essential Functions Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned. Provides administrative support to assigned administrator(s) including, but not limited to preparation of presentations, budget, minutes, data tracking, calendar management, travel arrangements and correspondence. Performs a variety of administrative tasks, including greeting stakeholders, answering door buzzer, building radio, telephones, routing calls or messages to appropriate staff and operating general office machinery including photocopy machines, computers, fax machine, typing, proofreading, filing, sorting, and handling incoming and outgoing mail. Processes purchase and work orders for building using District selected computer applications and programs. Collects time sheets for certified and administrative staff for payroll. Runs exception leave reports and enters information into system for filling staff vacancies and leave reporting. Coordinate materials and instructions for substitute teachers. Serves as a community and staff resource specific to School and District processes and procedures. Assists with planning and coordination of vendors for school events. Creates and updates forms for school administrative processes. Serves as liaison between administration, personnel and community as appropriate. Maintains time sheet and payroll systems for employees / substitutes including reconciliation of staff absences using AESOP system. Manages school-wide purchasing, supply inventory, supply/material orders, receives, and facilitates returns. Schedules meetings, conferences and programs as required including creating schedules, contacting all invited parties, preparing agendas, newsletters, building informational correspondence, arranging for catering and distributing materials to all parties. Assists in the preparation of and monitors building and departmental budget as required and notifies Administration of any inconsistencies. Maintains working knowledge of specialized terminology, District programs, policies, procedures, rules, and forms. Manages budget preparations as requested. Maintains building calendars coordinating and scheduling as appropriate. Coordinates building usage/rental calendar. Maintains thorough knowledge of processes for student body funds, District monies, and purchase orders and maintains systems for accurate and current records in accordance with District, state and auditor guidelines and/or policies. Acts as back-up for Bookkeeper as needed. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Maintains office staff by assisting in recruiting, selecting orienting, and training employees. Maintains office staff job results by coaching, counseling, planning, monitoring and appraising job results in consultation with administrator(s). Completes operational requirements by scheduling and assigning identified classified employees; following up on work results. Keeps management informed by reviewing and analyzing special reports; summarizing results against standards; making necessary adjustments. Completes a high volume of computer work, using District computer programs, to input high volumes of data with speed and accuracy, including confidential data, in an environment with constant interruptions. Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. Achieves, with administrator assistance, financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions. Oversees coordinating school field trips (scheduling, payment, communication etc.) Coordinates and maintains all administrative procedures, processes, operations and ensures compliance. Maintains a system for issuing building keys/badges to staff and substitutes. Troubleshoots office machinery (copy, fax, postage meter etc.), coordinates maintenance and supply inventory. Collects data and materials and prepares ODE Notebooks for audit and accreditations. Manages student orientation and registration processes. Prepare substitute resource packets (class rosters, school-wide information, keys, time reports, etc.). Processes and trains staff in appropriate use of building and district forms and systems (both paper and electronic). Maintains master calendar for school events and reader board announcements. Maintains and edits school-wide handbooks for printing and distribution. Reviews and updates, annually, curriculum guide, student/family handbook and staff handbook. Maintains and creates school-wide bell schedules using online program. Researches, creates, inputs, formats, organizes and edits relevant data as needed or requested and prepares in a usable format. May assist with processing incoming and outgoing records according to procedural guidelines and policies. May maintain current and accurate data on Title school personnel and staffing and makes updates semi-annually. May assist in the preparation of and monitoring of Title schools' budget sheets and updates as required. May prepare and make bank deposits on a weekly basis, reconciles and receipts all accounts receivable. Attends in-service trainings and staff meetings as directed. Serves as back-up for other office personnel as needed. Leads office staff meetings as directed. Other related duties may be assigned. Minimum Qualifications Education and Experience: Associate's Degree (A.A.) or the equivalent* from a two-year college; AND Four (4) years of increasingly responsible, closely related work experience; or the equivalent combination of education and/or experience. *Associate's Degree education equivalency equals two years of increasingly responsible work experience for each full year (24-30 units) of college Ability to obtain a valid First Aid/CPR card and pass Safe Schools training modules as assigned. Criminal Justice Fingerprint/Background Clearance Desired Qualifications Prior office experience in a public education setting desired. Knowledge, Skills & Abilities (May be acquired through education, training, and/or experience.) Knowledge of: District policies and procedures; modern office practices and procedures; highly developed letter writing, correct language usage; highly developed receptionist and record keeping/filing systems; highly developed computer hardware and software programs and their usage; modern office equipment; safety and first aid practices and procedures. Skills to: manage supply inventory, track budget expenses, delegate workflow and staffing, manage office processes, including office standards and promotion of process improvement; reconcile bank account(s); proficiently utilize Microsoft Outlook Web App, Office Word, Excel, and PowerPoint; proficiently utilize Google Suite. Ability to: understand and apply District and school policies and procedures; greet stakeholders; maintain appropriate office appearance and attire; maintain regular and acceptable attendance and punctuality, as set forth in Board policy; provide information pertaining to area and/or District/School policies, procedures and other pertinent information; operate maintain and arrange for repair various office/school equipment; establish and maintain cooperative working relationships with those contacted during the course of work and from diverse backgrounds; interacts thoughtfully and courteously with students, staff, parents, and community members and resolves conflict in a professional manner; maintain records; utilize keyboarding skills commensurate with the required functions for this position; communicate effectively both orally and in writing; utilize appropriate grammar and spelling when corresponding, make mathematical calculations accurately; follow oral and written instructions; accurately research various information and prepare related reports. An Affirmative Action / Equal Opportunity Employer Springfield Public Schools does not discriminate on the basis of race, color, religion, ancestry, national origin, disability, gender or sexual orientation in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact Human Resources at **************. Veterans's Preference It is our policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility: Veterans : A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension. Disabled Veterans : A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicant's veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215). For veterans' preference to apply, the required military documents must be submitted at the time of application submission.

REQUIREMENTS: Previous hotel front desk experience is required, along with lead or supervisor responsibilities. To be successful in this role, you need strong verbal and written communication skills. You must be able to read, write, type and use basic technology. This job requires you to stand for an entire shift and you also must be able to lift at least 25 pounds. Applicants must be available to work evenings, weekends and holidays. Prior hotel management experience preferred. JOB OVERVIEW - Front Office Manager: Apply your outgoing personality and ability to connect with others to create memorable guest experiences! As a Front Office Manager, you will be the first impression for our guests upon arrival and throughout their stay you will lead by example and champion the front desk staff to build lasting impressions and guest loyalty. Our Story : If you are looking for a career where you feel supported, then apply now! InnVentures has a reputation for offering a compassionate, caring and fun workplace. Our culture is sustained by service-oriented employees who care about each other, our guests and the communities where we live. We currently manage 40+ Marriott, Hilton, Hyatt and IHG brand hotels in 10 states. We only have 3 rules at InnVentures. (We can teach you the rest!) Rule #1 - Do everything you can for the customer! Rule #2 - Bring a good attitude to work with you every day and take pride in your work! Rule #3 - Have FUN! WHY WORK AT ONE OF OUR HOTELS? Fun, team-oriented environment Full-time and part-time positions available to meet your needs Great opportunities for growth Community Involvement Discounted hotel stays Recognition and awards Paid time off BENEFITS: We offer eligible employees a number of benefits to enhance their health and well-being: Group insurance, including medical, dental, vision and company-paid life insurance Paid time off including up to 80 hours vacation days, sick/ wellness leave and 8 holidays Company-matched 401(k) plan Bonus Plan Voluntary benefits including short term disability, long term disability, accident, life, critical illness and Flexible Spending Account Life enrichment benefits including hotel benefits, employee assistance program, leadership development program and more! Get paid daily with our Daily Pay Program! A TYPICAL DAY: Oversee hiring, training, coaching, mentoring and scheduling for the front office team. Proactively garner relationships with long term and repeat guests to develop loyalty and maintain a high level of satisfaction. Apply problem solving skills to resolve guest issues to their satisfaction. Supervise ordering and inventory for front office supplies within a set budget. Handle continuous requests in a fast-paced environment by coordinating with other departments to ensure all guest requests are met. Ensure all front desk checklists and procedures are followed and review daily work to confirm it is error-free. Follow proper cash handling procedures and be able to post and reconcile charges applied to guest receipts. Support the goals of the hotel through teamwork and collaboration with all departments. POTENTIAL CAREER PATH: Operations Manager or Sales Manager - Assistant General Manager InnVentures IVI L.P. is an Equal Opportunity Employer and maintains the policy of recruiting and retaining the best-qualified personnel who demonstrate the ability to perform competently and work well with others. It is the policy of InnVentures to provide equal employment opportunity regardless of race (including traits historically or culturally associated with race, such as hair texture and protective hairstyles), religion (including religious dress and religious grooming), color, age (40 and over), genetic information, disability (mental and physical), medical condition (as defined under state law), national origin (including language use restrictions and possession of a driver's license issued under section 12801.9 of the California Vehicle Code), ancestry, sex (including gender, gender identity, gender expression), sexual orientation, marital status, familial status, parental status, domestic partner status, citizenship status, pregnancy (including perceived pregnancy, childbirth, lactation, or pregnancy-related conditions), military caregiver status, military status, veteran status, or any other status protected by federal, state, or local law. This policy of nondiscrimination is applied to all aspects of the employment relationship. The Company complies with the Americans with Disabilities Act (ADA) and applicable state and local laws in ensuring equal opportunity and employment for qualified persons with disabilities. We also consider qualified applicants with criminal histories, consistent with legal requirements.

Let's Be Friends! At Ko-Kwel Casino Resort, there's nothing better than being around your friends, and that's exactly the atmosphere we want to create here. We want team members to feel like they're welcomed with the unique experiences and growth we can offer. Come be part of the special atmosphere and hospitality of the hotel, or the welcoming, fun and friendly character of the restaurants and casino. Join our team in its dedication to be the leading destination for gaming and hospitality on the beautiful, southern Oregon coast! Responsible for the successful and consistent administration and operations of the Hotel Front Office while leading a warm, welcoming, and guest-focused culture that captures the easygoing spirit of Compass by Margaritaville. As a key ambassador of our Compass experience, this role helps create the friendly energy guests feel the moment they arrive, creating a sense of escape, warmth and genuine connection, while shaping a team environment where employees feel supported, motivated, and excited to deliver exceptional hospitality every day. What you bring to the table Make sure the space stays safe, clean, and friendly for both guests and the rest of the team; speak up and report any safety concerns to the Safety Committee. Schedules and delegates work to the Front Desk staff. Responsible for the development, coaching, and ongoing training of employees. Ensures Front Office operations consistently meet Compass by Margaritaville brand standards, service expectations, and guest experience guidelines. Partners closely with leaders across the resort to ensure Compass by Margaritaville operations align with and support broader property goals, guest expectations, and service standards. Follows up with Group Sales & Marketing on guest history, group block pick-ups, and cut-off dates to support seamless group experiences. Works closely with the Casino players club to promote outstanding service standards for gaming guests. Remains current on marketing events, room rates, and room availability to help maximize hotel results. Stays informed on credit policies and ensures staff are properly trained to follow them. Responsible for maintaining and continually enhancing the Hotel Emergency Manual. Resolves guest concerns, complaints, and suggestions with a warm, solutions-oriented approach to ensure superior service. Prepares for and participates in interviews, training programs, new hire orientations, management meetings, and other assigned projects or committees. Accurately prepares hotel occupancy forecasts. Ensures all management directions and guest special requests are clearly noted in the Property Management System for timely action by the appropriate hotel department prior to check-in. Prepares weekly and monthly reports in accordance with required quality standards and established deadlines. Responsible for creating, implementing, and achieving departmental budgets for the Front Office by using daily wage management techniques, payroll management tools, and appropriate staffing adjustments based on business needs. Available to work during major events, holidays, weekends, and special functions as needed. Responsible for upholding and promoting the service standards of Ko-Kwel Casino Resort. Jump in where needed to support the team and keep things running smoothly. (Other duties as assigned) Physical stuff to know We've included the typical physical parts of the job here. If you need an accommodation to do the work, just let us know-we're here to support you. You'll need to be available to work weekends, holidays, and evenings when we are busy. During your shift, you'll stand for extended periods, and frequently walk, and use your hands to finger, handle or feel objects, tools or controls. Occasionally sit. Work in an environmental condition including but not limited to; weather, noise and airborne particles. Periodically push, pull and lift up to 20 pounds. It's important to stay calm and make good decisions under pressure, especially when dealing with stressful situations or upset people. This is a quick summary of the main duties and requirements-it might not cover everything you could be asked to do. Must-haves, nice-to-haves, and maybe some bonus points Friendly and approachable attitude that helps guests (and the team) feel welcome and cared for every day. High school graduate or equivalent with some formal hotel or hospitality training preferred. A degree in hospitality management desirable. Minimum two (2) years Hotel Front Office management experience to include supervision of front desk operations with a pattern of growth in job responsibilities. A combination of education and related work experience may be considered. Minimum three (3) years of hospitality experience in a casino-hotel environment. Computer experience essential, including all windows applications. Prefer individual that is proficient in any Property Management software. Fluent within data base programs preferred. Good organization and administration skills required. Able to work in a team environment. Strong oral and written communications skills demonstrating professionalism. Ability to work without supervision, to organize and track multiple projects with large amounts of detail necessary. Ability to meet deadlines and work well in pressure situations. Must have excellent public relation skills with the ability to navigate guest issues successfully. Proven ability to handle non-routine situations with tact and discretion. Comfortable communicating clearly and positively with both guests and teammates. Ko-Kwel Casino Resort is owned by the Coquille Indian Tribe. Team members are eligible for a comprehensive health care benefit, generous time off policy, 401-K retirement with 4% company match and other benefits.

Founded in 1895, Bushnell University provides a holistic Christian education, fostering wisdom, faith, and service in its students. In joining the staff here, you will be part of an academic community that seeks to cultivate your faith while you make a difference in the lives of our students. Bushnell is the largest private university in Eugene's vibrant university district, which includes the University of Oregon. Eugene is a college town small enough to know your neighbors and large enough to offer fantastic arts, entertainment, dining, healthcare, and educational opportunities. It is also an ideal place to enjoy the beautiful Pacific Northwest, being just one hour from the Oregon Coast, one hour from the Cascade Mountains, and less than two hours from Portland and the Columbia River Gorge. Job Summary: This position will report to the Dean of Admissions and assists with the daily operations of the Admission and Marketing departments. The primary roles of the position are to welcome guests, answer the main line to the University, perform extensive data entry within CRM, organize and facilitate communication to prospective students, track inventory, and create a hospitable and welcoming environment. This position requires the frequent exercise of independent judgment within the assigned areas of responsibility, with the latitude for initiating action on behalf of the Vice President for Enrollment and the Dean of Admission. Strong communication, organization, typing, attention to detail, confidentiality, and ability to handle multiple tasks are essential to this position. Position Duties and Responsibilities: * Oversee the campus Welcome Center which includes: greeting campus guests, distributing visitor parking passes, answering the mainline for the university, and providing general hospitality. * Support the work of the Office of Admission and Marketing teams. * Serve as administrative support to the Vice President for Enrollment and Dean of Admission for a variety of clerical and administrative duties. * Develop and maintain knowledge in and help facilitate staff utilization of the Office of Admission's CRM (Salesforce/JRM). * Manage data entry into CRM including applications, transcripts, recommendations, resumes, essays, and other application materials as required. * Assist with mass and individual mailings/emails for the Office of Admission. * Supervise student assistants as applicable * Work collaboratively with the Office of Admission to enhance the overall database functioning and enhance the overall recruitment experience for students and staff. * Order and maintain inventory of equipment, materials, and supplies. * Perform related duties as assigned. Experience and Qualification Requirements: * Bachelor's degree is required. * Excellent interpersonal, oral and written communication skills are required. * Prior experience using Microsoft software including Word, Excel, PowerPoint, and Outlook. * Ability to work independently and operate effectively within a team environment. * High technical aptitude. * Higher education experience is preferred. Working Conditions/Special Requirements: * Bushnell employees must have a maturing Christian Faith and be supporting of Bushnell's mission to develop competent, ethical leaders for service in the workplace, community, Church and world. * The position requires a strong commitment to multiculturalism and diversity. * The position requires working in a non-smoking, drug free environment. * The employee must adhere to FERPA guidelines and student confidentiality at all times. * The employee must have high personal motivation, with great attention to detail and accuracy, project a positive and vibrant attitude in assisting people, and have high ethics of honesty and confidentiality with a genuine and gracious presence pertaining to the students, faculty, staff and business of the department and the University. * The employee must be able drive a vehicle and possess (or have the ability to attain) an Oregon Drivers License. * The position may require lifting up to 25 lbs, as well as bending, stooping, kneeling for the purposes of event set up and organization. * The position may occasionally require evening and weekend hours. _________________________________________________________________________________________________________ Application Instructions Bushnell employees are expected to abide by the Theological Context for Bushnell Community Life. Please read this document before continuing. To be considered for this position, please submit all of the following: * Cover letter addressing skills, experience, and knowledge * CV/Resume * Personal Statement of Faith that clearly addresses all three of the sections below: * Section 1: how a maturing Christian faith finds expression in the candidate's personal life, family life, community life, and current church membership; * Section 2: how the candidate integrates faith into his or her work life; and * Section 3: the candidate's understanding of and ability to support Bushnell University's Theological Context for Community Life statement. * Contact Information for three references, one of which must be the applicant's pastor or another appropriate church leader who is able to address the applicant's faith background. Please include all requested materials. Incomplete application packets may result in disqualification. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Wendy Yamada at ************ or ********************. In compliance with the Clery Act, Bushnell University provides our Annual Security Report & Fire Safety Report. You may request a paper copy from the Office of Student Life by calling ************. This report is required by federal law and contains policy statements and crime statistics for the university.

Are you passionate about living and working in Central Oregon? If so, we'd love to hear from you! Effectual is a growing business that has established an outstanding reputation for work life balance and the opportunity to work with cutting edge technologies. The Professional Services team is conveniently located in Bend, Portland, Seattle and Denver. The Office Manager will support company operations, administration, policies and procedures. This position will work with the team to create and maintain a pleasant and productive work environment, ensuring high levels of organizational effectiveness and efficiency. This position will be dedicated to upholding and embodying the Effectual core values of embracing change, taking on new challenges, acting with integrity, being accountable for results, and openly sharing our opportunities, successes and lessons learned as a team. With this foundation, we can achieve excellence together. About you: You have a minimum of 2+ years office\/administrative or management experience You have strong computer skills including MS Office suite and AWS You are comfortable handling confidential information You have excellent organizational, planning and leadership skills You have outstanding communication and interpersonal abilities You are able to work independently with little or no supervision You have solid time management skills, an attention to detail and ability to multi\-task You have the ability to effectively manage projects, prioritize tasks and problem solve You operate with a glass half full demeanor, all day, every day You are committed and humble Requirements Greet visitors, answer incoming calls and direct to the relevant office\/personnel Coordinate, plan and execute various office activities and events Manage preparation for Lunch & Learn; agenda, catering and training topics Partner with HR to maintain office budget and office policies as necessary Assist with scheduling: recruiting \/ onboarding \/ performance Candidate interviews, new hire documentation, performance evaluations Announce employee milestones; birthdays \/ work anniversaries \/ promotions Coordinate travel, including flight, hotel and car rental reservations Maintain building\/office supply inventory and reorder as needed Coordinate facility and building needs; correspond with property owner Create, assign and manage tasks (LP) when applicable Drive end of pay period process, ensuring all hours are logged Create\/ process expense reports when required Coordinate employee recognition program \/ shout outs Oversee and support general company\/office operations Assist and support management team with schedules and projects as needed Carry out clerical duties; respond to emails, preparation of documents, create office correspondence or presentations Drive invoicing review process and facilitate submission for client billing Create new projects in LP based on estimates, SoWs, etc., and ensuring accurate task setup. Review LP projects for consistency, ensure accuracy of information, identify gaps, and enforce best practices Pull reports for KPIs Update project\-related templates as needed (agreements, powerpoints, etc) Benefits Competitive base salary Medical\/vision insurance \- company paid Dental insurance \- shared premium 401(k) with annual company contribution Professional training reimbursement Paid holidays Paid bereavement leave Paid time off Team lunch every Friday Gym \/ wellness discounts Flexible work schedule Employee recognition program "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"661693587","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Technology"},{"field Label":"Work Experience","uitype":2,"value":"2+ years"},{"field Label":"Salary","uitype":1,"value":"DOE"},{"field Label":"City","uitype":1,"value":"Bend"},{"field Label":"State\/Province","uitype":1,"value":"OR"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"97703"}],"header Name":"Office Manager","widget Id":"4**********0072311","is JobBoard":"false","user Id":"4**********0194003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"4**********6126003","FontSize":"12","location":"Bend","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do"}

Acumed LLC As a part of the global industrial organization Marmon Holdings-which is backed by Berkshire Hathaway-you'll be doing things that matter, leading at every level, and winning a better way. We're committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone's empowered to be their best. Job Scope The Office Manager is responsible for ensuring the smooth and efficient daily operations of Acumed's headquarters offices. This role oversees office facilities, supplies, vendors, mail, catering, and front desk operations, while also providing executive support to assigned leaders. The Office Manager serves as the central point of contact for guests and visitors, vendors, creating a professional and welcoming office environment that supports productivity and collaboration. Responsibilities Office Management * Oversee daily office operations to ensure a professional, efficient and welcoming work environment. * Serve as the primary point of contact for employees' office-related needs and ensure requests are handled efficiently. Includes handling of supplies, mail distribution, catering orders, shipping, and vendor coordination. * Partner with the Receptionist to ensure a positive guest and new hire experience, consistent phone coverage, coordination of general office scheduling (conference rooms, on-site meetings, and events), and meeting hospitality. * Partner with Facilities Manager on space needs but focus on office workflow and employee experience. * Maintain office policies and procedures; suggest improvements as needed. Executive & Team Support * Support executive meetings with agendas, materials, minutes, and follow-up. * Assist in drafting and editing reports, and presentations. * Coordinate occasional travel arrangements. * Maintain confidential records, including contracts and executive-level files. * Assist in coordinating anchor meetings and executive offsites, meeting logistics and materials. * Handle Confidential and sensitive information with discretion. Finance & Vendor Oversight * Process vendor invoices, track office supply expenses, and ensure proper cost coding. * Support budget tracking for office-related expenses. * Liaise with catering, office supply, and service vendors to ensure quality and cost control. Collaboration & Special Projects * Work closely with the other Office Manager to ensure consistent office standards across HQ sites. * Assist in planning and coordinating company events, offsites, and employee engagement programs. * Provide project coordination support for executive-led initiatives. Qualifications * High school diploma required; bachelor's degree in business administration, communications, or related field strongly preferred. * 7+ years of experience in office management, senior administrative support, or related role, ideally supporting senior executives. * Demonstrated ability to manage confidential and sensitive information with the highest degree of discretion. * Exceptional organizational and time management skills, with the ability to prioritize competing demands and anticipate executive needs. * Strong written and verbal communication skills, including drafting professional correspondence, reports, and presentations. * Proven track record of executive-level calendar and meeting management (agendas, logistics, minutes, follow-ups). * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher) and comfort with expense systems, scheduling tools, and virtual meeting platforms. * Experience managing vendors, office budgets, and purchase orders; ability to track and report on expenses accurately. * High degree of professionalism and executive presence, with the ability to represent the office and leadership team effectively to internal and external stakeholders. * Ability to remain calm, adaptable, and solution-oriented in a fast-paced, dynamic environment with frequent interruptions and shifting priorities. * Proven ability to work independently and collaboratively, exercising judgment and initiative in day-to-day operations. Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law. We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to ******************, and please be sure to include the title and the location of the position for which you are applying.

For description, visit PDF: ****************** tvcc. cc/file_manager/download. cfm?file=9454