Administrative associate jobs in Ada, MI

The Office Administrator is a highly organized and people-oriented team member who supports both the daily operations of the office and the administrative needs that contribute to a positive employee experience. This role is ideal for someone who enjoys helping others, has strong attention to detail, and brings a dependable, solutions-oriented approach to their work. As a key support resource for both office coordination and employee related initiatives, and office coordination, this role is central to maintaining a positive, organized, and communicative workplace. The Office Administrator works closely with our Organizational Development Specialist on recruiting coordination, employee communications, internal events, survey administration, and training logistics-all while also helping to ensure the smooth day-to-day functioning of the office. This role offers opportunity for professional learning and growth over time for the right individual - someone who demonstrates initiative, reliability, sound judgment, and the ability to work independently while confidently prioritizing tasks in a fast-paced environment. Key Responsibilities Office Administration & Employee Support Assist with internal communications and employee engagement initiatives, including monthly announcements, company event coordination, and employee recognition activities (birthdays, anniversaries, etc.). Provide administrative support for recruiting, including managing candidate and job requisition records, onboarding preparation, weekly and monthly reporting, and assisting with interview scheduling. Track employee participation in quarterly surveys and help compile summary data for leadership. Draft and send calendar invites, internal emails, flyers, and newsletters to support company-wide HR and engagement efforts. Register employees for events, monitor attendance, and follow up on participation. Office & Administrative Support Greet visitors, clients, and vendors with professionalism and a warm demeanor, helping to maintain a positive front office experience. Serve as a general point of contact for incoming phone calls, emails, and in-person inquiries. Help manage conference room bookings and support meeting logistics (materials, setup, etc.). Monitor and reorder office supplies and ensure common spaces are organized and well-maintained. Support general administrative tasks such as filing, mail handling, and document distribution. Coordinate basic office maintenance and vendor service calls as needed. Maintain basic visitor security protocols, including guest logs and badge access procedures. Qualifications 1-3 years of experience in office administration, or similar administrative roles. Proactive mindset and the ability to manage multiple tasks in a fast-paced environment. Excellent organizational skills, attention to detail, and follow through. Strong communication skills-both written and verbal-with a friendly, team-oriented approach. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with applicant tracking systems or HRIS tools is a plus. Ability to handle confidential information with discretion and professionalism. Work Environment On-site presence required during standard business hours (8:00-5:00) Regular interaction with employees, leadership, and external visitors. Occasionally required to lift or move office supplies (up to 25 lbs). May occasionally support after-hours events or training sessions.

The Office Manager/Executive Assistant(OM/EA) works under the general direction of the Public Defender Director and Deputy Chiefs, in helping advance the Office's mission of providing the finest client-centered holistic representation to each client entrusted to our care. The OM/EA will assist the Director in the day-to-day scheduling and management of work, providing project management and office-wide administrative support as necessary, and serving as the first contact between the Public Defender Director and various internal and external stakeholders. The OM/EA will provide a wide variety of highly responsible and complex confidential executive support to the Director, Deputy Chiefs, and other members of the Executive Team. The OM/EA will be responsible for leading a large support staff team in their daily activities, including file management, communication of all office policies, workload management, division of duties assignments, case management support, and completing timely performance evaluations amongst other duties as required. The ideal candidate will have experience with administrative/executive support as well as experience leading and mentoring secretarial/clerk staff. This position requires exceptional written and verbal communication skills, experience with heavy calendaring, and advanced skills in Microsoft Office applications. This person must be an excellent multitasker with great time-management and organizational skills, an eye for detail, and strong judgement.Possess a Bachelor's degree in Business Administration or closely related field from an accredited university, college, or business school AND have a minimum of one (1) year of full-time supervisory experience; OR Possess an Associate's degree in Business Administration or closely related field from an accredited university, college or business school AND have a minimum of four (4) years of full-time supervisory experience; OR Possess a High School Graduation degree or a high school equivalency diploma AND seven (7) years of full-time secretarial or general office experience or responsible administrative experience.PHYSICIAL ACTIVITIES An employee in this class performs generally sedentary work activities requiring occasional lifting of objects weighing thirty-five (35) pounds or less. ENVIRONMENTAL CONDITIONS An employee in this class generally works in the Public Defender's office although occasional travel throughout the county and attendance at community events may be required.CLICK BELOW FOR JOB DESCRIPTION: ************************************************************************* EVALUATION CONTENT The selected candidate must take a post-offer medical examination (including back screen and complete physical) and drug screening test given by a County appointed physician before the first day of employment. An offer of employment is contingent upon the results of the medical examination and drug screening test. Applicants for County employment may be subject to a post-offer criminal background check, depending on the nature and assignment of the position. When such check is conducted, an offer of employment is contingent upon the results of the criminal background check. Appointees must satisfactorily complete a probationary period before the appointment will be considered permanent. APPLICANT REVIEW PROCEDURE Any applicant is entitled to a review of any determination or action taken by the County regarding the applicant's employment application. Inquiries should be directed to the County Human Resources Department. PURPOSE The purpose of this recruitment is to establish an eligible list from which to fill present and future vacancies in this classification in the County system. For each opening, the Department Head has her/his choice of the candidates who meet the required minimum entrance qualifications. This list remains in effect for three months unless exhausted or extended. MUSKEGON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER MUSKEGON COUNTY HAS ADOPTED A VETERANS PREFERENCE POLICY THAT RECOGNIZES QUALIFYING MILITARY SERVICE

The Administrative Specialist supports the coordination of the FerrisNow dual enrollment program and related initiatives, including secondary articulation agreements, recruitment and retention efforts, and administrative processes. The role also provides support for post-secondary school and transfer partnerships, including articulation and credit for prior learning. In addition to these supports, daily responsibilities include operations such as data collection and reporting, departmental budgeting, utilizing Concur (a travel and expense platform), managing travel, faculty liaison agreements/personnel action forms (PAFs), and overseeing high school adjunct/affiliate hiring processes. The Administrative Specialist serves as a contact for students, secondary and post-secondary partners, and internal stakeholders. Importantly, this position supports the work of two directors - one overseeing FerrisNow and one overseeing post-secondary school partnerships (articulation). The role is central to ensuring compliance with state and accreditation standards, sustaining dual enrollment growth, and maintaining strong relationships with K-12 and community college partners. It directly supports institutional enrollment, retention, and student success strategies. The anticipated start date for this position is November 2025; however, this is an estimated date and can be revised if needed. Position Type: Staff Required Education: Bachelor's degree from an accredited institution or equivalent. The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of full-time related work experience equals one year of education. Required Work Experience: Two years of professional experience in higher education or related fields such as records and registration, enrollment services, educational counseling, academic program coordination, or academic advising. Experience coordinating programs, managing data and reporting, or working with budgets and financial systems. Demonstrated ability to manage multiple priorities, maintain accuracy with complex processes, and meet deadlines. Required Licenses and Certifications: Physical Demands: * Office Environment * Moving * Reaching * Repetitive movement Additional Education/Experiences to be Considered: Experience working directly with dual enrollment, articulation agreements, or transfer pathways. Familiarity with systems such as Banner, WebFocus, Slate, Concur, and Microsoft Office Suite. Strong communication and organizational skills, with the ability to work effectively with diverse student, faculty, and partner populations. Essential Duties/Responsibilities: Provide administrative and operational support for the Director of FerrisNow and the Executive Director of Student Success & Articulation Partnerships, ensuring coordination across dual enrollment, transfer, and articulation initiatives. Serve as a primary point of contact for FerrisNow and articulation partners, including K-12 districts, career centers, and community colleges, responding to student, parent, and partner inquiries. Coordinate FerrisNow student and instructor processes, including applications, placement testing, registration, transcripts, grades, and student IDs. Process and track employment paperwork for high school adjunct and affiliate instructors, including ENL/PAFs, faculty liaison agreements, resumes, transcripts, and related compliance documentation. Manage operational functions such as billing, Concur travel/expense processing, departmental budgets, faculty liaison payments, and record-keeping. Support the coordination and maintenance of articulation agreements, transfer guides, reverse transfer agreements, and credit for prior learning processes in partnership with faculty and directors. Collect, organize, and prepare data for internal reporting, state compliance, accreditation reviews, and key performance indicators. Assist with the planning and execution of events such as orientations, partner meetings, parent nights, and professional development activities for instructors and staff. Maintain and update web content, handouts, and communication materials related to FerrisNow and articulation partnerships. Supervise and train student employees assigned. Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty and staff to thrive authentically. Support, promote, and develop university student enrollment and retention initiatives. Any other duties assigned within the position classification area. Marginal Duties/Responsibilities: Participate in university committees, task forces, and working groups as assigned. Cross-train to provide backup support for other Extended and International Operations (EIO) functions. Attend professional development workshops, training sessions, and conferences relevant to dual enrollment, transfer, and administrative operations. Contribute to process improvement initiatives within the unit and division. Skills and Abilities: Strong written, verbal, and interpersonal communication skills, with the ability to work effectively with diverse populations of students, faculty, staff, and external partners. High level of organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines. Proficiency with software and databases such as Banner, WebFocus, Concur, Parchment, Microsoft Office Suite, and related platforms. Ability to collect, organize, and present data for reporting, compliance, and decision-making purposes. Demonstrated ability to maintain confidentiality and handle sensitive information with discretion. Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds. Required Documents: * Cover Letter * Resume * Unofficial Transcript 1 Optional Documents: Special Instructions to Applicants: Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of an unofficial college transcript of a bachelor's degree if applicable. If you do not have a college transcript that meets the required education listed, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript. Transcript must include institution name, applicant name, date degree attained, and degree awarded. Finalist will be required to submit an official transcript (if applicable). Initial Application Review Date: October 6, 2025 Open Until Position is Filled?: Yes Posting Close Date: EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community atferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University's Policy on Non-Discrimination, visit:Ferris Non-Discrimination Statement. Click here to learn more about working at FSU and KCAD.

The Administrative Support Professional enables agency executive to advance agency initiatives and goals by filtering and attending to the day-to-day functions that are part of the executive's roles so they can focus on the high-level leadership and strategy functions. The Administrative Support Professional manages schedules, phone calls, organizes documents, maintains records, creates and maintains meeting minutes and performs other administrative tasks the help executives perform their job. Wage Range: $42,000-$52,000.00 annually Are you passionate about discovering new ways to help empower people and make a difference in their lives? If you've got what it takes to support us in our mission to provide help and create hope through innovative, collaborative, and diverse programs within the community, then we've got the right opportunity for you. About Catholic Charities West Michigan Catholic Charities West Michigan (CCWM) is a community-based agency providing programs in Western Michigan and offering a variety of services in family preservation, behavioral health, child welfare, and community outreach. CCWM is committed to ensuring a diverse workforce and a work environment whereby all staff are treated with dignity, respect, and fairness. CCWM encourages persons of diverse backgrounds and faiths to apply for employment. Essentials Duties and Responsibilities Manages scheduling for agency director. Acts as the point of contact among directors, staff, clients, and other external partners. Formats information for internal and external communication -memos, emails, presentations, reports, etc. Types, proofreads and edits correspondence Drafts, reviews, and sends communications on behalf of agency directors. Screens and directs phone calls and distributes correspondence appropriately. Manages information flow in a timely and accurate manner. Manages directors' calendars and sets up meetings. Makes travel and accommodation arrangements when necessary. Drives to agency office locations as needed. Tracks daily expenses and prepares check requests, and other expense reports. Manages Program supply inventory. Assists in preparing Federal, State, and local reports, applications and grants. Produces brochures and mass mailings. Provides administrative support and assists with arrangements for staff, agency, and community events. Prepares meeting agendas, previous meeting minutes, and collateral materials. Prepares the meeting room, including food as needed, takes minutes during the meeting and prepares them for review and approval. Handles material that is confidential in nature, performs administrative functions and makes decisions based on organizational policy. Performs other special assignments at supervisor's request. Assist in developing, monitoring, and reviewing a strategic, comprehensive DEI Plan. Assist in maintaining DEI knowledge of current and emergent developments/trends, assess impact and recommend modifications in current and future strategies. Works closely with the Child Welfare Director to advance the CCWM's DEI goals. Drives for agency business Performs other special assignments at supervisor's request. Other Knowledge, Skills, and Abilities Ability multi-task and be a self-starter. Ability to work independently and in a team environment with a professional and diplomatic demeanor. Excellent word processing skills and experiences with other software applications (Adobe, Canvas, Prezi, Publisher). Excellent written and verbal communication skills. Superior organizational and time-management skills. Must be focused and meticulous with details. Ability to relate to diverse populations and cultures while communicating with staff, clients and the public in a professional and effective manner. This position requires reliable transportation. Must have a valid driver's license and good driving record with zero work restrictions. Must have personal auto insurance as required by law with minimum bodily injury coverage limits of $250,000 per person/$500,000 per incident or $500,000 combined. Must be willing to work irregular hours including evenings, holidays, and weekends. Must submit to Agency approved background checks. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an staff member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the staff member is regularly required to talk and/or hear. The staff member is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The staff member, on occasion, may be asked to move or lift items up to 40 pounds in weight. WORK ENVIRONMENT: This position is primarily office/ hybrid work schedule based, however, on occasion may require travel to other Agency offices and/or client homes as required by position responsibilities and/or Agency management. This position will be routinely exposed to typical office noise levels and/or exposure to various weather conditions. Recommended Employment Qualifications Education: A bachelor's degree in business or a related field highly is preferred. Experience: A minimum of 1 year of experience in an administrative assistant role is required. A passion for cultivating a Diverse, Equitable and Inclusive environment is preferred. Professional Certificates, Licenses, and Registrations: none required Supervisory Responsibilities: This position does not have supervisory responsibilities. Our Mission Inspired by the Church's social teachings, Catholic Charities West Michigan fosters individuals and families to flourish by providing help and creating hope. Our Vision Catholic Charities West Michigan is called to create a just and compassionate community where all people can achieve their divine purpose. Our Values Sanctity of All Life Compassion Integrity Respect Equity CCWM is an equal opportunity employer, subject to all federal and state laws as applicable to a religious Agency.

Temporary Description Timeframe: January 2026 - April 15, 2026 Hours: Regular Schedule Mon-Fri 8a-5p, with some evening and Saturday hours As a key member of our firm and administrative team, the Seasonal Administrative Professional position will assume an important role in providing scanning and administrative support. This is a great opportunity for individuals who understand the importance of attention to detail, timeliness, customer service, and how it affects all aspects of the business. Responsibilities Tax support documentation scanning Backup Receptionist duties Assembling, sorting and delivering mail Maintaining and tidying up kitchen, conference rooms, and other public work areas Other administrative tasks as assigned and trained for Requirements Previous administrative support experience in an office setting Microsoft Office proficiency (Word, Outlook, Excel etc.) Familiarity with office equipment such as copy machines and scanners Qualifications Highly detail-orientated Exceptional communication skills Proficient time management skills Professional, personable, and flexible with a positive attitude Capable of working independently and with minimal supervision About Us Hungerford is a forward-thinking, innovative firm with over 80 years of proud service to West Michigan. We offer expertise in tax, audit, accounting, business advisory, technology, and wealth management, and are deeply committed to diversity, equity, inclusion, and collaboration-within our team, with clients, and throughout the community. Our culture is rooted in excellence, inclusivity, and a shared dedication to client success and employee growth. By exchanging innovative ideas, we help organizations thrive, create new opportunities for our people, and give back in meaningful ways. And through it all, we make sure to have fun. As a locally owned and operated firm, we're proud to call Grand Rapids, Greenville, Holland, Muskegon, and St. Joseph home.

Cost Center 151 Contact Center Scheduled Weekly Hours 36 Work Shift Third Shift (United States of America) Shift & Status Who Are We? We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. What Will You Do? As an Administrative Intake Support Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. This position provides intake phone triage, customer reception, registration, external courtesy communication and completes admission in accordance with patient needs. Administrative Intake Support Specialists are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace. Principal Duties and Responsibilities: Professionally and calmly handles crisis calls to determine appropriate next steps in the assessment process. Complete phone triage intake for all HRS admission referrals. Reviews/monitors/collects program data, providing evaluation to enhance data. Works effectively and collaboratively in a multi-disciplinary team to insure excellent patient experience. Performs related office duties such as patient registration, insurance verification and courtesy phone calls. Able to manage and implement emergency procedures for the entire organization. Manage switchboard operations for the entire organization, directing customers to the requested persons. Orient patient to assessment process and complete admission paperwork. What Does This Role Require? Education/Experience: Associate degree or equivalent knowledge, skills, experience and abilities required. Ability to provide culturally inclusive care with a wide range of individuals in a diverse community setting. Interpersonal relationship skills necessary in order to relate to a wide variety of internal and external contacts including patients and families, multi-disciplinary treatment team members, other hospital employees, and a variety of individuals in the social sphere of the patient under treatment. What Benefits Do We Offer? Medical, dental, vision & life insurance plans 403(b) retirement match contribution by Pine Rest Generous PTO for full and part time employees Tuition assistance & loan forgiveness Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc. Partnership with Davenport University provides generous discount on tuition for employees and family members. Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

Job Description Title: Production Admin. Associate Reports to: This position will provide project management and administrative support to the team by coordinating meetings, placing orders for department supplies, maintaining work logs, creating and updating records, initiating electronic approvals, and assisting with floor operations duties as needed. Responsibilities: Monitor and manage inventory of supplies, equipment, parts, and machinery for the department Document orders electronically, submitting electronic approvals and generating purchase receipts Track, organize, and distribute production work logs Coordinate team meetings Maintain an up-to-date roster of personnel, providing name tags and lockers as needed Perform monthly calibrations and preventative maintenance Schedule annual calibrations with outside vendor Participate in monthly inventory Perform floor operations as needed Follow LGESMI existing cleaning SOP's during downtime (e.g. line stop, waiting time, etc.), which includes cleaning your designated machine and/or surrounding work area Maintain cleanliness at work-site in accordance with 5S3R Standards: Sort, Set in order, Shine, Standardize, Sustain Right Location, Right Quantity, Right Container Perform other duties as assigned Qualifications: High School Diploma or GED required Vocational Certificate or Associates Degree preferred or equivalent, relevant experience Experience: 1 to 3 years of previous work experience in manufacturing preferred Working knowledge of ERP and SAP (preferred) IATF certificate (preferred) Skills: MS Office suite Organization Document management Problem solving and troubleshooting Time management and multitasking Lift truck operation Cleaning equipment operation Ability to lift up to 50 lbs. Ability to work in elevated platforms

Cost Center 151 Contact Center Scheduled Weekly Hours 16 Work Shift Third Shift (United States of America) Shift & Status Who Are We? We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. What Will You Do? As an Administrative Intake Support Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. This position provides intake phone triage, customer reception, registration, external courtesy communication and completes admission in accordance with patient needs. Administrative Intake Support Specialists are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace. Principal Duties and Responsibilities: Professionally and calmly handles crisis calls to determine appropriate next steps in the assessment process. Complete phone triage intake for all HRS admission referrals. Reviews/monitors/collects program data, providing evaluation to enhance data. Works effectively and collaboratively in a multi-disciplinary team to insure excellent patient experience. Performs related office duties such as patient registration, insurance verification and courtesy phone calls. Able to manage and implement emergency procedures for the entire organization. Manage switchboard operations for the entire organization, directing customers to the requested persons. Orient patient to assessment process and complete admission paperwork. What Does This Role Require? Education/Experience: Associate degree or equivalent knowledge, skills, experience and abilities required. Ability to provide culturally inclusive care with a wide range of individuals in a diverse community setting. Interpersonal relationship skills necessary in order to relate to a wide variety of internal and external contacts including patients and families, multi-disciplinary treatment team members, other hospital employees, and a variety of individuals in the social sphere of the patient under treatment. What Benefits Do We Offer? Medical, dental, vision & life insurance plans 403(b) retirement match contribution by Pine Rest Generous PTO for full and part time employees Tuition assistance & loan forgiveness Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc. Partnership with Davenport University provides generous discount on tuition for employees and family members. Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

We are seeking a highly organized and personable Office Administrative Assistant to manage front desk operations and provide administrative support across multiple departments. This role is essential in ensuring smooth day-to-day operations and delivering excellent service to both internal teams and external visitors. RESPONSIBILITIES Answer and direct a high volume of incoming phone calls in a professional and courteous manner. Greet and assist visitors, ensuring a welcoming and organized front office environment. Manage all incoming and outgoing mail and packages. Maintain the appearance and organization of the front desk and lobby area. Perform accurate and timely data entry tasks. Monitor and order office supplies to ensure adequate inventory levels. Assist the sales team with preparing and organizing bid documents. Support the design department with permitting processes and submittal documentation. Process credit card payments and maintain related records. QUALIFICATIONS High school diploma or equivalent; associate degree or higher preferred. 2+ years of experience in an administrative or front desk role. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with office equipment (phones, printers, copiers). Ability to maintain confidentiality and handle sensitive information. This role requires a strong commitment to punctuality and presence. Job Type: Full-time Schedule: 8-hour shift - Monday to Friday Benefits: At Total Fire Protection, we recognize that our employees are the backbone of our success, and we are committed to fostering a work environment that not only values their contributions but also supports their overall well-being. Here are some of the benefits you can enjoy as a valued member of our team: Health insurance 401(k) with matching (fully vested after 2 years) Dental insurance Vision insurance Life insurance Disability insurance Flexible spending account Health savings account Professional Development Paid Time Off & Holidays Employee Referral Program Company Events & Social Activities Yearly Apparel Allowance By joining Total Fire Protection, you not only become part of a dynamic and innovative team but also gain access to a comprehensive benefits package designed to support your professional and personal growth. We are committed to investing in our employees' success and well-being.

Join a fun loving team of people that go the extra mile, thrive on collaboration, and are excited about the amazing food community that is present in the heart of Grand Rapids. We are proud to be a part of this community through our innovative 18-merchant Market Hall, world-class corporate and wedding venue spaces, year round free public events, and the entrepreneurial support of our rentable Incubator Kitchen that helps small food businesses turn their passion into a profession. We offer a 401k retirement savings plan that includes a company match and professional guidance to help you prepare for your future and find your own recipe for success. We are seeking a service-driven, highly organized part time Administrative Coordinator to join our team! You'll work rotating weekends/evening and some days to serve as the central point of contact between customers and internal departments, ensuring outstanding customer service and efficient administrative support. This role is ideal for someone who is adaptable and thrives in a dynamic, fast-paced, guest-focused environment. If you have a passion for delivering high-quality service, taking initiative, supporting teams with efficiency, energy, and professionalism, and have a strong commitment to excellence, this position is for you! JOB SUMMARY The Administrative Coordinator is responsible for exceptional customer service and meticulous administrative support to Downtown Market leaders, managers, staff members, and market guests. This role is the first impression of the Downtown Market Administration office and reflects strongly on the Market overall. Through a variety of tasks related to organization and communication, this role is integral to exceptional service and efficient operations of the Downtown Market office. ESSENTIAL DUTIES AND RESPONSIBILITIES: Serve as first point of contact for walk-in guests and customer inquiries via phone, email, and online platforms; ensures timely and accurate responses Serve as a reliable point of contact for both internal teams and external partners, delivering prompt and courteous support Maintain confidentiality and handle sensitive information with discretion Lead administrative monthly audits to ensure accuracy of policies and processes , coordinates with the Office Manager to determine and address discrepancies Lead security measures including background checks, access badge creation and activation/de-activation, incident tracking, and general troubleshooting Lead inventory and auditing of facility keys Issue, tracks, and collects uniforms for new and separating employees and existing team members Maintain and organize digital and physical filing systems for contracts, licenses, compliance files, and other company documents,Manage calendars, meeting schedules, meeting preparations, and meeting follow-up actions Support the organization by scheduling meetings, preparing agendas, AV needs, and food/beverage amenities for staff meetings Track and order office supplies, handle vendor coordination, and assist with office inventory Perform Downtown Market Gift Card sales transactions, inventory audits, and reimbursements with tenants Prepare and balance cash boxes, prepare deposits, and gather invoices and credit card receipts for the accounting department Support onboarding of new staff by coordinating training materials and schedules Assist in coordination of special events, seasonal promotions, and team meetings Support project coordination and execution, and ensure deadlines and milestones are met Perform errands (bank, post office, etc.) Assist in maintaining and updating customer records, databases, and documentation Prepare and proofread internal and external communications, correspondence, and reports Continuously seek ways to improve administrative processes and enhance team efficiency QUALIFICATIONS: High school diploma or equivalent required; associate's or bachelor's degree preferred Minimum of 2+ years successful experience in an administrative, coordination, or office support role in a customer-facing environment Demonstrated proficiency in administrative and clerical tasks and procedures, including efficient file and record management and operation of office equipment. Strong proficiency in Google Suite (Chrome, Docs, Sheets, Slides, Drive, and Gmail) and strong aptitude for learning new softwares and systems. Demonstrated exceptional organizational and time management skills and comfortable juggling multiple projects, priorities, and deadlines in a fast-paced, service-oriented setting Excellent interpersonal and communication skills (written and verbal) Strong attention to detail and a commitment to accuracy Ability to work independently and as part of a team in a fast-paced environment Familiarity with book-keeping and standard accounting procedures a plus Experience with project management or CRM software a plus Reliable, honest, and ethical Reliable transportation required Able to work evenings and weekends IDEAL CANDIDATE TRAITS: Embodies the Downtown Market Core Values of Integrity, Collaboration, Respect, Resourcefulness, Proactiveness, and Fun Professional demeanor with a service-first mindset and a passionate commitment to hospitality values Self-starter with a strong sense of initiative, ownership, and follow-through Adaptable, energetic, and calm under pressure Professional demeanor with a positive, solution-focused approach Team player who enjoys supporting others and contributing to a positive workplace culture Committed to creating memorable guest and employee experiences behind the scenes Comfortable working both independently and collaboratively Willing to take on responsibilities and challenges Displays a good-natured, cooperative attitude Ability to thrive in a dynamic and fast-paced environment WORK ENVIRONMENT Team members will work in a fast paced office environment requiring frequent collaboration across departments. PHYSICAL DEMANDS Team members will: Perform frequent computer-related activities and must have the ability to sit and stand for extended periods of time. Perform tasks in all areas of the Market, will walk frequently, and stoop/bend occasionally. Often lift and/or move up to 15 pounds and occasionally lift and/or move up to 50 pounds.

Beacon Health System is hiring a Full Time day shift Administrative Coordinator Properties for our Facilities department in Kalamazoo, MI. Be a Beacon. Make a Difference. At Beacon Health System, every role contributes to a healthier, stronger community. Whether you're supporting care behind the scenes or leading essential services, your work helps advance our mission: to deliver outstanding care, inspire health, and connect with heart. * Medical, Dental, & Vision Insurance through Cigna * Life Insurance * 403(b) Matching Retirement Fund * Competitive Paid Time Off (PTO) * Shift Differentials * Employee Assistance Program (EAP) * Tuition and Certification Reimbursement * Clinical Ladder Program * Local and National Discounts * Beacon Academy Educational Courses * Gym Membership Discount About Beacon Kalamazoo Beacon Kalamazoo provides 24/7 emergency care and a Level II Trauma Center. We deliver care for serious life-threatening injuries/illnesses, and your everyday health needs, including labor and delivery. We offer specialty care for heart/vascular disease, lung and sleep disorders, mental health conditions, and women's health. We offer a wide range of outpatient services, including diagnostic imaging, lab tests, respiratory therapy and rehabilitation therapy services. What You'll Do As an Administrative Coordinator Properties, you will perform a variety of secretarial responsibilities for the department under minimal supervision. Responsibilities include data entry, greeting visitors, setting up appointments, filing, record keeping and bookkeeping. You will provide assistance to the Director on minor administrative functions related to projects. Administrative Coordinator Properties Job Responsibilities * Provides administrative and property management support for Beacon Health System * Managing calls, visitors, calendars, mail distribution, and general office tasks. * Preparing correspondence, reports, spreadsheets, charts, and maintaining project logs using Microsoft Office tools. * Coordinating with contractors, vendors, and tenants for repairs, projects, and service requests; tracking progress to completion. * Maintaining filing systems, processing invoices for operating and capital expenses, and reconciling with Accounts Payable/Receivable. * Overseeing building operations across all BHS locations: logging tenant requests, conducting site visits, managing maintenance and preventive maintenance contracts, ensuring regulatory compliance, and maintaining inspection records for mechanical, electrical, plumbing, HVAC, and life safety systems. * Administering leases: drafting and maintaining agreements, tracking renewals and rent changes, managing receivables/payables, signage, and property tax documentation. * Supporting quality assurance programs for maintenance and housekeeping, coordinating uniform leasing services, and assisting with policy development. * What You Bring As an Administrative Properties Coordinator, you'll bring well-developed secretarial/office skills (i.e., telephone, grammar and spelling). You have the ability to operate standard office equipment (i.e., a 10-key calculator, dictation equipment, fax machine, copier, etc.). You demonstrate proficiency in basic computer skills including data entry, word processing and spreadsheets (Microsoft Office). A working knowledge of database applications is desired. You have a comprehensive understanding of Beacon Health System policies, procedures and operations in order to assume semi complex administrative assignments (i.e., arranging meetings, project work, answering routine and non-routine questions and assembling background information). You will have basic math skills and some knowledge of accounting fundamentals. You're attentive to details, have the analytical and organization skills necessary to work independently on projects and plan and prioritize one's workload, complete reports containing data from several sources and meet deadlines. You have well-developed interpersonal and communication skills needed to interact and communicate effectively with a wide variety of internal and external contacts. You bring basic knowledge of applicable building codes, leasing requirements, real estate regulations, contract laws, OSHA requirements, compliance requirements and any other applicable laws and regulations. You have basic knowledge of mechanical and electrical equipment and facilities management, along with basic knowledge of lease and real-estate sale and purchase documents. Required Qualifications * Successful completion of a high school diploma or equivalent including secretarial courses. * A minimum of one to two years of progressively more responsible secretarial experience (in order to gain knowledge of office procedures, and develop organizational skills) is required. The Beacon Way At Beacon Health System, our approach to care goes beyond clinical excellence because it's built on meaningful connections. Guided by our core values of Trust, Respect, Integrity, and Compassion, we strive to create an environment where patients feel heard, employees feel valued, and innovation thrives. We call this commitment The Beacon Way-a six-point operating system that empowers every team member to lead with purpose, communicate clearly, cultivate talent, embrace performance improvement, leverage innovation, and build greatness through accountability. Whether at the bedside or behind the scenes, everyone at Beacon plays a role in moving health forward.

Van Andel Institute (VAI), a world-class biomedical research institute, located in Grand Rapids, Michigan, is dedicated to improving human health. We are pioneers in the fight against cancer, Parkinson's, and other diseases. We are committed to inspiring the next generation of scientists and educators. The Van Andel Institute (VAI) has an opening for a full-time, on-site Administrative Assistant, reporting to and supporting seven faculty members in the Department of Cell Biology. In this role, you will support faculty members (laboratory head) and their personnel, including research scientists, technicians, postdoctoral fellows, and graduate students. This position will also work with several other departments to support the function of the entire Institute. Upon joining VAI, you can expect to: * Schedule and coordinate seminars, meetings, and presentations; this may include inviting attendees, preparing agendas for one-on-one meetings with faculty members, and travel arrangements for speakers/guests. * Coordinate travel arrangements, update memberships, submit registrations, and prepare travel itineraries for faculty and/or laboratory personnel to attend conferences and meetings. * Establish and maintain departmental filing and archiving systems; this may include maintaining manuals, records, publications, and personnel files while safeguarding their confidentiality. * Compile data from a variety of sources; this may include the coordination, preparation, and submission of technical or scientific proposals, manuscripts, grants, annual report information, marketing materials, and other documentation or presentations. * Answer phones, manage mail and email, prepare correspondence, coordinate multiple calendars, etc. These duties include exercising independent judgment and tact in handling requests, resolving problems, and managing confidential matters. * Initiate the on-boarding, off-boarding, or transfer of faculty and laboratory personnel. * Prepare monthly expense reports and track the budget for faculty members and laboratory personnel. * Maintain appropriate levels of office supplies, equipment, work orders, etc. This job might be for you if you: * Have administrative experience working in a laboratory, research, or similar environment. * Be able to work independently and as a team member with other research administrative assistants to complete administrative tasks in support of VAI faculty. * Have strong organizational skills, attention to detail, and a sharp focus on efficient completion of tasks. * Be able to anticipate needs and suggest proactive measures to lessen the administrative burden on faculty members. * Be able to communicate efficiently both verbally and in writing. * Be able to effectively prioritize tasks to efficiently manage multiple projects and requests. * Have a high school diploma, GED, or equivalent, plus 3-5 years of college training, or the equivalent combination of education and experience. Expectations: The following are the objectives we expect you to achieve within the first six months. * 1 month - calendaring, preparing agendas * 3 months - expense reports, tracking budget, travel arrangements * 6 months - scheduling/coordinating seminars Joining the Van Andel Institute team will allow you to interact with over 500 of the most passionate and impactful scientific minds in the world, all while providing you with experiences to assist you in growing your career. Compensation and Benefits This position is benefits-eligible. A benefits overview is available on our careers page. The hourly rate of pay you can expect in this role is based on your experience and skills. How to Apply: If you possess these attributes and enjoy working with motivated and driven people, we would welcome speaking with you and encourage you to apply today! In your application, provide the following in a single combined pdf: * cover letter outlining your administrative support experience, future career goals, and how these factors fit with the position described * current resume * names and contact information of 3 professional references (we will check with you before checking references) If you have any difficulty uploading your application or any questions, please email Megan Doerr at *******************. About Van Andel Institute Established in Grand Rapids, Michigan, in 1996 by the Van Andel family, VAI is now home to nearly 500 scientists, educators and support staff, who work with national and international collaborators to foster discovery. The Institute's scientists study the origins of cancer, Parkinson's and other diseases and translate their findings into breakthrough prevention and treatment strategies. Our educators develop inquiry-based approaches for K-12 education to help students and teachers prepare the next generation of problem-solvers, while our Graduate School offers a rigorous, research-intensive Ph.D. program in molecular and cellular biology. VAI is committed to excellence through broad participation and diverse perspectives. We welcome applications from individuals of all backgrounds and experiences who share our passion for innovation and collaboration. Van Andel Institute is an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. As Van Andel Institute is a drug free employer, all prospective new employees undergo a urinalysis/drug test as part of our pre-employment process. This is a 7-panel drug screen and it includes testing for Marijuana, Cocaine, Amphetamines, Opiates, PCP, Barbiturates, and Benzodiazepines. About Grand Rapids, MI Van Andel Institute is in downtown Grand Rapids, Michigan in the center of the Medical Mile. A remarkable combination of a cosmopolitan atmosphere and small-town warmth, Grand Rapids is known for its philanthropic and sustainability-driven community. It's fun affordable and family-friendly. Located on the banks of the Grand River, Grand Rapids offers all the big-city excitement you'd expect from a million-resident metropolis, featuring hundreds of restaurants and nightspots, theaters, museums, sports and concerts. The safe and clean downtown is surrounded by an eclectic mix of walkable neighborhoods and natural areas. The downtown area is safe and clean with an eclectic mix of walkable neighborhoods and natural areas.

Administrative Assistant FLSA: Non-Exempt Reports To: Administration Services Director The Administrative Assistant position provides administrative support for a U.S Department of Labor Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission of Job Corps is to provide career-ready technical and basic skills (academic) training and job placement assistance to program eligible youth ages 16-24. Summary of Duties: Provides administrative support to the assigned department. Performs a variety of clerical and administrative duties, managing a large volume of tasks while projecting a professional image that inspires confidence and trust in compliance with Department of Labor (DOL) and HLS directives. Key Areas of Responsibilities: Follows all guidelines, policies, and procedures set forth by the Department of Labor/Job Corps and HLS Coordinates manager's schedule and appointments Receive telephone calls and visitors; handle routine matters personally and route non-routine business to proper staff. Maintain calendar and schedule appointments. Act as liaison between designated administrator/manager and other center staff. Maintain correspondence control log, receive incoming and outgoing mail and follow up on dates for action items. Maintain and update automated student records system. Provide form control functions, including form revision and development; monitor supplies and reorder as needed. Perform a variety of clerical and administrative duties; prepare special reports, maintain files and records, statistical data, make travel arrangements as required. Types correspondence, reports, and memos; creates and maintains databases and spread-sheet files; opens and routes incoming mail, prepares outgoing mail. Perform secretarial duties including typing of correspondence and other materials. Maintain a safe and clean work area that models high standards for a work environment. Provide positive, quality customer service to students, staff and other center customers. Support and promote center zero tolerance policies. Maintain accountability of staff, student and property; adhere to safety practices; attend all required trainings. Manage time effectively by using work plans to prioritize competing and interdependent tasks Represents supervisor in key meetings, including taking of minutes and providing de- briefs when appropriate Provides oversight support in the management of ongoing projects Maintains filing system and keeps files up to date Posts information to confidential records Answers questions concerning the organization or department, or refers person to other source of Information Displays management effectiveness: Builds pride and commitment through effective teamwork and collaboration. Adheres to established company policies and procedures, and supports all programs. Delivers timely coaching and conducts employee evaluations when scheduled. Makes effective use of time, materials and resources by planning, scheduling and organizing work. Communicates in an open and honest manner. Sets appropriate performance goals for staff. Demonstrates excellent decision-making and problem-solving skills: Hires and promotes employees based on sound decision-making ability. Improves processes within department, emphasizing quality and efficiency. Anticipates and resolves problems, demonstrating good judgment. Provides leadership in developing and implementing solutions. Monitors Student's behavior: Ensures proper conduct of students in all areas. Assists staff with behavior problems coordinating referrals to PBSO as required. Creates methods and programs to motivate constructive student behavior. Maintains awareness of the individual needs of various minority and cultural groups. Monitors accountability process. Develops Others: Establishes high level of mutual trust and support with others. Expresses positive expectations of others, even in difficult situations. Creates a learning atmosphere. Reassures and encourages performance improvement. Provides timely coaching. Identifies successes and areas of improvement. Participates on a center committee. Teamwork: Builds pride and commitment though effective teamwork and collaboration. Adheres to established company policies and procedures, and supports all programs. Makes effective use of time, materials and resources by planning, scheduling and organizing work. Communicates in an open and honest manner. Demonstrates excellent decision-making and problem-solving skills: Anticipates and resolves problems, demonstrating good judgment. Modeling, Mentoring and Monitoring: Demonstrates on-going commitment to preparing young people for the workforce by modeling, mentoring and monitoring excellence in the eight Career Success Standards of: workplace relationships and ethics; information management; communications; multicultural awareness; personal growth and development; career and personal planning, and; interpersonal skills; independent living. Career Management Team (CMT): Contributes to the success of students by participating in the CMT process. The CMT is responsible for students' successful matriculation through the Job Corps program from CDP (Career Development Phase) through Career which includes receipt of the academic, CTT, employability, Career Success Standards, and social skills necessary to attain and maintain a viable post-Center placement. Teams are required to ensure that each graduate receives a placement within 9 months of separating from the program as well as complete a successful 6 and 12 month survey. CMT will responsible to ensure that the following areas are functioning within each CMT: CTTRC, Projected Separations, High School Equivalency, CTT and CTT Credential, Literacy and Numeracy TABE, Evaluation of Student Progress, WBL, Career Transitions Readiness, CSS, Employability Skills, Contextual Learning, Career Transitions/Career. Workplace Standards: Maintains required certifications and/or licenses including a valid driver's license and insurance when required by position. Does not engage in activities other than official business during working hours. Reports significant/major incidents or accidents. Cooperates in external/internal investigations as requested. Completes PRH, Corporate and Center training as required and demonstrates competencies accordingly. Complies with DOL, Corporate and Center guidelines. Credentials: Education and Experience High School Diploma or equivalency. Associates Degree preferred, with two years of experience. Will accept extensive experience in lieu of degree. Must possess computer proficiency and excellent communication skills.. Must possess excellent organizational and project management skills and must be proficient with MS Office including Word, Excel, PowerPoint and Outlook. Should be familiar with Internet Certifications, Licenses, Registration Valid state driver's license; CPR/First Aid certifications

JOB SUMMARYAs an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization. Administrative Support: Manage and prioritize incoming communications, including emails, phone calls, and mail Draft and edit correspondence, memos, reports, and other documents Maintain accurate records and databases, ensuring data integrity and confidentiality Coordinate travel arrangements, including booking flights, accommodations, and transportation Assist with expense tracking and reimbursement processes Calendar Management and Scheduling: Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material Coordinate and schedule conference calls, video conferences, and other virtual meetings Meeting and Event Coordination: Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup Prepare and distribute meeting minutes and follow-up action items Track and manage RSVPs, ensuring appropriate attendance and participation Office Support: Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service Coordinate office supplies and equipment, ensuring availability and functionality Support special projects and initiatives as assigned Occasional reception area coverage Production Responsibilities Assembling tax returns Formatting financial statements and proposals Supervisory responsibilities None Work environment Work is conducted in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 25 pounds at a time Travel required No Required education and experience High School Diploma (or GED or High School Equivalence Certificate) 1 - 2 years of relevant experience Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint) Preferred education and experience Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

Secretarial/Clerical/Secretary Date Available: 01/26/2026 Additional Information: Show/Hide Notice of Support Staff Posting Secretary Posting # 3907 * Waukazoo Elementary School Posting Dates: December 15, 2025 - Until Filled Reports To: Principal Beginning: January 26, 2026 Hours: 40 hours per week 7:45 am - 4:15 pm School-Year/Full-Time (plus 5 weeks in summer) Qualifications: * High school diploma required * Experience working with children preferred * 60 credit hour or Associates Degree preferred * Experience and proficiency in use of technology, learning new systems, and maintaining an organized office environment * Must have excellent communication and clerical skills * Experience in providing friendly and accurate verbal and written communication Job Responsibilities: * Perform a variety of secretarial and related clerical duties to support the overall function of the office and assist the principal * Support of teachers during the work day * Operate the absence management (substitute) system and fill absences during the school year * Provide friendly and accurate public relations, including community/school communications (emails, newsletters, etc.) * Perform secretarial duties for the Principal * Screen and route incoming phone calls, mail, and email * Compose, type, and copy correspondence, reports, bulletins, records, and other materials * Obtain, gather, and organize pertinent data as needed * Provide payroll data to the business office as scheduled * Maintain an orderly filing system for purchase orders, teacher absences, student records, etc. * Manage the daily operations of the front office including communicating with parents, supporting students and teachers, and managing systems * Maintain an accurate inventory of teacher materials and supplies * Order, receive, track, and distribute supplies * Place orders for materials, verify quantities delivered, record costs, and distribute to staff * Administer first aid and/or medication to students according to the school policy 13. Adhere to all district health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan * Support students with personal care needs * Other duties as assigned Other Information: * Willing to work outdoors in cold weather * Able to be flexible and adjust quickly to the needs of the day * Able to be a self-starter and support the specific needs of the building * Able to make decisions when necessary to support student and staff health and safety Physical Requirements and Working Conditions: * Reaching: Extending hand(s) and arm(s) in any direction. * Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles. * Grasping: Applying pressure to an object with the fingers and palm. * Talking: Expressing or exchanging ideas by means of the spoken work; those activities where detailed or import spoken instructions must be conveyed to other workers accurately, loudly, or quickly. * Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound. * Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers. * The worker is subject to environmental conditions. * The worker should provide consistent and reliable attendance.

Advanced administrative responsibilities include preparation of more complex reports/presentations and analysis using various software packages and databases. Is considered a specialist in the department or division, responsible for a complete process of complex nature. Duties will include determining methods and procedures used to accomplish tasks Hours: 8:00am to 5:00pm QualificationsEnter qualifications here Additional Information

Brickley DeLong is one of West Michigan's longest-standing, full-service CPA firms, providing accounting, audit, tax, and consulting services to businesses and individuals across the region. With offices in Muskegon, Grand Rapids, Hart and Grand Haven, our Firm continues to grow while maintaining a strong commitment to client service and professional excellence. We are currently seeking a part-time, seasonal Administrative Assistant to support our Grand Haven office during the upcoming 2026 tax season. This is a recurring annual opportunity for the right candidate to return each tax season (January-April) and become a valued member of our administrative team. Position Summary The Seasonal Administrative Assistant plays an important role in supporting our professional staff and ensuring the efficient operation of the Grand Haven office during our busiest time of year. The ideal candidate will be detail-oriented, professional, and able to provide exceptional client service in a fast-paced, team-oriented environment. Primary Responsibilities Provide administrative and clerical support to professional staff and partners Greet and assist clients in person and over the phone with professionalism and courtesy Answer and direct incoming calls; manage general office communications Assist with tax return processing, assembly, and scanning Maintain and organize electronic and paper files Track the status of tax returns and communicate updates as needed Maintain inventory and order office supplies Assist with general office upkeep and coordination Provide support to other offices as needed to ensure consistency of administrative processes Maintain confidentiality and demonstrate strong attention to detail Regular and predictable attendance during the January-April tax season Qualifications Prior administrative or office experience required Experience in a CPA firm, tax office, or other professional services environment preferred Proficiency in Microsoft Office (Word, Excel, Outlook) Strong organizational skills with the ability to manage multiple priorities Excellent interpersonal and communication skills Demonstrated professionalism, discretion, and reliability Position Details Job Types: Temporary, Part-time, Recurring Seasonal Role (January-April) Schedule: Monday to Friday (daytime hours; approximately 20-30 hours/week) Experience: Office administration - 1 year (Preferred) License/Certification: Valid Driver's License (Preferred) Work Location: In person - Grand Haven Office Compensation: Commensurate with experience Why Brickley DeLong At Brickley DeLong, we operate as One Firm with a shared vision and a culture of collaboration, integrity, and professional growth. We recognize that our greatest asset is our people, and we are committed to supporting a positive work environment that values both quality of work and quality of life. Our seasonal administrative team members play a vital role in supporting client service excellence and maintaining smooth office operations during our busiest time of year. Brickley DeLong is a full-service public accounting and business consulting firm serving your West Michigan accounting needs with offices in Grand Haven, Grand Rapids, Hart, and Muskegon. For over 40 years, our focus has been on our clients, our people, and our community. WHY BD? Your Future Starts Here. Brickley DeLong is a top 10 CPA Firm in West Michigan. You will be an essential part of our team, providing services in assurance, tax, consulting and more. At our Firm, you will gain a wide range of experiences allowing you to discover your interests; you will mold your career path and become one of the area's most trusted business advisors. Brickley DeLong is committed to developing and rewarding its greatest asset, its employees. We are continually building a team of professionals who are challenged to accept new responsibilities while upholding the highest level of integrity, innovation, and dedication to the Firm and its clients. We value hard work at Brickley DeLong, but we recognize the significance of opportunities for growth and work-life balance. Our focus is not only on quality of work, but on quality of life, which is why we care about our employees and their families. We believe that happy employees produce a strong work ethic, superb teamwork, and lasting client relationships.

Provide responsible independent secretarial support for the offices of the Provost/Vice President for Academic Affairs and the Academic Senate. Provide receptionist duties and support to the VPAA office and staff. Additionally, perform clerical functions to support the Academic Senate Secretary, assist in the coordination of activities and the delivery of services for the Academic Senate committees. This position reports to the Associate Provost. The anticipated start date of this position is January 2026, however, this is an estimated date and can be revised if needed. Position Type: Staff Required Education: • Satisfactory completion of two years college or equivalent such as military technical training or business/technical schooling. * The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills and abilities may be considered. Equivalency for education is two years of work experience equals one year of education. Required Work Experience: • Two years full-time work experience or equivalent in a professional setting (two years part-time is equivalent to one year full-time). Demonstrated experience with Microsoft Office products, virtual meeting platforms (i.e. Zoom and/or Teams), and excellent communication skills. Required Licenses and Certifications: Physical Demands: * Office Environment * Bending * Sitting Additional Education/Experiences to be Considered: • Preferred work experience to include bookkeeping, desktop publishing, website maintenance, managing multiple inboxes/calendars, recording meeting minutes, event planning, processing contracts, and working with entertainment/promotional companies and speakers. Essential Duties/Responsibilities: • Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures. * Coordinate activities with other departments. * Coordinate meetings, conferences, workshops, seminars, by scheduling facilities, preparing agendas, arranging for services and equipment, and taking meeting minutes. * Work with a variety of confidential documents and confidential issues. * Establish and maintain physical and electronic filing and record-keeping systems. * Independently answer routine correspondence. Draft non-routine correspondence for review and approval of supervisor. * Input, retrieve, download and output information utilizing a computer to access various software programs and systems. * Perform any/all duties as defined in the Secretary, Level 1 and Level 2 position descriptions. * Assist with processing curriculum proposals and maintain curriculum proposal documents and software. * Perform bookkeeping/record-keeping/calculations for departmental budget expenditures, encumbrances, balances and reconciliations, and deposits. * Prepare and maintain information such as emails, letters, memos, certificates, reports, time keeping sheets, etc., using various computer technology such as Microsoft Office Suite, Adobe and proprietary software. * Research information as background for incoming and outgoing communications. * Provide back-up assistance for other clerical positions and perform routine office support duties. * Carries out supervisory responsibilities in accordance with University policies and applicable laws. * Maintain the confidentiality of designated information. * Reports to immediate supervisor(s). * Cultivate an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically. * Support, promote, and develop university student enrollment and retention initiatives. * Make travel arrangements, process requisitions and pay invoices. * Maintain inventory and order supplies as needed. * Any other duties assigned within the position classification area. Marginal Duties/Responsibilities: Skills and Abilities: • Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds. * Handle confidential materials. * Work effectively as a member of a team and demonstrate effective interpersonal skills in working with others. * Be tactful, professional, and courteous at all times. * Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of situations. * Input, retrieve, download, merge and output information from software programs and systems. * Interpret student/faculty/staff problems and direct them to the proper resource. * Operate a variety of office machines and equipment such as computer, facsimile, multi-line telephone, copier, and calculator to include making minor adjustments (requires some mechanical aptitude). * Perform basic mathematical operations with accuracy. * Plan, organize, and make sound judgments and decisions. * Use computer software such as word processing, spreadsheets, databases, Adobe, and proprietary products. * Utilize the rules of proper grammar, correct spelling and punctuation, and correct arrangement of information. Required Documents: * Cover Letter * Resume * Unofficial Transcript 1 Optional Documents: Special Instructions to Applicants: Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of two years of college completion. If you do not have a college transcript, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript. Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript (if applicable). Initial Application Review Date: December 8, 2025 Open Until Position is Filled?: Yes Posting Close Date: EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community atferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University's Policy on Non-Discrimination, visit:Ferris Non-Discrimination Statement. Click here to learn more about working at FSU and KCAD.

NOTE: Employees in these positions will be scheduled for not more than twenty-four (24) hours per week. The Juvenile Detention Center (JDC) Administrative Assistant under the general direction of the Superintendent, performs a variety of secretarial and clerical support for the Superintendent and Juvenile Detention Center. An employee in this class will perform the following duties, including but not limited to: responding to in-person, telephone, and/or electronic requests from public/family members/consumers, prepares and maintains youth and personnel records, monitors and replenishes office supplies, assists in licensing compliance, attends meetings and generates meeting minutes as assigned, assists in fiscal record keeping and coordinates with Family Court Accounting, complies data/generates reports, and performs other duties as assigned. Possess a Bachelor's degree from an accredited college or university with a major in Business Administration or closely related field; OR Possess an Associate's degree from an accredited college or university with a major in Business Administration or closely related field; AND Have a minimum of one (1) year full time increasingly responsible paid work experience in an account/record keeping capacity including direct client interaction and assistance; OR Be a high school graduate or have successfully completed the General Education Development (GED) test; AND Have a minimum of three (3) years full time increasingly responsible paid work experience in an account/record keeping capacity including direct client interaction and assistance. PHYSICAL ACTIVITIES An employee in this class performs generally sedentary work activities requiring the occasional lifting of objects weighing thirty-five (35) pounds or less. ENVIRONMENTAL CONDITIONS An employee in this class works within the facility of the Muskegon County Juvenile Detention Center as a Muskegon County Court employee. CLICK BELOW FOR JOB DESCRIPTION ************************************************************************* EVALUATION CONTENT The selected candidate must take a post-offer medical examination (including back screen and complete physical) and drug screening test given by a County appointed physician before the first day of employment. An offer of employment is contingent upon the results of the medical examination and drug screening test. Applicants for County employment may be subject to a post-offer criminal background check, depending on the nature and assignment of the position. When such check is conducted, an offer of employment is contingent upon the results of the criminal background check. Appointees must satisfactorily complete a probationary period before the appointment will be considered permanent. APPLICANT REVIEW PROCEDURE Any applicant is entitled to a review of any determination or action taken by the County regarding the applicant's employment application. Inquiries should be directed to the County Human Resources Department. PURPOSE The purpose of this recruitment is to establish an eligible list from which to fill present and future vacancies in this classification in the County system. For each opening, the Department Head has her/his choice of the candidates who meet the required minimum entrance qualifications. This list remains in effect for three months unless exhausted or extended. MUSKEGON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER MUSKEGON COUNTY HAS ADOPTED A VETERANS PREFERENCE POLICY THAT RECOGNIZES QUALIFYING MILITARY SERVICE