Scheduler vs scheduling specialist

The differences between schedulers and scheduling specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a scheduler and a scheduling specialist. Additionally, a scheduler has an average salary of $40,565, which is higher than the $37,269 average annual salary of a scheduling specialist.

The top three skills for a scheduler include patients, customer service and medical terminology. The most important skills for a scheduling specialist are patients, medical terminology, and home health.

Scheduler vs scheduling specialist overview

	Scheduler	Scheduling Specialist
Yearly salary	$40,565	$37,269
Hourly rate	$19.50	$17.92
Growth rate	-8%	-8%
Number of jobs	56,890	73,381
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 37%	Bachelor's Degree, 44%
Average age	49	49
Years of experience	2	2

What does a scheduler do?

A scheduler is responsible for arranging appointments and carrying out reminder calls and correspondence to anyone involved. In a company setting, it is also a scheduler's responsibility to coordinate with various departments and personnel to organize an accurate timetable that will consist of meetings, gatherings, deadlines, or other pressing matters. Furthermore, a scheduler must have attention to detail as one must perform bookkeeping tasks, fix scheduling issues or conflicts, and organize documentation. There are also instances where one must process orders or payments.

What does a scheduling specialist do?

A scheduling specialist is responsible for managing the department's meeting, conference, and event schedules, as well as negotiating with suppliers and third-party vendors for appointment and program needs. Scheduling specialists may also perform administrative and clerical duties as needed, especially on communicating with clients and informing them of meetings, and responding to their concerns and inquiries. A scheduling specialist must have excellent communication and organizational skills, as well as knowledge of the data processing procedures to maintain the organization's database, updating clients' information, and tracking business transactions.

Scheduler vs scheduling specialist salary

Schedulers and scheduling specialists have different pay scales, as shown below.

	Scheduler	Scheduling Specialist
Average salary	$40,565	$37,269
Salary range	Between $23,000 And $68,000	Between $27,000 And $51,000
Highest paying City	Washington, DC	New York, NY
Highest paying state	New York	New York
Best paying company	BP America Inc	Bristol-Myers Squibb
Best paying industry	Construction	Transportation

Differences between scheduler and scheduling specialist education

There are a few differences between a scheduler and a scheduling specialist in terms of educational background:

	Scheduler	Scheduling Specialist
Most common degree	Bachelor's Degree, 37%	Bachelor's Degree, 44%
Most common major	Business	Business
Most common college	-	-

Scheduler vs scheduling specialist demographics

Here are the differences between schedulers' and scheduling specialists' demographics:

	Scheduler	Scheduling Specialist
Average age	49	49
Gender ratio	Male, 22.9% Female, 77.1%	Male, 23.9% Female, 76.1%
Race ratio	Black or African American, 9.6% Unknown, 3.8% Hispanic or Latino, 12.0% Asian, 3.8% White, 70.6% American Indian and Alaska Native, 0.4%	Black or African American, 9.6% Unknown, 3.8% Hispanic or Latino, 12.0% Asian, 3.8% White, 70.6% American Indian and Alaska Native, 0.4%
LGBT Percentage	9%	9%

Differences between scheduler and scheduling specialist duties and responsibilities

Scheduler example responsibilities.

Manage clinic visit schedules, rehabilitation conferences, medical exams, trial appearances, depositions, etc.
Utilize knowledge of medical insurance including manage care, Medicare, Medicaid, liability and workman's compensation.
Manage patient pre-op responsibilities, and generate all necessary paperwork.
Schedule procedure, surgery f/u, register new patients, referrals, insurance, send nurse messages.
Schedule patients for test and surgery procedures with and without anesthesia using the Surgi-Server computerize scheduling system.
Schedule patients for radiology and nuclear medicine procedures, verify insurance benefits, and obtain prior authorizations for patient procedures.

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Scheduling specialist example responsibilities.

Manage clinic visit schedules, rehabilitation conferences, medical exams, trial appearances, depositions, etc.
Treat all patients with compassion and dignity no matter what their socioeconomic status is.
Job entail becoming familiar with medical insurance carriers, which include Medicaid and Medicare programs.
Schedule patients for radiology procedures, including complicate scheduling for multiple exams in one patient visit.
Register patients into EMR system, ensuring accuracy when updating patient information, demographics and insurance.
Schedule outpatient appointment for radiology patients, verify insurance, obtain authorization from insurance companies for special procedures.

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Scheduler vs scheduling specialist skills

Common scheduler skills

Patients, 21%
Customer Service, 13%
Medical Terminology, 7%
Patient Care, 5%
Data Entry, 3%
Home Health, 3%

Common scheduling specialist skills

Patients, 25%
Medical Terminology, 8%
Home Health, 7%
Patient Care, 5%
Insurance Verification, 4%
Excellent Interpersonal, 4%

Scheduler vs. similar jobs

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Updated January 8, 2025

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