Office manager jobs in Valley Stream, NY - 1,426 jobs
All
Office Manager
Dental Office Manager
Front Office Manager
Office And Operations Manager
Assistant To The President
Medical Office Manager
Front Office Supervisor
Office Administrator
Office Project Manager
Office Manager/Office Coordinator
Office Manager
DL1961 3.9
Office manager job in New York, NY
DL1961 is a premium essentials brand with roots in vertical integration. Offering elevated denim, knits, and ready-to-wear, for women, men, kids, and pets. They believe in meticulously crafted pieces designed to carry you through all of life's stages.
In addition to their own low-impact factory, DL1961 strategically partners with sustainable manufacturers around the world to produce high quality essentials perfect for everyday wear. Named one of Fast Company's Most Innovative Companies in 2023, this press-loved brand is a perennial favorite of editors and celebrities alike.
Learn more about DL1961 and shop the full styles and looks on dl1961.com.
The OfficeManager is responsible for managing daily office operations, including administrative, operational, HR, IT, and facilities functions, to ensure a well-organized, efficient, and productive workplace.
The OfficeManager ensures the office environment supports business goals, staff productivity, and a positive company culture. This position also supervises administrative staff and interns, coordinates logistics, and maintains office systems and processes.
Operations & Facilities ManagementManage upkeep of office space, showroom, conference rooms, kitchen, and storage areas to ensure cleanliness and organization.
Oversee cleaning crew, HVAC, temperature control, and all shared office devices.
Monitor pantry and kitchen operations with support from interns and showroom team.
Order and maintain office supplies, furniture, fixtures, printers, and equipment; maintain equipment logs and schedule maintenance.
Maintain corporate telephone switchboard, phone sheet, and e-fax account.
Liaise with building management regarding badges, guest passes, building systems, vendor forms, and COIs.
Organize and maintain files, records, and office documentation.
Staff Oversight & Human Resources Support
Supervise Office and Showroom Team to ensure smooth office and showroom processes and support functions.
Train and delegate tasks to staff, interns, and coordinators to manage internship programs, recruitment, onboarding, and office training processes.
Support HR functions, including onboarding/offboarding coordination, 30/60/90-day reviews, benefits overview, and workplace training compliance.
IT & Technology Management
Oversee office IT systems and liaise with third-party IT providers for troubleshooting and implementation of automated solutions.
Manage IT assets including Adobe accounts, computers, iPads, cell phones, and key cards.
Maintain IT workbooks, equipment inventory, and office technology processes.
Logistics, Shipping & Travel
Lead DHL and UPS approvals for domestic and international shipments; troubleshoot shipping or supply chain issues.
Coordinate with Distribution Center and offshore teams regarding POs and delivery expectations.
Manage corporate hotel and airline programs, including team member enrollment and point redemption.
Assist with executive travel arrangements, expense portfolios, and recordkeeping.
Administrative Support & Reporting
Work closely with executive team to create reports and support AR/AP processes as backup.
Maintain company directory, organizational chart, and Hoduphone system.
Oversee daily mail distribution and other administrative office operations.
Maintain office policies, procedures, and operational processes to ensure efficiency and compliance.
Skills & Qualifications
Ability to manage multiple priorities, tasks, and teams simultaneously.
Strong verbal and written communication skills.
Proficiency with Microsoft Office, scheduling tools, accounting software, and IT systems.
Ability to supervise, train, and develop staff and interns effectively.
High accuracy in administrative, financial, and operational tasks.
Ability to troubleshoot operational, IT, and logistics issues proactively.
Handle sensitive information discreetly and professionally.
We offer the opportunity to take part in our comprehensive benefits program which includes Medical, Dental, Vision, Life & Disability Insurances, 401(k) plan, FSA plans, and more. The total compensation amount for a candidate is based on factors including educational background, professional experience, and industry knowledge. The salary range for this position is $60,000.00 to $65,000.00
DL1961 offers a competitive & comprehensive benefits package inclusive of:
Medical, Dental & Vision coverage
Company sponsored Life & Disability benefits | Voluntary Benefits
Associate Discount, Clothing Allowance & Sample Sales
Commuter Benefit Program
Paid Time Off including vacation, sick, & floating holiday
Paid holidays by the Company
401(K) - an investment for your future!
Our Office Space is located in Soho!
Summer Fridays
Companywide events, outings, recognition programs, birthday celebrations & wellness initiatives
DL1961 is an Equal Opportunity Employer that considers applicants without regard to race, sex, religion, national origin, disability or protected veteran status.
Thank you for your interest in DL1961. We look forward to reviewing your application!
Discover us @ ************** + *********************
$60k-65k yearly 5d ago
Looking for a job?
Let Zippia find it for you.
Office Coordinator
Roen
Office manager job in New York, NY
The Opportunity
ROEN is a luxury fine jewelry house specializing in bespoke engagement rings and fine jewelry for the unabashedly intentional. We're seeking a highly organized Office Coordinator to support our growing atelier operations.
⸻
Who We Are
Founded in New York by childhood friends, ROEN is a fine jewelry house rooted in craftsmanship, culture, and story. We specialize in bespoke engagement rings and signature fine jewelry pieces that blend high design with master craftsmanship.
Our mission is to make the world of high jewelry more warm, intuitive, and personal - while upholding the highest standards of quality. San Francisco is our first West Coast market, and we're excited to build a presence that matches the creativity and innovation of the Bay Area.
⸻
Your Role
Inventory & Diamond Management
Maintain precise tracking of diamond and gemstone inventory including carat weight, specifications, certification numbers, and costs
Manage agreements with suppliers, tracking deadlines and coordinating returns
Coordinate stone deliveries with suppliers and couriers, maintaining chain of custody documentation
Organize and maintain GIA/IGI certificates and authentication documentation
Shipping, Packing & Logistics
Pack high-value jewelry pieces to ROEN standards with meticulous attention to presentation and security
Manage shipping logistics including insurance, signature requirements, and tracking
Coordinate local deliveries, pickups, and courier services with urgency and care
Manage calendar for client pick ups, deliveries, deadlines
Administrative & Compliance
Maintain insurance documentation for inventory and shipments
Reconcile inventory costs with sales for financial reporting
⸻
Who We're Looking For
You're exceptionally organized with meticulous attention to detail and a high sense of responsibility when handling diamonds, gemstones, and luxury pieces. You have genuine interest in learning about the fine jewelry industry with a desire to grow, and you're a proactive problem-solver who anticipates needs and flags issues before they become delays. You work independently while maintaining clear communication, exercise discretion with confidential information and valuable inventory, and bring a professional demeanor that reflects ROEN's luxury brand standards. You're proficient in inventory management software and CRM platforms (Monday.com experience a plus), and based in NYC with availability for 5 days/week in office.
You might be a fit if you:
Prior experience in fine jewelry, diamonds, luxury retail, or high-value inventory management preferred
Ability to lift and move packaged jewelry shipments and event inventory
This position is subject to a background check
Work independently, anticipate needs, and solve problems before they become issues
Communicate clearly and professionally with internal teams and external partners
Are energized by the idea of helping establish ROEN's first West Coast location
⸻
Compensation & Benefits
Competitive base salary
Healthcare coverage
Generous PTO
Founders' direct mentorship
A close-knit team that values excellence, ownership, and craft
$35k-49k yearly est. 5d ago
Dental Office Manager
United Dental Corporation 4.3
Office manager job in Williston Park, NY
Job Description
Dental OfficeManager | Multiple Opportunities Established Practices | Future Acquisitions
Compensation: ~$45+/hour - based on experience Schedule: 4-5 days a week
We're looking for a
results-driven
Dental OfficeManager who knows how to balance exceptional patient care with obsession over performance metrics. If you thrive on creating an outstanding patient experience while hitting-and exceeding-practice goals, this is your opportunity to shine.
This role is perfect for someone who understands the numbers behind great patient care-and uses them to lead a thriving, high-functioning team.
Why You'll Love This Role
Patient-centered schedule around our local community: Hours designed to meet patient needs/
A supportive team environment that values growth, integrity, and efficiency.
The chance to truly own the numbers that drive our success.
We believe success comes from
both
happy patients
and
healthy KPIs. You'll play a key role in ensuring we excel in our achieving our KPIs like ensuring over-the-counter collections, reappointment rates, minimizing cancellation rates, treatement plan acceptance and new patients.
What You'll Do
Lead the front office team to deliver a seamless, warm, and professional patient experience.
Monitor and manage key performance indicators daily, taking action to address gaps.
Coach team members on best practices for scheduling, collections, and patient follow-up.
Partner with clinical staff to ensure optimal patient flow and care quality.
Proactively re-engage past-due patients and activate pending treatment plans.
This is a future opportunity with a growing group that values operational excellence and rewards results. If you're a KPI-savvy leader ready to take your next step, we want to meet you.
$45 hourly 7d ago
DENTAL OFFICE MANAGER
Koorosh Shamtoub Dds Pc
Office manager job in New York, NY
Job DescriptionWE ARE LOOKING FOR A FULL TIME DENTAL OFFICEMANAGER IN A MODERN AND FRIENDLY ENVIRONMENT, MUST HAVE 2+ YEARS EXPERIENCE IN THIS FIELD. POTENTIAL TO EARN GOOD SALARY PLUS BONUS AND BENEFITS.
$62k-93k yearly est. 4d ago
Dental Clinic Office Manager
Main Street Dental Care LLC
Office manager job in Union City, NJ
Job DescriptionBenefits:
Paid time off
401(k)
401(k) matching
About the Role We are looking for a detail oriented and people-focused Front OfficeManager to join our expanding team! Youll be managing all of our frontdesk workflows - including patient scheduling and management, accounts receivables, inventory order placement and more. Youll become an expert at navigating our frontdesk and backdesk software, will be the first and last touchpoint with all patients (ensuring excellent service quality!), and ensure the frontdesk operations are running smoothly. If you have an eye for detail and are a people-person, this is the job for you!
What Youll Do
End-to-end frontdesk operations management
Patient scheduling and management - ensuring all of our patients receive excellent, professional and friendly service from start to finish
Insurance management - from applications to payment submissions, up through credentialing new doctors
A touch of team supervision - doing a bit of quality control to ensure the complexities involved in medical POS and insurance management workflows managed by others are kept orderly
Accounts receivables - ensure that our AR is managed in an organized and safe manner
Accounts payables - work with our back office team to order essential dental supplies
Work with our Directorr on workflow optimizations
Ad hoc duties that will crop up during expansion
Required Qualifications
4-7 years of frontdesk experience
>3 years working with insurances, including claim submission, pre-authorization submission, checking patient eligibility and benefits and credentialing
>1 year in a supervisory role - ensuring your team is well trained and workflows are being maintained
Fluent in English and Spanish
Excellent communication skills
Intermediate to expert knowledge in Microsoft Office Suite - primarily Word and Excel
People-person - you love to work with people, and can manage even the most difficult situations with a level-head and a smile
Self-starter - can work well independently
Detail oriented and very organized, as youll be managing several workflows in tandem
Team player - we're a lean team and must work well together
Reliable
Preferred Qualifications
Experience with EagleSoft
Experience working in a clinical setting
Experience with operatory treatment set up and an understanding of standard clinical procedures
X-ray license, or experience taking X-rays
About Us
We're more than just a dental practice- we're a tight-knit community and dental practice dedicated to fostering love, compassion, and excellence in oral health care. Our lead dentist, Dr. Villalobos, is the epitome of professionalism, skill, and dedication. Her passion led her to graduate from the prestigious New York University College of Dentistry as she continuously pursues and participates in continuing education classes to stay up to date on new scientific findings and cutting-edge technologies. Her knowledge and 30+ years of experience, coupled with her unwavering passion, make her an expert in her field.
Among our team members are several experienced doctors, including Dr. Patti and Dr. Suero, both graduates of Columbia University, with over 30 years of training and experience in North Jersey. Dr. Patti specializes in pediatric dentistry, while Dr. Suero focuses on serving the underserved Latinx community.
With a patient-centered approach, we prioritize individual needs and preferences, striving to exceed expectations with every visit. Our dedication to excellence drives us to provide top-quality service, setting the standard for dental care in our community.
Equal Opportunity Statement
We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.
$53k-79k yearly est. 15d ago
Project Manager - PMO/Transformation Office
Gen 2 Careers
Office manager job in New York, NY
Who is Gen II?
Gen II is a leading fund administration provider focused entirely on serving private capital asset managers and investors with a best-in-class combination of people, process, and technology. Gen II has more than $1 trillion in private fund capital assets under administration and recently acquired Crestbridge to expand operations in the UK and Europe.
With 13 offices and more than 1,700 employees in the U.S., Canada, the UK, and Europe, we're looking for do-ers, problem-solvers, and entrepreneurs like you who want to make an impact in our industry, grow with us, and create a community where everyone thrives.
Careers mean more at Gen II - more opportunity, more innovation, and more ideas! You'll have the opportunity to grow in ways that are meaningful to you and work alongside some of the best people in their field. You'll also receive training which will advance your skill set, both technically and personally allowing you to achieve your career aspirations with us. Be part of our community that recognizes achievements, promotes from within, and receive meaningful benefits which focus on your physical, mental and financial well-being.
www.gen2fund.com
What's the role?
The Project Manager serves as the primary liaison between Gen II Fund Services and our clients for project initiatives and client services efforts. This role combines traditional project management expertise with client relationship management, focusing on delivering client-specific solutions, technology enablement projects, and data remediation efforts. You'll be the trusted point of contact who ensures seamless project execution while maintaining strong client relationships and managing expectations throughout the project lifecycle.
What you'll be doing
Client Engagement & Relationship Management
Serve as the primary client point of contact for all project-related communications and escalations
Conduct regular client meetings, status updates, and steering committee presentations
Manage client expectations through clear communication of project scope, timelines, and deliverables
Build and maintain strong relationships with client stakeholders at all levels
Facilitate client requirement gathering sessions and translate business needs into actionable project plans
Project Delivery & Execution
Lead end-to-end management of client-specific projects including technology enablement and data remediation initiatives
Develop comprehensive project plans with clear milestones, dependencies, and resource allocations
Coordinate cross-functional teams including IT, Operations, Data Management, and Business Units
Monitor project progress and proactively address risks, issues, and scope changes
Ensure projects are delivered on time, within budget, and meet quality standards as set forth by the PMO
Data Remediation & Technology Enablement
Oversee complex data remediation projects ensuring data integrity and compliance requirements
Manage technology enablement initiatives that enhance client service delivery capabilities
Collaborate with technical teams to implement system enhancements and integrations
Ensure proper testing, validation, and documentation of all technical deliverables
Stakeholder Management & Communication
Provide comprehensive project reporting to clients, internal leadership, and executive stakeholders
Manage vendor relationships and third-party integrations as required for project success
Interface with Business Unit Leaders and Finance teams for ROI analysis and cost management
Escalate critical issues appropriately while maintaining client confidence
The ideal background for this role:
Core Experience Requirements
3+ years of project management experience with experience in client-facing roles.
Proven track record managing complex technology and data projects in financial services
Experience with global fund administration or asset management operations preferred
Strong background in data remediation, system implementations, and process improvement initiatives, preferred
Strong risk management skills with ability to anticipate and mitigate project risks
Experience with change management and user adoption strategies
Leadership & Communication
Exceptional client relationship management skills with experience managing C-level stakeholders
Strong presentation and communication skills for both technical and non-technical audiences
Experience leading cross-functional teams and managing competing priorities
Demonstrated ability to influence without authority and build consensus across diverse stakeholder groups
Must demonstrate exceptional emotional intelligence and ability to manage difficult client situations
Educational & Professional Qualifications
Bachelor's degree in Business, Finance, IT, or related field
PMP certification strongly preferred
Additional certifications in Agile, Change Management, or Data Management a plus
Technical & Industry Knowledge
Experience with financial data management, reconciliation processes, and data quality frameworks. preferred
Ability to assess technical feasibility and provide realistic timelines for complex data projects
The salary range for this position is $90,000 - $120,000, in addition to a discretionary bonus and comprehensive benefits package. Please note that the actual salary offered within that range will depend on the candidate's experience level.
Work Arrangement
All applicants applying to Gen II Fund Services, LLC must be legally authorized to work in the United States. Please note that all US employees are required to work a hybrid schedule, comprised of two (2) days a week in our New York or Denver office and three (3) days remotely.
https://gen2fund.com/candidate-privacy-statement/
$90k-120k yearly 22d ago
Dental Senior Office Manager
Diamond Braces
Office manager job in New York, NY
Who We Are:
At Diamond Braces, we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable, accessible, and delivered with amazing customer service-the 'AAA Experience.' We're committed to making every smile count, and we live by our “No Smile Left Behind” philosophy.
At Diamond Braces, your career growth is our priority. We provide continuous opportunities to learn, advance, and take on new challenges. As part of our team, you'll have a clear path to success, with the support and resources you need to reach your professional goals while making a meaningful impact on our clients' lives.
Dental Senior OfficeManager
Diamond Braces is seeking an experienced and driven Dental Senior OfficeManager to oversee operations across multiple dental practice locations. In this leadership role, you will ensure that all practices under your supervision meet operational, financial, and clinical standards, driving exceptional patient experiences and strong business performance.
Essential Functions:
Oversee operations for multiple dental practice locations within the district.
Ensure all locations operate efficiently and deliver exceptional patient care and customer service.
Collaborate with practice managers and dental teams to achieve operational goals and compliance with clinical protocols.
Develop, implement, and monitor key performance indicators (KPIs) across all locations to assess and drive practice performance.
Provide actionable insights and regular reporting on KPIs to leadership, identifying areas for improvement and ensuring accountability.
Analyze and manage practice P&L statements to drive revenue growth and profitability while maintaining high-quality patient care.
Lead, coach, and mentor practice managers and staff to foster a culture of collaboration, continuous improvement, and professional development.
Implement operational best practices, ensuring compliance with policies, procedures, and regulatory requirements.
Collaborate with clinical leadership to support recruitment, onboarding, and retention of dental professionals.
Drive initiatives to enhance patient satisfaction, operational excellence, and team engagement across all practices.
Qualifications:
Minimum of 5 years of experience working in Dental Service Organizations (DSOs), with a proven track record of managing multiple practice locations.
Demonstrated experience in measuring and reporting KPIs for multi-site locations.
Strong understanding of P&L statements, with the ability to identify trends, opportunities, and areas for improvement.
Excellent leadership, communication, and interpersonal skills, with a collaborative approach to team management.
Ability to work in a fast-paced, dynamic environment while prioritizing tasks and meeting deadlines.
Associate or bachelor's degree in business, healthcare administration, or a related field.
Benefits:
Highly competitive compensation.
Health, dental, and vision insurance.
401(k) retirement plan with company match.
Paid time off and holidays.
Discounted orthodontic care for you and your family.
Loan assistance for dental assistant school and continued education (CE).
Access to cutting-edge technology and world-class facilities.
A fun, inclusive, and supportive culture where your career can thrive.
Job Type: Full-time
Compensation: Salary range starting at $75,000; final offer will be determined by experience and qualifications.
Job Location: In-person; local travel between offices required.
Work Hours: Monday-Thursday (8:30 am - 6 pm or 9:30 am - 7 pm), Friday (8:30 am - 5 pm), Saturday (8:30 am - 4 pm)
$75k yearly 60d+ ago
Dental Senior Office Manager
Alfa Dental Support, Inc.
Office manager job in New York, NY
Job DescriptionWho We Are:
At Diamond Braces, we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable, accessible, and delivered with amazing customer service-the 'AAA Experience.' We're committed to making every smile count, and we live by our “No Smile Left Behind” philosophy.
At Diamond Braces, your career growth is our priority. We provide continuous opportunities to learn, advance, and take on new challenges. As part of our team, you'll have a clear path to success, with the support and resources you need to reach your professional goals while making a meaningful impact on our clients' lives.
Dental Senior OfficeManager
Diamond Braces is seeking an experienced and driven Dental Senior OfficeManager to oversee operations across multiple dental practice locations. In this leadership role, you will ensure that all practices under your supervision meet operational, financial, and clinical standards, driving exceptional patient experiences and strong business performance.
Essential Functions:
Oversee operations for multiple dental practice locations within the district.
Ensure all locations operate efficiently and deliver exceptional patient care and customer service.
Collaborate with practice managers and dental teams to achieve operational goals and compliance with clinical protocols.
Develop, implement, and monitor key performance indicators (KPIs) across all locations to assess and drive practice performance.
Provide actionable insights and regular reporting on KPIs to leadership, identifying areas for improvement and ensuring accountability.
Analyze and manage practice P&L statements to drive revenue growth and profitability while maintaining high-quality patient care.
Lead, coach, and mentor practice managers and staff to foster a culture of collaboration, continuous improvement, and professional development.
Implement operational best practices, ensuring compliance with policies, procedures, and regulatory requirements.
Collaborate with clinical leadership to support recruitment, onboarding, and retention of dental professionals.
Drive initiatives to enhance patient satisfaction, operational excellence, and team engagement across all practices.
Qualifications:
Minimum of 5 years of experience working in Dental Service Organizations (DSOs), with a proven track record of managing multiple practice locations.
Demonstrated experience in measuring and reporting KPIs for multi-site locations.
Strong understanding of P&L statements, with the ability to identify trends, opportunities, and areas for improvement.
Excellent leadership, communication, and interpersonal skills, with a collaborative approach to team management.
Ability to work in a fast-paced, dynamic environment while prioritizing tasks and meeting deadlines.
Associate or bachelor's degree in business, healthcare administration, or a related field.
Benefits:
Highly competitive compensation.
Health, dental, and vision insurance.
401(k) retirement plan with company match.
Paid time off and holidays.
Discounted orthodontic care for you and your family.
Loan assistance for dental assistant school and continued education (CE).
Access to cutting-edge technology and world-class facilities.
A fun, inclusive, and supportive culture where your career can thrive.
Job Type: Full-time
Compensation: Salary range starting at $75,000; final offer will be determined by experience and qualifications.
Job Location: In-person; local travel between offices required.
Work Hours: Monday-Thursday (8:30 am - 6 pm or 9:30 am - 7 pm), Friday (8:30 am - 5 pm), Saturday (8:30 am - 4 pm)
$75k yearly 14d ago
Dental Office Manager
Nuva Smile
Office manager job in Teaneck, NJ
Come join one of the "Top 10 Emerging Groups to Watch", as voted by Group Dentistry Now! We are looking for an Officemanager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ultimately, the Officemanager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Benefits for Full Time Employment:
Health Insurance, Bonus Pay, PTO, Paid Holidays, 401(K) and more!
Responsibilities
Serve as the point person for officemanager duties including: maintenance, mailing, supplies, equipment, bills, errands
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Liaison with the HR department
Maintain office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manageoffice General and Administrative budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees' queries regarding officemanagement issues (e.g. stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Skills
Minimum 2 Years Proven experience as an Officemanager, Front OfficeManager or Administrative Assistant
Dental OfficeManagement experience preferred
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Familiarity with email scheduling tools, like Email Scheduler and Boomerang
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
High School degree
Bilingual in Spanish and English preferred
Salary is commensurate with experience; Range $25-30
This position is for our Teaneck, NJ office.
$53k-79k yearly est. 22d ago
Medical Office Manager
Rao Network
Office manager job in New York, NY
Large, growing Bronx based Primary care practice seeking additional high-caliber officemanager(s). Busy full-staffed office requires experienced management leadership with strong people and communication skills. Ideal candidate will be a positive, supportive, non-smoking individual with an absolute customer-service orientation. Relevant, proven experience necessary. Abilities to function independently as well as with other management team members critical. Only candidates with genuine medical officemanagement experience need apply. Generous Compensation and benefits for the right talent.
$54k-91k yearly est. 60d+ ago
Assistant Dental Office Manager
Prosmile
Office manager job in Irvington, NJ
Job Title: Assistant Dental OfficeManager Department/Location: Operations Reports to: Regional Vice President FLSA Status: Exempt ProSmile is one of the fastest-growing dental organizations, with a vast network of multi-specialty practices across New Jersey, Pennsylvania, Virginia, Michigan, Illinois, Wisconsin, Indiana, Washington D.C., and Maryland. Our practices are led by top-tier dentists who are committed to providing exceptional patient care while offering a supportive environment for dental professionals to thrive. We focus on delivering personalized, gentle care to our patients and creating a collaborative workplace with opportunities for mentorship, growth, and ongoing training.
Position Summary
ProSmile is in need of an Assistant Dental OfficeManager who is looking to join a practice with a strong culture, compassionate and skilled dentists, and a support structure that creates an environment of learning and the autonomy to create change at the practice that brings about growth and success. We offer competitive pay based on experience with a great benefit package. As an Assistant Dental OfficeManager, we give you the tools and support needed to ensure you are in the best position to be successful. A ProSmile Assistant Dental OfficeManager is a unique opportunity to join a practice that is part of a larger growing organization and offers the ability to move up and take on higher positions within the company.
Duties and Responsibilities:
Maintains control of patient scheduling
Addresses and resolves patient complaints
Reviews patient charts making corrections with posting if needed
Takes on the responsibility of the Treatment Plan Coordinator in some offices
Has working knowledge of all insurances; handling of claims, attachments for claims
Maintains collection controls and systems
Oversees daily closeout functions as well as daily deposit with the corporate office
Coordinates end-of-month functions with the corporate office & Dental Practice Manager
Monitors patient A/R
Ensures compliance with all company Policies and Procedures in office and communicates any changes in same to staff, schedules office staff meetings
Coordinates staffing needs, scheduling, recruiting, interviewing, hiring, performance reviews and terminations in consultation with HR Department and Dental Practice Manager
Contacts maintenance for all office equipment in need of repair for optimum function
Following up on unresolved task
Performs miscellaneous job-related duties as assigned
Coordinating office needs with Dental Practice Manager
Assistant Dental OfficeManager - Qualifications
High School diploma or GED required
Experience using Outlook, Word Excel preferred
Easily able to learn new technologies and systems required
Performs miscellaneous job-related duties as assigned.
Knowledge and Skills/Expected Competencies:
Work experience in an administrative function and/or customer facing role required
Working knowledge of dental or medical front desk duties and responsibilities preferable
Previous dental officemanagement work experience preferable
Requires some flexibility in scheduling, such as the ability to work evenings and weekends as needed
Benefits Summary
At ProSmile, we are committed to supporting the health and well-being of our employees and their families. We offer the following benefits for Full Time Benefits Eligible Positions (35+ hours per week) and Part Time Benefits Eligible Positions (30-35 hours per week):
Medical Insurance: Choice of five comprehensive Aetna medical plans, including options with low copays, deductible-sharing, and national provider networks.
Dental Insurance: MetLife plans offering preventative, basic, major, and orthodontic coverage options.
Vision Insurance: Davis and UHC vision plans with annual exams, eyewear allowances, and contact lens benefits.
Flexible Spending & Health Savings Accounts: Pre-tax savings accounts for medical, dependent care, and healthcare expenses.
Life & Disability Insurance: Employer-paid basic life and AD&D insurance, with voluntary life, short-term, and long-term disability plans.
Additional Perks:
Employee Assistance Program (EAP)
Identity Theft & Fraud Protection
Legal Support Services
Discount Programs (including pet insurance, travel, theme parks, electronics, etc.)
Wellness Programs
Financial Wellness and Planning Tools
Physical/Mental Demands and Work Environment
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk and use hands and arms to operate general office equipment (PC, telephone, file cabinets, copier, fax machine and printer). The employee may occasionally lift and/or move between 10 and 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The employee may need to travel to healthcare practices.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually low to moderate.
The Company reserves the right to modify the based upon its needs and may require the employee to perform functions beyond those mentioned above. Neither this job description nor any other communication creates an employment contract between the Company and the employee.
Equal Employment
Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads in provider and patient satisfaction. Prosmile values diversity, inclusion, and equity as matters of fairness and effectiveness. We are committed to hiring and retaining a staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged.
ProSmile is an Equal Opportunity Employer and encourages applications from individuals underrepresented in the medical sector, including people of color, and persons with non-traditional work and educational experience. All who believe they meet the stated qualifications are invited to apply.
Company Safety
We believe that the best care for our patients starts with the best care for our employees. ProSmile is committed to proactively creating and maintaining an environment that is safe for our team and patients. Employees are required to wear Personal Protective Equipment (PPE) including face masks, gloves, gowns, and more as needed and in accordance with CDC standards.
$53k-79k yearly est. Auto-Apply 39d ago
Office Operations Manager
Almstead Tree and Shrub Care
Office manager job in New Rochelle, NY
Almstead Tree and Shrub Care is a second-generation, family-owned arboriculture firm that has been offering environmentally conscious services the NY, NJ, and CT tri-state area since 1964. We are a TCIA accredited company that values our employee's professional aspirations, career development, safety and quality of life.
We are looking for passionate professionals who want to enhance their career in tree care! We offer generous compensation, year-round work, paid time off, health and retirement benefits, inclusive company culture and so much more! If you are ready to enjoy going to work every day, come grow with us!
Job Description
The Administrative Services Manager will provide general management of the New Rochelle office, and administrative support to a high-volume sales team. They must be extremely organized, able to multi-task, be skilled in English composition and grammar, and be comfortable speaking with a high-volume of clients on a daily basis. The ideal candidate will demonstrate professionalism, attention to detail, courtesy, and will enjoy communicating with others at all levels of the organization.
Responsibilities
Train and supervise administrative staff
Create detailed in-depth client specific proposals in conjunction with the sales arborists
Handle information requests and e-mail correspondence, arrange conference calls, and schedule meetings.
Customer service/inside sales: heavy phone work including outbound sales calls, lead generation, customer service support, and scheduling appointments
Key account follow-up, accounts receivable follow-up, and collection calls
Conduct biweekly A/R meetings and assist with collections process
Maintaining multiple sales calendars, creating work orders, daily debriefing.
Administration of customer database and files, payment processing
Act as main point of contact between ownership and administrative staff
Conduct weekly administrative staff meetings to determine allocation of resources
Conduct periodic performance reviews of administrative staff
Gather payroll information weekly for submittal to the Accounting department.
Coordinate work to be scheduled for clients including notification and appointment scheduling.
Enforce company policy and standards for customer service throughout the office
Oversight of Plant Health Care department and backup to scheduling and daily client notifications; including running and review of reports; work order printing; contract approvals as needed; prepay processing as needed.
Coordinate daily meeting with CEO to provide office update, relay customer concerns, close out daily billing, and review unapproved proposals
Prepare monthly account invoicing and budgets for select commercial, municipal, and educational clients
Prepare Daily/Weekly billing details for Central Park Contracts (including logs)
Assist in the renewal of all applicable company licenses
Maintain office supply inventory and oversee purchasing
Assist with end of month close, as needed
Provide additional administrative support to arborists and general office support
Complete all tasks accurately and efficiently.
Other duties as assigned
Requirements
At least five years of experience in officemanagement, overseeing a team of five or more individuals.
Experience in the service industry is preferred.
Prior experience in developing proposals, reports, and/or client presentations is highly desirable.
Proven ability to manage a large volume of clients while delivering outstanding customer service.
Skills/ Abilities
Expertise in Microsoft Office
Strong written and verbal communication abilities, including skills in proposal writing
Capability to handle multiple tasks with a keen attention to detail
Required time management and organizational skills
Demonstration of a high level of professionalism and telephone etiquette
Education/Training
Bachelor's degree in Business, Business Management, English, Communications, Literature, Journalism, or a related field, preferably with two to four years of experience
Benefits
We offer a competitive compensation package, $ 80,000 - $98,000 per year, medical and dental plans with employer contribution, 401K retirement savings plan, paid time off, and more!
Almstead Tree & Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment.
Almstead Tree and Shrub Care Co. is an Equal Opportunity Employer
$80k-98k yearly 20d ago
Dental Office Manager
New York Family Dentistry
Office manager job in New York, NY
Job Description
???? Competitive Pay: Hourly rates start at $25 per hour, with higher compensation available for candidates with meaningful experience!
Responsibilities:
✔ Support the OfficeManager in overseeing day-to-day administrative operations across 5+ dental practices in Brooklyn and Queens.
✔ Supervise, train, and support front office staff-including receptionists, schedulers, and billing specialists-to ensure top-tier performance and service.
✔ Manage patient scheduling systems to maximize provider efficiency and reduce wait times.
✔ Address patient inquiries and handle escalations or concerns with professionalism and a patient-first mindset.
✔ Monitor and enforce compliance with HIPAA, OSHA, and internal office policies; implement improvements where needed.
✔ Assist with hiring, onboarding, and performance evaluations of administrative staff to foster a positive and productive work environment.
✔ Collaborate with leadership to streamline workflows, improve processes, and enhance the overall patient experience.
✔ Maintain inventory and office supplies across multiple locations, ensuring organized and efficient front office operations.
✔ Leverage dental practice management software (such as Dentrix Ascend, Open Dental, or Eaglesoft) for records, reporting, and financial oversight.
✔ Contribute to marketing and patient outreach initiatives to support practice growth and engagement.
What We're Looking For:
✔ 3-5+ years of experience in a dental officemanagement or senior administrative role.
✔ Strong knowledge of dental front office operations, including scheduling, insurance verification, and billing.
✔ Experience with dental practice management systems (Dentrix Ascend, Open Dental, or Eaglesoft preferred).
✔ Proven leadership in supervising, mentoring, and training administrative staff.
✔ Ability to manage multiple locations and high-volume patient flow with efficiency and professionalism.
✔ Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
✔ Excellent communication and conflict-resolution skills.
✔ Thorough understanding of HIPAA, OSHA, and regulatory compliance standards.
Flowdesk's mission is to build a global financial institution for digital assets, one designed from the ground up for market integrity and efficiency.
To achieve this in a rapidly evolving market, we apply a disciplined, first-principles approach to everything we do. This approach is embedded in our core services, from institutional liquidity provision, trading solutions, OTC execution to our comprehensive treasury management offerings. This is how we cut through the noise and build robust and scalable systems across all our business lines.
Therefore, we seek individuals who are driven by this systematic approach. Joining Flowdesk means you will be a key contributor in building and scaling a more transparent and efficient financial markets infrastructure.
We are seeking a skilled and experienced Front Office Risk Manager to join our newly formed Risk Management team, led by a seasoned Chief Risk Officer with experience building some of the most respected risk functions in the digital assets space. This role is central to Flowdesk's global growth - you will lead the design, implementation, and oversight of our counterparty credit and operational risk management frameworks, contributing directly to the development of a robust and scalable risk infrastructure.
You will work closely with our Trading, Treasury, Operations, Compliance, and Technology teams to monitor exposures, enhance controls, and ensure that Flowdesk's risk profile remains aligned with our strategic objectives and within the approved appetite. Your work will directly shape Flowdesk's governance and risk culture, supporting market integrity, operational excellence, and sustainable growth across all business lines.
Requirements
Your role and responsibilities
Credit & Counterparty Risk Oversight
Monitor bilateral and exchange-based lending exposures in real time, including margin loans, structured loans, and combined loan+option transactions.
Assess counterparty creditworthiness, including crypto-native entities, exchanges, and DeFi protocols, using both quantitative metrics (collateral ratios, liquidity, volatility) and qualitative assessments.
Track and escalate breaches of internal exposure limits (counterparty, sector, or protocol concentration).
Loan & Structured Product Monitoring
Support the structuring of loans linked with options or other derivatives, ensuring risk/reward is aligned with risk appetite.
Model default and collateral liquidation scenarios for structured transactions.
Monitor variation margin flows and ensure adequacy of collateral buffers under stress.
DeFi Trading & Protocol Risk
Oversee DeFi positions and exposures across lending protocols, AMMs, and on-chain derivatives.
Evaluate smart contract risks, protocol liquidity, governance centralization, and composability risks.
Monitor on-chain liquidation thresholds, oracle dependencies, and slippage exposure.
Track gas fee and network congestion risks that can delay liquidations or collateral transfers.
Collateral & Margin Management
Assess the quality of posted collateral (token volatility, liquidity depth, rehypothecation rights).
Apply and monitor dynamic haircuts based on volatility and liquidity conditions.
Work with Trading & Treasury to optimize collateral allocation between CeFi and DeFi venues.
Stress Testing & Scenario Analysis
Run scenario analyses for counterparty defaults, protocol hacks, or extreme market moves.
Quantify potential P&L, collateral shortfalls, and liquidity impacts of extreme events.
Present stress results to the desk and CRO in actionable form.
Market Conduct & Control
Ensure lending/borrowing activity complies with internal conduct standards and external regulations.
Monitor for abusive trading behavior in DeFi protocols (e.g., sandwich attacks, oracle manipulation).
Provide input to compliance on new counterparties, protocols, and structured deals.
Business Partnership
Act as an embedded risk partner for the desk, providing structuring input, risk analytics, and capital efficiency guidance.
Support onboarding of new DeFi venues and protocols by assessing credit and operational risks.
Liaise with second-line Risk and Compliance on risk framework enhancements specific to lending and DeFi.
Background and Experiences
5-10 years in risk management, credit trading, or structured products, ideally in a crypto market maker, hedge fund, or structured credit desk.
Strong knowledge of crypto lending markets, structured products (loans + options, accumulators, collars), and DeFi protocols.
Deep understanding of collateral management, margining frameworks, and liquidation mechanics.
Ability to model structured transactions and stress-test exposures (Python, SQL, Grafana, DeFi analytics tools).
Familiarity with on-chain data sources (Dune, Nansen, DeFiLlama) and smart contract risks.
Familiarity with U.S. regulatory frameworks for trading and lending, including SEC and CFTC rules on derivatives, lending disclosure requirements, FINRA conduct standards, and federal/state guidance on digital asset lending.
Excellent communication skills with the ability to challenge traders constructively and escalate appropriately.
Strong integrity and sound judgment, capable of acting as both partner and control function.
Degree in Finance, Economics, Mathematics, or a related quantitative field; professional risk certifications (FRM/PRM/CQF) a plus.
Skills And Personality
Curious and autonomous
Highly motivated and results-driven
Strong maths and analytical skills
Ability to successfully manage multiple tasks in a fast-paced collaborative environment
Company Culture And Values
At Flowdesk, our culture drives our success. Here's how we live it
Ambition, We aim to conquer an impactful place in the crypto ecosystem while representing Tech expertise. We're always moving quickly toward our goals.
Ownership, If you believe in something, own it, make it happen, or at least learn from it.
Humility, The final result is a puzzle built by everyone's efforts-not one person takes all the credit.
Collaboration, While speed matters, we believe in waiting for others to move forward together. That's how we achieve success as a team.
Benefits
International environment (English is the main language)
100% Coverage from Justworks Benefits (Medical, Dental, and Vision plans)
Team events and offsites
The base salary range for this role is between $150,000 - $200,000 in the State of New York. This range is not inclusive of our discretionary bonus. When determining a candidate's compensation, we consider a number of factors including skillset, experience, job scope, and current market data.
Recruitment process
Are you interested in this job but feel you haven't ticked all the boxes? Don't hesitate to apply and tell us in the cover letter section why we should meet!
Here's what you can expect if you apply
HR Call (30')
Technical interview with the CRO and/or Senior Market Risk Manager (60')
Technical interview with with 1/2 CreditTrader/Sales (45')
Interview with the US CEO (30')
Interview with the COO (30')
On the agenda, discussions rather than trick questions! These moments of exchange will allow you to understand how Flowdesk works and its values. But they are also (and above all) an opportunity for you to present your career path and your expectations for your next job!
We are committed to an inclusive and accessible recruitment process. If you require any reasonable adjustments or have specific needs to enable you to participate fully in the interview or assessment process (e.g., a sign language interpreter, extra time for a test, or an accessible location), please contact us to discuss how we can support you.
$55k-77k yearly est. Auto-Apply 60d+ ago
Front Office Manager
Crosby Hotel LLC
Office manager job in New York, NY
Front OfficeManager The Whitby Hotel
The Front OfficeManager reports directly to the Hotel Manager. The purpose of the Front OfficeManager is to oversee the day-to-day operations of the Reception department and ensure the highest level of guest service is consistently delivered. In addition to managing all reception functions, you will be responsible for leading, motivating, and developing the Reception team. This role requires a hands-on leader who empowers staff, advocates professional growth, and is committed to providing an unforgettable, personalized experience for every guest.
MAIN DUTIES:
• Supervise and oversee the daily operations of the Reception team
• Ensure standards are followed in all areas and exceptional service is provided to all guests
• Lead, motivate, and develop the Reception team, fostering a positive and professional work environment
• Assist in the training and development of the Reception team, as well as the onboarding of all new hires
• Oversee Reception payroll administration through ADP, ensuring accuracy, compliance with company policies, and timely processing
• Prepare for and lead monthly Reception team meetings
• Assist the Reception team in handling any and all guest inquiries and complaints
• Ensure all guests are warmly greeted upon arrival and warm farewell upon departure
• Ensure all hotel guests are checked in and checked out efficiently while extending the highest level of hospitality
• Ensure the correct accommodation is allocated, with special attention to VIP clients, FHR, and repeat guests
• Ensure positive guest relations are maintained at all times
• Ensure integrity of billing, cash handling, and credit procedures
• Ensure high levels of communication between Reception and all other departments within the hotel
• Ensure that any reservations taken at the front desk are accurately recorded
• Be present for shift changes and ensure a full handover is completed at the end of each shift
• Ensure all charges are posted and the correct amount is billed to guest and function accounts
• Ensure all banks are counted at the start and end of each shift and that any discrepancies are rectified
• Adhere to and maintain the security of cash, property, and valuables within the reception area
• Assist in group and junket billing and room allocations
• Supervise and assist in the development of Reception and Front Office training programs and new hire onboarding
• Identify departmental training needs and mentor departmental trainers
• Maintain confidentiality of all guest information in accordance with hotel security policies
• Monitor HotSOS to ensure work orders are completed promptly
• Maintain a thorough knowledge of the hotel and company, including policies.
• Maintain a clean, organized, and professional work environment
• Maintain appropriate levels of necessary office supplies
• Promote other Firmdale hotels and restaurants where appropriate
• Cover multiple Duty Manager (MOD) shifts per week
• Provide Night Manager coverage as required
• Carry out any other reasonable requests as instructed by the General / Hotel Manager
• Upon completion of the standard probationary period, Fire Safety Certification process will begin
• Monitor guest satisfaction from outside channels such as Google, TripAdvisor, Tablet, etc.
• Prepare and adjust weekly work schedules in accordance with staffing guidelines and forecasts.
REQUIREMENTS:
• Minimum 2 years' experience as a Front OfficeManager or a similar role in a luxury hotel
• Knowledge of Opera PMS
• Strong leadership and team development skills
• Excellent communication skills
• Friendly and professional telephone etiquette
• Excellent level of spoken and written English
• Exceptional organizational and administrative skills
• Strong PC skills
• Ability to remain calm under pressure
• Flexible scheduling, including evenings, weekends, and overnight coverage as needed
Strong focus on Customer Service and ensuring Customer Satisfaction
Problem-solving abilities and attention to detail
EMPLOYEE BENEFITS:
• Paid vacation, sick, and personal days
• Health, dental, vision, and life insurance plans
• Commuter benefits
• Holiday staff parties and staff appreciation events
• In-house uniform dry cleaning services
• Employee meals while on duty
• Departmental and company-wide incentive programs
PHYSICAL REQUIREMENTS
• Ability to research, read, review, enter, and retrieve information from computer and hard copies
• Prolonged standing, walking, and bending in addition to sitting in front of a computer,
• Regular communications in person, writing, and by telephone.
• Perform work and be present on the Hotel premises to ensure client satisfaction.
• Schedule flexibility due to changing nature of business need.
Be inspired by Firmdale, **********************
And learn more about the New York hotels https://**********************/hotels/new-york/
Find out why we inspire employees to Love What You Do https://**********************/b/careers/love-what-you-do/
· Three Michelin Keys, 2024, 2025
· Best Spots for Afternoon Tea in the US, Tasting Table, 2024, 2025
· Best Afternoon Teas in New York City, Vogue, 2024, 2025
· Readers' Choice Awards, Conde Nast Traveller, 2024, 2025
·Top Hotel Restaurants, OpenTable x Kayak 2025
·Top-Rated Tablet Hotels of All Time, 2025
$55k-77k yearly est. Auto-Apply 7d ago
Manager Category 1 - Front Office Mgr
Join Team Standard
Office manager job in New York, NY
Front Office
Reports To:
Direct: Director of Front Office
Supervises:
Front office agents
Key Relationships:
Internal: Front Office, Reservations, Housekeeping, Engineering, Sales, Food and Beverage, Security, Events, HR
External:
Hotel guests/visitors.
Work Area:
All back and front of house areas.
under variable temperature conditions (or extreme heat or cold).
under variable noise levels.
outdoors/indoors.
around fumes and/or odor hazards.
around dust and/or mite hazards.
around chemicals.
Duties and Responsibilities:
Provides an issue free work environment through motivation, support, empowerment and development for all personnel.
Proactively strives to build positive working relationships through teamwork and clear communication.
Ensures that all decisions and resulting actions are aligned with The Standard, High Line's policy of 100% guest satisfaction producing a high level of service.
Assists in continuously evaluating the performance of Front Office staff and takes corrective actions when necessary.
Maintains and accounts for assigned cash bank and front office cash record on daily basis documenting as necessary.
Solves, rectifies and mediates guest's issues.
Corrects billing adjustments when necessary.
Reviews daily arrivals and ensures all guest preferences and special requests are fulfilled.
Minutes and follow up.
Implements and monitors the “up-sell” incentive program.
Oversee productivity performance in all Front office areas, flexing labor when necessary
Approves hourly line staff 90 day and annual reviews
Plans and Conducts departmental training.
Ensures daily information has been reviewed with all associates prior to the start of their shift by Guest Servive Agents including VIP's.
Ensures Groups are checked out, balances are paid and guest ledger is current for the day
Reviews guests' feedback from all sources and implements plans for improvement.
Resolves / covers any staff shortages that arise on shift and is proactive in resolving any future staffing issues.
Establishes and Maintains Front Office inventory controls as it relates to equipment, supplies and uniforms.
Maintains computer equipment for proper functioning and Resolves/Communicates with IT and PMS Support as required.
Prepares and follows up on incidents and accident reports.
Reviews no-shows and recommends action to be taken to the Director of Front Office.
Communicates with other departments: housekeeping, maintenance, banquets to ensure any outstanding guest issues have been resolved.
Reviews all group arrivals to ensure billing and room type information are correct.
Participates in interview process for front office positions as needed.
Reviews schedules and maintains productivity in line with budget.
Ensures that payroll is updated daily and edits are few as all associates are required to punch in / out.
Facilitates the training and development of all associates.
Assists Director of Front Office with any requested tasks.
Understands The Standard, High Line product and brand identity, and upholds all service procedures and communication standards as outlined by brand Standard Operating Procedures.
Performs daily Guest Service Agent duties during peak periods or as needed.
Performs daily Front Desk Agent duties during peak periods or as needed.
Performs daily Bellman duties during peak periods or as needed.
Performs miscellaneous duties as required.
Qualifications and Requirements:
Brand Ambassador:
Throughout the hotel we actively seek to employ a unique, diverse and thoughtful group of people that are committed to delivering our unconventional brand of hospitality while also growing with us.
They are committed to and fully comprehend the idea of being of service;
They do not just delight guests, but excite them-by creating unique, unexpected & memorable experiences;
They are ambitious, vibrant and social/friendly individuals;
They genuinely embrace diversity in all forms, interested to have people from all race and gender to be their friend;
They encourage genuine relationships with guests that enable them to not only preempt needs but foresee desires;
They have personality and depth;
They have a desire and unyielding appetite for learning & knowledge-being in-the-know with what is happening in the city and around the world;
They are creative in areas like music, cinema, art, performance, fashion, design, tech and business;
They are engaging, socially adept and solution-based individuals able to navigate the scene with confidence and ease;
They are able to entertain guests in a compassionate, respectful and meaningful manner;
They are authentically themselves;
They want to play a role in constructing a kinder and better world.
Essential:
Education: Bachelor's degree in hotel Management/Business Administration, plus five years Front office/Guest Service experience including management experience, or an equivalent combination of education and experience. Must speak fluent English. Additional language competency preferred.
This job requires ability to perform the following:
Frequently standing up behind the desk and front office areas
Carrying or lifting items weighing up to 50 pounds
Handling various objects
Use a keyboard to operate various property management and reservations systems, etc.
Other:
Communication skills are utilized a significant amount of time when interacting with guests and employees.
Must be able to work nights, weekends, and/or holidays.
Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently.
Ability to travel to attend workshops, specialized training and/or certifications, etc.
Desirable:
Multi-lingual
Prior work experience in a related area
College degree or currently studying hospitality, business, management
Standard High Line Employer, LLC (the “Company”) is an Equal Opportunity Employer. All employment decisions are to be made without regard to race, color, age, sex, gender, sexual orientation, gender identity or expression, pregnancy, religion, creed, marital status, transgender status partnership status, familial status, national origin/ancestry, alienage or citizenship status, unemployment status, mental or physical disability or medical condition, handicap, military status, veteran's status, genetic information, status as a victim of domestic violence, status as a victim of sex offenses or stalking, employment status, or any other status protected by federal, state, or local law. We endeavor to select, place, train, and promote the best qualified individuals based upon job-related factors such as ability, work quality, suitability, experience, and potential.
$55k-77k yearly est. 60d+ ago
Front Office Manager
Renaissance Harlem
Office manager job in New York, NY
We are seeking a highly organized and customer-focused Front OfficeManager to oversee the smooth operations of our front desk team. The ideal candidate will be responsible for ensuring exceptional guest experiences, managing front desk personnel, and coordinating with various departments to enhance overall efficiency. This role requires strong leadership skills, excellent communication abilities, and a proactive approach to problem-solving.
Key Responsibilities:
- Oversee daily front office operations, ensuring effective communication and coordination with housekeeping, maintenance, and other departments.
- Manage and train front desk staff to provide top-tier customer service and maintain high levels of professionalism.
- Handle guest inquiries, concerns, and complaints promptly and courteously, striving to achieve customer satisfaction and retention.
- Monitor room reservations and occupancy rates, assisting in yield management strategies to optimize revenue.
- Develop and implement standard operating procedures to enhance operational efficiency and guest experience.
- Prepare and analyze reports on various metrics such as guest feedback, occupancy, and financial performance.
- Ensure compliance with health, safety, and security regulations and maintain a safe working environment.
- Collaborate with management to implement marketing and promotional strategies that increase guest engagement and hotel revenue.
- Utilize property management systems to manage guest reservations, billing, and payments accurately and efficiently.
Qualifications:
- Proven experience in a front desk or customer service role within the hospitality industry.
- Strong leadership and team management skills, with a demonstrated ability to motivate and develop staff.
- Excellent communication and interpersonal skills, capable of interacting with guests and team members in a professional manner.
- Proficiency in front officemanagement software and property management systems.
- Strong problem-solving skills with the ability to handle challenging situations with poise.
- Attention to detail and the ability to multitask in a fast-paced environment.
- High school diploma or equivalent; a degree in hospitality management or related field is preferred.
- This position may require working flexible hours, including weekends and holidays.
- The role is primarily based in a hotel environment, involving considerable interaction with guests and staff.
Join Our Team:
If you are a dedicated and enthusiastic professional with a passion for hospitality and customer service, we invite you to apply for the Front OfficeManager position. Help us achieve excellence in guest satisfaction by leading our front desk team with your expertise and commitment to quality service.
$55k-77k yearly est. 46d ago
Office Manager
Fyzical Therapy and Balance Centers 3.7
Office manager job in New York, NY
Job DescriptionFYZICAL Therapy and Balance Centers, the country's leading health and wellness provider, is looking for a natural-born leader with a passion for making a lasting impact on the healthcare industry to join our growing organization as OfficeManager at our Brooklyn, NY, location!
In this exciting leadership role, you will enjoy job autonomy with a visionary company that takes non-traditional approaches to healthcare. As part of a champion team, you will be inspired as well as inspire others as you discover together what works best for the practice, community and patients. State-of-the-art technology, cutting-edge tools and unparalleled continuing education will help you advance your skills and grow your OfficeManager career.
Join a forward-thinking company that is ready to invest in your success! Apply for FYZICAL's OfficeManager job opening today!
Showcase your leadership skills with the top PT company in the U.S. when you join our outstanding Brooklyn, NY, team as OfficeManager!
As OfficeManager with us, you can be assured that your practice leader is fully invested in you as part of a champion team capable of achieving next-level results. Here, every team member and specialist provides an essential element, leading to the overall success of the facility and, as a result, to your individual success. We provide the most up-to-date technology and tools needed to advance in your position and keep you on the leading edge as you achieve your career goals.
Turn your passion for helping others into a lucrative career opportunity. Apply for our OfficeManager job opening today!Responsibilities
Manage Business Office operations
Call Center management
Billing/Collections managementManage and preserve all records/files
Review and certify rehabilitative services billing/authorizations
Manage call center
Oversee billing and collections
Verify all data, unit charges, billing elements and authorization for rehabilitative services
Process and maintain all files, medical records and insurance
Oversee all aspects of Business Office operation
Required SkillsRequired skills & qualifications:
H.S. graduate or equivalent
Solid analytical and communication skills
Highly organized and able to determine priorities
Able to efficiently manage time
Basic Microsoft Office software skills
High school diploma or GED required
Strong communication and problem-solving skills
Exceptional time management skills
Good organizational skills with the ability to prioritize tasks
Basic knowledge of Microsoft Office applications (i.e. Word, Excel, PowerPoint, Access)
Preferred but not required:
Coding/billing experience
Medical office training/certified
$48k-76k yearly est. 9d ago
Office Manager - Lexington Mens' Residence
Bowery Residents Committee 4.5
Office manager job in New York, NY
DUTIES/RESPONSIBILITIES: Supervise assigned staff; provide administrative support for program staff; develop filing systems and maintain filing; perform clerical functions including reception and word processing as needed; order supplies. Responsible for copier and fax machine maintenance and repair; and general office coordination. Related duties as assigned.
HOURS:
Full-time, 37.5 hours per week
* Monday - Friday 10am-6:30pm
QUALIFICATIONS:
High School diploma/GED required. Good written and verbal communication skills. Related experience required. Excellent organization, computer and typing skills, ability to use independent judgment.
* Vaccination preferred but not required.
MAKE AN IMPACT
Are you looking to make a positive impact on the lives of those in your community? At BRC, our staff help New Yorkers experiencing homelessness reclaim their lives by providing a hand up, offering opportunities for health and self-sufficiency, and restoring hope and dignity.
Each and every BRC staff member makes heroic contributions to our city, providing vital services in times of crisis and need. Through our commitment to employee wellbeing and development, BRC provides a workplace where staff can achieve their goals, make a difference with our clients, and grow personally and professionally.
Today, we have over 1000 full-time, part-time, and per-diem positions located in Manhattan, Brooklyn, the Bronx and Queens. Come and learn why 95% of BRC employees report that they would recommend BRC as a good place to work, and join us in building a more caring and compassionate city.
BENEFITS
BRC takes the health, safety, and wellbeing of our employees seriously. Employees are eligible for health insurance and paid sick time benefits immediately upon starting work. In addition, full time employees receive a generous benefits package, including:
* Competitive health and dental plans, with coverage is available for your spouse, domestic partner, and dependents.
* A minimum of 3 weeks paid vacation, 12 paid holidays, and additional paid sick and personal time. A 403(b) pension plan with a matching benefit paid by BRC.
* Tuition assistance and many training opportunities for career development.
* Flexible spending accounts (FSAs) are available so employees can set aside pre-tax dollars for healthcare, transit and childcare.
How much does an office manager earn in Valley Stream, NY?
The average office manager in Valley Stream, NY earns between $37,000 and $87,000 annually. This compares to the national average office manager range of $30,000 to $62,000.
Average office manager salary in Valley Stream, NY
$57,000
What are the biggest employers of Office Managers in Valley Stream, NY?
The biggest employers of Office Managers in Valley Stream, NY are: