Scheduler vs medical office administrator

The differences between schedulers and medical office administrators can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a scheduler and a medical office administrator. Additionally, a scheduler has an average salary of $40,565, which is higher than the $34,252 average annual salary of a medical office administrator.

The top three skills for a scheduler include patients, customer service and medical terminology. The most important skills for a medical office administrator are patients, patient care, and customer service.

Scheduler vs medical office administrator overview

	Scheduler	Medical Office Administrator
Yearly salary	$40,565	$34,252
Hourly rate	$19.50	$16.47
Growth rate	-8%	-8%
Number of jobs	56,890	179,503
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 37%	Bachelor's Degree, 31%
Average age	49	49
Years of experience	2	2

What does a scheduler do?

A scheduler is responsible for arranging appointments and carrying out reminder calls and correspondence to anyone involved. In a company setting, it is also a scheduler's responsibility to coordinate with various departments and personnel to organize an accurate timetable that will consist of meetings, gatherings, deadlines, or other pressing matters. Furthermore, a scheduler must have attention to detail as one must perform bookkeeping tasks, fix scheduling issues or conflicts, and organize documentation. There are also instances where one must process orders or payments.

What does a medical office administrator do?

A medical office administrator is responsible for performing administrative and clerical duties within a health care institution, supplying physicians and medical professionals with patients' information, and coordinating with insurance companies. Medical office administrators handle the information and data management system to ensure the accuracy of patients' details, medical history, and treatment plans. They also schedule doctor appointments and cancellations, as well as monitoring the inventory of medical supplies. A medical office administrator submits payment reports, respond to patients' inquiries and concerns, and process billing disputes.

Scheduler vs medical office administrator salary

Schedulers and medical office administrators have different pay scales, as shown below.

	Scheduler	Medical Office Administrator
Average salary	$40,565	$34,252
Salary range	Between $23,000 And $68,000	Between $27,000 And $41,000
Highest paying City	Washington, DC	Anchorage, AK
Highest paying state	New York	Alaska
Best paying company	BP America Inc	University of California, Berkeley
Best paying industry	Construction	Health Care

Differences between scheduler and medical office administrator education

There are a few differences between a scheduler and a medical office administrator in terms of educational background:

	Scheduler	Medical Office Administrator
Most common degree	Bachelor's Degree, 37%	Bachelor's Degree, 31%
Most common major	Business	Health Care Administration
Most common college	-	-

Scheduler vs medical office administrator demographics

Here are the differences between schedulers' and medical office administrators' demographics:

	Scheduler	Medical Office Administrator
Average age	49	49
Gender ratio	Male, 22.9% Female, 77.1%	Male, 9.4% Female, 90.6%
Race ratio	Black or African American, 9.6% Unknown, 3.8% Hispanic or Latino, 12.0% Asian, 3.8% White, 70.6% American Indian and Alaska Native, 0.4%	Black or African American, 9.6% Unknown, 3.8% Hispanic or Latino, 12.0% Asian, 3.8% White, 70.6% American Indian and Alaska Native, 0.4%
LGBT Percentage	9%	9%

Differences between scheduler and medical office administrator duties and responsibilities

Scheduler example responsibilities.

Manage clinic visit schedules, rehabilitation conferences, medical exams, trial appearances, depositions, etc.
Utilize knowledge of medical insurance including manage care, Medicare, Medicaid, liability and workman's compensation.
Manage patient pre-op responsibilities, and generate all necessary paperwork.
Schedule procedure, surgery f/u, register new patients, referrals, insurance, send nurse messages.
Schedule patients for test and surgery procedures with and without anesthesia using the Surgi-Server computerize scheduling system.
Schedule patients for radiology and nuclear medicine procedures, verify insurance benefits, and obtain prior authorizations for patient procedures.

Medical office administrator example responsibilities.

Re-Evaluat & improve policy manual, develop standards for HIPPA, OSHA, manage care, billing and medical compliance.
Facilitate client relationships and manage surgery schedules, financial consultations, follow up care and ongoing maintenance.
Used knowledge of medical procedures and customer service, record medical histories and schedule patients for hospitalization and other procedures.
Scan new information such as daily progress notes, physical exams, labs and diagnostic testing into EMR.
Advise and counsel patient regarding food, fluid, medicine intake and restrictions prior to surgery including drop regime.
Organize patient charts and loose reports, as well as paper work from daily operations for scanning into EMR system.

Scheduler vs medical office administrator skills

Common scheduler skills

Patients, 21%
Customer Service, 13%
Medical Terminology, 7%
Patient Care, 5%
Data Entry, 3%
Home Health, 3%

Common medical office administrator skills

Patients, 21%
Patient Care, 10%
Customer Service, 8%
Insurance Verification, 5%
Phone Calls, 5%
Appointment Scheduling, 4%

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Office and Administrative Industry
Scheduler
Scheduler vs Medical Office Administrator

Updated January 8, 2025

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