Administrative associate jobs in Franklin Park, PA - 227 jobs

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. As an energetic and proactive team member, you will serve as the first point of contact for visitors and callers, manage scheduling and correspondence, and assist with a variety of clerical tasks. Your positive attitude and strong organizational skills will contribute to a productive and welcoming work environment. Responsibilities Greet visitors with professionalism and warmth, ensuring a positive first impression Maintain organized filing systems, both physical and digital, including data entry and document proofreading Schedule appointments, meetings, and calendar management for staff members efficiently Support project set-up in Deltek accounting system (experience not required) Track project opportunities, including sales leads and proposals, in Salesforce (experience not required) Assist with office management duties such as ordering supplies, maintaining office equipment, and overseeing general administrative functions Provide exceptional customer support by responding promptly to inquiries via phone or email, ensuring client satisfaction Perform clerical duties including copying, scanning, mailing, and managing incoming/outgoing correspondence Qualifications Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Microsoft Teams for collaboration Excellent computer literacy with the ability to learn new software quickly Strong typing skills with attention to detail for data entry and proofreading tasks Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment Experience working at engineering firm is a plus! This role offers the chance to develop valuable skills in office management while supporting a collaborative team dedicated to excellence. We value proactive individuals who thrive on providing outstanding service and maintaining smooth administrative operations. Training will be provided for various programs and ERP systems.

Primary Office Location:626 Washington Place. Pittsburgh, Pennsylvania. 15219.Join our team. Make a difference - for us and for your future. regulars a 5 day, in-office, schedule and will support several executive leaders. Position Title: Administrative Assistant 3 Business Unit: Multiple Reports To: Various Position Overview: This position is responsible for supporting the administrative needs of the department. Primary Responsibilities: Composes and types memos, e-mails and letters, records, posts and maintains and organizes records. Greets and gives information to callers and visitors, screens and transfers calls as necessary. Copies, scans, e-mails documents, routes various communications, distributes mail and maintains office supplies. Arranges meetings and prepares necessary meeting materials. Prepares management reports by consolidating information, formats reports, handles multiple projects and monitors invoices, receipts and expense reports and processes payments. Handles travel arrangements. Copies and binds presentation materials and brochures. Provides assistance with organization of files and work flow within the department. Performs other related duties as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Education: High School or GED Minimum Years Experience: 5 Special Skills: Excellent communication skills, both written and verbal Detail-oriented Ability to work and multi-task in a fast paced environment Ability to use general office equipment Ability to use a personal computer and job-related software MS Word - Basic Level MS Excel - Basic Level MS PowerPoint - Basic Level Special Licenses and Certificates: N/A Physical Requirements: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

Job DescriptionAbout the Role: As a Culinary Admin Assistant, you'll play a vital role in supporting our dynamic culinary team in Pittsburgh, PA. This position offers an exciting opportunity to immerse yourself in the culinary world while ensuring smooth operations and exceptional service. This role will work closely with the Director of Culinary in daily admin needs and simple culinary needs. This role will need to be sufficient in email, Microsoft word & excel, and time and task management of a High paced/ energetic environment. Responsibilities: Assist in coordinating daily kitchen operations and administrative tasks. Schedule and organize meetings, events, and culinary classes. Maintain records and documentation related to food safety and compliance. Support the culinary team with menu planning and recipe management. Prepare reports on kitchen performance and inventory levels. Collaborate with other departments to enhance overall guest experience. Assist the Director of Culinary in product procurement for concept/ menu development. Assist the Director of Culinary with email management, screening, and response Requirements: Proven experience in an administrative role, preferably in the culinary or hospitality industry. Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Proficient in Microsoft Office Suite and kitchen management software. Ability to multitask and thrive in a fast-paced environment. Knowledge of food safety regulations and best practices. Positive attitude and a passion for the culinary arts. High school diploma or equivalent; culinary education is a plus. Drivers License and access to a personal Vehicle. Basic Culinary/ Food Knowledge

Job Title: Project Administrative Assistant Type: Contract to Hire Pay: $28 - $35/hr Industry: Industrial construction As a Project Administrative Assistant, you will support multiple projects by partnering with Group Managers and Project Managers to ensure smooth execution, accurate documentation, and efficient daily operations. Responsibilities * Provide administrative support to Group Managers and Project Managers on multiple ongoing projects * Maintain and update project management software to track progress, timelines, and deliverables * Assist with project scheduling, meeting coordination, agenda preparation, and action item tracking * Prepare, organize, and format project documentation, reports, and presentations * Perform general administrative duties including data entry, file management, and correspondence Qualifications * Previous experience in an administrative or project support role, preferably in an industrial construction environment * Strong proficiency in Microsoft Office Suite, with advanced skills in Excel * Experience using project management software (Monday.com or MS Project) preferred * Basic knowledge of project scheduling and coordination principles * Excellent organizational and time-management skills with the ability to manage multiple priorities All applicants must be able to work in the U.S. without current or future sponsorship #LI-AD1

Join a USA Today Top Workplace! Morris Group, Inc., one of the largest machine tool distribution networks in North America, is a third generation, family owned and operated business that serves manufactures of precision machined parts in the United States. Our mission is to help manufacturers maintain a competitive advantage in the world economy by improving productivity. Morris Great Lakes is a division of Morris Group, Inc. We supply CNC machine tools, tooling, accessories, software, automation, and more to manufacturers of precision machined parts. Our customer base is in western PA, western NY, and WV. Our mission is to help manufacturers from all industry sectors achieve and maintain a competitive advantage by improving productivity. We help you make better parts, less expensively. Summary of Responsibility: The Office Administrator serves as the first point of contact for visitors, customers, and vendors, maintaining a professional and welcoming environment. They manage front-office operations, including calls, emails, conference rooms, and common areas, while performing administrative tasks to support overall office efficiency. Responsibilities also include processing invoices and deposits, managing vendor and company portals, assisting with service billing, and ensuring all interactions and operations uphold confidentiality, professionalism, and company policies. What You Will Contribute: Greet visitors and represent the company with a professional, friendly demeanor. Maintain organized, clean, and presentable office spaces, including conference rooms, lobby, and common areas. Field and direct incoming calls and emails from customers, vendors, and internal teams. Monitor and respond to inquiries sent to group email and phone lines. Perform administrative and organizational tasks to support smooth office operations. Process check deposits and manage vendor invoices, coordinating with accounting as needed. Manage company portals, including EZ-Pass updates and renewals. Assist with service invoicing in the ERP system, ensuring accuracy and timely delivery to customers. Uphold confidentiality, professionalism, and adherence to company policies in all interactions. Provide exceptional customer service to both internal and external stakeholders. Other Functions: Perform related duties as required The duties listed above are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar or a logical assignment to the position. Qualifications & Competencies: Office admin experience is a plus Bachelors degree a plus Strong organizational skills and high attention to detail. Ability to handle multiple tasks and prioritize effectively. Comfort using Microsoft Office Suite, especially Excel. Strong written and verbal communication skills. Professional customer service mindset. Must be available to work onsite Monday-Friday, 8:00 AM-5:00 PM (40 hours). What's in it for You: We take great pride in our employees and offer a variety of benefits that allow our employees to be successful inside and outside of work: • Competitive starting salary • Market competitive comprehensive health benefits including a zero premium medical plan offering, vision, dental, and company paid life insurance • 3+ Weeks' Vacation to Start • 10 Company Paid Holidays • 401(k) retirement plan with company contribution • Tuition reimbursement • Employee appreciation events and perks • Employee Assistance Program **************************************** Mental and Physical Requirements: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. • Must be highly mobile, able to access all areas of the premises. • Ability to concentrate and remain focused while prioritizing multiple tasks, responsibilities, and projects. • Ability to sit for prolonged period of times. • Able to perform bending, twisting, stooping, reaching, and lifting of moderate to heavyweight material up to 50 lbs. with assistance from equipment or other employees. • Ability to frequently use hands and arms. • Vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. • Ability to keep their composure with the public and co-workers in everyday, stressful situations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Job Req: #1485B, Cranberry Township PA

United Way of Southwestern Pennsylvania Pittsburgh Office The Administrative Coordinator provides professional administrative support to the events and volunteer engagement functions, 211 operations, and Chief Strategy Officer, demonstrating strong organizational skills and independent judgment. This role coordinates complex administrative functions including volunteer committee support, event logistics and coordination, 211 program support, and strategic initiative assistance. The Administrative Coordinator manages multiple priorities, exercises discretion when handling confidential information, and works collaboratively as part of an administrative services pool supporting organizational operations. This position requires flexibility to provide cross-functional support and backup coverage within the administrative team. A high school diploma or GED equivalent and a minimum of three (3) to five (5) years of experience in general administrative support, including experience supporting management-level staff is required. Experience in nonprofit sector, particularly with events, volunteer management, or program operations and background coordinating events or volunteer activities is preferred. An equivalent combination of experience and education may be considered in lieu of education. Annual Salary Pay Grade 104 Salary Range - $41,818 - $48,000 Visit our website at *************************** to view job description and apply for this position. Submissions will only be accepted electronically. United Way of Southwestern Pennsylvania is an equal opportunity employer committed to workplace diversity, serving Allegheny, Armstrong, Butler, Fayette, and Westmoreland counties.

Job Description Corporate Air is looking for a administrative/personal assistant who provides individual support with business and daily living activities for our organization's President. Individual will need to provide support in the office and at home. Responsibilities Coordinates, schedules and transports President to personal and business appointments Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf Maintaining comprehensive and accurate records Performing minor accounting duties Organizing meetings, including scheduling, sending reminders Answering phone calls in a polite and professional manner Welcoming visitors and identifying the purpose of their visit Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters Take accurate and comprehensive notes at meetings Help with daily time management Run errands as requested Requirements Valid driver's license with a clean record Ability to pass a drug and background check Ability to work untraditional hours Proficient in MS Office Familiarity with basic research methods and reporting techniques Excellent organizational and time-management skills Outstanding communication Integrity and confidentiality PART TIME: Saturday/Sunday and Evenings

Primary Office Location: 626 Washington Place. Pittsburgh, Pennsylvania. 15219. Join our team. Make a difference - for us and for your future. regulars a 5 day, in-office, schedule and will support several executive leaders. Administrative Assistant 3 Business Unit: Multiple Reports To: Various Position Overview: This position is responsible for supporting the administrative needs of the department. Primary Responsibilities: Composes and types memos, e-mails and letters, records, posts and maintains and organizes records. Greets and gives information to callers and visitors, screens and transfers calls as necessary. Copies, scans, e-mails documents, routes various communications, distributes mail and maintains office supplies. Arranges meetings and prepares necessary meeting materials. Prepares management reports by consolidating information, formats reports, handles multiple projects and monitors invoices, receipts and expense reports and processes payments. Handles travel arrangements. Copies and binds presentation materials and brochures. Provides assistance with organization of files and work flow within the department. Performs other related duties as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Education: High School or GED Minimum Years Experience: 5 Special Skills: Excellent communication skills, both written and verbal Detail-oriented Ability to work and multi-task in a fast paced environment Ability to use general office equipment Ability to use a personal computer and job-related software MS Word - Basic Level MS Excel - Basic Level MS PowerPoint - Basic Level Special Licenses and Certificates: N/A Physical Requirements: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

The front desk Administrative Assistant / Accounting Clerk plays a vital role in ensuring the smooth operation of the Danieli Corporation office by delivering comprehensive administrative support to internal staff and external clients. Serving as the primary point of contact for all administrative needs, this position exemplifies excellence in service, accountability, and collaboration. This role is expected to proactively identify and address support opportunities that enhance both internal operations and external customer interactions. All responsibilities are carried out with discretion, accuracy, and a commitment to team goals. Tasks and Day-to-Day activities in the role: * Assist the Finance Department with various assigned duties, including but not limited to filing, reviewing expense reports, processing invoices, etc. * Welcome visitors and guests with professionalism; offer refreshments and ensure a positive first impression * Ensure reception and common areas are clean, organized, and welcoming * Maintain cleanliness and organization of conference rooms * Coordinate group lunch orders upon request to support meetings and team gatherings * Monitor and maintain inventory of office supplies and kitchen essentials; place orders as needed to support daily operations * Prepare business cards and stationery orders from third-party vendors * Accept and sign for deliveries; maintain accurate records of incoming items * Collect, sort, and distribute incoming postal mail to appropriate recipients * Assist with the preparation and execution of company-wide mailings and communications * Provide administrative support for fleet vehicle management * Coordinate and manage travel arrangements for Danieli staff on an as-needed basis * Support the HR Department with planning, coordination, and execution of company-sponsored events such as parties and picnics, ensuring all logistical and hospitality details are managed effectively

Full-time Description Dagostino Electronic Services, Inc. is a leader for the design and integration of communication solutions for companies and organizations large and small. Founded as a structured cabling company in 1973, DES specializes in the integration of data and wireless networks, security and cybersecurity systems, phone systems and multimedia technologies. We are currently looking to hire a full-time administrative assistant to work in our Pittsburgh office. This person must possess a high attention to detail and be extremely comfortable with technology. Job Description Summary Provide administrative and clerical support for multiple departments within the company. Position Responsibilities Enter new accounts in CRM Prepare contracts for review/signature and return to customer Obtain all additional documentation requested with contract Verify and upload all documentation/information associated with a sale Customer follow-up Work with sales team on PEPPM, CoStars, and other programs Prepare invoices Data entry System training Answer main line and sales line Greet visitors at door Order office supplies Sort and distribute mail Other duties as required Requirements Job Requirements Education/Knowledge: High School diploma; Associates degree preferred Skills: Excellent oral and written communication skills. Ability to operate personal computer and related business software Proficient in Microsoft Office Suite applications Excellent time-management skills Ability to focus on details and perform tasks with consistency Preference will be given to those with a working knowledge of Microsoft Business Central. Applicants must be currently authorized to work in the United States on a full-time basis. Visa sponsorship is not available for this position. This is a full-time, in-person position, and candidates must be able to work from our office located in Pittsburgh, Pennsylvania. Schedule and Hours Hours are 9 a.m. to 5 p.m.

The Dietrich College of Humanities and Social Sciences embodies one of the most varied groups of students, faculty, staff and alumni in the Carnegie Mellon University community, all united by a common goal: confronting and solving society's most complex problems. Our students and faculty work across traditional boundaries, collaborating with other disciplines to pursue the thrill of discovery. Dietrich College is a place to explore different points of view, and a place to do work that matters. We are searching for an Administrative Coordinator to join our Department of History; someone who is organized, articulate and enjoys a diverse range of administrative tasks. You will advance the mission and goals of the department by providing comprehensive administrative support to our students, faculty and staff in a dynamic team environment. This is an excellent opportunity for someone who thrives in an interesting, fast-paced and collaborative work environment! This position is a front of office facing position that will interact with a diverse cross-section of students, visitors and faculty. This role is a hybrid position, working 4-days a week on campus, and 1 day a week remote. Core responsibilities include: Provide daily office support as the initial point of contact for all students, staff and visitors to the history department; create welcoming atmosphere and respond to all constituents with timely and professional communications Coordinate logistical support for meetings, conferences, workshops and events including lecture series, commencement ceremonies and faculty events. Prepare agendas, assemble data, coordinate catering and department conference space to include AV equipment Assist with creation and posting of social media content creation and posting of social media content, post to TV screens, create posters, and manage department online calendar Provide financial support including department procurement card, purchase orders and expense reimbursements Manage department mail, prepare mass mailings Manage department email d-lists, Manage office equipment and supplies, plan and order supplies in preparation for events Collect, enter, and maintain accurate information in departmental databases Manage physical office space; process requests for custodial services and liaison with FMS Faculty support with travel requests Special projects and other duties as assigned What will make you successful: Excellent interpersonal skills with strong focus on customer service Strong organizational and planning skills with solid attention to detail High proficiency with MS Office including Excel, GoogleDocs, Acrobat (creating & editing pdf documents), Box, Canvas and other technology that facilitates collaborative work Ability to effectively manage tasks and meet inflexible timelines Well-developed problem solving skills Flexibility, excellence, and passion are vital qualities within the Dietrich College. Consideration, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work. Qualifications: High School or GED required Minimum of three (3) years of administrative support required Previous experience with communications (website updates, social media, publicizing events, etc.) is preferred A combination of education and proven experience from which comparable knowledge is demonstrated may be considered. Requirements: Successful background check Joining the CMU team opens the door to an array of exceptional benefits. Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more! For a comprehensive overview of the benefits available, explore our Benefits page. At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations. Are you interested in an exciting opportunity with an exceptional organization?! Apply today! Location Pittsburgh, PA Job Function Administrative Support and Coordination Position Type Staff - Regular Full Time/Part time Full time Pay Basis Hourly More Information: Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. Click here to view a listing of employee benefits Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. Statement of Assurance

Gateway has a fantastic opportunity for an Inpatient Administrative Assistant position at our Center Township, PA location. The Administrative Assistant will provide administrative and clerical support. This position receives regular supervision and instruction. Responsibilities Prepares patient wristbands for upcoming admissions. Prepares charts for new admissions. Provides dietary with patient counts and dietary restrictions. Performs data entry and clerical duties. Answer phones and transfer calls to appropriate staff. Answers detox door security system for all staff and patients. Assist with hourly rounds on detox when necessary. Attend mandatory GRC trainings and in services. Other duties as assigned. Knowledge, Skills, and Abilities Data entry skills. Strong verbal communication skills. Excellent oral and written communication skills required. Strong computer skills preferred. Requirements High School diploma or GED Additional Requirements Pass PA Criminal Background Check Obtain Child Abuse and FBI Fingerprinting Clearances Pass Drug Screen 2-Step TB Test Work Conditions Substance Use Disorder Rehab Center. Favorable working conditions. Minimal physical demands. Mental demands include establishing priorities, meeting deadlines, paying attention to detail, meeting deadlines and being able to multi-task. GRC is an Equal Opportunity Employer committed to diversity, equity, inclusion, and belonging. We value diverse voices and lived experiences that strengthen our mission and impact.

Overview & Responsibilities The Administrative Assistant/Documentation Specialist will support and manage a variety of documentation/communications projects in support of the R&D department. Duties will include review and editing of internal and external reports and publications. This individual will also provide administrative support functions such as purchase requisitions, monthly update reports, travel coordination, timecard tracking, invoicing, and general office support. Ultimate goal is to enable the management and staff to operate effectively and efficiently. BACKGROUND and EXPERIENCE An Associates degree in a business related field is strongly preferred A minimum of 2 years of formal work experience in a corporate administrative assistant, office administrative or document specialist role. The ability to handle multiple projects simultaneously. Standard computer skills that include competency in Microsoft Word, Excel, PowerPoint and Google Email and a thorough familiarity with the internet and online services. Strong organizational and time management skills Able to effectively review and edit documentation The Documentation Administrative Specialist must have an inquisitive intellect and a friendly, sociable personality that will allow him or her to quickly gain a basic understanding of Elliott products and services and to effectively interact with people in a variety of roles, locations and cultures. NATURE OF THE JOB Provide general administrative and document office support. Also, support the editing and production of a variety of documents and communications such as project reports, articles, and presentations. Job demands high level of versatility and flexibility to accommodate changing priorities and unplanned needs. Diversified and non-standard activities require a high degree of independent thinking, planning, and action. The complexity of the job is mainly in the ability to be organized and to plan work based on the priority of information to be processed. Good working knowledge of various software, including but not limited to, Lotus Notes, Microsoft Word, Excel, Powerpoint, and Adobe Acrobat, Google Mail. Have good listening and comprehension skills. Perform administrative and secretarial duties to support a functional Director and their staff. Administrative Assistant should have the ability to deal with others in a mature, professional manner, make decisions on a daily basis and must be resourceful. Administrative Assistant should utilize time effectively, be trustworthy and confident enough to work independently with minimal supervision. Equal Employment Opportunity Ebara Elliott Energy is an equal employment opportunity/affirmative action employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, genetic information, disability, veteran status, or any other characteristic protected by the federal, state or local laws of the United States. Applicants and employees are protected under U.S. federal law from discrimination. To learn more, click here . To learn more about our Job Applicant Privacy Notice, please click here . No agency submissions please. NOTE: Resumes submitted to any Ebara Elliott Energy employee without a current, signed and valid contract in place with the Ebara Elliott Energy recruiting team will become the property of Ebara Elliott Energy and no search fees will be paid.

Department: Staunton Clinic Work Hours: Full Time Daylight Basic Function: The primary function of this position is to provide administrative support to the Staunton Clinic departments, including but not limited to staff and facility insurance credentialing ,capital planning and budgeting, attendance tracking and payroll duties, maintain confidential employee files, and clerical support requiring the processing of highly sensitive documents and coordination of strategic projects. Qualifications: Required: High school diploma or GED equivalent is required. Excellent verbal and written communication skills are required. Advanced knowledge of various software packages, including Microsoft Word and Excel are required. Successful completion of applicable clearances as outlined in Human Resources policy HR-106 within 90 days of commencing employment. Preferred: An Associate degree in Business or a related field is preferred. A minimum of two years experience working in a health care setting is preferred.

A leading service and design-build HVACR contractor in the Pittsburgh area is looking to hire an organized, timely, and respectful Front Desk Office Administrative Assistant. Successful candidate will ensure the efficient day-to-day operation of the office, and support the work of management and other staff and perform administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Job Description Primary Duties and Responsibilities Reception •Answer general phone inquiries using a professional and courteous manner •Direct phone inquires to the appropriate staff members •Reply to general information requests with the accurate information •Greet clients/suppliers/visitors to the organization in a professional and friendly manner Office administration •Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents •Sort incoming mail, faxes, and courier deliveries for distribution •Prepare and send outgoing faxes, mail, and courier parcels •Forward incoming general e-mails to the appropriate staff member •Forward voice mail from the general mailbox to the appropriate staff member •Purchase, receive and store the office supplies ensuring that basic supplies are always available •Code and file material according to the established procedures •Update and ensure the accuracy of the organization's databases •Back-up electronic files using proper procedures •Provide secretarial and administrative support to management and other staff •Make travel, meeting and other arrangements for staff •Coordinate the maintenance of office equipment Assist with financial management •Use computer software to prepare invoices •Code and file financial material according to established records management procedures •Process accounts payable ensuring timeliness and accuracy of information •Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup •Administer petty cash according to established procedures •Month end duties as required Provide Management/Meeting support •Prepare meeting agendas and supporting material for distribution •Ensure the timely distribution of material •Support management with meeting, travel and other arrangements •Draft minutes of meetings for review •Create action list for management staff from meetings Qualifications Qualifications Education/Experience •Associates or technical school degree minimum or commensurate professional experience •Bachelor's degree preferred •1-3 years in an office setting Knowledge, skills and abilities Proficiency in the use of computer programs for: •Word processing •Databases •Spreadsheets •Bookkeeping •E-mail •Internet Proficiency in the use of office equipment: •Computer •Voice messaging systems •Fax •Photo copier Personal characteristics Demonstrated competence in some or all of the following: • Understand ethical behaviour and business practices and ensure own behaviour and the behaviour of others are consistent with these standards and align with the values of the organization. • Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization. • Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. • Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters. • Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness. • Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization. • Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities. • Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results. • Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem. Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work may be performed inside the office, where the noise level is usually quiet to moderate, or in the warehouse, where the noise level can be moderate to very loud. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands, handle objects, keyboards or controls, and reach with hand and arms. The employee frequently is required to stand and sit. The employee is required to walk, stoop, kneel, talk and hear. Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus. Additional Information An Equal Opportunity/Affirmative Action Employer.

General This individual reports directly to the Principal and is responsible for providing administrative support to staff and assuming bookkeeping, reservation and reception. These duties include but are not limited to: general office management, office supply purchasing, typing, filing, reception, telephone and other reasonable duties that may be expected of an Administrative Assistant.

Job Description SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents. DUTIES & RESPONSIBILITIES: Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department. Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department. Orders installation and removal of signs, as well as maintains office sign inventory. Accurately maintains the Lock Box inventory and logs. Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents. Processes checks for funds involved in real estate transactions. Processes documents for new agents, including dues, board fees and applications. Updates real estate transaction data into computer system. Answers telephone and greets visitors. Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner. May perform other duties as assigned. Transaction Support: Process earnest money and commission check deposits Co-ordinate and process files in conjunction with the TC team KNOWLEDGE, SKILLS & ABILITIES REQUIRED: Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills. Ability to communicate professionally in oral and written fashion. Must possess strong clerical, statistical and administrative skills. Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy. Prior experience in an office administrative role is preferred. High school diploma required; business school education desirable; Knowledge of basic accounting, bookkeeping and computer skills required. Ability to work independently on confidential material Must possess good judgment and problem solving skills. Ability to maintain skills required through training offered by the company or outside sources. HowardHanna.com Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees. Powered by JazzHR 0naxPlenBO

Part-time Description The Duquesne Club is among the most recognized private city clubs in the United States and internationally. We provide our members and guests with social, business, and recreational experiences marked by superior service and exceptional personal attention. We are currently seeking a part-time administrative assistant to join our talented team in delivering extraordinary experiences to our members. The part-time administrative assistant will play a key role in office coverage and support the team during absences and vacations. One should have the ability to work a flexible weekly schedule tailored to office needs. The work schedule will be discussed in the interview process. Candidate should have availability to work Mondays and Fridays as needed. Candidates with office and phone experience in hospitality or private clubs are especially encouraged to apply. This role enables learning new software, handling member requests, and providing administrative support for Committee and Board meetings. Duties include: · Answer and screen phone calls, take messages, transfer calls, provide general information and assist with requests. · Assist with incoming and outgoing mail and packages. · Assist with board/committee meeting preparation which include use of IPads, printing, copying, scanning, collating, shredding, etc. · Organize and maintain office supplies. · Assist with special projects, data entry, and mailings in the office as well as with other departments. · Greet members, guests, and staff who come to the office. Skills required: · Ability to communicate clearly, calmly, and professionally. · Proficient use of Microsoft Office including Outlook, Word, and Excel. · Capacity to learn and develop skillful use of Northstar software - membership database, as well as a strong understanding of the other modules. · Previous use or capacity to learn other office software tools such as Adobe and Avery as well as other equipment, i.e., postage meter machine, printer/copier/scanner, shredder. · Ability to multi-task and adjust workload based on various/changing deadlines. · Possess strong organizational skills and attention to detail. The above job description reflects the essential functions and qualifications for the position identified. However, the position may have additional duties and requirements. Salary Description $20.00/hour

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Office Clerical work, ordering supplies and Deltek project set up. Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications 2-5 years of office experience Strong interpersonal, customer service and communication skills Organizational Skills, Communication Skills, Good with Technology Ability to multitask Proficient in Microsoft Office suite