Administrative associate jobs in Hamilton Square, NJ - 626 jobs

A dynamic and mission-driven CEO based in Fort Washington, PA, is seeking a highly organized and proactive Executive Assistant / Personal Assistant to provide seamless support across both business and personal matters. This is a unique opportunity for a resourceful professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and can anticipate needs before they arise. The ideal candidate will be a true right hand with a 24/7 mentality, keeping the CEO's professional life running smoothly while also managing select personal tasks. Responsibilities: Manage complex calendars, scheduling, and meeting coordination Organize travel arrangements, including flights, accommodations, and detailed itineraries Prepare meeting materials, presentations, and handle confidential correspondence Act as a liaison between the CEO and internal/external stakeholders Collaborate closely with Personal Assistant and cross-functional team members Assist with inbox and communication management Oversee personal appointments, reservations, etc. Run errands and manage personal shopping or gift sourcing Coordinate family or personal travel logistics Assist with event planning (both corporate and personal) Handle special projects as needed, both professional and personal in nature Requirements: Prior experience in a similar role Exceptional organizational skills with a proactive, solution-oriented mindset Strong written and verbal communication skills Ability to manage sensitive information with discretion and confidentiality Tech-savvy Comfortable working in-office full-time with weekend availability as required Ability to multitask and adapt in a fast-paced, ever-changing environment Strong attention to detail and ability to anticipate needs without constant direction Schedule: This is a full-time role that will require work outside of regular business hours Compensation: Up to $150K based on experience, healthcare stipend, PTO, bonus Location: Fort Washington, PA

$70,000-$85,000 base DOE + comprehensive benefits package Location: Edison, NJ | Full-time, onsite Monday-Friday, Hours: 9am-5:30pm A family-owned fashion company is seeking a hardworking, polished, and highly organized Executive Assistant / Office Manager to support President and oversee daily office operations in their Edison, NJ office. This is a key role for a down-to-earth, proactive, and energetic individual who thrives in a fast-paced, hands-on environment. This individual will serve as the sole administrator in the NJ office, working closely with the President and other team members in the office. The team is collaborative, personable, and genuinely great to work with. Responsibilities • Provide high-level EA support to the President, with some support to the VP as needed • Manage calendars across time zones and coordinate domestic and international travel • Handle personal administrative needs with discretion (property coordination, gifting, reminders) • Oversee day-to-day office operations, vendors, ordering supplies, restocking pantry needs • Organize and manage product samples and showroom preparation • Support trade shows, events, and buyer meetings • Assist with general administrative tasks and special projects Ideal Candidate • 2+ years of experience as an Executive Assistant, Office Manager, or similar role • Exceptionally organized, reliable, and detail-oriented • Personable, professional, and solutions-oriented • Comfortable managing both business and personal tasks • Proactive self-starter who enjoys being a true right hand You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

About us At Cooper University Health Care , our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development. Discover why Cooper University Health Care is the employer of choice in South Jersey. Short Description Administrative functions include: Scheduling meetings, coordinates programs, data management, payroll duties, composing, typing, organizing, maintaining and distributing documents and incoming/outgoing correspondence for Directors, handling confidential personnel and financial documents, assists Directors with daily operational functions. Acts as Human Resource liaison, maintains time and attendance, assists and coordinates calendar for Director, maintains expense accounts, coordinate IT requests for service, responsible for office supplies across the Department, monitor accounts payable, compiles data for reports and other duties as necessary. Experience Required Work independently, typing skills 45-50 wpm, organizational skills. 3-5 years' experience. Education Requirements 2-year degree or equivalent.

Position Title: Facilities Assistant (Part Time) Duration: 3-6, months Contract on W2 (Possible extension) Work Schedule: 20 hrs/wk (5 days a week) Perform various functions in support of Authority initiatives including but not limited to distribution of mail and deliveries, maintaining vehicle fleet and stocking and distributing office supplies and other duties as assigned. Residency in New Jersey is a requirement for consideration for this position in accordance with the New Jersey First Act. Essential Duties and Responsibilities: Mail pickup and delivery with other state agencies. Provide hand delivery/special handling delivery service at request of staff. Inventory control and ordering of office supplies, refreshment items supplied by the SDA & toner. Maintain and monitor copier and printer paper stock for all copiers and printers and change toner when needed. Record and report copier and Postage systems readings as required. Process all known incoming checks (Record, copy and hand deliver to Cash Management Division). Assist with various functions to support and maintain vehicle fleet, monthly & quarterly reports. Paperwork follow-up. VRS maintenance. Assists other personnel by lifting & relocating heavy boxes and supplies. Monitor and assist with relocation of office equipment and furniture as needed Backup for others within Facilities. Perform various tasks as needed. Required Skills and Abilities: Ability to multi-task and demonstrate flexibility in job assignments. Must have good communication and organization skills. Must be detail oriented. General computer skills and knowledge of Microsoft Office Suite. Ability to identify problems and take initiative to solve. Required Education and Experience: High School diploma. One-year general work experience. Physical Demands: Daily lifting of heavy files. Must be able to lift 25 pounds. Certificates and Licenses Required: Valid driver's license.

Our Client in Philadelphia, PA is seeking a temporary Administrative Assistant for their office. This is a temporary position expected to go for about 2 months. The schedule for this role is Monday through Friday, 9:00 AM-5:00 PM. This position offers $23.00-$25.00 per hour, depending on experience. Responsibilities include, but are not limited to: Providing on-site support to building management and residents Assisting with general administrative tasks and documentation Serving as a point of contact for resident questions and needs Helping ensure smooth day-to-day operations within the facility Maintaining a professional and welcoming environment Coordinating with staff and external service providers as needed Requirements: Prior administrative or customer-service experience preferred Strong communication and interpersonal skills Reliable, professional, and able to work independently

Job Title: Administrative Assistant Type of Employment: Temporary to Permanent In Office/Hybrid/Remote: In office Hourly: $21/hr LHH is partnering with an environmental services organization to hire a temp to permanent Administrative Assistant. This role is fully in office with hours from 8:30AM to 5:30PM with a 1-hour break, Monday through Friday. The qualified candidate should have a bachelor's degree in a field involving extensive writing and document review such as communications, marketing, journalism and have at least 1 year of corporate office experience. If this role is a fit to your background, please submit an updated resume for review. Responsibilities: Team up with the geotechnical engineering team to prepare, review and edit technical reports for customers Work within MS Office as well as multiple proprietary systems to accomplish tasks Act as the last set of eyes before reports are sent out to customer Assist with expense management Partner with all departments to ensure that projects are completed properly to the fullest extent possible Assist with any ad hoc tasks and projects as they arise Required Experience: Bachelor's degree required, preferably within marketing, journalism, communications or a related field At least 1 year of corporate office experience Proficiency in Microsoft Office Suite required Excellent written and verbal communication skills Extremely meticulous and detail oriented to ensure minimal error Hard working with an ability to function effectively in very fast paced environment Must be able to work overtime Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to *********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance

Our client is a nationally recognized pediatric healthcare and research institution dedicated to advancing child health through clinical care, innovation, and education. Based out of Philadelphia they are looking to hire an Office Coordinator on a Contract basis. Contract Duration: 3 Month Contract (Potential for extension or conversion) Role is Part time, schedule is Saturdays, Sundays and holidays Required Skills & Experience Basic knowledge of administrative and office management processes, procedures, principles and best practices Familiarity with medical terminology and protocols Familiarity with HIPAA regulations Basic proficiency with electronic medical record software (EPIC) Basic proficiency with word processing software (Microsoft Word) Basic proficiency with spreadsheet software (Microsoft Excel) Introductory proficiency with presentation software (Microsoft PowerPoint) Strong verbal and written communications Strong customer service skills Strong interpersonal skills Solid organizational skills Solid time management skills Basic conflict resolution skills Ability to maintain confidentiality and professionalism Ability to work independently within established guidelines Ability to collaborate with stakeholders at all levels Daily Responsibilities Answer telephones, route, and screen callers, take messages, and provide routine information to callers promptly and courteously. Assist with patient services including scheduling appointments, check outs, sending documentation and contacting appropriate stakeholders. Respond to inquiries and assist stakeholders according to procedures. Manage charts including to prepare, organize, file, retrieve, archive charts and maintain a detailed spreadsheet of charts for referral. File and retrieve documents including phone messages. Schedule and provide administrative support for meetings, interviews, committees, conferences and calendars including travel/lodging arrangements and catering. Oversee and order office supplies for the department. Other duties and administrative support projects as assigned. You will receive the following benefits: Medical Insurance - Four medical plans to choose from for you and your family Dental & Orthodontia Benefits Vision Benefits Health Savings Account (HSA) Health and Dependent Care Flexible Spending Accounts Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance Hospital Indemnity Insurance 401(k) including match with pre and post-tax options Paid Sick Time Leave Legal and Identity Protection Plans Pre-tax Commuter Benefit 529 College Saver Plan Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP's Employment Accommodation policy. Applicants need to make their needs known in advance.

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! Come visit us in person at our Job Fair! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

**Executive Assistant & Project Coordinator** **Princeton, NJ** We currently have an immediate opportunity for an Executive Assistant & Project Coordinator to support the Global Perfumery & Beauty (P&B) Supply Chain team, including the Head of Global Operations located in our North American affiliate in Princeton, NJ. **Your key responsibilities** + Support the P&B Supply Chain/Ops Team above in all engagement work including: Project Coordination of tactical and strategic initiatives, and administrative support + Provide analytical support to projects and/or other business related matters + Manage all administrative activities for the Head of Global Supply Chain including: Calendar, Travel, Expenses, meeting scheduling and organization. + Participate in planning and preparation activities associated with meetings, presentations, and conferences. + Prepare reports to support recommendations and projects. + Directly manage purchase orders, invoices, monthly expense report tracking and filing, etc. **We bring** + Sustainability is much more than a claim and is core to our strategy and purpose; + A flexible work environment that empowers people to take accountability for their work and own the outcome; + Barrier-free communities within our organization where every employee is equally valued and respected - regardless of their background, beliefs, or identity; + A firm belief that working together with our customers is the key to achieving great things; + An eagerness to be one team and learn from each other to bring progress to life and create a better future + We offer competitive pay, career growth opportunities, and outstanding benefit programs **You bring** + Bachelor's degree or above is preferred. + 3+ years of experience working as a project coordinator or applicable experience in a corporate business environment is preferred. + Strong computer skills in Word, Excel, PowerPoint and all other relevant software. + Analytical skill will be adding value to the role. + This individual will need to be extremely organized and efficient, with the ability to manage administrative work in a fast-paced environment and prioritize competing deadlines but also enjoys more challenging project work. + Strong willingness to take on new responsibilities and projects with a growth mindset and a champion of dsm-firmenich's Fundamentals and Winning Behaviors. + High understanding and commitment to handle matters with utmost confidence and keen sense of poise, tact and diplomacy. The salary or hourly wage scale provided reflects the pay range dsm-firmenich expects to pay the successful candidate for the position. Individual pay offered will be based on the applicant's job-related skills, experience, relevant education, or training, and primary work location. Salary $73,900 - $90,000. In addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits. All benefits and incentives are subject to eligibility requirements. **About dsm-firmenich** At dsm-firmenich, we don't just meet expectations - we go beyond them. Join our global team powered by science, creativity, and a shared purpose: to bring progress to life. From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions - every single day. Whether it's fragrance that helps you focus, alternative meat that's better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere. And while you're making a difference, we'll make sure you're growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They're essential to our future. Because real progress only happens when we go beyond, together. **Inclusion, belonging and equal opportunity statement** At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work - and that's exactly the kind of culture we're building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong. We're proud to be an equal opportunity employer, and we're serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we're committed to reflecting the world we serve. We welcome candidates from all backgrounds - no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you. And if you have a disability or need any support through the application process, we're here to help - just let us know what you need, and we'll do everything we can to make it work. **Agency statement** We're managing this search directly at dsm-firmenich. If you're applying as an individual, we'd love to hear from you. We're not accepting agency submissions or proposals involving fees or commissions for this role.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Contract Duration: 11 Months Pay Rate: $19/hr Will be responsible for providing high-level, administrative support to busy senior level executive in the company: Including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction. Responsibilities include: • Extremely heavy calendar management; coordinating and scheduling internal and external meetings • Extensive scheduling of international and domestic travel • Comprehensive phone coverage and expense processing • Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams • Space Management • Arrange charity events and volunteer • Go to person for Registering Visitors, Contractors and new hires • Tasks around onboarding and offboarding resources • Arrange catering and logistics for large meetings and town-halls • Provide general support and many other task for entire department Qualifications Requirements: 5+ years Investment Banking or financial services support experience Executive-level support Strong attention to detail, follow-up and excellent organizational skills. Ability to treat sensitive/confidential information with appropriate discretion. Strong sense of urgency, adaptability, flexibility and resourcefulness. The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines. Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills. Bachelor's degree preferred. Desired: Knowledge with the following systems: Telepresence Corporate Travel Services Concur MyHR MyLearning Ariba/eRequest Tech Direct OneFacility Access Management Access Request Management Additional Information If you are interested kindly contact: Laidiza Gumera ************

The overall purpose of this position is to support IEEE Student and Academic Education programs at the university and pre-university level, specifically the EPICS in IEEE and TryEngineering programs. This position supports the implementation, delivery and reporting of educational resources and events for these programs. These programs and resources target university students and their advisors, pre-university educators, as well as IEEE volunteers. The position is primarily responsible for the day-to-day execution of assigned tasks, promotional efforts (working with Educational Activities Marketing), collecting, assessing and reporting program metrics, and recommending program improvements. The position provides support to IEEE's EPICS in IEEE program manager and the Sr. STEM Outreach Manager, with a focus on administrative tasks, data collection, documentation and marketing activities in order for the committees to achieve their stated annual goals. The role may include relationships with other internal stakeholders and external vendors. This person also will provide complete and accurate information to internal stakeholders and external customers in a timely and efficient manner. This person must be able to work independently and as part of a team in a deadline-oriented environment and be able to suggest administrative changes in program procedures/processes to improve operational efficiency. The position reports to the Director, Student and Academic Education Programs and manages no direct reports. This position works under normal guidelines on overall business strategies and objectives and is a part of the Educational Activities team within IEEE. Key Responsibilities SUPPORT OF STUDENT and ACADEMIC EDUCATION PROGRAMS: * Support the EPICS in IEEE and TryEngineering review processes; * Assists with project tracking and reporting for grant programs; * Writes blog posts, articles, and social media posts, with support from Program Managers; * Collaborates with other members of the Educational Activities Marketing staff to provide content for marketing purposes; * Manages vendors/consultants to support the programs/projects; * Establishes strong relationships and communicates effectively with key volunteers and stakeholders at all levels of the organization; * Updates and maintains key performance indicators, metrics and dashboards that can be used to measure the effectiveness and satisfaction with assigned programs/projects; * Supports and participates in the implementation of the Educational Activities Department's mission, goals and objectives; * Works with EPICS in IEEE Program Manager, Sr. STEM Outreach Manager and Director of Student and Academic Programs, and IEEE stakeholders to ensure new programs are integrated effectively into the IEEE * Performs other duties as assigned. WEBSITE AND SOCIAL MEDIA CONTENT: * Updates WordPress website; Work may include: Reviewing and editing existing content on website pages, creating new pager, updating links * Writes content for website and newsletters * Coordinates social media channels following a predetermined schedule. * Replies to any comments left on social media channels * Proofreads materials to be published * Generates reports from systems (Google Analytics, ON24 webinars, etc.) ADMINISTRATIVE AND BASIC FINANCIAL TRACKING AND PROCESSING: * Maintains all electronic files for the program(s) * Maintains contact information for users of various systems * Assists with event logistics, planning and execution * Other responsibilities may be assigned as required Hours Expected: * Up to 30hrs a week. Education * Bachelor's degree or equivalent experience required Work Experience * 2-4 years 2 or more years of experience in related role Preferred Salary Range: * $30-$35/hr. Other Requirements: As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply. PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status. ='For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions." This position is classified under ' '. ' 'IEEE is an EEO/AAP Employer/Protected Veteran/Disabled ' '=============================================== ' 'Disclaimer: This is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. '

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here. What we offer * Impact - The work you do here matters to millions. * Growth - Philadelphia is growing, why not grow with it? * Diversity & Inclusion - Find a career in a place where everyone belongs. * Benefits - We care about your well-being. Agency Description The First Judicial District of Pennsylvania ("FJD") is the Philadelphia County Court System and is composed of two courts: the Court of Common Pleas and the Municipal Court. The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia. The FJD is part of the Unified Judicial System reporting in to the Pennsylvania Supreme Court of Pennsylvania. In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Job Description Position Summary An employee in this class analyzes, evaluates information to determine consequences, develops and recommends alternatives, coordinates, administers and may supervise major facet of Court program, service or project. This is administrative work of limited scope and difficulty in the Court service. An employee in this class may serve in a staff capacity as an assistant to an administrator. In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Essential Functions The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. * May plan, assign and supervise work of subordinate staff. * May provide work direction and training to subordinate staff or volunteers. * May review work of subordinates for accuracy and completeness and evaluate employee performance. * Assists clients and general public in person and via telephone. * Investigates complaints and issues from general public or other offices. * Delegates routine situations to staff and responds directly to more complex situations or complaints. * Prepares and collates weekly, monthly or annual reports and drafts correspondence. * Utilizes personal computer and software applications for word processing, spreadsheet and database functions to prepare documents, spreadsheets and records. * Receive purchase orders from procurement and contact the requesting department to obtain property details. * Visit field locations to conduct annual inventory audits and update Intellitrack system. * Enter inventory into the Intellitrack system and maintain it up to date. MARGINAL FUNCTIONS Maintains supply and equipment inventory for office and orders supplies as needed. Performs related duties as required. ENVIRONMENTAL CONDITIONS Normal office conditions are standard for this class. In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Competencies, Knowledge, Skills and Abilities * Considerable knowledge of English usage and grammar. * Knowledge of office management standards, procedures and practices. * Knowledge of supervisory methods and practices. * Some knowledge of the principles and standards of administrative organization and management. * Some knowledge of supervisory methods and practices. * Ability to represent the assigned unit in conferences and meetings with the public and private officials. * Ability to supervise a staff engaged in varied clerical functions. * Ability to understand, carry out and communicate effectively to subordinates and/or associates new or changed procedures and operations. * Ability to establish and maintain effective working relationships with associates and the general public. In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Work-Life Working hours are 40 hours per week. This is a full-time, in person position with the First Judicial District of Pennsylvania. Qualifications * Bachelor's degree from an accredited college or university AND one (1) year of administrative experience. OR * Equivalent combinations of education, training and experience providing the characteristics required to perform the essential functions of the class may substitute. * Ability to perform the essential functions of the position. * Strong organization and communication skills are a requirement. * Successful completion of a criminal background investigation. * Must work in person (not remote). Additional Information In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Salary: $48,505 Discover the Perks of Being a City of Philadelphia Employee: * Transportation: City employees get unlimited FREE public transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. * Parental Benefits: The City offers its employees 8 weeks of paid parental leave. * We offer Comprehensive health coverage for employees and their eligible dependents. * Our wellness program offers eligibility into the discounted medical plan * Employees receive paid vacation, sick leave, and holidays * Generous retirement savings options are available * Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. * Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth! Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to [email protected] . For more information, go to: Human Relations Website: ****************************************************** Job Location Google Maps requires functional cookies to be enabled

The overall purpose of this position is to support IEEE Student and Academic Education programs at the university and pre-university level, specifically the EPICS in IEEE and TryEngineering programs. This position supports the implementation, delivery and reporting of educational resources and events for these programs. These programs and resources target university students and their advisors, pre-university educators, as well as IEEE volunteers. The position is primarily responsible for the day-to-day execution of assigned tasks, promotional efforts (working with Educational Activities Marketing), collecting, assessing and reporting program metrics, and recommending program improvements. The position provides support to IEEE's EPICS in IEEE program manager and the Sr. STEM Outreach Manager, with a focus on administrative tasks, data collection, documentation and marketing activities in order for the committees to achieve their stated annual goals. The role may include relationships with other internal stakeholders and external vendors. This person also will provide complete and accurate information to internal stakeholders and external customers in a timely and efficient manner. This person must be able to work independently and as part of a team in a deadline-oriented environment and be able to suggest administrative changes in program procedures/processes to improve operational efficiency. The position reports to the Director, Student and Academic Education Programs and manages no direct reports. This position works under normal guidelines on overall business strategies and objectives and is a part of the Educational Activities team within IEEE. Key Responsibilities SUPPORT OF STUDENT and ACADEMIC EDUCATION PROGRAMS: Support the EPICS in IEEE and TryEngineering review processes; Assists with project tracking and reporting for grant programs; Writes blog posts, articles, and social media posts, with support from Program Managers; Collaborates with other members of the Educational Activities Marketing staff to provide content for marketing purposes; Manages vendors/consultants to support the programs/projects; Establishes strong relationships and communicates effectively with key volunteers and stakeholders at all levels of the organization; Updates and maintains key performance indicators, metrics and dashboards that can be used to measure the effectiveness and satisfaction with assigned programs/projects; Supports and participates in the implementation of the Educational Activities Department's mission, goals and objectives; Works with EPICS in IEEE Program Manager, Sr. STEM Outreach Manager and Director of Student and Academic Programs, and IEEE stakeholders to ensure new programs are integrated effectively into the IEEE Performs other duties as assigned. WEBSITE AND SOCIAL MEDIA CONTENT: Updates WordPress website; Work may include\: Reviewing and editing existing content on website pages, creating new pager, updating links Writes content for website and newsletters Coordinates social media channels following a predetermined schedule. Replies to any comments left on social media channels Proofreads materials to be published Generates reports from systems (Google Analytics, ON24 webinars, etc.) ADMINISTRATIVE AND BASIC FINANCIAL TRACKING AND PROCESSING: Maintains all electronic files for the program(s) Maintains contact information for users of various systems Assists with event logistics, planning and execution Other responsibilities may be assigned as required Hours Expected\: Up to 30hrs a week. Education Bachelor's degree or equivalent experience required Work Experience 2-4 years 2 or more years of experience in related role Preferred Salary Range\: $30-$35/hr. Other Requirements: As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply. PLEASE NOTE\: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status. ='For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions." This position is classified under ' + + '. ' + 'IEEE is an EEO/AAP Employer/Protected Veteran/Disabled ' + '=============================================== ' + 'Disclaimer\: This is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. '

Job DescriptionWe know that many in our healthcare community have been affected by recent workforce changes. At Greater Philadelphia Health Action, Inc., we are dedicated to creating opportunities where your compassion and skills continue to make an impact. GPHA, a non-profit organization that was founded in 1970, is hiring Full-time Virtual Assistant Monday through Friday, 8:30 AM to 5:00 PM, at multiple locations: Carl Moore Health Center, 1401 S. 31st St. Phila., PA 19146 Chinatown Medical Services, 432 N. 6th St. Phila., PA 19123 Frankford Ave Health Center, 4500 - 4510 Frankford Ave. Phila., PA 19124 Hunting Park Health Center, 1999 W. Hunting Park Ave. Phila., PA 19140 Southeast Health Center, 800 Washington Ave. Phila., PA 19147 Woodland Ave Health Ave, 5000 Woodland Ave. Phila., PA 19143 Candidates must obtain a high school diploma (or GED) and at least one year's experience working in a medical setting and be able to type at least 60 words per minute. Able to interact with people compassionately and effectively while gathering necessary information, making independent decisions, and working well with others. Bilingual is desired but not required. Specific Responsibilities and duties include proficiency in extracting vaccine information from Electronic Health Record (EHR) systems and performing various scheduling and tracking tasks for any pending lab work, immunizations, and referrals. Assist with Telehealth registration and triage. Assist patients by providing education and preparation for procedures related to referrals and obtaining pre-certification authorization codes for diagnostic procedures. Schedule patients with internal providers accurately, complete clerical and clinical tasks from EHR task boxes, and participate in care gap closure projects. Providing backup coverage for site patient-centered representatives as needed. Operates the paging/telephone system if needed. Greets and provides direction/information to patients, visitors, guests, and sales representatives professionally and cordially. Attend all mandatory staff development/training sessions and staff meetings. Enter and update patient's demographic information accurately and timely. And perform other duties as assigned by the supervisor. GPHA offers GREAT PAY, Performance BONUSES, Comprehensive Medical, Dental, Vision, Life, and LTD Insurance. We also offer 401k with a very lucrative company match, Employee Assistance and Self-Care, and Professional Activity, Educational, and Tuition Reimbursements, Paid Vacation, Paid Sick, Paid Personal Days, Paid Educational Days, Holiday Pay, and Loan Forgiveness. At Greater Philadelphia Health Action, Inc. (GPHA), we respect diversity and promote equity through action, advocacy, and policy through a dedicated team of representatives committed to listening, learning, and enacting systemic change. We create different channels, outlets, and programs to enhance safe spaces within GPHA, creating a shared understanding and language around justice, diversity, equity, and inclusion. GPHA is an Equal Opportunity Employer. GPHA does not and will not discriminate in employment and personnel practices to include hiring, transferring and promotion practices on the basis of race, color, sex, age, handicap, disability, religion, religious creed, ancestry, national origin, or any other basis prohibited by applicable law. Join a network that values dedication, balance, and purpose. Visit us at ***************

Assist in payroll preparation by providing relevant data, like absences, bonus and leaves. Assist in expenses & timesheet management. Process bills for payment, vendor invoices Update and maintain accounts database. Track and resolve accounting problems and discrepancies as needed. Maintain digital and electronic records of HR records of employees. Provide Onboarding orientations for new employees by sharing onboarding packages and explaining company policies. Perform orientations and update records of new staff. Schedule meetings, interviews, HR events and maintain agendas. Requirements Education Requirement: Minimum Bachelor's degree requires. Strong Microsoft Office skills (Outlook, Excel, and Word). "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"51123586","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"IT Services"},{"field Label":"Job Opening ID","uitype":111,"value":"ZR_1462_JOB"},{"field Label":"Primary Skill","uitype":1,"value":"Accounting"},{"field Label":"Primary Exp. Level","uitype":2,"value":"Basic (0 \- 2 Years)"},{"field Label":"Secondary Skill","uitype":1,"value":"Human Resource"},{"field Label":"Secondary Exp. Level","uitype":2,"value":"Basic (0 \- 2 Years)"},{"field Label":"City","uitype":1,"value":"Somerset"},{"field Label":"State\/Province","uitype":1,"value":"New Jersey"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"08873"}],"header Name":"Office Administrative Intern","widget Id":"**********00230081","is JobBoard":"false","user Id":"**********00096003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"**********05916001","FontSize":"15","google IndexUrl":"https:\/\/pcbapps.zohorecruit.com\/recruit\/ViewJob.na?digest=y1jiBYqajCW7XRpwjX0nNh9MbRAQOUDonFLVgdJREkw\-&embedsource=Google","location":"Somerset","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"fohzg03f6fc6e5121430f939013dd54dac1a3"}

Responsible for forensic document storage; coordinates storage and retrieval of forensic data from offsite long term storage, including daily packaging & shipping of up to 40lb boxes Scanning up to 5,000 images daily Preparation of client and court ordered litigation packages Works directly with the departments responsible persons to prepare monthly NNSL lists Provides notary services as needed Other duties as assigned Additional Information Pushkaraj Hachibatti | Mindlance, Inc. | Office- ************

Christina Seix Academy is an independent Pre-K to 8th-grade boarding school. Our purpose is to empower extraordinary young people to grow "From Potential to Achievement' by addressing the systemic educational and other barriers that have historically held back children from marginalized communities. We are proud to employ a culturally diverse staff that is reflective of our diverse student population. We are seeking a Full-time Administrative Support staff member for the 2025-26 school year. This position will work closely with multiple departments including, but not limited to, People Operations and Postgraduate Success. Job responsibilities will include: HR Administration and Compliance Oversee the annual Paychex document signature process Support with the preparation of renewal and stipend letters Assist with employee file audit and organization Assist with form completion for work verifications, disability, and loan forgiveness Recruiting, Onboarding & Offboarding Support with preboarding, onboarding, and offboarding processes Assist with candidate tracking Engagement Initiatives Assist with planning and preparation of department appreciation events, team building activities, and other celebrations Data Collection & Analysis Assist with analysis of all employee surveys, including annual Engagement Survey, annual Pulse Survey, annual Growth and Development Questionnaire, and ongoing onboarding and exit surveys Assist with the collection and analysis of recruitment metrics Collect, organize, and maintain alumni academic records, including report cards and standardized test scores Analyze academic data to identify trends, strengths, and areas for growth among alumni Synthesize data into clear reports and actionable insights for CSA leadership Identify patterns in alumni narratives to help CSA leadership evaluate the effectiveness of CSA's programs and supports Program & Curriculum Support Translate key findings from alumni data and experiences into a structured alumni curriculum Collaborate with CSA staff to refine workshops, resources, and support systems that address identified needs Ensure curriculum content reflects the lived experiences of alumni and builds on CSA's mission and values Reporting & Communication Prepare regular summaries of alumni outcomes for internal and external stakeholders Present findings in accessible, engaging formats to inform decision-making and strengthen alumni programming. School Culture Collaborate with colleagues to support a positive, supportive, and inclusive work environment to drive employee engagement and satisfaction Model the highest ethical and professional behavior during interactions with employees Serve as a role model for CSA students in demonstrating a positive attitude and an effective work ethic All CSA staff are encouraged and sometimes required to attend and/or participate in school-wide events, including concerts, athletic events, and celebrations Physical and Emotional Demands: Work may require long periods of sitting, standing and/or walking, as well as occasional reaching at or above shoulder height, twisting, pushing/pulling and stooping/bending/lifting to perform activities with students and staff; must be able to work in an open-concept environment where noise and other activities may at times interfere with concentration. Must be able to alter plans/routines when unexpected, stressful situations and multiple interruptions occur without projecting stress/frustration that would adversely affect the work environment. Equal Opportunity Employer Christina Seix Academy is an equal opportunity employer and does not discriminate on the basis of race, sex, color, creed, sexual orientation, national or ethnic origin, veteran or handicapped status in its hiring policies. Application Instructions: Interested individuals, please send resume and cover letter to Cari Welsh, the Director of People Operations and Talent Development, at *******************************. For more information about Christina Seix Academy, you are encouraged to visit our website at *****************************

Provides administrative support to a workgroup or individual within the Department. Under close supervision, completes routine administrative tasks, such as; reads and routes incoming mail, composes and types routine correspondence, organizes and maintains file system, and files correspondence and other records, arranges and coordinates travel schedules and reservations, coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings, orders and maintains supplies, schedules patient appointments, answer patient and other calls. Education High School Diploma or Equivalent Required Associate's Degree Preferred Experience 1 year experience in a directly related role Required Licenses '390895

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here. What we offer Impact - The work you do here matters to millions. Growth - Philadelphia is growing, why not grow with it? Diversity & Inclusion - Find a career in a place where everyone belongs. Benefits - We care about your well-being. Agency Description The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts: the Court of Common Pleas and the Municipal Court. The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia. The FJD is part of the Unified Judicial System reporting in to the Pennsylvania Supreme Court of Pennsylvania. In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Job Description Position Summary An employee in this class analyzes, evaluates information to determine consequences, develops and recommends alternatives, coordinates, administers and may supervise major facet of Court program, service or project. This is administrative work of limited scope and difficulty in the Court service. An employee in this class may serve in a staff capacity as an assistant to an administrator. In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Essential Functions The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. May plan, assign and supervise work of subordinate staff. May provide work direction and training to subordinate staff or volunteers. May review work of subordinates for accuracy and completeness and evaluate employee performance. Assists clients and general public in person and via telephone. Investigates complaints and issues from general public or other offices. Delegates routine situations to staff and responds directly to more complex situations or complaints. Prepares and collates weekly, monthly or annual reports and drafts correspondence. Utilizes personal computer and software applications for word processing, spreadsheet and database functions to prepare documents, spreadsheets and records. Receive purchase orders from procurement and contact the requesting department to obtain property details. Visit field locations to conduct annual inventory audits and update Intellitrack system. Enter inventory into the Intellitrack system and maintain it up to date. MARGINAL FUNCTIONS Maintains supply and equipment inventory for office and orders supplies as needed. Performs related duties as required. ENVIRONMENTAL CONDITIONS Normal office conditions are standard for this class. In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Competencies, Knowledge, Skills and Abilities Considerable knowledge of English usage and grammar. Knowledge of office management standards, procedures and practices. Knowledge of supervisory methods and practices. Some knowledge of the principles and standards of administrative organization and management. Some knowledge of supervisory methods and practices. Ability to represent the assigned unit in conferences and meetings with the public and private officials. Ability to supervise a staff engaged in varied clerical functions. Ability to understand, carry out and communicate effectively to subordinates and/or associates new or changed procedures and operations. Ability to establish and maintain effective working relationships with associates and the general public. In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Work-Life Working hours are 40 hours per week. This is a full-time, in person position with the First Judicial District of Pennsylvania. Qualifications Bachelor's degree from an accredited college or university AND one (1) year of administrative experience. OR Equivalent combinations of education, training and experience providing the characteristics required to perform the essential functions of the class may substitute. Ability to perform the essential functions of the position. Strong organization and communication skills are a requirement. Successful completion of a criminal background investigation. Must work in person (not remote). Additional Information In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Salary: $48,505 Discover the Perks of Being a City of Philadelphia Employee: Transportation: City employees get unlimited FREE public transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. Parental Benefits: The City offers its employees 8 weeks of paid parental leave. We offer Comprehensive health coverage for employees and their eligible dependents. Our wellness program offers eligibility into the discounted medical plan Employees receive paid vacation, sick leave, and holidays Generous retirement savings options are available Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth! Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to [email protected]. For more information, go to: Human Relations Website: ******************************************************