Office manager jobs in Hicksville, NY

Hybrid Working: 4 days in-office, 1 day remote At Harnham, we've specialised in Data & AI recruitment for nearly two decades, building a global reputation as the market leader. Our New York office has established a strong foundation across both permanent and contract markets, and we're now looking for a Team Manager to lead the next phase of growth within our Contract Recruitment division. This is a hands-on leadership role for someone who thrives in a fast-paced, delivery-focused environment. You'll be billing actively across both client and candidate sides, while managing and developing a small team of consultants. The role offers immediate impact and clear progression toward senior management as the team continues to scale. The Opportunity As a Team Manager, you'll take ownership of a warm and growing contract desk in one of the fastest-moving markets within Harnham. You'll work with leading clients across the U.S., managing relationships, mentoring junior consultants, and driving commercial performance. You'll ideally bring experience managing a team of 2-3 recruiters, joining us to take on leadership of our junior team members with the opportunity to grow that team further over time. What You'll Be Doing Leading from the front, billing actively while coaching and developing a team of junior consultants. Building and expanding client relationships across the Data & AI contract market. Driving performance through structured 1:1s, pipeline management, and target setting. Supporting consultants' professional growth through hands-on training and mentorship. Collaborating with senior leadership to shape commercial strategy and long-term team development. Why Join Harnham? Market Leadership: Join the world's leading Data & AI recruitment business with over 15 years of global expertise. Earning Potential: Competitive base + up to 30% uncapped commission on personal billings, plus team commission and performance bonuses. Growth Opportunity: Clear pathway to Senior Manager level as you scale the contract division. Supportive Culture: Work in a high-performance, collaborative environment that values development and accountability. Learning & Development: Access to dedicated leadership training, peer mentorship, and ongoing professional growth. Who We're Looking For A 360 contract recruiter with a proven billing track record. Experience managing or mentoring recruiters (ideally 2-3 direct reports). A strong relationship builder who can deliver for clients and develop people. Someone who thrives in a fast-paced, high-activity environment. Ambitious, commercial, and ready to help shape the future of Harnham's Contract division. Join a business where your impact will be visible, your success rewarded, and your career progression defined. Apply now or reach out for a confidential conversation.

Reports To: COO / Head of Operations Swish Breaks is the fastest-growing sports entertainment and live shopping company built by a team of passionate sports enthusiasts. With 80+ employees and over 90,000 orders fulfilled each month, we're redefining the sports collectibles experience through live-streamed entertainment, world-class ops, and an incredible customer community. As we scale, we are investing heavily into the customer experience side of the business - developing better systems, tighter feedback loops, new tools, and an elite support operation that matches the pace of our growth. Role Description We are seeking a Customer Experience Operations Manager to build, own, and scale Swish Breaks' customer experience function from the ground up. This is a foundational, highly cross-functional role - you will work closely with Operations, Product, Engineering, and Leadership to design the full end-to-end customer journey across support, issue resolution, product improvement, and overall experience. You will be the first dedicated leader in this function, responsible for building the systems, structure, and processes that enable Swish Breaks to deliver the best customer experience in the live shopping industry. As the function scales, you will also have the opportunity to build and lead a small team (1-2 people initially). This role is on-site in New York, NY. Key Responsibilities Customer Experience Strategy & Ownership Build the full customer support and success strategy from scratch Own the design of end-to-end customer workflows, from ticket handling to escalations Create systems and processes that ensure consistently high customer satisfaction Establish and track core CX KPIs (response times, resolution rates, CSAT, NPS, etc.) Cross-Functional Collaboration Work daily with the Operations team to identify root causes of issues and eliminate friction Partner closely with Product & Engineering to design tools, features, and improvements based on customer feedback Translate customer pain points into actionable insights for senior leadership Participate in product roadmap conversations as the voice of the customer Customer Support Systems & Tools Select and implement support tools, ticketing systems, macros, automations, and reporting frameworks Develop internal documentation, knowledge bases, and standard operating procedures Identify opportunities for automation and improved efficiency Execution & Problem Solving Personally handle top-tier issues, escalations, and unique customer situations Improve issue resolution speed and accuracy through structured processes Proactively identify patterns in customer inquiries and build solutions to reduce volume Team Building & Leadership (Future) Potential to hire and manage 1-2 customer support specialists as demand grows Train, coach, and develop team members to uphold Swish-level service standards Qualifications Required 3-7+ years of experience in customer success, customer support, or CX operations Experience building processes, systems, or CX infrastructure from scratch Strong operational mindset with the ability to design scalable workflows Excellent written and verbal communication skills Empathetic, customer-obsessed, and solutions-oriented Experience working cross-functionally with Product, Engineering, and Operations Ability to thrive in a fast-paced, ambiguous, rapidly evolving environment On-site availability in NYC Preferred Experience in e-commerce, live shopping, marketplaces, or high-volume support environments Prior experience selecting or implementing CX tools (Zendesk, Gorgias, Intercom, etc.) Startup or early-stage company experience Compensation Salary range: $70,000 - $110,000, depending on experience. What We Offer Opportunity to build an entire customer experience function from the ground up A dynamic, energetic environment in a rapidly growing sports entertainment company Collaboration with senior leadership and cross-functional teams Room for future team-building and leadership expansion Competitive compensation and growth opportunities Competitive benefits offerings

THE CLIENT Our client is a New York-based investment firm specializing in private equity, private debt, and secondary investments across the United States and Canada. The firm offers a fast-paced, collaborative, and team-oriented environment where professionals are encouraged to take initiative, work independently, and contribute to a positive office culture. This is a great opportunity to join a dynamic organization in a front-facing role that offers variety, visibility, and room to grow. THE ROLE The firm is seeking a polished and personable Receptionist and Office Manager to manage front-of-house operations and ensure a seamless experience for guests, clients, and internal staff. This role is ideal for someone who thrives in a fast-paced setting, enjoys being the face of the firm, and has experience in private equity or alternative investments. The Receptionist will play a key role in maintaining the firm's professional image and supporting the smooth flow of investor meetings and daily office activity. Key responsibilities include: Greeting and assisting guests, clients, and vendors with professionalism and warmth Managing a busy conference room calendar, including setup, breakdown, and quick turnovers between meetings Coordinating catering orders and maintaining kitchen and pantry supplies Ensuring meeting spaces are clean, well-stocked, and prepared for investor visits Maintaining a polished and organized front desk and reception area Supporting general office operations and administrative tasks Handling mail, deliveries, and courier services Partnering with internal teams to support events and office initiatives THE CANDIDATE The ideal candidate is well-presented, personable, and confident, with a natural ability to make others feel welcome. While prior experience in a receptionist or client-facing role is a plus, the firm is open to candidates who show strong potential, a positive attitude, and a willingness to learn. Experience in private equity or alternative investments is strongly preferred due to the fast-paced nature of the role and the volume of investor activity. Key qualities include: Friendly, communicative, and approachable demeanor Strong organizational skills and attention to detail Ability to work independently and remain composed under pressure Experience managing conference room logistics and guest-facing responsibilities Reliable, punctual, and professional COMPENSATION & BENEFITS Full-time, on-site role Core hours: 9:30am - 5:30pm Base salary: $75K-$100K, commensurate with experience Discretionary bonus Excellent benefits package Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

Salary: $60,000-$80,000 (DOE) About the Role A busy, fast-paced window manufacturing company in Merrick, NY is seeking an experienced, highly organized Bilingual Office Manager to oversee day-to-day office operations, support production teams, and ensure smooth workflow across the organization. This role requires a quick learner with strong math skills, excellent phone communication, and the ability to take charge, problem-solve, and manage multiple priorities. Spanish fluency is required, and prior manufacturing or production environment experience is strongly preferred. Key Responsibilities Office & Administrative Management Oversee daily office operations to ensure efficiency and productivity. Learn and master the company's proprietary computer system (training provided). Manage heavy incoming phone volume; handle customer inquiries, scheduling, and issue resolution. Maintain organized digital and physical filing systems. Monitor and order office supplies, materials, and equipment as needed. Customer Service & Communication Serve as a primary point of contact for customers, vendors, and internal teams. Address day-to-day customer issues, complaints, and service requests promptly and professionally. Coordinate with sales, production, and installation teams to ensure accurate and timely information flow. Production & Manufacturing Support Communicate with production supervisors to ensure orders, timelines, and specifications are accurate. Review work orders, measurements, and specifications to ensure accuracy (strong math skills required). Track production schedules and notify customers of expected timelines or delays. Assist with quality checks on paperwork, order accuracy, and scheduling. Leadership & Workflow Coordination Delegate tasks to administrative staff or supporting team members as needed. Oversee onboarding and training of new office staff. Ensure all departments have what they need to meet deadlines and daily goals. Identify workflow inefficiencies and recommend improvements. Accounting & Reporting Support Assist with basic bookkeeping tasks such as invoicing, purchase orders, and payment tracking. Reconcile order documents, delivery confirmations, and related paperwork. Generate daily, weekly, and monthly reports for leadership regarding operations, orders, and office performance. Compliance & Safety Maintain office compliance with company policies, safety guidelines, and manufacturing regulations. Support HR duties including attendance tracking, maintaining employee records, and scheduling. Required Skills & Qualifications Fluent in Spanish (required). Strong math skills for measurements, order checks, invoicing, and production-related review. Experience handling heavy phone traffic and customer service. Proven ability to multi-task, delegate, and work under pressure. Strong problem-solving skills and the ability to take charge in fast-moving situations. Proficiency with computers; ability to learn new systems quickly. Prior experience in a manufacturing, construction, or production office strongly preferred. Excellent organizational, communication, and leadership skills.

We are seeking an experienced Adobe AEM (Adobe Experience Manager) Manager to lead and oversee our AEM platforms, implementation projects, and digital experience initiatives. The ideal candidate will have a strong technical background in AEM, coupled with leadership skills to guide development teams and collaborate with cross-functional stakeholders. Responsibilities: Lead end-to-end Adobe AEM implementations, upgrades, and enhancements. Manage AEM platform architecture, component development, workflows, and integrations. Collaborate with UX/UI, product, marketing, and engineering teams to deliver high-quality digital experiences. Oversee solution design, technical specifications, and best practices. Ensure governance, scalability, and performance optimization of AEM environments. Mentor and guide AEM developers, ensuring code quality and adherence to standards. Coordinate onsite/offshore teams and manage project timelines. Troubleshoot complex AEM issues and provide long-term solutions. Work hands-on when required to support development or deployments. Required Skills & Qualifications: 10+ years of experience working with Adobe Experience Manager (AEM). Strong understanding of AEM architecture, templates, components, OSGi, Sling, Dispatcher, and workflows. Experience managing AEM development teams and delivering enterprise-level projects. Hands-on experience with Java, JCR, Sightly/HTL, OSGi, and REST APIs. Knowledge of Adobe Marketing Cloud and integrations preferred. Excellent communication and leadership skills. Ability to work onsite in Stamford, CT.

ABOUT US Founded in 1987, Kirk Palmer Associates is a global executive search firm with a specialty focus on retail, fashion, beauty and consumer goods talent. With a client roster that includes adidas, Aesop, Brooklinen, CAVA, Cartier, Crate & Barrel, Dior, Dr. Martens, Fenty, LVMH, lululemon, Ralph Lauren, Sephora, SoulCycle, Revolve, and YETI, as well as leading Private Equity firms, we help the world's most compelling brands hire senior executives for critical leadership roles. Our placements range from CEOs and C-suite leaders to VP and Senior VP talent. We place talent worldwide, with a particular focus on the Americas, Europe, and Asia. ABOUT THE ROLE As the Receptionist & Office Manager, you'll be one of the most visible and essential members of our 30+ person NYC office. You'll act as the central hub for employees, guests, vendors, and service providers-ensuring our office runs smoothly, feels welcoming, and supports our team's daily productivity. You'll report directly to our VP of Talent Acquisition & Operations, a leader known for mentoring and developing her team. Many of her direct reports gain such strong operational and professional skills that they are frequently promoted-or “stolen”-into other roles across the organization. You'll be joining someone deeply invested in your growth and long-term trajectory. In addition to overseeing office operations, you will also serve as a vacation backup for our Search Team Administrative Assistants, offering you direct exposure to our best-in-class executive search processes. This cross-training provides valuable insight into how we run searches for the most influential brands in fashion, retail, beauty, and consumer. This is the perfect role for someone who is proactive, resourceful, detail-oriented, and thrives as the “go-to” problem solver. You enjoy creating order, supporting others, and keeping an office environment polished, efficient, and energized. Perhaps you want a career in talent acquisition and want to be exposed to best practices in recruiting and operations. KEY RESPONSIBILITIES Office Administration Greet all office visitors, answer incoming calls, and ensure guests feel welcomed (beverages, Wi-Fi, conference room support, etc.). Manage conference room schedules to ensure smooth meeting flow. Manage all office, tech and pantry supplies-including ordering, stocking and vendor liaison. Conduct daily morning walkthroughs to ensure office readiness. Oversee food and beverage inventory with vendors to provide a high-quality employee experience. Handle all incoming/outgoing mail, packages, and overnight deliveries. Liason to IT tech support vendor - the first stop for KPA IT issues to escalate as needed. Set up new workstations in the office and coordinate home-offices setups when required Facilitate IT onboarding and offboarding Support space planning, office moves, furniture installation, and workspace setups. Serve as the primary point of contact with the Property Manager and building team (security, emergency procedures, maintenance). Event Planning & Employee Experience Alongside VP Operations, plan and coordinate all onsite/offsite meetings and events, including All Hands, client/candidate meetings, celebrations, and team outings. Coordinate with VP TA & Operations to support employee experience programs (birthdays, anniversaries, morale moments). Order catering for BD meetings, and internal events. Set up and break down conference rooms after client/employee events and gatherings Arrange travel for company gatherings or offsites. Maintain the KPA holiday schedule, company calendar, and corresponding phone system updates. Search Team Support (Vacation Backup) Provide coverage for Search Team Administrative Assistants during vacations or peak periods. Assist with candidate scheduling, document preparation, and internal search workflows. Gain hands-on exposure to our best-in-class search processes and methodologies. QUALIFICATIONS Required: Bachelor's degree required Strong organizational skills and attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities and deadlines in a fast-paced environment Proficiency with Microsoft Office Suite Ability to work from NYC HQ 3 days per week Tech Savviness and patience for guiding those with less tech savviness An “I don't know but I will figure it out” approach to new tasks. COMPENSATION, BENEFITS & CULTURE $60,000 - $70,000 based on experience, skills and growth potential Annual bonus based on company performance and individual impact Comprehensive benefits, including healthcare, 401(k) and flexible PTO Hybrid work environment with 2 WFH days per week Entrepreneurial culture with ample room to grow o learn more about our values, our team, our work, and to subscribe to our Daily News Brief, please visit kirkpalmer.com. TO APPLY Please submit your resume and a brief cover letter explaining your interest in this role, relevant experience and that highlights superpowers that may not be apparent from your resume alone. Please send that to *******************.

Job Title: Office Manager Job Type: Full-Time Compensation: $50k - $70k (depending on experience) About the Firm We are a fast-paced litigation firm focused on insurance defense and related civil litigation across New York and New Jersey. Our attorneys rely on strong administrative structure, efficient workflow, and organized office systems. We are seeking an experienced Office Manager who can oversee day-to-day operations and ensure the smooth functioning of our legal practice. Position Overview The Office Manager will be responsible for supervising administrative processes, managing office workflow, supporting the legal team, and ensuring that the firm's operational needs are met. This role requires strong organizational skills, excellent communication, and the ability to coordinate with attorneys, staff, vendors, and court personnel. Prior experience in a law firm, especially litigation or insurance defense is highly preferred. Key Responsibilities Office Operations & Administration • Oversee daily office functions, workflow, and administrative procedures • Manage incoming and outgoing mail, service of process, scanning, and document distribution • Maintain office supplies, equipment, and vendor relationships • Coordinate maintenance, IT support requests, and general office logistics • Assist with onboarding and training administrative staff on filing procedures and office systems Legal Administrative Support • Support attorneys with administrative tasks including scheduling, filing, and document organization • Ensure timely and accurate handling of NYSCEF, EDDS, and federal e-filing submissions (if needed) • Maintain firm calendars, deadlines, and operational reminders • Assist with client communications and coordination Billing & Records Management • Support billing, invoicing, and time-entry processes • Maintain organized case files, document databases, and administrative records • Assist in ensuring compliance with firm policies and court expectations Required Qualifications • 3+ years of office management or legal administrative experience (law firm experience strongly preferred) • Familiarity with litigation processes, NYS practice, and e-filing systems (NYSCEF, EDDS) is a plus • Strong organizational, multitasking, and problem-solving abilities • Excellent written and verbal communication skills • Proficiency with legal and office software (CARET Legal, NetDocuments, Microsoft Office, etc.) • Ability to work efficiently in a fast-paced, deadline-driven environment Preferred Experience • Office management experience within an insurance defense or civil litigation firm • Experience supervising administrative staff • Knowledge of case management systems, document management workflows, or billing software

SKY Leasing ("SKY") is an alternative investment manager dedicated to providing asset-focused capital solutions to airlines globally. With a global presence across five offices in San Francisco, Dublin, Greenwich, Miami, and Singapore, SKY leverages a 30-year history of global aviation relationships, technical asset management expertise, and a disciplined investment framework, to originate unique investment opportunities with an emphasis on seeking downside protection and stable cash flow. The company's fund management business was founded in 2019 with a minority investment from M&G Investments. As of March 2025, the company manages over $5 billion of aviation assets. Summary An exciting opportunity has arisen for a dynamic and professional Executive Assistant & Office Manager to join the team at SKY Leasing in our Greenwich, Connecticut office. The EA/OM will be responsible for managing a broad range of administrative, operational and logistical tasks that support business functions and ensure the smooth execution of day-to-day activities. Job Functions Executive Assistant: Provide high-level support to the Senior Management team Manage hectic and complex calendars efficiently and effectively Arrange complex domestic and international travel itineraries, including flights, accommodations, dining reservations, and ground transportation. Manage and reconcile expense reports for senior management as required Serve as a liaison both internally and externally, maintaining a sense of professionalism and collaboration at all times Must be able to accommodate a flexible work schedule as required. Office Management: Front of house reception duties including answering phones and greeting office visitors. You are the office's first point of contact Manage the day-to-day office operations including scheduling maintenance, and handling incoming mail and outgoing shipments Maintain a clean and organized office environment, including overseeing the kitchen area and maintaining common spaces. Regularly restock and replenish office and breakroom supplies. Tack and report office expenses such as maintenance, food and beverages etc. Develop and maintain positive working relationships with external vendors and service providers. Coordinate with HR to welcome and onboard new employees Collaborate with our outsourced IT MSP to ensure maintenance of IT equipment in the office and any additional on-site requests Perform general administrative tasks, including filing, and any additional requests assigned by management. Proactively identify ways to improve and implement processes to improve the general efficiency of the company. Qualifications 3+ years working in a similar role, supporting 1 or more C-Level Executives within a fast-paced environment. Candidates must hold a bachelor's degree or higher. Strong organizational skills and experience managing multiple projects at once Exceptional communicator with strong project management skills Able to multi-task, pivot quickly, and maintain grace under pressure Must have extensive experience organizing global travel on a regular basis Have a firm grasp of Microsoft Office (Excel, Outlook, SharePoint) and be familiar with cloud based and web applications. Detail-oriented, solutions-driven, and highly proactive Interest in the aviation industry is desired, but not essential Compensation Competitive salary Benefits Package Comprehensive health insurance (medical, dental, vision) 401(k) retirement plan Paid time off and holidays Professional development opportunities Performance-based bonuses Interested candidates should submit their CV's to Anne Marie Scaramuzza (***************************) Please note, due to the high volume of applications, only successful candidates will be contacted.

The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of the nonprofit's administrative functions. This position is responsible for overseeing daily office activities, coordinating meetings, and supporting organizational operations in alignment with the nonprofit's mission and values. The Office Manager serves as a key point of contact for internal and external stakeholders and ensures that office procedures and systems are well-organized and maintained. Acts as Site Administrator for the Secaucus office. Responsibilities Interact with visitors with grace and diplomacy, display business etiquette Serve as the Secaucus Office phone operator, answer calls, respond to inquiries with information, route callers, and monitor/route or respond to voicemail messages Provide supply chain coordination and inventory tracking for Family Connects NJ. Maintain accurate records of all nursing supply and patient materials, ensuring optimal inventory levels. Maintain organized storage area and coordinate with vendors and internal teams to replenish stock efficiently. Oversee the receiving, storage, and distribution of Family Connects NJ supplies, tracking orders to ensure orders are received and available for nursing staff. Resolve receiving and invoice discrepancies in collaboration with Finance department. Ensure office safety and operating efficiency by reporting all facility problems to building management, i.e., lack of heat or air conditioning, water, safety, and cleanliness issues, etc., coordinate repairs/facilitate prompt resolutions, and inform staff throughout the process Ensure office machines operate properly: copy machine, postage meter, printers, etc., order copier supplies, maintain postage in meter, coordinate repairs/service with appropriate vendor Order and maintain inventories of essential office and kitchen supplies, provide ongoing office orientation, and instruct employees on the use of office machines Collect, sort, and distribute office mail; meter and post outgoing mail Administrate VOIP service, online retail vendors, shipping vendors, and document storage vendor accounts, managing all aspects of the accounts, monitoring functionality, pricing, on-time delivery performance, response time to issues and urgent requests, and creating user instructions Coordinate in office meetings, book and set up conference room, order food/catering Coordinate annual office-wide clean-up day, file storage transfer, and shredding event Conduct annual safety drills coordinated with building management. Coordinate annual safety lectures with local police and fire departments. Monitor first aid kit, AED device, and fire extinguishers. Collaborate with Dover and Irvington Site Administrators Handle other duties as assigned Qualifications High School graduate or GED; Bachelor's degree preferred Minimum 3 years administrative experience Bilingual preferred - Spanish, Haitian Creole, Portuguese, Arabic Certified Administrative Professional a plus Computer proficiency (MS Office Suite including Teams) Technologically savvy, ability to solve problems Knowledge of standard office administrative practices and procedures Highly organized and detail-oriented; dependable and reliable Energetic individual who can handle a fast-paced environment and meet deadlines Ability to effectively prioritize tasks and manage time effectively Excellent verbal and written communication skills; strong interpersonal skills. Meeting coordination experience a plus All PMCH employees must follow PMCH Immunization policy guidelines.

Title: Office Manager Competitive Pay and Benefits Thank you for your interest in this role. All interested applicants please use our LinkedIn account to upload your cover letter and resume. Due to the volume of applicants, TPA will not be accepting applications, profiles, nor referrals from staffing agencies for this role. The Players Alliance is seeking a professional, reliable, mature, energetic, friendly, highly skilled Office Manager who will be based at our Fort Lee, NJ office. The TPA Office Manager will ensure that the office environment is organized, functional, and welcoming. This role is crucial for maintaining operational efficiency and supporting our team. As a full-time position, the ideal candidate must be highly self-directed and capable of managing administrative tasks, vendor relationships, and office logistics independently. RESPONSIBILITIES Office Administration & Logistics Provide essential friendly, professional, and customer centric service to all guests at all times. Interact with visitors with grace and diplomacy, always displaying business etiquette Manage the day-to-day office and site needs, ensuring smooth operations, functionality, and preparedness across all program spaces. Oversee daily office operations, oversee the maintenance of a clean and organized worksite, and ensure staff and site have suitable supplies for the office to function at a high-level. Manage office supplies inventory, ensuring all necessary items (e.g., stationery, printer toner, kitchen supplies) are stocked and organized. Oversee the maintenance of office equipment (e.g., printers, copiers, coffee machines) and coordinate necessary repairs or servicing. Ensure all office machines operate properly: copy machine, postage meter, printers, etc., order copier supplies, maintain postage in meter, coordinate repairs/service with the appropriate vendor Manage incoming and outgoing mail, packages, and deliveries. Ensure the physical office space is clean, tidy, and presentable at all times, coordinating with cleaning services. Serve as the office phone operator, answer calls, respond to inquiries with information, route callers, and monitor/route or respond to voicemail messages Ensure office safety and operating efficiency by reporting all facility problems to building management, i.e., lack of heat or air conditioning, water, safety, and cleanliness issues, etc., coordinate repairs/facilitate prompt resolutions, and inform staff throughout the process Order and maintain inventories of essential office and kitchen supplies, provide ongoing office orientation, and instruct employees on the use of office machines Collect, sort, and distribute office mail; meter and post outgoing mail, assist staff with UPS & FedEx Coordinate in office meetings, book and set up conference room, order food/catering Coordinate annual office-wide clean-up day, file storage transfer, and shredding event Conduct annual safety drills coordinated with building management. Coordinate annual safety lectures with the local police and fire departments. Monitor first aid kit, AED device, and fire extinguishers Administrative Support Provide comprehensive administrative support to the VP, Program Operations, including scheduling, calendar management, and travel logistics. Prepare and edit communications, reports, and documents with a high level of accuracy. Serve as the first point of contact for clients, visitors, contractors, and site representatives. Assist with organizing meetings, events, and program-related activities. Team Support & Coordination Assist with onboarding and off-boarding administrative tasks for new and departing team members (e.g., key card access, desk setup). Coordinate and schedule company meetings, internal events, and luncheons. Safety & Compliance Maintain office security protocols and manage access (keys, badge systems). Ensure basic workplace safety standards are met (e.g., fire safety, first aid kits). Requirements Associates or Bachelor's Degree Preferred. Proven experience (e.g., 7+ years) in an Office Manager, Senior Administrative Assistant, or similar operational role. Minimum 5 years of experience with database management and handling confidential information. Experience in nonprofit, community-based, or social services settings preferred. Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines independently. Excellent verbal and written communication skills. Proficiency in Google Suite (Docs, Sheets, Slides) and Microsoft Suite Experience working in a fast-paced and fun environment. Ensure full compliance with organizational policies, safety standards, and operational protocols. Systems & Process Improvement Collaborate with leadership and staff to streamline administrative and operational processes. Utilize Microsoft Office Suite, Microsoft 365, Teams, Zoom, and Smart Boards to support office efficiency and digital communication. Skills & Competencies Strong written and verbal communication skills. Exceptional organizational skills with attention to detail and the ability to manage multiple priorities. Ability to work independently and collaboratively with diverse teams and external partners. Strong interpersonal skills and the ability to engage effectively with community stakeholders and court-related partners. Qualifications Associate's or Bachelor's degree in business administration, nonprofit management, or related field preferred; equivalent experience considered. 5-6 years of experience in office administration, nonprofit, or related work environment. Strong organizational skills, with attention to detail and ability to manage multiple priorities. Proficient with Microsoft Office, Google Workspace, and office technology. Familiarity with donor management or CRM software a plus. Excellent interpersonal and communication skills. Ability to work independently as well as collaboratively with a team. Commitment to the mission of The Players Alliance Experience working with the under-served community is a plus

Oscar is working with a key client based out of New York City! They are looking for a Technology Business Manager to join their team. As the Technology Business Manager, you will be expected to: Define and review regularly with stakeholders from business, IT and Finance the list of use cases for technology business management for chargeback, service pricing, IT Total Cost of Ownership, benchmarking, etc. Gather reports requirements from stakeholders in business, IT and Finance Translate use cases and report requirements into a working set of operational and financial models, metrics, dashboards, and management reports Identify and document all data sources, systems of records supporting the collection of data for analytics from systems of record and interpret data into information and share across multiple audiences Implement operational and financial models, metrics, dashboards, and management reports in Apptio Operationalize data collection and reporting monthly by loading, validating, and reviewing reports on a timely basis with business, IT and Finance stakeholders Provide analytics for ad hoc IT strategic initiatives (sourcing strategy, cloud computing strategy, migration projects, application rationalization, etc) Preferred Skills/Experience: Bachelors-level degree in Finance and Accounting or a related field 3+ years experience in IT Finance or a TBM-related role Strong working knowledge and hands-on experience with IBM Apptio. Strong skills in MS Excel and PowerBI. Experience in Technology Accounting, GAAP accounting, strategy advisory, FinOps, IT management consulting or IT Data Analytics Ability to work with minimal supervision efficiently and effectively with multiple levels of management and staff across the organization, particularly within the Technology and Finance organizations Knowledge of IT services and financial management processes and best practices such as budgeting, cost allocations for chargeback, benchmarking, service costing and service pricing. Recap: Location: New York City, NY (Hybrid) Type: Long term Contract to Hire W2 Rate: $68/hr - $78/hr dependent on relevant experience If you think you're a good fit for the role, we'd love to hear from you!

Office Coordinator A well-established private investment firm is seeking an experienced Office Coordinator to support day-to-day office operations and serve as the primary point of contact for guests, vendors, and internal team members. This role requires a poised and polished professional with strong communication skills and prior experience in a corporate, financial, or investment-focused environment. Key Responsibilities: Manage reception operations, including guest interaction and phone coverage Coordinate conference room scheduling and support meeting logistics Oversee office supplies, facilities requests, and vendor relationships Maintain an organized, professional, and client-ready workspace environment Assist with administrative needs and occasional internal events Qualifications: 5+ years of experience in office management, administrative support, or reception Background in financial services or a similar professional environment strongly preferred Demonstrated professionalism, discretion, and high attention to detail Strong interpersonal communication skills and a service-oriented mindset Ability to work independently, prioritize effectively, and represent the firm with professionalism Ideal Candidate Profile: The successful candidate will be proactive, polished, reliable, and comfortable operating in a fast-paced, high-expectation environment. This role offers the opportunity to serve as a central resource within the office and contribute to an elevated employee and visitor experience.

Receptionist / Administrative Support Employment Type: Full-Time About the Company A well-established insurance brokerage firm specializing in commercial insurance solutions, serving clients across the United States. The company provides comprehensive insurance programs for commercial real estate portfolios and healthcare facilities, emphasizing responsive service and long-term client relationships. Role Overview We are seeking a professional and customer-focused Receptionist / Administrative Support to serve as the first point of contact for clients and partners. This role involves managing incoming calls, assisting policy servicing teams with administrative tasks, and ensuring smooth day-to-day office operations. Key Responsibilities Answer, route, and manage a high volume of inbound calls with professionalism and efficiency. Provide prompt support for client inquiries and service requests. Handle general administrative duties such as document preparation, scheduling, and data entry. Maintain organized communication records and logs for internal teams. Assist account managers with follow-ups and workflow coordination. Contribute to maintaining a positive, collaborative office environment. Qualifications 2+ years of experience in reception, customer service, or administrative support. Excellent verbal and written communication skills. Strong multitasking, organizational, and time management abilities. Proficient in Microsoft Office Suite and comfortable learning new systems. Prior experience in insurance or financial services is a plus (but not required). Professional demeanor and a proactive, team-oriented mindset. Why Join Competitive compensation based on experience. Opportunity to grow within a reputable, expanding organization. Collaborative work environment with experienced professionals. Be part of a team that provides impactful services to clients nationwide.

Role Purpose Support the smooth, day-to-day running of SDCL's New York office by providing proactive, high-quality operational and administrative support to 11 team members. You will help keep the office organised, efficient, and welcoming, ensuring it runs smoothly, supports team productivity, and reflects SDCL's professional and sustainable values. This position is 4-5 days a week in the office. Responsibilities 1) Reception & Hospitality · Welcome visitors and offer refreshments. · Ensure guests are pre-registered with building reception. · Keep meeting rooms tidy, equipped, and ready to use. · Maintain high front-of-house standards: presentation, refreshments, and daily upkeep. 2) Office, Facilities & Administration · Support the overall running of the office - supplies, equipment, cleanliness, and efficiency. · Set up video calls and check that tech and Wi-Fi are working properly. · Liaise with suppliers (IT, cleaners, couriers, building management, etc.). · Sort and distribute post and deliveries. · Assist with onboarding and offboarding - desks, IT setup, and access passes. · Order food and office supplies weekly, managing stock and avoiding waste. · Keep shared areas (kitchen, fridge, coffee machine, plants) organised and well maintained. · Source sustainable, good-value purchasing options. · Act as a go-to person for small office issues or improvements. · Support internal and external event planning - venues, catering, invites, and schedules. · Help coordinate New York social events and manage small budgets. · Support the Office Lead with budget tracking and cost efficiency. 3) Diary, Travel & Expenses · Provide diary and travel support to two senior team members. · Schedule meetings, calls, and follow-ups promptly. · Coordinate business travel, including flights, accommodation, and expenses. · Book travel and process expenses for US team members. · Support visiting team members with local logistics and arrangements. 4) Operational Support · Assist with admin tasks - formatting documents, note taking, filing. · Maintain SDCL's CRM and digital filing systems. · Help prepare meeting materials, upload documents, and support internal communications. · Provide ad-hoc research and presentation support as needed. 5) Office Layout & Utilisation · Help optimise office space to balance focus, collaboration, and comfort. · Gather feedback and recommend improvements to enhance productivity and well-being. 6) Sustainability · Promote recycling, waste reduction, and the elimination of single-use plastics. · Manage sustainable purchasing for snacks, catering, and events. · Encourage low-carbon commuting and energy-efficient practices. · Support community and sustainability initiatives such as volunteering or education sessions. Relevant Skills and Experience At least 2+ years of administrative experience supporting a team and senior-level executives in a fast-paced environment Must have experience working in Financial Services Excellent written and verbal communication skills; ability to interface effectively with all levels of management Can-do attitude, no job is too big or too small Team player with a positive attitude Exceptional attention to detail, able to multitask, and strong organisational skills Must be dependable, self-motivated, driven and require minimal supervision Proficiency in MS Office & Teams Salary $65,000 - $85,000 pa Application Process: To apply, please email your resume along with a brief explanation of why you would be a suitable candidate for this role to *************************** About SDCL Sustainable Development Capital LLP (“SDCL”) is a specialist investment firm. SDCL was established in 2007 and has a proven track record of financing and developing clean energy, energy efficiency and decentralised energy infrastructure projects in the UK, Continental Europe, North America and Asia. SDCL was launched to facilitate investment into environmental infrastructure markets. It has always focussed on investing in projects that are good for the environment, good for people and commercially sustainable. Indeed, it has always said that “if it is not commercial, it is not sustainable”. SDCL is headquartered in London and the group and its investment vehicles also operate worldwide from offices in New York and Dublin. SDCL is authorised and regulated in the UK by the Financial Conduct Authority. **************************

Receptionist & Office Administrator Company: Growing, Employee-Friendly Cosmetic Company Salary: $75,000-$80,000 My client is seeking a highly organized, polished, and personable Receptionist & Office Administrator to support our Saddle Brook office and serve as the face of our organization. This critical role provides comprehensive administrative support to our NA President/Global CFO while ensuring the office operates smoothly, efficiently, and with a welcoming atmosphere. The ideal candidate excels at multitasking, thrives in a fast-paced environment, and brings exceptional communication, organizational, and customer service skills. Key Responsibilities Front Desk & Office Operations Serve as the first point of contact for all visitors, creating a warm, professional, and customer-focused environment. Manage all incoming and outgoing mail, packages, and courier deliveries in accordance with UPS and USPS guidelines. Maintain office supply levels, kitchen supplies, mail distribution, sample room organization, and IT equipment coordination. Lead clerical tasks including answering phones, responding to emails, and managing daily correspondence. Support new hire onboarding by preparing workspaces and coordinating first-day logistics. Executive Support Provide high-level administrative assistance to the NA President/Global CFO, including calendar scheduling, travel arrangements, meeting management, and expense reporting. Coordinate executive meetings: scheduling, room reservations, prepping agendas, and taking meeting minutes as needed. Handle confidential information with professionalism and absolute discretion. Event & Project Coordination Plan and execute office events from concept to completion, overseeing logistics such as catering, décor, transportation, and materials. Partner with the Sales team to manage the Sample Room and maintain organization. Support cross-functional teams and collaborate on ad hoc projects as assigned. Technology & Facilities Support Serve as the primary contact with the IT department for administrative/telecommunication issues, troubleshooting, and equipment requests. Act as a liaison between IT and employees to resolve equipment and conferencing issues. Assist with vendor management and basic budgeting or purchasing needs. Qualifications Core Competencies Exceptional verbal and written communication skills. Strong organizational and time-management abilities; able to juggle multiple priorities. Proactive problem solver with a resourceful, anticipatory mindset. Warm, approachable, emotionally intelligent; remains calm under pressure. Proven ability to handle sensitive and confidential information. Familiarity with daily office management procedures. Technical Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with calendar management systems and expense reporting tools. General comfort with IT coordination and office technology. Professional Requirements Minimum 2 years of experience in office administration, office management, or executive support. Knowledge of facilities coordination, vendor management, or HR/IT support is a plus. Basic understanding of budgeting and purchasing. Education High school diploma or equivalent required; college degree preferred. Ability to work onsite in Saddle Brook, NJ five days per week.

Messika is a Parisian High Jewelry Maison, designed by Valerie Messika, daughter of the renowned diamond trade dealer, Andre Messika. Since 2005, Messika has been a growing leader in jewelry with over 500 Points of Sales worldwide across 90 countries. We are searching for an Office Administrator for a maternity leave cover. They will manage essential administrative and operational tasks in the US office, including financial processing, customer account management, office and IT coordination, and executive support. The role demands excellent communication skills, attention to detail, and the ability to work across time zones. Key Responsibilities US Office & Operational Responsibilities: Collect and manage payments (checks, transfers, credit card transactions) and reconcile customer accounts; coordinate with Paris for check copies and accounting. Handle maintenance requests, office mail, and general supplies purchasing (water, coffee, stationery, gift cards). Record and track invoices and payments through relevant platforms and ensure documentation is forwarded to Paris as needed. Manage supplier payments, including manual urgent payments and payments via supplier portals. Support collections follow-up and customer email follow-ups; manage company mailbox. Collaborate on account follow-ups, payment plans, and purchase order verification in coordination with France. Manage opening of wholesale accounts and maintain commercial relations in the US. Assist in year-end invoice compilation, incentive reporting, and provide documentation for audits (e.g., Mazars). Monthly distribution of credit card statements to relevant individuals. IT Coordination: Serve as primary contact for IT support and vendor coordination in the US office. Manage procurement, setup, and maintenance of IT equipment (computers, phones, peripherals). Oversee software license renewals and access rights for internal systems. Coordinate troubleshooting and escalate issues to France IT teams when necessary. General Office Management: Oversee daily office operations including supplies, facilities, and vendor relationships. Manage mail handling and PO Box collections. Coordinate office maintenance and repairs. Ensure compliance with company policies and support smooth workplace logistics. Executive Support: Provide administrative assistance to US-based executives including calendar management, travel arrangements, and meeting coordination. Prepare and manage correspondence, presentations, and reports as needed. Assist with ad-hoc projects and communications between US and France teams. Qualifications Proven experience in office administration, executive assistance, or similar role. Strong organizational and multitasking skills with a proactive approach. Excellent communication skills, both written and verbal. Experience with financial processes such as invoicing, payments, and reconciliations. Proficient with office software (Microsoft Office Suite, email platforms, collaboration tools). Basic IT knowledge and experience coordinating IT support or equipment management. Ability to work independently and as part of a global team across different time zones. High level of discretion and professionalism. Preferred Experience in luxury goods, retail, or related industries. Familiarity with payment platforms and invoice management tools (e.g., Yooz). French language skills a plus but not required.

Treatment Coordinator: Front Desk Manager Join our thriving team at Meadowbrook Dental Care! We are looking for a dedicated and passionate individual to fill this role, where you will play a crucial part in both administrative functions and patient care. Our practice has built a solid reputation in the Nassau County area, thanks to our commitment to providing top-notch dental services and exceptional patient experiences. We pride ourselves on our modern facility equipped with the latest technology, and we believe in fostering a supportive and collaborative workplace culture that values professional growth. Requirements Previous experience in a dental office. Knowledge of dental day to day administrative tasks adn KPIs Experience with Eaglesoft is a must. Strong communication and interpersonal skills. Ability to multitask and manage time efficiently. Patient-oriented with a friendly demeanor. Benefits * Competitive salary with performance-based Bonus. * Opportunities for professional development and growth. * Supportive and collaborative work environment. * Long term employment Stability. * Health and vision insurance, Short Term and Long-Term Disability Insurance. * Life Insurance. * Paid time off and holidays. * Vacation. * 401K.

Job Description Dental Office Manager Location: New York City - Chelsea Future Acquisitions Compensation: ~$40-45+/hour - based on experience Schedule: 5 days a week We're looking for a results-driven Dental Office Manager who knows how to balance exceptional patient care with obsession over performance metrics. If you thrive on creating an outstanding patient experience while hitting-and exceeding-practice goals, this is your opportunity to shine. This role is perfect for someone who understands the numbers behind great patient care-and uses them to lead a thriving, high-functioning team. Why You'll Love This Role Patient-centered schedule around our local community: Hours designed to meet patient needs/ A supportive team environment that values growth, integrity, and efficiency. The chance to truly own the numbers that drive our success. We believe success comes from both happy patients and healthy KPIs. You'll play a key role in ensuring we excel in our achieving our KPIs like ensuring over-the-counter collections, reappointment rates, minimizing cancellation rates, treatement plan acceptance and new patients. What You'll Do Lead the front office team to deliver a seamless, warm, and professional patient experience. Monitor and manage key performance indicators daily, using the data or reports to drive daily alignment and close gaps. Coach team members on best practices for scheduling, collections, and patient follow-up by regularly reviewing their personal OTC, case acceptance and scheduling rates/results with them. Partner with clinical staff to ensure optimal patient flow and care quality. Proactively re-engage past-due patients and activate pending treatment plans. This is a current opportunity with a growing group that values operational excellence and rewards results. If you're a KPI-savvy leader ready to take your next step, we want to meet you. Requirements What We're Looking For Previous dental office management experience with a proven track record of meeting performance goals. Strong leadership skills with the ability to motivate and hold your team accountable. Excellent communication, organization, and problem-solving abilities. Tech-savvy with practice management software (knowledge of CareStack a plus). A patient-first mindset paired with a business-oriented approach. Benefits Full benefits package (for 30+ hours/week): Medical, Dental, Vision 401(k) with 4% match Paid Time Off & 7 paid holidays Employee Assistance Program: Free confidential counseling and support Voluntary benefits: Pet insurance, identity theft protection, and more All PPE provided - safe and compliant workplace Continuing education opportunities Ready to take the driver's seat in a high-performance, patient-focused practice? Apply today and help us create both healthy smiles and healthy numbers.

Office Manager (Bilingual) Salary: $60,000-$80,000 (DOE) About the Role A fast-paced manufacturing company in Merrick, NY is seeking a highly organized, experienced Bilingual Office Manager to oversee daily operations and support both office and production teams. This position requires a proactive problem-solver with strong math skills, excellent phone communication, and the ability to manage multiple priorities in a busy environment. Key Responsibilities Office & Administrative Management Oversee day-to-day office operations to ensure efficiency and productivity. Learn and effectively use the company's proprietary computer system (training provided). Manage high-volume phone calls; handle scheduling, inquiries, and issue resolution. Maintain organized digital and physical filing systems. Monitor, track, and order office supplies, materials, and equipment. Customer Service & Communication Serve as a primary contact for customers, vendors, and internal teams. Address customer concerns, service requests, and complaints professionally and promptly. Coordinate communication among sales, production, and installation teams to ensure accurate information flow. Production & Manufacturing Support Work closely with production supervisors to verify order details, timelines, and specifications. Review work orders, measurements, and specifications for accuracy (strong math foundation required). Track production schedules and update customers regarding timelines or delays. Assist with quality checks on paperwork, order details, and scheduling. Leadership & Workflow Coordination Delegate tasks to administrative or support staff as needed. Assist with onboarding and training new office employees. Ensure all departments have what they need to meet deadlines and daily targets. Identify workflow gaps and recommend process improvements. Accounting & Reporting Support Assist with invoicing, purchase orders, and basic bookkeeping tasks. Reconcile order documents, delivery confirmations, and related paperwork. Generate daily, weekly, and monthly operational reports for leadership. Compliance & Safety Maintain compliance with company policies, safety standards, and manufacturing regulations. Support HR-related tasks including attendance tracking, maintaining employee files, and scheduling. Required Skills & Qualifications Fluent in Spanish (required) Strong math skills for reviewing measurements, orders, and invoices Experience managing heavy phone traffic and delivering excellent customer service Proven ability to multitask, delegate, and thrive under pressure Strong problem-solving skills and the ability to take initiative in fast-paced situations Proficient computer skills and ability to learn new systems quickly Prior experience in a manufacturing, construction, or production office strongly preferred Excellent organizational, communication, and leadership abilities