Administrative associate jobs in Douglasville, GA - 598 jobs

Hybrid (3 days in-office / 2 days remote) Salary Range: $42,000-$50,000 annually Full-Time | Non-Exempt About the Role The PF Independent Franchisee Council (PFIFC) is seeking a highly organized, detail-oriented Membership & Administrative Assistant to support the Executive Director and senior staff while leading key membership recruitment, retention, and engagement efforts. This role is ideal for someone who enjoys balancing administrative responsibilities with relationship-building, project coordination, and member-focused communications. You'll interact with board members, council committees, members, and external partners, playing a vital role in the organization's day-to-day operations and long-term success. Key Responsibilities Administrative & Executive Support Provide direct administrative support to the Executive Director and senior staff Coordinate schedules, meetings, and conference calls Prepare, post, and distribute materials for Board of Directors and committee meetings Record and distribute meeting minutes and collect required approvals and signatures Assist with presentation development and confidential correspondence Coordinate travel arrangements and process expense reports Support off-site meetings and events, including venue coordination and logistics Office Management Serve as primary point of contact for phone calls, mail, and office communications Maintain electronic and physical filing systems Draft letters, reports, and presentations Manage office supplies, equipment, and vendor/building relationships Membership Recruitment & Retention Lead all membership recruitment, retention, and engagement initiatives Develop and execute annual membership recruitment and retention plans Track dues, membership data, and engagement metrics Communicate proactively with current and prospective members Draft communications highlighting membership benefits and council accomplishments Utilize surveys and feedback tools to assess member satisfaction Monitor membership trends and prepare reports for leadership Serve as liaison to the PFIFC Membership Committee Qualifications Education & Experience Associate degree preferred Minimum of two years of related administrative or membership-focused experience Non-profit or trade association experience preferred Core Competencies Excellent written and verbal communication skills Strong organizational and time management abilities High attention to detail and discretion with confidential information Project management and problem-solving skills Customer service mindset and collaborative approach Ability to manage multiple priorities independently Technical Skills Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams) OneDrive / SharePoint Canva or other design tools Survey tools (e.g., SurveyMonkey) Video conferencing platforms Project management software Work Environment & Schedule Small professional office environment with a strong emphasis on confidentiality Monday-Friday, 8:30 a.m.-5:00 p.m. Hybrid schedule: three days in-office, two days remote Occasional travel (up to 5%) Ability to occasionally lift up to 25 pounds Benefits Competitive Salary Medical, Dental and Vision Long- and Short-Term Disability Life Insurance 401(k) with Employer Match Paid Time Off Planet Fitness Black Card Membership About PFIFC The PF Independent Franchisee Council (PFIFC) is a non-profit trade association founded in 2014 by Planet Fitness franchisees. We are dedicated to preserving and enhancing the business interests of all Planet Fitness franchisees and to collaborating with the franchisor to improve brand equity for all stakeholders. Our membership is comprised of independent Planet Fitness franchise owners throughout the United States. We deliver value to our members by creating a community of franchisees to share best practices related to owning and operating Planet Fitness clubs. Our members share their learnings through our various communication channels, by engaging in strategic discussions on committees, and by networking at our annual events. Equal Opportunity Employer PF Independent Franchisee Association dba PF Independent Franchisee Council is an equal opportunity employer and values diversity. We do not discriminate based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other protected status.

Who we're looking for: The Administrative Assistant will learn our customer experience role, logistics support role, and accounting support roles to thoroughly support the office, sales, logistics, accounting & service teams, and ensure clerical items are completed in a timely and accurate manner. We're seeking an intelligent, detail-oriented team player who takes pride in their exuberance and customer service. You'll be jumping between assisting drivers, assisting customers, and supporting our sales, logistics, accounting & service teams, so the ability to multi-task and handle disruption without losing focus is essential. You'll help create a first impression with visitors, drivers, and customers, and you'll represent an organization known for exceptional customer service. What we offer you: An impressive benefits and rewards package · Medical, dental, and vision insurance, where 95% of your premium is company-paid · Company-paid life and disability insurance · 401k savings plan; we contribute 3% of your salary regardless of your contribution · Accident, critical illness, and supplemental life insurance · Flexible PTO - We're all adults here · Competitive base salary A great environment · Casual dress code · Limitless development - you grow us, we'll grow you · A culture of gratitude Duties and Responsibilities Include: Creating a competent and caring first impression with visitors, customers, and drivers in person and on the phone Answering, screening, and directing phone calls to the appropriate team member, taking messages and scheduling appointments as needed. Receiving and preparing for shipment all mail, documents, packages, and courier deliveries, distributing items as appropriate Performing a broad array of administrative and clerical support tasks. Performing filing and recordkeeping. Completing vendor applications. Processing incoming checks. Completing driver intake forms. Escorting drivers to the shop floor, upholding high workplace safety standards. Communicating with internal customers and third-party partners about freight details, delivery or pickup times, and special handling requests. Maintaining records of delivery and pickup times. Preparing dispatch documents, and generating freight bills and invoices where applicable. Providing administrative support to AR/AP Serving as a liaison between different departments and people. Performing other related duties as necessary or assigned. Required skills/abilities: · Ability to portray unwavering friendliness, regardless of the circumstance · Exceptional attention to detail · Ability to retain detailed information · Highly organized · Excellent written communication · Excellent sense of urgency and prioritization skills · Proficient in Outlook Eduction/Experience: · Bachelor's degree · 4+ years' experience in customer service. · Experience with high-volume and fast-paced work environments. · Experience with Google Sheets, NetSuite, and Adobe preferred but not required. Physical Requirements: · Prolonged periods sitting at a desk and working on a computer. · Must be able to lift up to 20 pounds at times. · Must be able to move around and on equipment to take photographs. Location: On-site in Cartersville, GA

“Let goodness, fairness, and most importantly, love prevails in business; profits will inevitably follow.” - NK Chaudhary, founder Jaipur living is a socially conscious luxury brand with a passion for people, products, and design. A differentiated challenger brand, Jaipur Living is known for its beautiful rugs and textiles. Jaipur Living products can be found in the finest homes, and the company prides itself in providing only the highest quality products, a transparent and ethical supply chain, and a distinctively thoughtful customer experience, with personalized support and custom offerings. What we do for our team members: Comprehensive Benefits: Company Paid Holidays, PTO, Parental Involvement Leave, Maternity/Paternity Leave, EAP, No Cost Employee Medical Plan, Vision, Dental, and Company Paid Life Insurance. We also include a match on retirement (401K/Roth). Career Development: We're committed to providing growth for career development within the company, supporting our team members' aspirations with a well-defined succession plan that includes a variety of training and development opportunities. Pet-Friendly Workplace: We welcome your furry friends! Our 'Bring Your Dogs to Work' policy creates a pet-friendly atmosphere, allowing our team members to enjoy the companionship of their dogs during the workday. Wellness Support: Not only do we support an active lifestyle with our on-site basketball court and yoga studio, but we host quarterly mental health events to assist in creating a well-rounded work-life harmony for our team members. Sustainability Efforts: Reuse, Renew, and Refresh by joining our Green Team! Responsible for harvesting from the organic community garden, donating goods to local pet shelters and schools, creating educational workshops, leading nature walks, and much more, they promote well-being through sustainable practices. Our Values Empowerment • Inclusiveness • Responsibility • Progressive Learn more about our company story here: **************************************************** The Jaipur Rugs Foundation Since 2004, the Jaipur Rugs Foundation has worked to improve the lives of rug-weaving artisans in India. This is done through training, skills development, and social interventions. By focusing on the ideas and solutions that create social value, the Foundation supports the dignity and heritage of these traditional artisans, believing that healthy and sustainable communities are key to the survival of traditional rug weaving. Jaipur Living has made ethical and socially conscious global citizenship the foundation of its business. Through social initiatives and the Jaipur Rugs Foundation, the company supports a supplier ecosystem without a middleman of more than 40,000 artisans in 700 villages across India by providing them with a livable wage, access to health care, leadership education, and opportunities for personal growth and development. Combining time-honored techniques and of-the-moment trends, every Jaipur Living product is as ethically and responsibly made as it is beautiful. Learn more about the Jaipur Rugs Foundation here: *************************** Overview We are seeking a highly organized and detail-oriented Design Team Administrator to support our design and operations teams. This role will be instrumental in managing product launches, assisting the key accounts team, coordinating shipping logistics, and working closely with the warehouse to oversee inventory adjustments. The ideal candidate thrives in a fast-paced environment, has strong problem-solving skills, and is an excellent communicator. Essential Duties & Responsibilities: 1. Product Launch Coordination: Work with the design team to facilitate product launch timelines, ensuring all necessary steps are completed on schedule. Assist in gathering product specifications, images, and documentation for internal and external stakeholders. Coordinate with marketing, sales, and key accounts teams to align on launch strategies. Maintain and update product databases, tracking key milestones in the launch process. 2. Key Accounts Support: Assist the key accounts team with administrative support, including order tracking, customer inquiries, and reporting for samples. Ensure key accounts receive up-to-date product and inventory information. Collaborate with sales and customer service teams to address client needs efficiently. 3. Shipping & Logistics Coordination: Work closely with logistics partners and internal teams to track and coordinate shipments of our samples. Communicate with shipping carriers to resolve any delivery delays or issues. Maintain shipping documentation, ensuring accuracy and compliance with company policies. Support logistics in scheduling shipments and managing freight costs effectively. 4. Warehouse & Inventory Management: Collaborate with the warehouse team to oversee inventory adjustments and cycle counts. Monitor stock levels and assist in reconciling discrepancies. Provide inventory reports to relevant teams and assist in forecasting product availability. Ensure smooth coordination between design, production, and warehouse teams to optimize inventory flow. 5. Design Database Organization: Organize, maintain, and optimize the digital design database by implementing structured categorization, tagging, and metadata management to ensure seamless access, retrieval, and version control of rug designs, patterns, and product assets. Integrate AI-powered tools for automated tagging, pattern recognition, and search functionality to enhance workflow efficiency. Skills & Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Proven ability to manage and optimize administrative, operational, and logistics processes. Bachelor's degree in Business Administration, Supply Chain, or a related field preferred. Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with inventory management systems (ERP software experience is a plus). Strong verbal and written communication skills with the ability to liaise between multiple teams. Organizational Skills: Excellent time management, multitasking ability, and keen attention to detail. Problem-Solving: Ability to troubleshoot logistics and inventory issues efficiently. Collaboration: A team player with a proactive and solution-oriented approach. Candidates who have recently graduated and demonstrate an interest in analytics and product development are invited to apply. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of a job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Remaining in a seated position for long periods of time Able to stand for extended periods and lift up to 50 lbs, team lift and support is available. Standing is to remain on one's feet in an upright position without moving about The ability to alternate between sitting and standing is present when a worker has the flexibility to choose between sitting or standing as needed when this need cannot be accommodated by schedules breaks and/or lunch period Entering text or data into a computer by means of a traditional keyboard Expressing or exchanging ideas by means of the spoken work to impart oral information to clients and talent and convey detailed spoken instructions to other workers accurately and quickly The ability to hear, understand, and distinguish speech and/or other sounds such as in person and telephone Clarity of vision to see computer screens and workspace Employment at Jaipur is contingent on the completion of a criminal background check and a drug screen, with the results being negative. Jaipur employees are subject to pre-employment, post-injury, post-accident, reasonable suspicion, and random testing for illegal drug usage. Management retains the discretion to add or change the duties of this position at any time. Management retains the discretion to add or change the duties of this position at any time.

We are seeking a reliable and detail-oriented Administrative Assistant for a fully onsite contract role in Conyers, GA. This position will support day-to-day office operations and requires at least 1+ year of administrative experience in a professional office environment. The ideal candidate is organized, dependable, and comfortable managing multiple tasks while providing strong administrative support. This will be for around 4-5 months. Key Responsibilities: Provide general administrative support including filing, data entry, and document management Answer and route phone calls, emails, and general inquiries Schedule meetings, maintain calendars, and coordinate appointments Assist with preparation of reports, correspondence, and internal documents Maintain office organization and support daily operational needs Perform other administrative duties as assigned Qualifications: Minimum of 1+ year of administrative or office support experience Strong organizational and time management skills Proficiency in Microsoft Office (Word, Excel, Outlook) Excellent verbal and written communication skills Ability to work fully onsite in Conyers, GA Dependable, professional, and detail-oriented Additional details about this Role: Hourly pay of $17-$18/hr Stable, fully onsite schedule

Administrative Assistant (Part-Time) Pay Rate: $20 per hour PrideStaff Atlanta South is assisting a reputable tax and accounting firm dedicated to providing comprehensive and professional financial services to individuals and businesses by finding a highly reliable and detail-oriented Part-Time Administrative Assistant to support their team during this upcoming peak season. Part-Time Administrative Assistant. Role Overview The Part-Time Administrative Assistant will provide essential clerical and administrative support to a professional staff, ensuring all client documentation and office processes are handled accurately and efficiently. This role is perfect for someone who thrives in a quiet, professional office environment and takes pride in organization. Key Responsibilities Document & Data Management Scanning & Archiving: Efficiently and accurately scan and digitize various client documents (tax returns, financial statements, source documents, etc.) and save them to the appropriate digital client folders. Filing & Organization: Maintain both physical and electronic filing systems, ensuring all client files are kept current, confidential, and easily retrievable. Assembly: Assist with the final assembly of client tax returns and reports, ensuring all components are included and professionally prepared for delivery. Mail Processing: Handle incoming and outgoing mail, including sorting, logging, and packaging documents securely. Clerical & Administrative Support Reception & Phone Coverage: Assist with answering and directing incoming phone calls professionally as needed, taking detailed messages when necessary. Basic Clerical Functions: Perform essential office tasks, including photocopying, faxing, ordering office supplies, and keeping common areas tidy. Qualifications & Skills Experience: Previous experience in an office or administrative setting is preferred, ideally within a professional service, legal, or financial environment. Technical Proficiency: Competency with basic office equipment (scanner, copier, multi-line phone) and proficient in Microsoft Office Suite (Word, Outlook). Attention to Detail: Exceptional attention to detail and accuracy is non-negotiable for handling sensitive client financial information. Confidentiality: Must demonstrate a strong commitment to maintaining strict client confidentiality and ethical standards. Communication: Clear and professional verbal communication skills. Work Ethic: Reliable, punctual, and able to work independently to complete assigned tasks efficiently. Join Us. PrideStaff Company Overview PrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources.

The Administrative Assistant provides comprehensive administrative and operational support to leaders and teams to ensure efficient day-to-day business operations. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant serves as a key point of contact, supporting internal stakeholders while maintaining professionalism, confidentiality, and accuracy. Key Responsibilities Provide administrative support to managers and/or departments, including calendar management, meeting coordination, and travel arrangements. Prepare, edit, and distribute correspondence, presentations, reports, and other business documents. Serve as a primary point of contact for internal and external communications, directing inquiries appropriately. Coordinate meetings, including scheduling, agendas, materials, and follow-up actions. Maintain accurate records, files, and documentation in accordance with company policies and retention requirements. Support expense reporting, purchase orders, invoicing, and other administrative processes as needed. Assist with onboarding activities, training coordination, and general office support. Monitor deadlines, track action items, and proactively follow up to ensure timely completion. Support special projects and process improvement initiatives as assigned. Ensure compliance with company policies, confidentiality standards, and applicable regulatory requirements. Qualifications High school diploma or equivalent required; associate's degree or higher preferred. 2+ years of administrative or office support experience in a professional environment. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other office productivity tools. Strong written and verbal communication skills. Excellent organizational, time management, and multitasking abilities. High level of discretion when handling confidential or sensitive information. Ability to work independently and collaboratively with cross-functional teams. Preferred Skills Experience supporting senior leaders or multiple stakeholders. Familiarity with document management systems and collaboration tools. Experience in regulated, manufacturing, or corporate environments. Work Environment May require occasional overtime or schedule flexibility to support business priorities.

Payroll & Office Administrator Are you someone who enjoys variety in your workday, takes initiative, and excels at keeping operations running smoothly behind the scenes? We're looking for a dependable and detail‑oriented Payroll & Office Administrator who is eager to take ownership of a wide range of responsibilities while upholding the highest standards of confidentiality and professionalism. This hybrid role supports both payroll and a broad mix of office, HR, IT, and administrative functions. If you thrive in an environment where every day looks a little different, this role is an excellent fit. Primary Responsibilities Payroll Administration Process bi‑weekly payroll with accuracy and timeliness. Verify and maintain timecards, deductions, bonuses, commissions, and other payroll inputs. Update and maintain payroll records including employee data, benefits, and tax information. Prepare payroll tax filings and ensure compliance with federal, state, and local regulations. Partner with Paycom to manage garnishments, terminations, and related processes. Generate payroll reports including earnings statements, summaries, and year‑end reports. Work closely with HR and management to resolve payroll discrepancies and employee inquiries. Handle payroll adjustments confidentially and professionally. Stay current on payroll laws and assist with payroll‑related audits and year‑end processes. Safeguard the confidentiality and integrity of all payroll data. Human Resources & Office Support HR Support Maintain accurate employee records in Paycom. Assist with benefits administration, open enrollment, and employee inquiries. Support training initiatives, company events, and employee engagement programs. Help with compliance tasks including documentation and policy updates. Assist with performance management processes and other HR initiatives. Complete employment verifications in a timely, professional manner. Assist field managers with hiring needs, job postings, and candidate management in Paycom. Support new hire onboarding, training coordination, and documentation. Contribute to employee engagement activities both locally and across multiple states. Coordinate office events including ordering meals, planning celebrations, and setting up activities. Office & IT Administration Provide basic IT support to local and remote staff (phone/computer swaps, connectivity troubleshooting, coordinating with IT consultants). Digitize personnel files and assist with maintaining required company records. Coordinate local events and communicate with vendors, management, and staff. Manage the company vehicle fleet, including emissions checks, recalls, registrations, insurance communication, and major maintenance. Other Support additional projects and tasks as assigned. Qualifications Required Minimum 2 years of payroll administration experience, including multi‑state payroll. Proficiency with Microsoft Office (Excel, Word, Outlook). Preferred experience with Paycom and QuickBooks. Strong written and verbal communication skills. High attention to detail and excellent organizational skills. Ability to work independently while contributing to a collaborative team. A proactive, problem‑solving mindset. Ability to manage multiple priorities in a fast‑paced environment. Demonstrated discretion and ethical handling of sensitive information. Preferred Experience with payroll compliance and tax filing. Familiarity with additional HRIS or payroll systems. Bilingual (Spanish) is a plus. Benefits Competitive compensation and benefits package. Opportunities for professional growth and development. Supportive, dynamic, and engaging work environment.

ADMIN SEC - FRANK BAILEY SR CT CLASSIFICATION TITLE: ADMINISTRATIVE SECRETARY PURPOSE OF CLASSIFICATION Provides administrative support to an assigned department. Work involves preparing and maintaining personnel records, payroll documents, and related paperwork for the department; providing clerical support to department managers; prepare reports, correspondence, and other materials; entering and retrieving information from department databases; maintaining automated and manual files; and assisting callers, customers, the general public, and/or visitors. Work is performed under the general supervision of an elected official, department director, or division manager. ESSENTIAL FUNCTIONS The following duties are normal for this position; however, all functions may not be performed in all departments. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Greets and screens visitors; answers department telephones; provides assistance, requested documents, and information; refers callers to other staff members as appropriate and takes messages. Establishes and maintains personnel records for department employees; prepares and processes paperwork resulting in personnel actions (performance evaluations, salary increases, promotions, terminations, etc.). Prepares payroll information for the department; receives and reviews timesheet documents; enters data into the time management system; enters codes for leave taken, holidays, worker's compensation, and other actions which affect employee pay; reviews and verifies payroll data; and submits for final approval and processing. Responds to employee questions regarding payroll, deductions, etc. and refers questions to other departments/staff as necessary. Prepares, reviews, and processes purchasing documents; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards for payment. Maintains files of purchasing requisitions and completed purchase orders. Assists department management with budget related activities; provides information on past budgets and expenditures for use in developing budget proposals; and retrieves and reports information on expenditures and current fund balances. Maintains schedules/calendars for department managers and/or professional staff; makes necessary travel arrangements; schedules meetings for department staff as requested; prepares and distributes agendas; and obtains requested audio-visual equipment. Prepares department documents, records, reports, and forms requiring knowledge of programs, policies, ordinances, County Codes, and procedures. Researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval. Enters information into department programs and databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate. Researches information from databases and incorporates into other assignments. Maintains department/program references such as vendor lists, Code books, training manuals, standard operating procedures, mailing lists, County Street Index, Land Development Guidelines, program manuals, etc. Provides information to personnel from other departments, County Officials, customers, patrons, contractors, engineers, and the general public regarding department programs, projects, land development plans, County policies and procedures, guidelines, etc. Facilitates public relations and a positive department image through contacts with the public, customers, patrons and local and County Officials. Prepares and sends press releases for scheduled programs. Provides assistance and orients staff members and/or customers in using computers and peripheral equipment. May maintain contact with staff members via two-way radio. Receives, dates, and distributes incoming mail and other documents delivered to the department such as construction plans, plats for approval, permit requests, tax returns, legal papers, court orders, etc. Reviews, verifies, and/or processes incoming documents and forwards or disburses as appropriate. Prepares outgoing mail. Receives, receipts, and monitors money received for department programs, fees, services, and other income sources. Prepares deposits and forwards to the Finance department as appropriate. Issues permits, tags, or decals as appropriate. Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files. Maintains assigned administrative files such as purchasing, personnel records; prepares payroll, worker's compensation, and/or incident reports. May supervise subordinate staff, which involves assigning work, providing guidance and direction, explaining policies and procedures; and reviewing work. ADDITIONAL FUNCTIONS Assists other department clerical personnel as needed. Serves as back up to other staff members as needed. Performs other related duties as required. MINIMUM QUALIFICATIONS High School Diploma or GED; supplemented by two (2) years of experience providing clerical support; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Proficient in the use of personal computers. ADA COMPLIANCE Physical Ability: Tasks require the ability to exert light to very moderate physical effort in sedentary to light work; may involve some combination of stooping, kneeling, crouching and crawling and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light to moderate weight (5-20 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Under normal conditions essential functions are performed without exposure to adverse environmental conditions. Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. To download a copy of this job description click here. Position : 2511 Type : INTERNAL & EXTERNAL Location : SENIOR SERVICES Grade : GRADE 15 Posting Start : 11/14/2025 Posting End : 12/31/9999 MINIMUM SALARY: $39,477.58

Job Description Are you detail-oriented, highly organized, and passionate about helping visionaries succeed? We're looking for a multi-talented Personal Assistant to work closely with a CEO/Entertainer, supporting their professional evolution into media, branding, and public engagement. This is a high-impact, fast-paced role for someone who thrives in diverse responsibilities - from managing schedules to coordinating influencer campaigns. ???? Key Responsibilities:Brand & Public Image Support: Collaborate on building and maintaining a strong personal and professional brand. Manage social media accounts, including scheduling, posting, engagement, and content curation. Coordinate influencer partnerships, brand collaborations, and promotional opportunities. Identify and present high-net-worth speaking opportunities a month in advance. Research and organize elite social events, industry mixers, and community engagements. Assist in preparing for interviews, press releases, podcast appearances, and public events. Source photographers, videographers, stylists, or creative services as needed for public-facing appearances. Administrative & Executive Support: Manage and prioritize emails, texts, and phone calls on behalf of the CEO. Maintain an organized calendar, arrange appointments, and schedule meetings. Track important deadlines, renewals, and commitments with reminders and follow-ups. Prepare meeting agendas, notes, and summaries for review or distribution. Assist with data entry, document preparation, and CRM updates. Travel & Logistics: Coordinate domestic and international travel, including flights, hotels, car rentals, and itinerary planning. Book venues, spaces, or services for events, meetings, or personal occasions. Handle last-minute travel changes, cancellations, and logistics troubleshooting. Personal Errands & Concierge Tasks: Run local errands, including dry cleaning, package shipping, or purchasing items. Schedule and coordinate personal appointments, including wellness, beauty, or medical services. Assist in gift sourcing, holiday planning, and personal milestone celebrations. Maintain a high level of confidentiality and discretion at all times. Creative & Project Management: Collaborate on content ideation, copywriting, and creative direction. Help build media kits, speaker bios, pitch decks, and promotional materials. Manage small projects such as event planning, podcast development, or branded merchandise. ???? Ideal Candidate Will Have: Proven experience supporting executives or public figures. A pulse on branding, pop culture, social trends, and influencer spaces. Excellent communication and multitasking skills. Tech-savvy and familiar with platforms like Google Suite, Asana, Canva, Notion, Later, and Instagram/TikTok. Professional demeanor with a sense of humor, hustle, and discretion. Willingness to be flexible, responsive, and available in high-demand moments. ???? Why Join This Journey? This is a rare opportunity to support a CEO at the intersection of business, entertainment, and social impact. Your creativity, reliability, and strategic mindset will help fuel their transformation - and you'll gain front-row access to some incredible experiences along the way.

A large, multi-site organization is seeking a dependable and highly adaptable Executive / Personal Assistant to work directly with the CEO. This role exists to offload day-to-day tasks and operational responsibilities so the executive team can remain focused on high-impact priorities. Responsibilities: Executive & Operational Support Provide day-to-day personal, administrative, and operational support to the CEO Manage task lists, follow-ups, and execution of delegated responsibilities Coordinate closely with other executive assistants to ensure alignment and coverage Property & Vendor Coordination Assist with oversight of residential and/or commercial properties Meet vendors and contractors on-site for repairs, maintenance, and appointments Coordinate scheduling, access, follow-ups, and issue resolution Proactively identify and report property-related needs Household & Logistics Support Handle practical, hands-on tasks as needed (errands, organization, basic upkeep) Assist with household logistics and pet care when required Ensure properties and work environments are functional and well-maintained Administrative & Financial Support Organize bills and assist with basic bill pay Track invoices, receipts, and simple expenses Maintain organized records and documentation Problem Solving & Special Projects Independently troubleshoot issues and implement solutions Research options, coordinate resources, and execute tasks end-to-end Take ownership of ad-hoc projects with minimal supervision Qualifications: Prior professional experience in administrative, operations, assistant, property, or related roles Strong organizational skills and attention to detail Comfortable handling both routine and complex tasks Ability to work independently and exercise sound judgment Professional communication skills and discretion Experience supporting senior executives Exposure to property management or vendor coordination Dependable, trustworthy, and proactive Resourceful, solutions-oriented, and calm under pressure Adaptable to shifting priorities with strong follow-through

Job Description Title Traveling Executive Assistant & Personal Assistant Supporting Owner (President) We are a growing commercial electrical contracting company with projects across the United States. Our leadership team is hands-on, fast-moving, and deeply involved in daily operations. We are seeking a highly organized, adaptable Traveling Executive Assistant & Personal Assistant to directly support the Owner (President) of the company. This position offers meaningful exposure to executive leadership, decision-making, and nationwide operations within the construction industry. Position Summary The Traveling Executive Assistant & Personal Assistant provides comprehensive executive and personal support to the Owner (President). This role requires frequent travel, schedule flexibility, strong judgment, and absolute discretion. The position is well-suited for an early-career professional with a foundational level of professional experience who is seeking long-term growth, increased responsibility, and direct executive exposure in a fast-paced commercial construction environment. Key Responsibilities Provide high-level executive assistant and personal assistant support to the Owner (President) Manage complex calendars, scheduling, and time prioritization across multiple time zones Coordinate and manage domestic travel, including flights, lodging, ground transportation, and itineraries Travel with or ahead of the Owner (President) to job sites, offices, meetings, and events nationwide Prepare meeting agendas, materials, presentations, notes, and follow-up action items Serve as a liaison between the Owner (President) and internal teams, clients, vendors, project team and partners Handle confidential correspondence, document preparation, reporting, and data organization Assist with administrative and coordination needs related to active construction projects Manage personal scheduling, tasks, and requests as directed by the Owner (President) Track expenses, receipts, and assist with reporting and reconciliation Support special projects, ad hoc requests, and time-sensitive initiatives Maintain strict confidentiality, professionalism, and discretion at all times Schedule & Availability Requirements Flexible schedule required Availability during nights, weekends, after-hours, and holidays as business needs dictate Ability to adapt quickly to changing priorities and travel demands Required Qualifications Bachelor's degree required 1-3 years of professional experience in an administrative, executive assistant, personal assistant, coordinator, or similar role Willingness and ability to travel frequently (up to 50% or more) Strong organizational, time-management, and prioritization skills Excellent written and verbal communication skills High level of professionalism, discretion, and attention to detail Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Ability to work independently, anticipate needs, and manage competing priorities Comfort working in a fast-paced, field-oriented environment Valid driver's license required Preferred Qualifications Experience supporting a senior executive, business owner, or C-level leader Experience performing both executive assistant and personal assistant duties Exposure to construction, engineering, or skilled trades environments Strong problem-solving skills and proactive mindset Why Join Us Unique insight into executive operations and nationwide construction projects Opportunity for long-term career growth within a growing organization Competitive compensation based on experience Medical, Dental, and Vision Insurance effective first day of the month following your start date 401k matching after 6 months of continuous employment Paid time off based on accrual basis Paid holidays 100% employer paid Short-term and long-term disability Voluntary and involuntary life insurance DISCLAIMER All office personnel must be able to pass a background check and drug screening prior to being onboarded.

Job DescriptionSalary: $16 - $20 per hour The Executive-Personal Assistant is responsible for providing critical support to the executive in various business endeavors and her personal life. This position will involve performing in-office duties in midtown Atlanta and providing personal support in the Alpharetta area. The ideal candidate will be proficient in working under pressure, coordinating projects and marketing, be a self-starter, and possess strong organizational skills. MUST HAVE A CAR and a valid drivers license to handle multiple tasks. Duties: Manage calendars, including scheduling meetings, appointments, client calls, and marketing events. Drive to various locations in Atlanta and the surrounding areas for meetings, to pick up supplies, and to run personal and professional errands for the client, among other tasks. Support with content assistance for social media and organization of the clients event participation. Handle project management by keeping track of ongoing projects, ensuring deadlines are met, and priorities are communicated effectively. Organize and maintain files, records, and documents Assist in completing required paperwork and communicating with others on behalf of the client as needed. Attend various events with the client. Secure and attend local marketing events to educate the public about our services and generate new leads. Assist upper management in day-to-day operations. Perform other tasks as needed. OFFICE: Greet people entering the building, answer any questions, provide directions, and alert staff when someone is there to meet or visit them. Answer a multiple-line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system, and set up conference calls as requested. Manage the building log of who is entering and exiting the building. Accept deliveries and mail, organize them for distribution to the correct recipients using the office mailing system, and ensure they reach the recipient on time. Also, manage outgoing mail and packages for pickup. Requirements: 2+ years in an administrative or personal assistant role, preferably supporting executives MUST have a car and a valid drivers license 1-2 years in managed care, medical, or behavioral health settings. Experience with Medicaid-managed care plans (a plus). Strong organizational and time-management skills Excellent verbal and written communication abilities Able to prioritize tasks and work efficiently in a fast-paced environment Able to think quickly and resolve issues independently while maintaining a positive attitude Able to handle confidential information with integrity and professionalism Job Type: Contract, Full-time Expected hours: 30 - 40 per week

We are currently looking for Administrative Support Interns to join our team! This position is a part\-time, paid internship with numerous opportunities and room for advancement, as well as extensive hands\-on experience. What You Will Do Our 12\-week paid internship program offers students a unique opportunity to gain hands\-on experience and learn valuable skills with an employer matched to you by skillsets and preferences. Throughout the program, interns will have a chance to work on meaningful projects, collaborate with experienced professionals, and gain applicable skills in their field of study. Highlights of the program: Flexible hours to accommodate student needs Paid Internship One\-on\-one mentorship to guide your professional development Requirements Education, Experience, And Qualifications Pursuing a bachelor's degree in a relevant field Excellent people and communication skills both written and verbal Good analytical skills and excellent organizational skills Other skills may be required depending on the employer. Benefits What you will gain: Paid organizational and interpersonal skills in the professional world Exposure to real\-world business challenges and decision\-making processes Networking opportunities and long\-term connection to the organization "}}],"is Mobile":false,"iframe":"true","job Type":"Part time","apply Name":"Apply Now","zsoid":"677686142","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Job Opening ID","uitype":111,"value":"LCN_46_REQ"},{"field Label":"Salary","uitype":1,"value":"10.00 \- 20.00"},{"field Label":"Work Experience","uitype":2,"value":"0\-1 year"},{"field Label":"Industry","uitype":2,"value":"Other\/Not Classified"},{"field Label":"Target Date","uitype":24,"value":"08\/15\/2024"},{"field Label":"Number of Positions","uitype":32,"value":"10"},{"field Label":"City","uitype":1,"value":"Atlanta"},{"field Label":"State\/Province","uitype":1,"value":"Georgia"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"30313"}],"header Name":"Administrative Support Intern","widget Id":"4**********0072311","is JobBoard":"false","user Id":"4**********0223003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"4**********3132124","FontSize":"12","google IndexUrl":"https:\/\/lifecyclenetwork.zohorecruit.com\/recruit\/ViewJob.na?digest=HP9LH8simF3LExdA5uhTjDtyMrs71VfNOKo8EeAdCZQ\-&embedsource=Google","location":"Atlanta","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"l9wsub8ce4519930b4467a619745d287a57b9"}

Joining GWCCA means helping create moments that matter. We're a world-class campus seeking passionate people ready to innovate, connect, and make an impact in our community and beyond. Whether front and center or behind the scenes, your work powers the experiences that define events and hospitality in Georgia. Apply now! ADMINISTRATION INTERN (GOVERNMENT RELATIONS) POSITION SUMMARY The Authority is currently recruiting a motivated and detail-oriented Government Relations Intern to join Georgia World Congress Center. This internship provides hands-on experience in public policy, legislative affairs, stakeholder engagement, and intergovernmental coordination within one of Georgia's most prominent public authorities. The intern will gain exposure to how local and state government processes intersect with large-scale public venues, economic development, tourism, and public infrastructure. Ideal candidates will share our values of authenticity, accountability, and teamwork while performing the essential duties and responsibilities of this position. Candidates under final consideration will be required to undergo a criminal history evaluation prior to employment. ADMINISTRATION INTERN (GOVERNMENT RELATIONS) PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The ability to lift 50 pounds or more may be required of this position. Employees may endure various degrees of walking, standing, turning, stooping, crouching, kneeling, reaching, pushing and pulling, requiring a full range of body movements. This position may require work inside or outside of the building, as needed by events. ADMINISTRATION INTERN (GOVERNMENT RELATIONS) WORK ENVIRONMENT Fast-paced, professional environment within the Georgia World Congress Center campus. Typical work hours are in-office and/or off-site, with occasional evenings or weekends. Intern must be able to attend meetings and events in downtown Atlanta as required. Combination of office-based work and limited on-site event support. ADMINISTRATION INTERN (GOVERNMENT RELATIONS) ESSENTIAL DUTIES and RESPONSIBILITIES Under the direction of the Vice President of Government Relations, the Government Relations Intern will assist with tracking and monitoring local, state, and federal legislative and regulatory issues that may impact the GWCCA operations, facilities, or business. Support preparation of daily legislative summaries, talking points, presentations, reports and brief updates for the Vice President of Government Relations and internal leaders. Schedule and attend committee hearings or legislative meetings on behalf of VP of Government Relations as assigned and take clear, concise notes; routinely communicate with government officials Conduct policy research and summarize legislation. Assist in monitoring legislative activity and government initiatives within the Georgia General Assembly and Atlanta City Council. Conduct background research on policy issues, legislation, elected officials, and governmental committees. Help maintain accurate and update to date databases of elected officials, legislative contacts, and key stakeholders. Provide logistical and administrative support for meetings with government officials, lobbyists, and policy partners. Assist with scheduling, document preparation, and information-gathering related to legislative priorities. Support communications related to governmental affairs, including drafting talking points, memos, and correspondence. Assist in preparing materials for community presentations, stakeholder briefings, and external events. Support coordination of outreach initiatives and external affairs events that enhance community and government relationships. Help gather economic impact data, research summaries, legislative tracking tools, and supporting documentation used in engagement activities. Support the organization of legislative files, reports, and meeting notes. Assist with day-to-day operational tasks as needed during the session. Provide support for special projects assigned by the Vice President of Government Relations. Accurately documents and completes administrative paperwork as required Comply with The Authority policies and procedures associated with such programs as risk management, safety, and emergency management. Maintain an ethical and professional image when interacting with internal and external customers in to ensure customer satisfaction. Perform other duties as assigned. ADMINISTRATION INTERN (GOVERNMENT RELATIONS) KNOWLEDGE, SKILLS, and ABILITIES Ability to work a flexible schedule to perform the essential duties and responsibilities of the job. Ability to prioritize multiple projects in a fast-paced, event-driven environment. Ability to adapt to evolving technologies and implement innovative operational practices. Strong written and verbal communication skills. Ability to summarize complex legislative and policy information clearly. Strong research skills with the ability to synthesize data from various sources clearly and concisely. High level of integrity, professionalism, and discretion, especially in politically sensitive environments. Ability to manage multiple tasks, prioritize effectively, and meet tight deadlines. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) required. Ability to work independently and collaboratively with internal and external partners. Confidence in attending meetings, taking notes, and representing the GWCCA professionally. ADMINISTRATION INTERN (GOVERNMENT RELATIONS) EDUCATION and/or EXPERIENCE Current student or recent graduate pursuing a degree in Political Science, Public Administration, Communications, Government, Public Policy, Law, Communications or a related field. Previous experience in a legislative, governmental, or political setting preferred but not required. Interest in state and local government, economic development, or public policy. Proficiency in Microsoft Office (Word, Excel, PowerPoint) Strong organizational skills and attention to detail Professional demeanor with the ability to handle sensitive information ADMINISTRATION INTERN (GOVERNMENT RELATIONS) BENEFITS Georgia World Congress Center Authority offers part-time team members benefit from free on-site dining during operating hours, free on-site parking, plus discounted prices on auto insurance, home insurance, technology, travel, event tickets, attractions and much more! Visit ************* to learn more about our culture and campus. Georgia World Congress Center Authority is an Equal Opportunity Employer and as such does not discriminate in hiring, promotions, or on terms or conditions of employment because of race, creed, color, sex, age, national origin, ancestry, marital status, eligibility for military service, disability, or for any other illegal purpose.

4P Consulting Inc. is seeking a highly organized and experienced Advanced Administrative Support Specialist to provide crucial administrative assistance to our team. The ideal candidate will bring 6-10 years of experience, demonstrating a proven ability to handle complex tasks and manage multiple priorities with a focus on efficiency and professionalism. In this role, you will ensure smooth operations across our team, facilitating communication, managing schedules, and supporting key functions to enhance overall productivity. Key Responsibilities: Calendar & Schedule Management: Independently manage and prioritize calendars, schedules, and appointments for team members, optimizing time management and ensuring critical tasks are addressed in a timely manner. Meeting & Event Coordination: Plan, coordinate, and organize meetings, conferences, and events, including logistics, agendas, and follow-up actions. Display exceptional attention to detail in all aspects of meeting planning. Document Preparation & Editing: Prepare and edit documents, reports, presentations, and correspondence, ensuring high quality and professionalism in all written materials. Research & Data Compilation: Conduct research, gather data, and compile detailed reports to support strategic decision-making and organizational planning. Confidentiality & Discretion: Handle sensitive and confidential information with the utmost discretion, maintaining confidentiality at all times. Financial Support: Assist with budget management, track expenses, and support financial reporting, ensuring accuracy and compliance with company policies. Stakeholder Communication: Serve as a point of contact for internal and external stakeholders, providing excellent communication and interpersonal support to ensure smooth collaboration and relationships. Qualifications: 6-10 years of experience in an administrative support role, preferably within a consulting or professional services environment. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks simultaneously. Excellent communication skills.

On-site | Ball Ground, GA Hourly: $22-$26/hour (based on experience) We are seeking a detail-oriented and reliable Administrative & Accounting Support Specialist to assist our VP of Finance & Administration with daily financial and office operations. This is a balanced administrative and accounting support role, ideal for someone early in their career who has foundational experience and is eager to learn, grow, and build a long-term career. Key Responsibilities Accounting & Finance Support Assist with accounts payable, including processing and paying vendor bills Assist with accounts receivable, including receiving and applying payments Support client invoicing activities Prepare and organize credit card expense reports Perform basic bank and credit card reconciliations with training and oversight Assist with payroll processing and payroll-related administrative tasks Maintain well-organized financial records and documentation Provide general accounting and finance support as directed Administrative & Office Support Support general office operations and administrative needs Coordinate office birthdays and small employee celebrations Draft and send internal office communications and announcements Assist with purchasing office supplies and handling miscellaneous office needs Perform additional administrative tasks as assigned Required Qualifications 1-3 years of experience in an administrative, accounting, or bookkeeping support role Working knowledge of Microsoft Office, especially Excel Experience with QuickBooks Online or similar accounting software Strong attention to detail and organizational skills Ability to handle confidential information with professionalism Willingness to learn, take direction, and grow within the role Preferred Qualifications Exposure to payroll processing (ADP experience is a plus, but not required) Experience supporting a finance or administrative leadership role Why This Role? Hands-on learning with direct mentorship from senior leadership Stable, on-site position with long-term growth potential Opportunity to build a strong foundation in both accounting and administration Please send your resume to hmccormick@selectek.net for consideration.

Job Description Type: Full Time Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: Secret; or the ability to obtain *******************CONTINGENT UPON AWARD************** The Administrative Support Assistant will perform diverse secretarial and administrative duties in support of a designated Program Office and/or Senior Manager. Key responsibilities include: initiating special reports, composing routine correspondence, compiling statistical and/or budget information and communicating with personnel at all levels of region and designated personnel at the FPS HQ level to gather, record and convey information. Duties & Responsibilities: Administrative & Office Support Provide independent administrative and clerical support with minimal supervision Serve as a liaison for office procedures, services, and administrative inquiries Answer and route phone calls and emails; welcome visitors and guests Maintain filing systems (electronic and hard copy) and office records Provide backup support for the Executive Assistant as needed Scheduling, Meetings & Coordination Maintain calendars for senior staff and coordinate meetings, conference calls, and events Prepare meeting materials, take minutes, and track follow-up action items Coordinate conference rooms, call lines, and meeting logistics Data Management & Reporting Collect, enter, track, and maintain program data in automated systems Compile data for recurring reports, deliverables, and management briefings Perform basic data analysis and prepare draft reports and summaries Conduct system searches and retrieve information from multiple databases Timekeeping, Travel & Financial Support Support timekeeping functions (WebTA), including validation, audits, and reporting Assist with travel coordination and preparation of travel authorizations and expense reports Track expenditures and assist with draft monthly expense reports IT, Systems & Administrative Tools Coordinate IT service requests and track completion Utilize and support systems such as WebTA, Concur, SharePoint, and other federal platforms Program & Mission Support Assist mission support staff, including finance, CORs, property, security, and human capital liaisons Support training coordination, instructor logistics, and material distribution Assist with program data collection, compliance tracking, and documentation dissemination Additional Duties Perform special projects, research requests, and other administrative duties as assigned Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Ability to obtain, and maintain a Secret security clearance. Ability to use a personal computer and various software applications, including (but not limited to): Databases used to track organizational information. Accurate typing skills with a minimum speed of 40 words per minute. Proficiency in Microsoft Office computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access. Establishment and maintenance of a comprehensive file system. Possess knowledge of procedures to formulate, compile, and organize documents and reports. Skilled in oral communication, interpersonal skills, and written communication. Ability to coordinate varied administrative projects simultaneously. Must possess problem solving skills and be able to conduct independent research. Minimum Education and Experience: An AA, BS or BA degree is highly preferred OR in lieu of degree five (5) years of experience as an Administrative Assistant/Secretary assisting Administrators at/or equivalent to the GS-12 and GS-13 grade level. Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Administrative Assistant role to cover for a maternity leave. The ideal candidate must be able to commit to 4-8 weeks. They will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Title Traveling Executive Assistant & Personal Assistant Supporting Owner (President) We are a growing commercial electrical contracting company with projects across the United States. Our leadership team is hands-on, fast-moving, and deeply involved in daily operations. We are seeking a highly organized, adaptable Traveling Executive Assistant & Personal Assistant to directly support the Owner (President) of the company. This position offers meaningful exposure to executive leadership, decision-making, and nationwide operations within the construction industry. Position Summary The Traveling Executive Assistant & Personal Assistant provides comprehensive executive and personal support to the Owner (President). This role requires frequent travel, schedule flexibility, strong judgment, and absolute discretion. The position is well-suited for an early-career professional with a foundational level of professional experience who is seeking long-term growth, increased responsibility, and direct executive exposure in a fast-paced commercial construction environment. Key Responsibilities Provide high-level executive assistant and personal assistant support to the Owner (President) Manage complex calendars, scheduling, and time prioritization across multiple time zones Coordinate and manage domestic travel, including flights, lodging, ground transportation, and itineraries Travel with or ahead of the Owner (President) to job sites, offices, meetings, and events nationwide Prepare meeting agendas, materials, presentations, notes, and follow-up action items Serve as a liaison between the Owner (President) and internal teams, clients, vendors, project team and partners Handle confidential correspondence, document preparation, reporting, and data organization Assist with administrative and coordination needs related to active construction projects Manage personal scheduling, tasks, and requests as directed by the Owner (President) Track expenses, receipts, and assist with reporting and reconciliation Support special projects, ad hoc requests, and time-sensitive initiatives Maintain strict confidentiality, professionalism, and discretion at all times Schedule & Availability Requirements Flexible schedule required Availability during nights, weekends, after-hours, and holidays as business needs dictate Ability to adapt quickly to changing priorities and travel demands Required Qualifications Bachelor's degree required 1-3 years of professional experience in an administrative, executive assistant, personal assistant, coordinator, or similar role Willingness and ability to travel frequently (up to 50% or more) Strong organizational, time-management, and prioritization skills Excellent written and verbal communication skills High level of professionalism, discretion, and attention to detail Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Ability to work independently, anticipate needs, and manage competing priorities Comfort working in a fast-paced, field-oriented environment Valid driver's license required Preferred Qualifications Experience supporting a senior executive, business owner, or C-level leader Experience performing both executive assistant and personal assistant duties Exposure to construction, engineering, or skilled trades environments Strong problem-solving skills and proactive mindset Why Join Us Unique insight into executive operations and nationwide construction projects Opportunity for long-term career growth within a growing organization Competitive compensation based on experience Medical, Dental, and Vision Insurance effective first day of the month following your start date 401k matching after 6 months of continuous employment Paid time off based on accrual basis Paid holidays 100% employer paid Short-term and long-term disability Voluntary and involuntary life insurance DISCLAIMER All office personnel must be able to pass a background check and drug screening prior to being onboarded.