Administrative associate jobs in Jefferson, NJ - 438 jobs

Assist with various administrative tasks Manage and track pending and expiring leases Maintain leases and renewal documents for management office · Manage paper and electronic filing systems by routing various documents · Collect and maintain records of rental payments and payment dates. · Verify income, assets, and expenses, and complete file tracking sheet for each applicant.

At Savoy, an RPS Company, we're more than just a team - we thrive on collaboration, creativity, and tackling challenges head-on. Our culture fosters an environment where every idea counts, and every individual's contribution matters. Step into a world of excitement and innovation as we work with top-rated carriers to design robust coverage for our clients. Unleash your potential and join our spirited team, where you'll have the freedom to explore and the support to grow. We believe that every candidate brings something special to the table, including you! So, even if you feel that you're close but not an exact match, we encourage you to apply. Overview As a Benefit Administration Technology Specialist, you will excel at building relationships with our clients and broker partners. How you'll make an impact Serve as the primary client contact for benefits platform support and service. Manage new client implementations, including requirements gathering, system configuration, testing, and go-live. Lead HR administrator trainings and provide ongoing client education. Oversee annual Open Enrollment configuration, updates, and quality assurance testing. Troubleshoot and resolve system issues, delivering clear, client-friendly solutions. Conduct platform demonstrations for prospective clients. About You 3+ years' experience in employee benefits administration or benefits technology. Hands-on experience implementing and maintaining a benefits administration platform. Proficient in Excel and virtual meeting tools (Zoom, GoToMeeting, Teams). Strong analytical, problem-solving, and communication skills. Highly organized self-starter with the ability to manage multiple priorities. Compensation and benefits We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you'll get, depending on your job level these benefits may improve: Medical/dental/vision plans, which start from day one! Life and accident insurance 401(K) and Roth options Tax-advantaged accounts (HSA, FSA) Educational expense reimbursement Paid parental leave Other benefits include Digital mental health services (Talkspace) Flexible work hours (availability varies by office and job function) Training programs Gallagher Thrive program - elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing Charitable matching gift program And more... We value inclusion and diversity Click Here to review our U.S. Eligibility Requirements Inclusion and diversity (I&D) is a core part of our business, and it's embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees' diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

Administrative Assistant- Front Desk Celebrate the Children is pleased to announce that we have an immediate opening for a full time Administrative Assistant for the Front Desk Office for the 2025-26 School Year. This role will be an 11-month position. We are looking for someone who is a great multitasker, can communicate effectively, and is comfortable working with a wide array of stakeholders. Prior experience with working with transportation is a plus, as well as any experience working with G-Suite applications. Job Function: To provide administrative support to the Vice Principal, Administration and the operations of the school. In addition, use skills to maintain a professional and organized work environment. Responsibilities: Maintain the highest level of work ethic, and adherence to school policies and procedures, objectives. Maintain the highest level of confidentiality. Does not communicate confidential employee/ student information to others. Provide general support to Vice Principal, Administration and school staff as requested. Responsible for greeting visitors, as well as ensure they have proper identification to enter the building, Providing them with any amenities required and notifying staff of their arrival in a professional manner. Responsible for maintaining an organized, clean and neat front office area. Ensure all paperwork is organized, easily located and digitized when appropriate. Ensure front lobby is neat and presentable for visitors. Responsible for triaging and forwarding all calls in a professional manner and forwarding to the appropriate party in a timely manner or taking messages as needed. Responsible for organizing and maintaining daily staff and student attendance and assisting with coverage. Scan and send a copy of the daily attendance sheet to HR Responsible for copying and distributing memos, letters, field trip permission slips, etc. in a collaboration with administration and teachers for both staff and students. Assist parents in the use of the parent portal for document use. Responsible for marinating sign in procedures and compliance with the Raptor system. Performs other duties within the scope of his/her employment assisting staff with room reservations, managing school wide calendar and Vice Principal calendar. Responsible for fire drill attendance. First responder in missing student procedure Collaborates with custodial staff to prepare for special events, etc. Send staff wide emails, with permission from admiration. Maintains paperwork for Business Office. Disseminates forms to the proper administration for signature. Responsible for processing and documenting staff time off requests through the ADP system. Performs other duties within the scope of his/her employment as may be assigned. Equipment Used: Computer/fax machine/cell phone/laptop/: Frequent/essential. Automobile: Occasional/essential. Adaptive equipment: Occasional/essential. Physical Demands Body Position and Movement Standing/walking/lifting/pushing/reaching/pulling/kneeling/crouching/ stooping/ squatting/ twisting upper body: Frequent/essential. Sitting: Occasional/marginal. Climbing hand over hand: None. Physical Demands Object Manipulation Fine hand movement: Frequent/essential. Environmental Demands: Extreme cold/heat: Occasional/essential. Temperature swings/extreme noise: None. Outdoors: Occasional/essential. Indoors: Frequent/essential. Mechanical hazards: Seldom/essential. Electrical/explosives/radiation/fume/odor/dust/mites/chemicals/toxic waste: None. Conditions which may aggravate an allergy: Occasional/marginal. Requirements: High School Diploma required. Graduation from an accredited program in secretarial studies, associates or bachelors degree preferred. Ability to manage and prioritize multiple projects, activities and tasks simultaneously. Ability to work towards implementing solutions in a high-paced environment. Highly developed verbal and written communication skills with the ability to type at minimum 50 wpm and be detailed oriented. Extensive computer and software skills, internet research abilities; knowledge of principles and practices of basic office management required. Two years previous experience in a school setting preferred but not required. A salary range is provided in accordance with New Jersey pay transparency laws. Final salary is determined using a structured salary grid, taking into account years of relevant experience and educational qualifications, and is subject to the maximum limits established by the New Jersey Department of Education and the discretion of the Board of Directors. The salary provided is for a 11-month contracted position . For immediate consideration, qualified applicants should apply online to submit their resumes.

Intro Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board! Why you'll love this job * This job is a member of the Airport Stations Team within the Customer Experience Division. * Responsible for performing a wide variety of office duties including: coordinating meeting arrangements, typing, filing, ensuring telephone coverage, greeting and directing customers, handling mail, ordering and distributing office supplies, reconciling P-card spending, tracking anniversaries/birthdays, and arranging travel and hotel accommodations. * The pay range for this role is $34,000 to $49,000, taking into account the qualifications and experience of the selected candidate. What you'll do * Provides assistance with preparation of management presentations and special projects as required * Administers, reviews, and monitors all local invoices through InvoiceWorks and disseminate as necessary * Troubleshoots and escalates office technology issues, including telephone and copier machines * Tracks and ensures employees complete onboarding duties, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.Assists in station event planning, coordination, and execution (i.e. Do Crew, luncheons, holiday meals, recognition events) * Handles payroll processing in Workbrain for management and support staff * Processes bereavement letters and coordinates local communications and response * Manages employee parking, including permitting and assignments, as required * Assists with timekeeping functions, data entry, data verification, reconciliations and filing * Maintains employee files, as necessary * Maintains Station meeting plans, including monthly emergency response * Accesses and manages various periodic reports, including performance, audit, expense, employee engagement and recognition, etc. * Updates required manuals Files and maintains all security related items * Acts as backup for various payroll functions * Manages records for OSHA, safety, etc. (301's, weekly and annual) Assists with budget preparation and reconciliation, including monthly closeout of landing fees * Supports auditing activities as required * Tracks and verifies incentive funds earned * Liaises with CRE/Facilities and vendors to track local projects, as needed * Leads/directs work with other support staff, as needed * Performs other duties as required All you'll need for success Minimum Qualifications- Education & Prior Job Experience * High School diploma or GED equivalency * Previous office/ clerical experience Preferred Qualifications- Education & Prior Job Experience * N/A Skills, Licenses & Certifications * Knowledge of Microsoft Office to include Word, Excel, PowerPoint, Outlook, etc. * Knowledge of policies, procedures, and corporate structure * Ability to prioritize work, be detail oriented and meet deadlines * Ability to perform in a fast paced environment and handle multiple tasks simultaneously * Ability to be self-motivated with strong organizational skills * Ability to grasp concepts and functionality of specific software and programs * Ability to fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA), if applicable What you'll get Feel free to take advantage of all that American Airlines has to offer: * Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network. * Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more. * Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need. * 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year. * Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more Feel free to be yourself at American From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.

New: Anticipated Positions for 2025-2026 SY- Part Time Staff Assistants JobID: 1667 Support Staff/Staff Assistant Date Available: TBD Additional Information: Show/Hide Part Time Staff Assistants AM and PM Positions - 17.5 hours per week 6.5-Hour X 4-Day Positions Available 26 hours spread over five days at 5h12m a day Not all positions are available in all locations * Please indicate in your cover letter if you prefer to work 17.5 or 26 hours or have no preference. Qualifications: College degree and previous experience preferred. Experience working with children ages 3 and up. Ability to communicate effectively with students, parents, and staff members, both verbally and in writing. Ability to manage students' behavior. Must be able to work collaboratively with classroom teacher and education services staff to support students. Must be willing to fulfill physical needs of students. Must be reliable and of good moral character. Must meet criminal background check. Working Conditions: 17.5 hours per week (hours will spread across 5 days), no benefits 26 hours per week (hours will spread across 4 days), no benefits Salary: Per Negotiated Contract (p. 50) - Step 1 $22.18 p/h Benefits include: 10 sick days and 6 nonwork days (Start date may determine prorated amount) State Pension ? Additional Stipends for specific positions, i.e. Autism, 1:1 Application Procedure: All interested candidates must apply online. All certifications, resume, letters of reference, praxis scores and transcripts must be uploaded prior to the closing date of the posting to be considered for any position in the Rockaway Township School District. Do not mail these documents. Once you submit an application you will receive an email confirmation. This is your confirmation; please do not call to inquire if received. All candidates of interest will be contacted by the hiring administrator. Selection Procedure: Candidates being considered for the position will be contacted by the hiring administrator to schedule an interview and demonstration lesson as required by the position. Starting Date: TBD as vacancies arise Effective September 1, 2011, all employees of school districts must reside in the State of New Jersey, unless exempted under law. If you already work for the school district as of September 1, 2011, and you do not live in New Jersey, you are not required to move to New Jersey. However, if you begin your office, position or employment on September 1, 2011 or later, you must reside in New Jersey. If you do not reside in New Jersey, you have one year after the date you take your office, position or employment to relocate your residence to New Jersey. If you do not do so, you are subject to removal from your office, position or employment. Note: This posting remains active and new applicants are always encouraged to apply. Hiring will occur on an as needed basis.

Temporary Administrative Support - 250381: N/A Description Temporary - Administrative Support Description Job SummaryThis position is located within IEEE Signal Processing Society (SPS) to provide full-time administrative support, working up to 40 hours per week, for various programs including SPS Education and multiple database clean-up efforts, i. e. , SPS Resource Center, SPS SigPort, and support reporting efforts for HubSpot, address GDPR reporting, and assist in contact duplication management. General responsibilities (32 hours per week):Specific responsibilities include, but are not limited to:- Assisting the Education Manager in preparing material for SPS Education courses, webinars, podcasts, presenter correspondence, certificates of participation, and CEU requests. - Providing back-up support during live sessions for SPS Education courses. - Collecting customer feedback provided in course evaluations and providing reports on that data as needed. - Assisting with the review of marketing messages to ensure accuracy. - Assisting with the creation and distribution of email campaigns. - Making annual updates to organizational documents pertaining to Webinar training, managing conference-education partnership meeting materials, brochures, and program process documentation. - Assisting in updating SPS program web pages as needed. - Assisting in the development of the SPS Education Center and catalog creation. - Assisting in the support and planning of SPS ongoing update to the Education Center. - Assisting in the support of SPS Pre-University STEM Education Program. - Assisting in the support of travel reimbursements and honorarium requests. IEEE SPS Data Operations Support Needs (approximately 8 hours per week) · List Formatting & Importo Format spreadsheets for HubSpot import (standardize fields, remove errors)o Validate contacts against existing databaseo Upload cleaned lists to HubSpot and confirm successful imports· GDPR Requests - Right to be Forgotteno Monitor incoming GDPR deletion requestso Check if the contact exists in HubSpoto Mark completion in the request formo Delete contact records when applicable· Contact Duplicate Managemento Review HubSpot's duplicate contact alertso Verify if flagged contacts are true duplicateso Merge duplicates while preserving key data Qualifications Qualifications Education and Experience:- Bachelor's degree in communications, marketing, management, education, or related field. - Project Management training and/or certification highly desirable. - 4-6 years progressively responsible experience in an office environment Skills and Other Requirements:- High proficiency in either or both the Microsoft Office Suite or Google Application Suite, particularly proficient in spreadsheet. - High proficiency with web conference applications like Zoom and WebEx; experience with additional learning platforms a plus. - Excellent organizational and time management skills, including a demonstrated ability to perform tasks with limited direct supervision and independently solve problems. - Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and groups from diverse settings and locations. - Mature, detail-oriented, able to work well under deadline pressure, and work independently as well as with a team. - Strong oral and written communication skills. - Attention to detail and deadlines- Superior customer service orientation. - Experience with contract administration a plus. - Presentation and public speaking skills are desirable for this position. - Proficient in use of SmartSheets or OpenWater platform a plus. · The individual's work hours shall conform to the following requirements:- The individual shall work up to 40 hours per week. - Individual should be located in the Piscataway, New Jersey area and can attend in-person meetings in the Piscataway, New Jersey office. Salary Range:$28-$32/hr Other Requirements:As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply. Job: Administration Primary Location: United States-New Jersey-Piscataway Schedule: Full-time Job Type: Temporary Job Posting: Dec 29, 2025, 10:06:46 PM

Full-time Description The Office Administrator and Executive Assistant position supports GMM Habitat's mission by providing executive administrative support to the Chief Executive Officer. This role provides administrative support to the Senior Leadership Team who lead Resource Development, Marketing & Communications, Advocacy, Family Services, ReStore, Construction, Finance and Home Repair. This position serves as the receptionist for the main office in Randolph. This position provides an exciting opportunity for the right individual who is a self-starter and quick learner to interface cross-functionally in the organization with leadership. This job is in-person in the Randolph office 5 days a week. Administrative Functions: 1. Executive Assistant to CEO: Provide administrative executive support to the Chief Executive Officer and coordinate activities related to the Board of Directors. Some duties required for this position include but are not limited to, setting up meeting schedules, logistics and follow-up, taking meeting minutes, maintaining accurate RSVP lists, document processing, data entry, filing, record keeping, mail processing and drafting correspondence on behalf of the CEO. 2. General Office Support: Provide day-to-day general office support under the direction of the Director of Operations, and assist Senior Leadership with document proofreading, document routing for signatures, word processing, spreadsheets, data entry, photocopying, mail merge and filing. Activities include but are not limited to coordination of all aspects of daily mail, express mail and bulk mailings, processing the printing thank you letters, special event invitations/announcements, printing and proofreading legal documents. Other duties include: ensuring maintenance on all office equipment, ensuring adequate supply of all office supplies; maintaining supply inventory; maintaining supply room in an orderly manner; data entry for general mailing lists and volunteer records; generating and maintaining routine reports; and maintaining the general tidiness of the office. 3. Reception: Front desk reception responsibilities include greeting and assisting all guests and visitors to the office, answering a multi-line phone system and directing callers, taking and distributing phone messages with accuracy. This position is required to handle routine requests by callers and maintain a record of all calls in addition to responding to and routing office emails to the appropriate staff person. This function requires a positive and friendly demeanor and excellent customer service while interfacing with both internal and external stakeholders. 4. Other duties: Perform other duties and special projects as requested by the CEO or Director of Operations. Requirements Skills & Education Requirements: The successful candidate must have at least five years' experience in an administrative role and must be bi-lingual in Spanish with a high school diploma or equivalent. However, an associate's degree in business, communications, math, record management, or professional development is preferred. Non-profit work experience is preferred. This position requires professional office experience with a working knowledge of current office procedures and practices. The candidate must have excellent computer skills using Microsoft Office programs specifically Outlook, Word, Excel, and PowerPoint. This position requires the ability to operate and troubleshoot typical office equipment. The successful candidate can manage multiple projects at one time, work in a fast-paced office environment and work as a team player. The candidate must be able to coordinate, organize, and prioritize tasks to meet deadlines. The candidate must possess the ability to interface with all types of individuals in a professional manner and provide excellent customer service. Excellent communication and interpersonal skills are required-oral, written and public relations. The successful candidate must possess an excellent telephone manner and flourish in a busy office environment. The Organization Greater Middlesex & Morris Habitat for Humanity (GMM Habitat) is a nonprofit organization and an affiliate of Habitat for Humanity International. GMM Habitat is one of 14 Habitat affiliates in NJ. The organization's mission is to provide safe and affordable housing solutions to low- and moderate-income families and individuals throughout its Geographic Service Area-Morris and Middlesex Counties and the greater Plainfield area. Affordable housing solutions offered by the organization include constructing new for-sale homes, providing critical home repairs, and tithing financial support to international affiliates within Habitat's global network. The $10+ million organization is made up of dedicated staff and volunteers and is led by its CEO, a 19-year veteran of the organization. This complex and growing organization, with a paid staff of 60, relies on volunteers to carry out many activities in all functions of its work. To help fund its mission, the Morris ReStore, a 33,000+ s.f. retail operation located at GMM Habitat's Randolph campus generates over $3M in revenue each year and is one of the highest grossing Habitat ReStores in the country. GMM Habitat has a stellar reputation in the local community, across the state and nationally among Habitat affiliates. It is a progressive and forward-thinking business with a clear vision and strategic plan for growth in the current year and beyond. GMM Habitat Benefit Summary Comprehensive medical/dental/vision plans Company paid Life / LTD plans 401(k) with company match Paid time off for vacation, sick and holidays Salary Description $45,000-$ 60,000 per year depending on experience

Our client is seeking a dynamic and proactive Executive Personal Assistant (Calendar) to support a CEO in Bergen County, NJ. In this role, you will serve as a trusted partner for protecting the CEO's time, anticipating needs, and ensuring seamless coordination across a fast- paced professional and personal environment. As an integral member of the PA team, you will work closely with colleagues to provide seamless support, streamline communication, and maintain stability in an over-changing international landscape. This position is ideal for someone who thrives in precision driven calendar management and enjoys staying several steps ahead. Key Responsibilities: ● Take full ownership of the CEO's complex calendar: schedule meetings, calls with precision and foresight ● Anticipate scheduling challenges and proactively provide solutions to avoid conflicts ● Prioritize daily activities to ensure optimal use of the CEO's time and energy ● Act as a central point of contact with internal teams, board members, partners, and global stakeholders ● Manage confidential information with the highest level of professionalism and discretion ● Streamline workflows and keep the CEO focused on key priorities by removing operational distractions ● Maintain smooth alignment between professional demands and personal life to support work-life balance Qualifications: ● 5+ years of proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives of the company ● English required; Russian language skills preferred. ● Exceptional organizational and multitasking abilities with a natural talent for setting priorities ● Tech-savvy with strong proficiency in digital scheduling tools, office software, and online communication platforms ● A proactive and solution-oriented mindset. ● Professional presence, discretion, and reliability in every interaction ● Ability and willingness to travel domestically and internationally as required ● Flexibility and adaptability to thrive in a fast-paced, international business environment ● Verified references from former employers are required Schedule: Monday- Friday, 40 hours per week.

APTIM Federal Services is currently seeking an onsite Administrative Assistant to support our project activities at an existing environmental remediation project in Linden, NJ. The Administrative Assistant will provide support to the Site Supervisor, Project Quality Control Manager, and the Project Health and Safety Lead. Tasks will include but not be limited to document control and maintenance, procurement support, equipment tracking, project progress documentation, and general local record keeping. The ideal candidate would have prior experience working in a construction type environment. The successful candidate will possess the ability to communicate clearly and confidently, both written and verbally, to all project team members including client representatives, government regulators, and APTIM colleagues alike. Strong people skills with a collaborative demeanor are a must. This position will be based at a construction site in Linden, NJ that is forecasted to last thru the end of 2026. Key Responsibilities/Accountabilities: The Administrative Assistant position with our team will be responsible for various administrative duties supporting multiple activities at our project site in Linden, NJ. Coordinate and direct office services, such as records maintenance, data entry, and computer spreadsheet generation. File and retrieve project documents, records, and reports. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Works with moderate supervision/ guidance; accountable for individual results and impact on team. Applies basic technical skills and knowledge to complete assigned work. Responds to standard requests from internal or external customers. Solves routine problems by following defined procedures. Manages own time to meet deadlines set by others. Works with others as part of a team Basic Qualifications: High School Diploma required 3+ years of relevant administrative experience Proficiency in Microsoft Office Suite. Strong communication and customer service skills required Previous experience in a construction environment is preferable. Ability to work the project schedule which is 4 days/week, 10 hours/day. ABOUT APTIM APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a more inclusive and equitable environment that celebrates the diversity of our communities. We specialize in environmental, resilience, and sustainability and energy solutions, as well as technical and data solutions, program management, and critical infrastructure. For every challenge our clients face, there is an opportunity for APTIM to innovate a fit-for-purpose solution that will raise your organization or community to a new standard of excellence. What you can expect from APTIM: Work that is worthy of your time and talent Respect and flexibility to live a full life at work and at home Dogged determination to deliver for our clients and communities A voice in making our company better Investment into your personal and professional development As of the date of this posting, a good faith estimate of the current pay range for this position is $22.12 - $36.54 Per Hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM. Employee Benefits Aptim Federal Services, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace ************************************ Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location. Life insurance Short-term and long-term disability insurance 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here: APTIM 2025 401(k) Plan Features (makeityoursource.com) APTIM - Helpful Documents APTIM 2025 401(k) Plan Features Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law) Watch our video: About APTIM - In Pursuit of Better

The Corporate Governance Assistant provides administrative and organizational support to the governance team, ensuring that board and committee operations run efficiently and in compliance with legal and regulatory standards. The role is focused on the accurate and timely preparation and filing of corporate documents and filings, including but not limited to, the Securities and Exchange Commission (“SEC”), Federal Deposit Insurance Corporation (“FDIC”), Federal Reserve Board (“FRB”), New York Department of Financial Services (NYDFS), and other regulatory agencies, as determined. The position requires organization, confidentiality, and basic/growing knowledge in corporate law, compliance, and executive/board-level coordination. Essential Duties and Job Responsibilities: Assist the CGO and the CFO, as needed, in the following areas: Board & Committee Support Schedule and coordinate board, committee, and management committee meetings Prepare agendas, distribute meeting materials, and take minutes Ensure draft minutes are prepared timely for CGO and CFO review prior to publication Maintain accurate records of decisions and actions Governance Documentation Assist in drafting and updating governance policies and procedures, as requested Maintain and update corporate records, bylaws, charters, and compliance documents Track regulatory filings and deadlines Stockholder Liaison Assist in the facilitation and communication between board members, senior management, and shareholders Ensure SEC filings for company officers are filed timely and appropriately Manage stockholder information for timely distribution of reports and manage transfer agent activity Support reporting and analysis for additional departments, including Investor Relations, Accounting, Department Leaders, and other internal groups. Work with Transfer Agent and Accounting Department for accurate recordkeeping and proper disclosures Communicate with regulators, or stock exchange, as needed Respond to governance-related inquiries and requests Compliance & Reporting Support internal audits and compliance reviews, as requested Help prepare governance reports for senior leadership and regulatory bodies Update Corporate Governance policies and develop knowledge base to ensure compliance with CG requirements, including SEC Other responsibilities As directed by the CGO or CFO, coordinate various management or board related activities Any other duties as determined by management EXPERIENCE, CERTIFICATION, EXPERIENCE: Preferred: 1-3 years of experience in corporate governance, legal support, or executive support Understanding of corporate structure and governance principles with strong desire for continued development Familiarity with regulatory framework (SEC, SOX, ESG) is a plus Ability to manage multiple priorities and tight deadlines Professional demeanor and proactive mindset Excellent written and verbal communication skills High attention to details and confidentiality Some experience working with senior management and/or board is a plus KNOWLEDGE, SKILLS, ABILITIES: High energy level and strong work ethic to meet the demands of a fast paced, goal driven environment; results orientation, which includes meeting commitments, performance metrics, and targeted and required deadlines. Self-motivated with the ability to work without supervision. Ability to work under time constraints and manage multiple resources, priorities and projects. Demonstrated proficiency in computer applications, such as Microsoft Office software products, with an emphasis on spreadsheet, word processing and database software Preferred Qualifications: WORK ENVIRONMENT: Working Conditions: Office setting Equipment Operations: General office equipment PHYSICAL DEMANDS: Must be able to lift a minimum of 20 pounds. Special Note: External and internal applicants, as well as position incumbents, must be able to perform the essential job functions as set forth above. Orange Bank and Trust Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military or veteran status or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances. Upon request, individuals with disabilities may be entitled to a reasonable accommodation. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the bank. Please inform the Human Resources Department if you need assistance completing any forms or to otherwise participate in the application process or, at the appropriate time, to perform the essential functions of the job. This job description in no way states or implies that these are the only duties to be performed by an employee. Additional functions and requirements may be assigned by supervisors as deemed appropriate, based on the employee's knowledge, skill and ability as well as his/her mental and physical abilities.

Job DescriptionBenefits: Flexible hours Opportunity for advancement Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated part time Administrative Assistant to join our team. In this role, you will provide support to our travel consultants, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and being a liaison between departments/clients. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Gathering data for reports Maintain an organized G suite system Develop, update, and maintain relevant office procedures Qualifications Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, Google Suite preferred! Highly organized with excellent time management skills and the ability to prioritize projects This role is part time! Great for college students. We are open 9-9, so flexibility is no problem. We want to see you win, come join us! Evening availability is preferred, 1-9 given priority!!!!!

Secretarial/Clerical Date Available: 12/01/2025 Additional Information: Show/Hide Minimum Requirements: Computer proficiency with a strong working knowledge of Microsoft Office (Word, Excel, Outlook) Google; Genesis. Exceptional organizational and communication skills, both written and verbal. Ability to follow directions, establish priorities and multi-task; working independently with minimal supervision is necessary. Employee Benefits Package: Full-time employees can enroll in medical and prescription benefits through the offerings of the School Employees' Health Benefit Program, and dental insurance. Health Benefits: NJ School Employees' Health Benefits Program (Horizon or Aetna) Prescription Benefits: Optum Rx Dental Insurance: Delta Dental Salary: As per the negotiated agreement, Step 1

TBD Additional Information: Effective Date(s): Immediately Staff Needed: One (1) Part-Time Employee (Cannot exceed 30 hours per week) Qualifications: * Experience in student registration * High School Diploma or equivalent * Bilingual preferred * Excellent interpersonal skills, integrity, and good moral character * Demonstrate appropriate telephone skills with proper etiquette * Excellent organizational skills * Ability to coordinate and successfully execute multiple tasks and projects * Excellent time management skills * Ability to work independently * Must be computer literate and have knowledge of school data input * Ability to communicate effectively in English, both orally and in writing, with students, staff, parents, administrators, and the community * Knowledge of Infinite Campus, preferred Salary: As Per Negotiated Contract Initiator: Ms. Lisa Vainieri-Marshall * Meet such alternatives to above qualifications as the Superintendent may find appropriate and acceptable * Pending budget availability * All posting are open for ten (10) consecutive days following the date posted on the Paterson Public Schools website or until filled

Our Customer Service Administrator will provide program coordination along with performing administrative functions for our clientele. They interact with NeuroPath Healthcare Solutions clients by ensuring they receive the services they need and resolving any complaints. Who We Are : At NeuroPath Healthcare Solutions , we provide comprehensive technology driven healthcare solutions for healthcare organizations, including hospitals, long term care, outpatient facilities, and residential treatment. We are focused on acquiring the best talent. We want our Customer Service Administrator to be internally motivated and adaptive. We value our fast -paced team dynamic and are looking for individuals who embody our core values as a client focused organization. Duties/Responsibilities: · Interacts with clients via telephone or email, to provide support and information on products or services. · Collects and enters requests for new or additional services. · Assigns and schedules services. · Fields client inquires and complaints; when the issue is beyond the representative's knowledge, forwards to the assigned specialist or other appropriate staff. · Performs client satisfaction calls. · Ensures that appropriate actions are taken to resolve clients' problems and concerns. · Maintains client accounts and records of client interactions with details of inquiries, complaints, or comments. · Attends in -service training as required by regulation. · Adheres to all agency administrative and clinical policies and procedures. · Performs other related duties as assigned. Requirements Skills/Abilities: · Excellent communication skills including active listening. · Service -oriented and able to resolve customer grievances. · Proficient computer skills with the ability to learn new software. · Must consent to and pass a formal background check including fingerprinting. · Bilingual (Spanish Speaking) is a plus. Education and Experience: · High school diploma or equivalent with at least three years relevant experience · Associates degree or equivalent with at least one -year related experience. · Customer service experience required.

Secretary JobID: 396 Secretarial/Clerical/Secretary Date Available: 12/16/2025 Additional Information: Show/Hide Secretary Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees. Essential Functions * Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc. * Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc. * Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc. * Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. * Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office. * Maintains inventories of supplies and materials for the purpose of ensuring items' availability. * Assists visitors to the office, including students, parents, substitutes teachers, and others. * Answers telephone calls, and provide information and assistance to callers. * Distributes incoming mail appropriately; sends outgoing mail. * Schedules appointments with students, parents and teaching staff or others as requested. * Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. * Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals). * Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction. * Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc. * Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions. Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. Travel Requirements Limited travel to and from meetings may be required. Knowledge, Skills and Abilities * Ability to describe problems and work orally or in writing to supervisor as required. * Ability to establish and maintain cooperative working relationships with others contacted in the course of work. * Ability to carry out instructions furnished in written or oral form. * Ability to add, subtract, multiply and divide, and perform arithmetic operations. * Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail). * Ability to problem solve job-related issues. * Ability to work with a diverse group of individuals. * Ability to process paperwork accurately according to standardized procedures. * Ability to maintain confidentiality of information regarding students, employees and others. * Organizational and time management skills. * Knowledge of office management procedures. Physical and Mental Demands, Work Hazards * Works in standard office and school building environments. * Ability to work outdoors during outdoor student activities. * See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position. Qualification Profile * Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: * Graduation from high school. * Associates degree with course work in business, math, word processing, office procedures and record keeping preferred. * Bachelor's degree preferred. * Shorthand or speed writing skills desirable. * Successful experience with office management preferred. * Must have 3 years of experience working in a school district. Salary Range $40,000 - $50,000 FLSA Status: Non-exempt The Garfield Board of Education is an Equal Opportunity employer.

As an Administrative Assistant within Corporate Advisory & Solutions, you'll be responsible for providing comprehensive support to senior executives while also assisting with administrative tasks across our Charlotte office. This role is essential for ensuring smooth operations, effective communication, and efficient management of projects and schedules. Key Responsibilities: Manage executive calendars ensuring effective scheduling and communication. Assist with monthly reporting processes, including compiling data, preparing summaries, and supporting follow-up communications for senior leadership. Draft, format, and distribute professional email communications on behalf of senior leaders related to monthly reporting, updates, and internal initiatives. Prepare and process expense reports in a timely and accurate manner. Maintain organized filing systems, both digital and physical, for important documents and correspondence. Collaborate in coordinating office events, maintaining office supplies, and managing the day-to-day office environment. Provide general administrative support to the executive team, helping manage day-to-day priorities and tasks. Maintain confidentiality while handling sensitive company and personal information for executives. Qualifications: Education: Bachelor's degree in Business Administration, Communications or a related field preferred, or equivalent experience. Experience: Preferred 1-2 years of administrative support experience, preferably with exposure to supporting executives or senior management. Skills: Organizational Skills: Exceptional ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Communication: Strong verbal and written communication skills, with the ability to interact professionally with executives, colleagues, and external stakeholders. Tech Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with project management tools or other office software. Attention to Detail: High level of accuracy in managing schedules, preparing documents, and tracking tasks. Time Management: Strong ability to manage time efficiently, meet deadlines, and handle multiple responsibilities simultaneously. Confidentiality: Ability to maintain discretion and confidentiality when handling sensitive company and personal information. Reporting & Documentation: Ability to support recurring reports, track deadlines, and present information clearly and accurately for senior stakeholders. Other Competencies: Problem Solving: Ability to anticipate needs, troubleshoot issues, and provide creative solutions. Collaboration: Comfortable working independently as well as collaboratively within a team environment. Adaptability: Flexibility to adjust to changing priorities, shifting deadlines, and executive needs. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $80,000 - $95,000 USD Over its 40 year history, Trigild has managed and operated hundreds of commercial properties. Trigild has expertise in managing a wide array of commercial real estate assets and operating businesses. Trigild leverages its expertise in property management, receivership, fiduciary, operations, consulting, and disposition services under one roof - for maximum service and value. Visit **************** Our portfolio includes Hotels, Multifamily Complexes, Office Buildings and Hospitality Properties (including restaurants, golf courses, amusement parks). Additionally, Trigild is the nationally recognized authority on non-performing commercial loans that combines Receivership/Trustee, Management and Disposition services under one roof. That means no coordinating multiple companies, and no duplication of fees. We have the expertise to quickly take control of the assets, maximize operating results, and speed recovery by selling the assets quickly through our national network of industry contacts. . Whether you are looking for commercial management services or a new level of performance on commercial loan recovery, Trigild can maximize value. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. Trigild does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Trigild to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Trigild will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

We are seeking an Administrative Assistant for the TRiO Student Support Services (SSS) Classic department. This position will report to the Director of the Student Support Services-Classic Program. The Administrative Assistant is responsible for fulfilling clerical, accounting, technology, and event planning functions in support of the SSS-Classic Program's daily operations. This is a part-time, hourly position. Example of Duties: Professionally greet and communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person to provide information regarding the SSS-Classic Program, College programs and services, activities, and policies. Perform data entry and operate computer software programs in use at the college; compose correspondence, documents, and workshop materials. Maintain Program database, file systems and records in electronic and hard copy formats. Maintain a log of all program expenditures, purchase requisitions, and supply inventory. Compile date and information for reports and analysis, including data verification and correction. Complete various tasks associated with Program event preparation. Develop Program promotional material for events and student outreach. Liaise with internal and external stakeholders on behalf of the Director as directed. Contact students as needed on behalf of the Director. Maintain staff and departmental calendars and schedules; schedule meetings and appointments with students, staff, and community stakeholders as directed. Take minutes at staff and other college meetings as needed. Perform other duties as assigned by the Director. Qualifications: Associate's degree required. Minimum of two (2) years of experience working as an administrative or technical assistant in an educational setting. Must be highly proficient with Microsoft Office suite. Must be able to communicate effectively verbally, in writing, and in interpersonal relationships, as part of an administrative team. Must be very organized, detail oriented and maintain strict confidentiality and professionalism. Fluency in Spanish and experience working with ESL students is a plus. Ability to work some evenings and weekends, as program requires. A completion of a background check will be required for the selected candidate. Compensation: The hourly pay for this position is $16. Benefits: New Jersey Sick Leave : Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.) Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance. Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses. NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.) Voluntary Annuity Programs: Additional contributions to retirement account (Must meet eligibility requirements)

Part-time Description Provides full administrative and secretarial support at a senior level to the executive team (Director of Operations & Compliance and CEO) as well as supports other departments within the agency and day to day needs of the ASun Star New Jersey main office alongside. The position would ensure the smooth management of day-to-day affairs, handle sensitive and complex issues in a professional and objective manner and take initiative as appropriate. Duties and Responsibilities: Manage Director's electronic calendar, assessing priority of meetings, appointments and re-organization as necessary. Manage Director's travel arrangements (including visas/accommodation). Process Director's correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate. Maintain Director's office systems, including data management and filing. Screen calls, enquiries and requests, and deal with them when appropriate. Assist Director in researching and following up with action on matters which fall within the Director's responsibility - chasing responses, triggering follow-up action. Produce documents, briefing papers, reports and presentations for the Director. Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. Manage arrangements for Trustees' and Sub-Committee meetings, including production/distribution of agenda and papers. Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events. Meet and greet visitors at all levels of seniority. Supervise all incoming/outgoing mail and emails into the main company email. Coordinates interviews for executive team in collaboration with HR Assist and oversee functions of orientation, training and building inventory. Assist with document organization Answer phones and assist w/ employee questions and problems, challenges and reassignments Create and send out email and letters that are company based Any other duties as may reasonably be required by the Director. Required Knowledge, Skills, and Abilities: Educated to degree level or equivalent. Experienced Personal Assistant at senior management level. Experience of electronic diary management. Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University. Ability to organize and plan my own work. Excellent attention to detail, with the ability to maintain a high level of accuracy. A flexible, pro-active approach to work including the ability to prioritize and re-prioritize. Ability to work on own initiative. Ability to deal with sensitive information with discretion and to maintain confidentiality. Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint. Schedule: Monday through Friday & 1 Saturday a month required. 20 to 25 hours per week Pay: This is an hourly administrative role. Hourly rate: $18.00 to $20.00 per hour, payable bi-weekly