Administrative associate jobs in Machesney Park, IL - 116 jobs

Job DescriptionSUMMARY The Administrator performs daily activities necessary to operate a residential real estate office. The Office Administrator is a professional and personable resource to the Sales Agents and the public. They perform a variety of receptionist and administrative activities. This is a full-time position. ESSENTIAL DUTIES AND RESPONSIBILITIES General Duties Include: Process listings, sales, and closings that are turned in by the agents in the region Scan and deposit checks Use our various computer programs to process listings, sales, and closings for the region Perform receptionist responsibilities: including greeting visitors, answering incoming calls, scheduling appointments, and providing general information regarding real estate listings Process incoming and outgoing mail Assist our Sales Agents with troubleshooting and resolving issues Assemble listing and buyer packets, as needed Maintain accurate logs and monthly reports for the office Monitor office supplies and complete order process when necessary Maintain organized and accurate files on all work processes Open and close the office daily per local office instructions (turn on lights and radio, computer monitors, make coffee, straighten office areas, etc.) Support the managing broker as needed QUALIFICATIONS Person should possess the following: Excellent communications skills Personable and friendly Proficient with technology (Microsoft Office, Google products and other back-office software) Ability to work well under pressure balancing multiple priorities and assignments to meet deadlines Consistent with follow up and follow through Strong typing skills Ability to handle and resolve recurring problems Must be highly organized Adaptable to various personalities/situations EDUCATION and/or EXPERIENCE Combination of education and experience sufficient to successfully perform the essential duties of the job LANGUAGE SKILLS Ability to read and understand documents and to communicate with agents and other staff members in a courteous and professional manner MATHEMATICAL SKILLS Basic Accounting knowledge helpful in processing closings, deposits and the monthly billing statements REASONING ABILITY Ability to define the problem, establish facts and draw a valid conclusion to solve the problem and plan initiatives PHYSICAL DEMANDS Mobility to work in a standard office setting using standard office equipment including: Stamina to maintain attention to detail despite interruptions Strength to lift and carry files weighing up to 3 pounds Vision to read printed materials and a computer screen Hearing and speech to communicate in person and over the telephone WORK ENVIRONMENT Frequently subject to interruptions in a moderate noise level office setting HOURS Monday - Friday 8am- 5pm

About ECC: Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus visitors-feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie. Work Schedule: 8:00 AM to 5:00 PM Monday through Friday Rate of Pay: This is a Full-Time Support Staff position at grade 11, with an annual salary range of $36,494 to $48,659 The salary offer will be based on education and experience, in alignment with the College's compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable. Benefits: * Medical, Dental, Vision Insurance * Life and Long-Term Disability Insurance * Flexible Spending Account (FSA, DCA, Commuter) * Retirement Plans (Pension, 457b, 403b) * Time Off with Pay * Professional Development/Expense * Tuition Reimbursement * Employee Assistance Program (EAP) * Sick Banks FLSA Status: Non-Exempt Grant Funded: No Job Summary: An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with the faculty, staff and students. Immediate supervision is received by the assigned manager. Required Knowledge, Skills & Abilities: * Associate's degree (AA) or equivalent from two-year college or technical school with a minimum of 3 years related administrative experience or equivalent combination of training and experience. * Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, AccessPublisher and Teams, * Considerable skill in researching topics online. * Considerable skill in organizing work to meet established deadlines while maintaining attention to detail. * Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds. * Working skills in verbal and written communication. * Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology. * Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs. Desired Knowledge, Skills & Abilities: * Working knowledge using databases, including enterprise-wide databases * 2. Bi-lingual English/Spanish Essential Duties: 1. Perform a variety of administrative and clerical duties, including, but not limited to: * Collect and prepare information for reports, proposals, documents, manuals, etc. Receive, sort, file and retrieve documents, exercising discretion when working with confidential information. * Research and process documents to update and maintain files/records. * Establish and maintain filing systems. * Compose, format and type routine correspondence, reports and other documents. * Create and maintain databases. * Verify discrepancies and make corrections. * Coordinate office and departmental activities. * Coordinate calendars, schedules, training, travel arrangements, meetings and special events. * Post information on college intranet and other electronic communication systems. * Greet and assist office/department visitors. * Answer and route telephone calls. * Sort and distribute mail, identifying priority items. * Enter and retrieve data and information from computer systems and software applications. * Disseminate information. * Assist with projects that are central to the operation of the department/office. * Order office and program supplies, including arranging for equipment maintenance. * Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts and monitor budget. * Serve as secretary to committees, prepare agendas, take and transcribe minutes, collect and distribute materials and information as requested. * Serve as a liaison to the faculty, students, other employees or members of the outside community. 2. Maintains required training, licensure and/or certifications 3. Maintains confidentiality of privileged information and adheres to applicable privacy laws 4. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace. 5. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work. 6. Adheres to department guidelines for attendance and punctuality Other Duties: 1. Assist in the review and monitoring of leave requests, timesheet submission, and other human resources/payroll-related activities. 2. Perform other job-related duties as assigned which pertain to the job description. 3. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department. Physical Demands: Sedentary (up to 10 lbs occasionally, sitting most of the time) Visual Acuity: Close visual acuity (e.g. computer, assembly) Work Environment: Moderate noise Environmental Conditions: Typical office or administrative Current SSECCA Union Member Information: The original posting date for this position is 10/23/2025. Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 10/23/2025 and meet the posted minimum qualifications will receive full consideration. Equal Employment Opportunity Statement: Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers. In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

Bring your passion for helping seniors to St. Elizabeth, an Illuminus Community! Every day, Medication Administration Aides (MAAs) have the opportunity to make a meaningful difference in the lives of our residents, fostering genuine connections and creating vibrant communities where seniors can thrive. Candidates must already have (or be enrolled) in the additional Medication Administration Aide training required for working in a nursing home. CBRF/AL medication training does not qualify. * $20.25-$23.00 per hour * Hiring bonus available. * Shift differential for PM and NOC shifts * Current openings: PRN In this role, you will prepare, administer and record medications as directed and per policy, and assist with resident ADLs while maintaining accurate documentation, charting and adherence to company and HIPPA policies. Requirements * High School Diploma or equivalent * Certified Nursing Aide (CNA) Certification required. * Certified by the State of Wisconsin for medication administration. CBRF/AL medication training does not qualify. * Maintained working 100 hours as a Med Admin Aide and 4 hours of medication training per calendar year since completing program. CAREER PATH SUPPORT: If you aspire to further your education and become a Licensed Practical Nurse (LPN) or Registered Nurse, we're committed to supporting your growth by providing tuition reimbursement. Benefits * Employee Referral Bonus Program. * Educational Advancement/Training Opportunities (Wound care, IV administration etc., provided by our Illuminus Institute or Other External Qualifying Educational institution) * Paid Time Off and Holidays acquired from day one of hire. * Health (low to no cost), Dental, & Vision Insurance * Flexible Spending Account (Medical and Dependent Care) * 401(k) with Company Match * Financial and Retirement Planning at No Charge * Basic Life Insurance & AD&D - Company Paid * Short Term Disability - Company Paid * Voluntary Ancillary Coverage * Employee Assistance Program * Benefits vary by full-time, part-time, and PRN status. St. Elizabeth Home, an Illuminus Community, offers long-term care and short-term rehabilitation in a skilled nursing setting. Originally founded in 1967, St. Elizabeth is located just blocks from downtown Janesville in the beautiful Courthouse Hill Historic District between Upper Courthouse Park and Jefferson Park. Although small enough to make everyone living and working on campus truly feel like a family, St. Elizabeth offers those we care for a wide range of services and support. We are a not-for-profit, community-based organization serving persons of all faiths. No matter your situation or beliefs, our purpose is to provide care that transcends. Illuminus is a faith-based, not-for-profit senior living management company dedicated to serving older adults and families throughout the Midwest with skill and compassion. We own or manage over a dozen communities in Wisconsin and beyond, offering independent senior housing, assisted living and memory care, skilled nursing and rehabilitation, low-income senior housing, home health and hospice services via Commonheart, management support and consulting. The people of Illuminus are not just our colleagues, our employees, our residents-they are our parents, our grandparents, our partners, ourselves. We serve others with gratitude, dignity, hope and purpose. We believe that the right care can and will transform us all. Salary Description Starting at $20.25/hour and based on experience

Join our dynamic Tax Team as an Admin Specialist, where you'll play a key role in supporting financial planning, wealth transfer, and tax services-collaborating across teams and with clients in a fast-paced, client-focused environment. If you're organized, communicative, and thrive on making an impact, we want to hear from you-this role can be based in either our Rockford or St. Charles office. As a member of the Tax Team, the Admin Specialist performs an array of clerical and administrative duties, unique to an assigned area, as well as special activities as described. This role supports the Tax Team as a whole and may focus more in one particular area, such as financial planning, wealth transfer, and/or tax and business services. The Admin Specialist maintains a high level of communication with members of the team, with other teams such as the Advisory Team, in addition to our clients; all while maintaining a positive and client centric approach. For nearly 40 years, Savant Wealth Management has served as a trusted advisor to established individuals, families, and businesses seeking clarity and confidence in their financial lives. We are a fee-only, independent, fiduciary wealth management firm providing comprehensive guidance on investments, financial planning, tax and business consulting, estate planning, trust services, and family office support. At the heart of our firm is a culture of lifelong learning-one that values curiosity, continuous improvement, and helps our clients build their ideal futures. If you want to be part of a culture that is defined by strong values - Savant is right for you. The Tax Admin Specialist can expect to focus in the following areas: Exhibit polite and professional communication while promptly answering phone calls and email messages, and notifies staff members of important information Communicate with Advisory on the status of clients' information submission and return preparation Communicate with Clients on the status of their document submission and their return progress Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Schedule meetings based on staff and room availability Prepare communications, such as memos, letters, emails, invoices, reports and other correspondence Create and maintain filing systems, both electronic and physical Provide information by answering questions and requests Make restaurant reservations or order food to be delivered for team events Assist with team mailings and maintain client mailing lists Assist clients with Portal issues or questions regarding uploading documents Post copies of Tax Returns to Portal and or SafeSend Assist clients with SafeSend system and uploading of documents Upload Invoices to clients Portal and/or Safesend for payment Organize continuing education (CE) seminars and webinars Setup new clients in Practice, UT, GFR Produce and mail engagement letters, quotes, invoices, tax organizers, and other mailings for planning projects, estate administration, and/or tax services Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and informing appropriate parties to request supplies Contribute to team effort by accomplishing related results as needed Tax & Business Services Assist with the administrative side of tax season, including pre- and post-tax season activities, such as ensuring we have the appropriate supplies on hand to scheduling tax appointments and conducting tax intake meetings, as appropriate Maintain tracking of client information deemed necessary by supervisor, including such items as outstanding issues, due dates, data needed, logistics of tax return delivery, complexity of returns, etc. Participate in the implementation of software used to accomplish administrative functions Assist with data gathering and scanning of tax and accounting source documents Assist with final tax return product to deliver to clients via paper or electronic Perform other duties as requested Maintain team approach by assisting and filling in for others when necessary A couple things to note about our Tax Admin Specialist position: This is a full-time 40 hour/week hourly position. This position will be located out of our Rockford or St. Charles, IL office. The schedule is Monday - Friday 8:00am - 5:00pm Qualifications The Tax Admin Specialist position typically requires the following qualifications: Education: High School Diploma or its equivalent, some college preferred Experience: 1-3 years work experience in an administrative support role preferably in a financial services firm, accounting firm, or a related industry Proficiency with Word, Excel and Outlook Strong organizational skills required. Candidate needs to balance the needs of different timetables. Excellent analytical and project management skills required Detail-oriented with a high degree of accuracy Excellent communication and listening skills Client first attitude Team player, collaborative, able to work with and through others Previous experience with professional tax preparation software, such as Thompson Reuters Ultra Tax, strongly preferred Why Join Us? Our Vision: Transform personal and financial dreams into goals and goals into reality. Our Mission: To build one million ideal futures for our clients, our team, and the communities we serve. We are a team with distinct backgrounds and diverse views. We believe in collaboration, innovation, excellence, doing what's right, and helping our team to provide world class service. Our culture is described through our corporate values of excellence, integrity, lifelong learning, respect, growth, and servant leadership. We are dedicated to living these values through our daily interactions with each other, our clients, and our communities. The Perks: At Savant, we are committed to supporting our employees' as well as investing in their well-being and growth. We take a market-based approach to compensation. The expected base hourly range for this role nationally is $20 - $25. However, final base pay will be carefully determined based on several factors, including responsibilities, skills, relevant experience, geographic location, and market conditions. Additionally, this role may be eligible for other forms of compensation and benefits. In addition to compensation. We also offer a benefits package designed to enhance both your personal and professional life. Below is an overview of our offering and the specific benefits available for this role can be discussed in detail during the hiring process. Benefit Eligibility on Day One: Enjoy immediate access to a robust benefits package starting on your first day of employment. Choice of Medical Plans: Select from two medical plans tailored to fit your needs. Health & Wellness Accounts: Opt for a Health Savings Account (HSA) or Flexible Spending Account (FSA) to manage your healthcare expenses. Flexible Dental Coverage: Choose between two dental plan options for optimal oral health. Vision Insurance: Keep your eyes healthy with our vision insurance plan. Company-Paid Life & AD&D Insurance: Feel secure with fully covered basic life insurance and accidental death & dismemberment benefits. Company-Paid Disability Coverage: Rest easy knowing you're covered with both short-term and long-term disability plans. 401(k) with Company Match: Invest in your future with both Roth and Traditional 401(k) plans, featuring a per pay period company match. Generous Paid Time Off: Benefit from PTO that increases with your years of service, at least 11 paid holidays each year, a paid day each year for your Savantiversary, and enjoy shorter work weeks with our Summer Hours. Additional Leave and Time Off Benefits: Personal leave, parental leave, professional development paid time, and bereavement pay are just a few examples of how you will be supported with time off and other benefits during life's most critical moments. Dress Code: Enjoy a “Dress for Your Day” approach to your style. We offer wardrobe flexibility based on office culture, client expectations, and your daily schedule. Employee Recognition: Enjoy monetary awards through our recognition program. Team Incentive Plans: Participate in our team incentive plan for additional earning opportunities. Employee Assistance Program: Access support through our Employee Assistance Program whenever you need it. Exclusive Discounts: Take advantage of various discount programs for additional savings. Wellness Reimbursements: Get reimbursed for gym memberships and other wellness programs to stay fit and healthy. Additional Perks: Get reimbursed for your warehouse club memberships and receive an allowance for Savant Swag. Take your career to new heights, apply today! All applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. We are not accepting unsolicited resumes from agencies and/or search firms for this job posting. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the incumbent in this position. Any combination of equivalent education and work experience will be considered. Savant Capital LLC, is an Equal Opportunity Employer.

Bring your passion for helping seniors to St. Elizabeth, an Illuminus Community! Every day, Medication Administration Aides (MAAs) have the opportunity to make a meaningful difference in the lives of our residents, fostering genuine connections and creating vibrant communities where seniors can thrive. Candidates must already have (or be enrolled) in the additional Medication Administration Aide training required for working in a nursing home. CBRF/AL medication training does not qualify. $20.25-$23.00 per hour Hiring bonus available. Shift differential for PM and NOC shifts Current openings: PRN In this role, you will prepare, administer and record medications as directed and per policy, and assist with resident ADLs while maintaining accurate documentation, charting and adherence to company and HIPPA policies. Requirements High School Diploma or equivalent Certified Nursing Aide (CNA) Certification required. Certified by the State of Wisconsin for medication administration. CBRF/AL medication training does not qualify. Maintained working 100 hours as a Med Admin Aide and 4 hours of medication training per calendar year since completing program. CAREER PATH SUPPORT: If you aspire to further your education and become a Licensed Practical Nurse (LPN) or Registered Nurse, we're committed to supporting your growth by providing tuition reimbursement. Benefits Employee Referral Bonus Program. Educational Advancement/Training Opportunities (Wound care, IV administration etc., provided by our Illuminus Institute or Other External Qualifying Educational institution) Paid Time Off and Holidays acquired from day one of hire. Health (low to no cost), Dental, & Vision Insurance Flexible Spending Account (Medical and Dependent Care) 401(k) with Company Match Financial and Retirement Planning at No Charge Basic Life Insurance & AD&D - Company Paid Short Term Disability - Company Paid Voluntary Ancillary Coverage Employee Assistance Program Benefits vary by full-time, part-time, and PRN status. St. Elizabeth Home, an Illuminus Community, offers long-term care and short-term rehabilitation in a skilled nursing setting. Originally founded in 1967, St. Elizabeth is located just blocks from downtown Janesville in the beautiful Courthouse Hill Historic District between Upper Courthouse Park and Jefferson Park. Although small enough to make everyone living and working on campus truly feel like a family, St. Elizabeth offers those we care for a wide range of services and support. We are a not-for-profit, community-based organization serving persons of all faiths. No matter your situation or beliefs, our purpose is to provide care that transcends. Illuminus is a faith-based, not-for-profit senior living management company dedicated to serving older adults and families throughout the Midwest with skill and compassion. We own or manage over a dozen communities in Wisconsin and beyond, offering independent senior housing, assisted living and memory care, skilled nursing and rehabilitation, low-income senior housing, home health and hospice services via Commonheart, management support and consulting. The people of Illuminus are not just our colleagues, our employees, our residents-they are our parents, our grandparents, our partners, ourselves. We serve others with gratitude, dignity, hope and purpose. We believe that the right care can and will transform us all. Salary Description Starting at $20.25/hour and based on experience

Job DescriptionBenefits: 401(k) matching Flexible schedule Health insurance Paid time off If you are looking for a homecare company that cares about their employees than look no further! We focus on what is important to our Care Professional and understand that YOU are the HEART and Backbone of our company We service all LAKE COUNTY AREA!!!!!!!!!!! Ideal Candidate Mush have: At least year of experience in the field Why Assisting Hands Homecare? Office open 24/7 -emergency on-call you will always speak to live person Health insurance IRA-Matching up to 3% Paid Leave Competitive Pay Mileage reimbursement weekly pay Referral Program flexible schedule Available shifts: Part-time/ Full-Time Days, Nights, Evenings and overnights Job Requirements: Must pass Background check Pass E-Verify flexible schedule Driver's license Reliable Transportation Pay: $18.50-$22.00 per hour Responsibilities are: Deliver compassionate in-Home care caregiving services including personal care meal preparation Assist with daily activities like grooming, errands, and light housekeeping to promote in Senior Living Environments. Monitor client well-being, report changes to care Coordinators and follow care plans for home health aide duties. Hoyer lift, transferring, gait belt Bed bound clients Join us we are making difference in our seniors Lives! call to schedule an interview with us don't wait! or call to schedule an interview with our Hiring Manager Karen!

As an Administrative Assistant, you'll be responsible for assisting to the administration and coordination of all of the day-to-day operations of an assigned Community Association including handling customer service function and maintaining communication with Board of Trustees and homeowners. Your Responsibilities: * Provide excellent customer service and maintain open lines of communication with fellow associates, homeowners and Board of Trustees * Have general knowledge and understanding of building systems and components * Log work requests in Connect and generate work orders for maintenance staff and/or contractors * Update work order log with notes and action taken by vendors. * Close open work orders in system when complete by vendor. * Update and maintain community information in Connect, including but not limited to the Community Web Site, Community Projects, Management Reports and all Association documents and forms * Utilize Connect's Resident Alert feature in order to keep homeowners apprised of Association activities and important updates, subject to Board authorization * Provide Manager with work order log for inclusion in Board package. * Such other duties and responsibilities as may reasonably be directed and required Skills & Qualifications: * Minimum of 3 years business experience in an administrative capacity or related experience * Critical thinking, problem solving, judgement and decision-making abilities are necessary. * Proficiency in computer programs like Microsoft Office, Outlook and Windows required. * Ability to work with sensitive and/or confidential information. Physical Requirements / Working Environment: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying and moving objects that can weigh up to 25 lbs. This movement can occur throughout the day. Must also be able to climb several flights of stairs if necessary. * Must be able to sit and stand for extended periods of time. * Must be able to communicate both on the phone and in person with our clients in order to resolve issues and manage the business. * Must have finger dexterity for typing/using a keyboard. * Must be mobile enough to move around both the office in order to make copies, send mail and faxes and to walk around the property. This could include lengthy walks on uneven areas. * Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates. * Capable of working extended hours, to include evenings, weekends and holidays as necessary. * This position may alternate between working indoors in a controlled climate and with proper lighting, to an outdoors setting with variable climate and lighting. * Must be able to interact with all types of individuals, be mentally alert, detail oriented, and with good reasoning skills. * Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances. For safety reasons, employee must remain alert to working conditions and aware of safety, health, and environmental concerns. * Must be able to work effectively and cheerfully in an environment which may be stressful due to adversarial situations resulting from the proper performance of duties. The work environment characteristics are normal office conditions for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs. What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, and others. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $28.00 - $28.50/hour Disclaimer Statement: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

We are looking for a responsible and resourceful virtual assistant to join our team. Working remotely, or onsite you will organize and update files, answer calls and emails, and assist in creating presentations, sales materials, technical documents and installation and usage instructions for our family of products. The ideal candidate should be tech-savvy, able to communicate through multiple channels, and super organized. Virtual Assistant Duties and Responsibilities Answer and direct phone calls; organize correspondence and answer emails Prepare and organize databases and reports Manage social media accounts and replies Handle confidential employer and client information Take notes or transcribe meetings Schedule meetings and arrange employers calendar; schedule meeting spaces and conference rooms Present excellent customer-service skills to customers and clients Manage filing systems, update records, and organize documentation Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations Virtual Assistant Requirements and Qualifications High school diploma or equivalent; Associate or Bachelors degree preferred Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel) Experience with Google Docs, cloud services, and other technology tools Knowledgeable in technology to communicate via computer, smartphone, or text Highly organized and able to multitask and work well with fast-paced directions and instructions Able to manage time effectively and efficiently Able to organize and manage large amounts of files, tasks, schedules, and information Self-directed and able to work without supervision Excellent verbal and written communication skills Strong customer service and presentation skills Able to work nights, weekends, extended hours, and holidays as needed Two years previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred.

Job Description Absolute Rent A Car in Elgin, IL, is looking for a driven full-time Automotive Admin Assistant to join our team. This isn't just a desk job; it's a chance to be the central nervous system of our dealership, ensuring every vehicle's journey from service to sales is seamless. You can expect a competitive hourly wage of $25-$30 per hour based on experience. You'll also get to take part in our supportive company culture and enjoy the following benefits: Paid time off Growth opportunities On-the-job training for all platforms Direct mentorship from the owner Long-term career opportunities A high-performing team environment ABOUT THIS AUTOMOTIVE ADMIN ASSISTANT ROLE: As an integral member of our team, you will serve as the vital link between our service teams, accounting department, and customer experience group. In this fast-paced role, you will meticulously manage every vehicle that enters our operation by tracking repairs, reconditioning costs, and vendor charges, as well as creating estimates and ordering parts. Your responsibilities extend to providing excellent customer service as the first point of contact, coordinating with vendors, and supporting internal teams by maintaining accurate records and handling critical documentation. Your keen eye for detail ensures our entire operation runs smoothly and efficiently. THE SCHEDULE THAT AWAITS: We are open Monday to Friday: 9:00 am - 6:00 pm and Saturday: 10:00 am - 2:00 pm, and you will work within our business hours. WHY WE DO WHAT WE DO: Absolute Rent A Car has been proudly serving the Chicagoland area since 2002, providing reliable luxury vehicles along with a Rent 2 Own program that ensures everyone can drive, with no credit checks needed. We're recognized for our willingness to say "yes" when others might say "no," a philosophy that also shapes our workplace culture. Our team members benefit from paid time off, direct mentorship from the owner, comprehensive on-the-job training, and long-term career paths within a high-performing team environment. If you seek opportunities for growth, support, and a role where your contributions truly matter, Absolute Rent A Car is the perfect fit for you. WHAT WE ARE LOOKING FOR IN AN AUTOMOTIVE ADMIN ASSISTANT Valid driver's license and clean driving record Tech-savvy and willing to learn multiple platforms (TechMetric, CCC, DCS, CRM) Confident communication skills with vendors and team members Positive, energetic, and solutions-oriented Detail-oriented and organized Experience with TechMetric, CCC, DCS, and CRM systems is preferred Mechanical automotive experience in at least one of the following roles is required: Automotive service advisor or writer Parts counter specialist (OEM or aftermarket) Vehicle buyer, wholesaler, or dealership sales rep with technical knowledge Auto technician or support role within a dealership or shop Any role requiring hands-on familiarity with automotive systems or components DON'T LET THIS AMAZING OPPORTUNITY PASS YOU BY! If you think this Automotive Admin Assistant job is a fit for what you are looking for, then applying is a snap. The initial application should take you less than 3 minutes to complete. Good luck! Job Posted by ApplicantPro

Administrative Assistant Reports to: Director of Office Operations Position Type: Full-time FLSA: Non-exempt Salary: $18.00/hr Supervision Exercised: No The Administrative Assistant provides front-desk guest services and administrative support to the executive team, ensuring efficient daily operations while maintaining a professional agency image. Key Responsibilities Greet guests, assess needs, and direct them appropriately. Answer phones, route calls, return voicemails, and maintain logs. Open, distribute, and prepare mail; manage filing systems and records. Retrieve information, prepare summaries, and respond to administrative inquiries. Schedule meetings, prepare agendas, and record/distribute minutes as needed. Perform data entry and serve as backup support. Handle cash counts, prepare bank deposits, and complete bank/post office runs. Assist with billing procedures and basic accounting functions. Support executives and departments with special projects and daily tasks. Train volunteers and student workers on clerical procedures. Maintain front desk coverage and a clean, organized workspace. Work independently, manage shifting priorities, and handle confidential information. Stay informed on agency programs and attend required trainings. Qualifications & Skills Must be 21+, with a valid driver's license, clean driving record, and insured transportation. Strong verbal, written, interpersonal, and customer service skills. Proficiency in Microsoft Office 365 and general office software. Excellent organizational skills, attention to detail, and accuracy. Ability to work with diverse populations, especially seniors and individuals with impairments. Knowledge of community resources and service recovery skills. Ability to work independently and collaboratively with minimal supervision. Professional appearance and behavior reflecting agency values. Education & Experience Associate's degree in a related field or equivalent experience. 12-24 months of administrative assistant experience required. Strong judgment, communication skills, and advanced computer proficiency.

Benefits: 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, routing calls, scheduling appointments, and maintaining files. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. No calls or walk-ins, please. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Write emails and distribute them appropriately Maintain an organized filing system Qualifications High school diploma/GED required, Associate's degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and Adobe Acrobat Highly organized with excellent time management skills and the ability to prioritize projects Compensation: $21.00 - $25.00 per hour

SS. Peter & Paul Catholic School is seeking a welcoming, organized, and dependable Part-Time School Secretary to support our school community. This position serves as the first point of contact for students, families, staff, and visitors and plays an important role in the daily life of our Catholic school. Responsibilities include: Greeting students, parents, and visitors with warmth and professionalism Answering phones, emails, and general inquiries Assisting with attendance, records, and basic clerical tasks Supporting the principal, teachers, and office operations Maintaining confidentiality and professionalism at all times DOR Benefits Link Requirements Qualifications: Strong communication and organizational skills Ability to work collaboratively in a faith-based environment Basic computer and office skills Support for the mission and values of Catholic education

*** Local candidates Only (Elgin or Hampshire IL)**** Combined Metals is a premier North American processor and distributor of specialty strip and wire built through 50 years of growth and acquisition. Combined Metals is the largest independent processor and distributor of specialty strip and wire in North America. With nine service centers, Combined Metals supports over 3,000 customers in the Aerospace, Defense, Nuclear, Medical, Petrochemical, Oil & Gas, Electrification, Automotive, and Consumer industries. Decades of quality and reliability have made Combined Metals™ a chosen source in performance applications. Responsibilities: Run full-cycle payroll through UKG Pro in an accurate and timely manner on a weekly and bi-weekly basis for around 500 employees Oversee and reconcile payroll deductions & payments for 401(k), Flexible Spending, Health Savings Accounts, and other employee/employer contribution accounts. Function as Subject Matter Expert with regard to all aspects of UKG Pro HRIS and payroll system functionality, policies and procedures; this includes troubleshooting, configuring updates and developing process improvements to our existing system Process employee lifecycle items such as the onboarding, termination, salary increases, personal data changes, internal transfers, schedule changes, etc. Review time and attendance in UKG Pro on a regular basis to ensure completion and accuracy Prepare and distribute periodic & on-demand reports (e.g., gross payroll, hours worked, vacation accrual, wage & tax, headcount, benefit deductions, etc.) for management Liaison with external employee benefits and payroll third party administrator to audit data fields and error files associated with employee census, payroll and benefits data. Create and conduct training and guidance to users on the operation and maintenance of the HRIS system, with a focus on management and supervisory levels Configure modules such as the Attendance Module, Compensation Module, Performance Management Module, Learning Management System, etc. Process any special payroll payments and/or deductions such as but not limited to garnishments, expenses, adjustments, bonuses, etc. First point of contact for all payroll related questions/concerns Maintain employee records within UKG Pro and in electronic files Log tickets with UKG Pro on any system issues that arise Candidate Requirements Qualifications: Preferred: BA/BS (Business degree preferred) Minimum 5 years of payroll processing experience processing for multi-state business units Experience with UltiPro, UKG Pro, Dayforce, ADP or comparable payroll processing software required Experience with payroll system transitions and HRIS module implementations. Experience with time and attendance systems a plus Personal Attributes: Excellent ability to multi-task and prioritize while working under tight time pressure Strong customer service and interpersonal skills (verbal and written) with the ability to collaborate with people from all levels of the business Tactful and professional while maintaining confidentiality Well-developed attention to detail and organizational skills Adaptable and able to learn in an ever-changing environment Takes initiative to improve processes and functionalities

Provides high-level administrative, records, and compliance support to the Rockford Park District Police Department. This position is responsible for confidential records management, legal and regulatory reporting, payroll and personnel documentation, and front-line administrative coordination to ensure efficient, compliant, and professional police department operations. TitleAdministrative Specialist - Park PoliceDepartmentPolice DepartmentStatusFull TimeOffice LocationWebbs Norman CenterReports ToChief of PoliceFLSA StatusNon-Exempt Position DescriptionProvides high-level administrative, records, and compliance support to the Rockford Park District Police Department. This position is responsible for confidential records management, legal and regulatory reporting, payroll and personnel documentation, and front-line administrative coordination to ensure efficient, compliant, and professional police department operations. ROCKFORD PARK DISTRICT VISION, MISSION AND LEADERSHIP BY VALUESAgency VisionTo be the best urban parks and recreation system in North America, as measured by national standards and the citizens we serve.Agency MissionThe Rockford Park District is in business to "help people enjoy life" by providing a quality park and recreation system.Vision & Planning SystemThe District aligns itself and all its resources to achieve its purpose, vision, mission, and priorities. This successfully drives the strategic plan, operational plans, and performance goals.Policy Management & Operations SystemEvery team member serves as an active contributor in the development of the team's operational plan; develops job strategies and plans that support the team's operational goals; identifies timetables for completion; plans daily work activities in an organized manner ensuring effective utilization of time and resources in the completion of job tasks.Leadership by Values SystemLeadership by Values can only be achieved if all team members believe in and live by these shared values: accountability, integrity, passion, agility, relationship oriented, results driven, service oriented, respectful, and innovative. While all team members share these essential values, our culture is enriched by and welcomes the diverse supporting values of its team members.Diversity, Equity, Inclusion and Belonging StatementThe Rockford Park District is committed and accountable to being a place where everyone is invited and belongs, as demonstrated by being an inviting, equitable, and inclusive environment, respectful of all people, embracing diversity, creating accessibility and valuing all team members, partners and community members for their unique experiences and backgrounds. RELATIONSHIPS TO RESULTS CULTUREDefinitionSustained by long-term, positive, exceptional relationships with stakeholders and team members as our hallmark of success. ONE TEAM, ONE GOAL COMMITMENTDefinitionTo work together to achieve the mission, vision, and shared values of the Rockford Park District.ConnectednessDepartments are truly interconnected to support the mission and vision of the Rockford Park District. ESSENTIAL FUNCTIONS include the following. Other duties may be assigned Documentation/Reports * Prepares written drafts of Board agenda items as requested and assists staff in proceeding toward a final document. Ensures that all Board agenda items follow consistent formats as established by the Director's Office and that correct Governing Policies are stated. Operational Excellence * Maintain accuracy, timeliness, and compliance standards for all records, payroll submissions, CJIS-related tasks, and legal reporting requirements. * Maintain strict confidentiality of all police systems, records, processes, and sensitive information. * Process, forward, file, and maintain police reports, accident reports, citations, warnings, and statistical reports. * Log and transmit traffic citations to the Circuit Clerk's Office. * Respond to requests for police documents from State's Attorney offices, external law enforcement agencies, and internal departments. * Assist with and process Freedom of Information Act (FOIA) requests in coordination with Command Staff. * Draft, update, and maintain the Police Department Office Procedures Manual. * Maintain and audit the electronic door access system (C-Cure), including activating/deactivating access cards and conducting semiannual access reviews. * Operate the Intercom Alert System and control building access during emergencies at the Webbs Norman Center. * Screen incoming calls and route inquiries appropriately to protect Command Staff time and resources. Administrative Support * Prepare requisitions; purchase and maintain inventory of office supplies, safety equipment, ammunition, and evidence packaging supplies. * Coordinate receipt of subpoenas and manage court notifications, calendars, and reminders for officers. * Work with the Administrative Sergeant to process and code Police Department invoices. * Process, enter, and transfer Police Department payroll; answer payroll-related questions and review timecards weekly. * Participate in cross-training and provide continuity of administrative operations during staff absences, emergencies, or peak operational periods. * Coordinate logistics for new hire selection days, including testing materials, staff assignments, supplies, sign-in processes, and candidate file management. * Maintain personnel and training files for full-time and part-time officers; forward required documentation to Human Resources. * Print, distribute, track, and collect required in-service training materials and tests. * Maintain departmental contact lists, email distributions, and internal communications. * Tracks and manages state-sponsored and mandated training for Park Police staff, including registrations, records, and compliance deadlines. Compliance * Support internal and external audits, accreditation reviews, and records inspections by maintaining organized, accessible, and compliant documentation. * Maintain Criminal Justice Information Services (CJIS) certification and complete required security and privacy training. * Support and participate as a team member of the CAPRA Accreditation process. * Maintain training and registration databases for public and departmental programs (e.g., firearms qualification, AED/CPR/First Aid). * Maintain memberships and renewals for Command Staff professional organizations (e.g., IACP, ILACP, IPLEA, NOBLE).Maintains a working knowledge of department safety procedures. Attend safety training programs and educational in-service trainings as required. * Submits and tracks reimbursement requests for grant-funded programs and initiatives, ensuring required documentation and compliance. Legal Responsibilities * Report part-time officer hours semiannually to the Illinois Law Enforcement Training and Standards Board (ILETSB). * Update the Firearms Training Roster annually and maintain the EDI database with ILETSB, serving as the point of contact for appointments and separations. * Enter Traffic Stop and Pedestrian Stop data into IDOT's statewide racial profiling databases. * Maintain confidentiality of juvenile records. * Process court-ordered expungements and securely retain expunged records as required by law. * Complete Uniform Crime Reporting (UCR) submissions to the Illinois State Police for FBI crime statistics. Customer Satisfaction & Teamwork * Provide administrative support during emergency or critical incidents, including command support, access control coordination, and communications assistance as directed. * Greet visitors and direct them to the appropriate department contact. * Provide general clerical and scheduling support to the Chief of Police and department personnel. * Assist with hiring, onboarding, handbook training, and orientation for part-time police officers and security staff. * Remain flexible and responsive to departmental needs, including assisting with special projects. Education/Experience•Associate's degree in Business Administration, Criminal Justice, Law Enforcement-related field, or similar discipline required. * Three (3) to five (5) years of progressively responsible administrative experience, preferably in a law enforcement or public sector environment. * Equivalent combinations of education and experience may be considered. Critical Skills, Knowledge, and AbilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: * Demonstrated understanding of confidentiality, ethics, and legal responsibilities related to sensitive, juvenile, and protected law enforcement records. * Ability to work independently while exercising sound judgment and discretion. * Demonstrated ability to maintain confidentiality and handle sensitive information. * Strong interpersonal and customer service skills. * Effective written and verbal communication skills. * Working knowledge of law enforcement records systems and administrative processes. * Understanding of Park District operations, policies, and trends. * Knowledge of accounting, purchasing, and payroll procedures. * Familiarity with local court and judicial systems. * Proficiency in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook). * Ability to collaborate with local, state, and federal law enforcement agencies. * Strong organizational, problem-solving, and decision-making skills.ve a good understanding of the Park District and its trends Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Light work: * Exerting up to 20 pounds of force occasionally * Exerting up to 10 pounds of force frequently * Exerting a negligible amount of force constantly to move objects. Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: This position works in a typical office environment. BenefitsThe Rockford Park District offers an extensive benefits package designed to support employees' health and wellness, financial security, and overall work-life balance. Key highlights include: Health & WellnessHealth Insurance: Choose from three PPO Plans administered by BlueCross/BlueShield of Illinois, including a High Deductible Health Plan (HDHP) with an option for a Health Savings Account (HSA).Dental Insurance: Coverage through BlueCross/BlueShield, with a $2,000 individual annual maximum.Vision Insurance: Provided by EyeMed, offering discounts on frames, lenses, and other vision services.Wellness Program: Empower Health Services offers a variety of programs and resources to support employee well-being, including wellness challenges and health resources.Employee Assistance Program: Confidential counseling and support for personal and work-related challenges through SupportLinc. Financial SecurityRetirement Plans: Illinois Municipal Retirement Fund (IMRF) pension with voluntary additional contributions & optional 457(b) deferred compensation.Life Insurance: Employer-paid life & AD&D (2x salary, up to $300K) plus optional voluntary coverage Critical Illness & Accident Insurances: Provides financial support by covering out-of-pocket costs for covered critical illnesses and offering optional accident insurance for additional protection. Tax-Free Accounts: HSA (with HDHP) & FSA for medical and dependent care expenses Employee Crisis Fund: Provides financial assistance of up to $2,500 for unforeseen emergencies such as medical crises, loss of a primary residence, or a family tragedy. Repayments are made through bi-weekly payroll deductions with flexible terms. Paid Time Off: Vacation, Sick Leave, Holidays, Personal Days, Bereavement, and various leave programs. Additional PerksEmployee Participation Program: Use for District programs or passes including: Nicholas Conservatory & Gardens, Golf Membership, or up to $400 on a card to use throughout Park District facilities. Exclusive Discounts: Local partners, safety shoe reimbursement, and more Unique Benefits: Legal, identity theft, and pet insurance options This robust benefits package reflects the District's commitment to fostering a supportive and rewarding workplace.

BHS Support Team Secretary/Reception (Anticipated) JobID: 7465 Secretarial/Clerical/Administrative Assistant Date Available: When Filled Additional Information: Show/Hide JOB DESCRIPTION BARRINGTON COMMUNITY UNIT SCHOOL DISTRICT 220 Position Title: BHS SUPPORT TEAM SECRETARY/RECEPTION Department: STUDENT SERVICES Reports To: ASSISTANT PRINCIPAL POSITION SUMMARY: The position of BHS Support Team Secretary/Reception is being established to provide day to day support in the coordination, management, and accurate entry of student attendance records. This position will also be responsible for providing general secretarial and receptionist support to office personnel. ESSENTIAL FUNCTIONS & RESPONSIBILITIES: * Ensures the accuracy of daily school attendance records for all students on an assigned wellness team. * Operates and manages the automated attendance system through Infinite Campus, as well as the phone system, in order for accurate tracking and documentation of student attendance information. * Coordinates late student arrival and early dismissal procedures in order to maintain accurate records and ensure that students are able to arrive/depart classrooms and the school building without issue. * Researches attendance discrepancies and addresses these issues by communicating with necessary individuals in order to rectify any problems. * Effectively communicates with parents, students, staff and administration in person, by telephone, email or letter for the purposes of providing information on a variety of attendance issues. * Prepares attendance reports in order to communicate any full-day, partial-day or specific class period truancy concerns for students. * Responds to inquiries from a variety of individuals (IE; staff, parents, students) for the purpose of providing information and/or direction related to school and/or team specific events. * Supports team members by monitoring students awaiting appointments, directing inquiries appropriately, and scheduling appointments as requested. * Serves as team receptionist by greeting visitors, answering/directing calls, and effectively communicating routine, sensitive, and confidential information. * Maintains team supply inventory of materials, and coordinates ordering with appropriate personnel. * Serves as the direct liaison between the security entrance and individuals arriving for appointments. OTHER FUNCTIONS: * Assists with the organization, coordination and implementation of various events throughout the academic year that support schoolwide functions (IE; College Night, Back to School Night, Incoming Freshman Night, etc.) * Attend meetings as assigned for the purposes of conveying and/or gathering information required for the successful performance of school/team related functions/ * Maintain a clean, safe, and orderly office environment. * Other duties as assigned by the Associate Principal. QUALIFICATIONS: * Calm and pleasant demeanor, and excellent interpersonal skills with a variety of audiences, * General knowledge and ability to effectively navigate the student information systems (Infinite Campus). * Strong attention to detail and ability to problem solve. * Self-motivated and able to work independently as well as within a team environment. GENERAL COMMENTS: The nature of this position requires an ability to maintain confidential information and the demonstration of ethical, professional conduct at all times. A working knowledge of the school community (people and resources) is desirable. PHYSICAL CONTEXT OF THE JOB: Physical demands include occasional light duty lifting, carrying, pushing and/or pulling of supplies, and/or carts and other objects; this may also include kneeling and/or crouching for short periods of time. Additionally, finger dexterity and the ability to hold a telephone for long periods of time. Generally the job of receptionist/secretary will require 80% sitting at a desk or office work space, 10% walking, and 10% standing to perform job duties. TERMS OF EMPLOYMENT: (Completed by the Office of Human Resources) Calendar Days: 188 Hours per Day: 7.00 Wage Grid Lane: S/D Hourly Rate Starting Range: $18.18-$19.29 Benefits Benefits Page Status: BSEO - Classified Revised 4/2024, 3/2025

About Us Team Rehab is a therapist-owned network of outpatient clinics across Michigan, Illinois, Indiana, Wisconsin, and Georgia. Since 2001, we've been delivering exceptional outcomes, outstanding patient satisfaction, and a work culture that supports and values every team member. Our mission is simple: Provide the best outpatient physical, and occupational therapy. Make therapy enjoyable for patients. Deliver measurable improvements in health and quality of life. We believe great therapy starts with great people - and we provide the training, resources, and support to help you succeed. Why You'll Love Working Here Competitive Pay & Benefits Low cost medical plan options, plus dental & vision coverage. 401(k) match to help you plan for your future. Profit sharing so you share in the company's success. Equity opportunities for long-term growth. Monthly bonus opportunities. Generous PTO and flexible scheduling. For professional development: $1500 per year for continuing education or student loan repayment - your choice 40 hours of paid CEU time each year, in addition to PTO. Culture of Support A strong Equity & Engagement commitment - every team member's voice matters. A collaborative environment where you're part of improving patients' lives every day. $19 - $24 / hour Responsibilities Team Rehabilitation is seeking that outgoing, dynamic individual to be that all-important first point of contact within our clinic. The ideal candidate would be empathetic to patient conditions and willing to do whatever is needed to help, accommodate, and support the patient's success in therapy. What You'll Do: Greet patients in a friendly, outgoing manner. Verify appointments and assist in completing any necessary paperwork. Ensure 360 communication with patients, physicians, other staff members and anyone else involved in the patient's care - including any necessary follow-ups. Maintain complex schedules while ensuring that all patients are scheduled the appropriate number of visits. May include coordinating with the Physical Therapist and other staff members to accommodate the patient's needs. Assist patients with any insurance-related questions. Verify and explain insurance benefits to every patient, as well as obtaining and tracking any authorizations needed Accurately update and maintain records in the electronic medical and billing record system, including billing changes. Follow up for any additional information when appropriate. Collect copayments and process in an accurate, timely and professional manner. Issue any receipts and handle any billing-related tasks. Accurately input data collected from in-house research. This information provided is pivotal in determining clinic performance. Support the clinic performance by preparing management information, imputing data from in-house research and assuming basic maintenance of clinic supplies and equipment. Respect patient privacy and adhere to any confidentiality policies. Other Tasks: The Patient Administrative Coordinator must be able to multitask in a fast paced, demanding environment while staying on top of daily reports and tasks Perform additional duties as assigned by the clinic director. Qualifications What We're Looking For No prior experience or education required. High school graduate or equivalent Experience in a patient centered health care position is an advantage but is not necessary Excellent verbal and written communication skills. Must possess solid basic computer skills Commitment to diversity, equity, and inclusion.

Chartered in 1895, Northern Illinois University (NIU) is a student-centered, regional public research institution with a diverse and international student body of approximately 16,000 students. Located 65 miles from downtown Chicago, in DeKalb, Illinois, NIU is a thriving community of dedicated faculty, staff, students, alumni, local residents and friends. Together, we support the goal of providing upward mobility to our students as well as the opportunity to make an enduring impact on our future. NIU has a long, rich tradition of academic excellence with a breadth of programmatic offerings that support the academic aspirations of our students. Our nationally and internationally recognized faculty are not only dedicated to advancing their academic disciplines, but, in collaboration with NIU staff, are also focused on providing meaningful curricular and co-curricular experiences that prepare NIU students to be successful in achieving their future goals. NIU is classified by the Carnegie Foundation as a Research University/High Research Activity and a Carnegie Engaged University. NIU offers baccalaureate, master's, doctoral and law degrees across more than 40 academic departments and seven colleges. The Department of Electrical Engineering supports the university and college visions by aspiring to be a competitive leader in the advancement of electrical engineering principles and practices. The mission of the Department of Electrical Engineering is to provide exemplary education, research, and outreach to benefit industry, government and the community at large. Position Summary Reporting to the department chair and the college business manager, this position provides administrative support to the department chair and faculty within the Electrical Engineering Department and to the Biomedical Engineering program director and faculty; is responsible for department and program purchasing and monitoring of budget; provides grant and award support to faculty, and manages the undergraduate/graduate student office for the Electrical Engineering department and Biomedical Engineering program. The individual in this position will serve as a hiring manager and initiate the hiring process for all department and program hiring, support committees and the accreditation process, as well as assist with financial management and compliance. This is an on-campus, student-facing position. Essential Duties and Responsibilities Administrative Support & Office Operations - 30% * Maintain chair's calendar related to faculty, student, and committee needs. * Open and review incoming mail responding to correspondence on behalf of the chair and program director as appropriate; Send emails on behalf of the chair and program director, when appropriate. * Draft memos and ensure documents are prepared correctly and needed signatures are gathered. * Prepare forms for the department chair's approval and signature, and for program director's approval and signature. * Maintain confidential files for the department including Human Resource, student, and purchasing records, with confidentiality according to FERPA and NIU record retention policies. * Draft agenda, attend meetings, take minutes, and provide draft minutes report for review and approval. * Schedule meetings with faculty and staff as needed. * Conducts the department's annual property control inventory verification. * Creates and processes payroll for hourly and salaried personnel. * Assist in developing semester course schedules. * Submit course registration documents, review final documents for publication in MyNIU and notify faculty of course offerings. * Provide past textbook usage to faculty to assist with quantity calculations and order textbooks for courses. * Assist the Chair and faculty with data retrieval using queries. Budget & Financial Administrative Support - 20% * Order supplies, equipment, and materials as needed following University Procurement policies including but not limited to check requests, journals, purchase requisitions, and travel vouchers. * Hold a commercial card and allocate transactions and maintain records per commercial card policies. * Monitor departmental cost centers budgets and expenditures, prepare and provide financial reports, and report balances and variances to the chair, resolve discrepancies with the College business office. * Assist the chair and program director with budget development as needed. Manage Student Services Office - 15% * Direct students to central advising office or faculty for academic advisement, and to other available campus resources as needed. * Assist students with registration of classes, completion of forms, remove advising holds, obtaining necessary permits, ensure prerequisites are met and override enrollment as needed. * Assist faculty with evaluation of transfers and help students with paperwork to ensure a successful transfer process. * Compile advising rosters and establish schedules in consultation with faculty, department chair, and program director. * Work closely with the Graduate School to review students' academic requirement reports and follow up with student inquiries to ensure students are on track for graduation. * Maintain student academic records with confidentiality according to FERPA and NIU record retention policies. * Prepare department and program teaching assistant evaluation program, gather results, disseminate results to students and maintain confidential files. * Distribute job opportunities to department and program students. * Create and post faculty office hour and course schedule tables and lab emergency contacts where appropriate. Personnel Hiring & Training - 15% * Monitor the positions within the department; Initiates and prepares all personnel paperwork and PeopleAdmin entry for tenured and tenure-track faculty members, full-time and part-time instructors, graduate assistant support staffing, hiring, and compensation of personnel serving department programs. * Ensure paperwork complies with NIU HR and affirmative action policies. * Prepare all required graduate assistant appointment forms: offer letter, acknowledgement of acceptance letter, employment forms, immigration control compliance form, etc. * Maintain confidential personnel files of all faculty, staff, graduate assistants, and student workers with confidentiality and according to NIU record retention policies. * Preparation of all PeopleSoft forms pertaining to requests for hiring, affirmative action, and personnel appointment forms. * Enter Additional Pay forms as needed. * Assist in search activities and related correspondence, and records; Serve as search committee member, as requested, or needed. * Organize candidate interviews related to all aspects of the interview process. * Assist new hires with moving reimbursement, insurance information, university and department orientation, explanation of office procedures and any other tasks to assure a smooth transition for the new faculty or staff member. * Train student workers, graduate assistants, and extra help employees on policies and procedures; Supervise assigned student workers and/or graduate assistants to assist with data collection for program evaluation and accreditation, and other appropriate tasks, as assigned. Grants & Award Administration Support - 10% * Assist faculty with management of sponsored grants, startup funding, and intramural awards include Research and Artistry (R&A) funding. * Communicate with Sponsored Programs Administration and the Division of Research and Innovation Partnerships on behalf of faculty to ensure grants and awards are within budget and reports are submitted timely. * Manage grants and award expenditures. * Make purchases and hire personnel in accordance with grant and awards budgets. Accreditation & Committee Support - 5% * Notify the curriculum committee chair and department chair when curriculum problems are encountered. * Oversee changes to the department's catalog entries and ensure accuracy when submitting changes. * Prepare ballots and materials for committee elections. * Prepare promotion and tenure documentation. * Gather necessary materials needed for ABET files and accreditation process. * Assist the Chair in creating and conducting course surveys as well as exit, graduate alumni, and employer survey, as needed. * Assist the Chair in collecting and organizing course syllabi and accreditation data. Other Related Duties - 5% * Perform other related duties as assigned. Minimum Required Qualifications (Civil Service) * High school diploma or equivalent. * Any one of the following from the categories below: * Four (4) years (48 months) of work experience comparable to the third level of this series (Office Support Specialist). * Two (2) years (24 months) of work experience comparable to the fourth level of this series (Office Manager). Knowledge, Skills, and Abilities (KSAs) (Civil Service) * Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems. * Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources. * Knowledge of administrative and administrative procedures and systems such as word processing, managing files and records, and other office procedures and terminology. * Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. * Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. * Knowledge of computers and computer systems (including hardware and software) to enter data, or process information. * Skill in material resources management through obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work. * Skill in communicating effectively, both verbally and in writing as appropriate for the needs of the audience. * Skill in decision making by considering the relative costs and benefits of potential actions and choosing the most appropriate one. * Ability to understand written sentences and paragraphs in work related documents. * Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). * Ability to apply general rules to specific problems to produce answers that make sense. * Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). * Ability to choose the right mathematical methods or formulas to solve a problem. * Ability to provide guidance and direction to subordinates, including setting performance standards and monitoring performance. Specialty Factors (Civil Service) None Preferred Qualifications (Civil Service) * Two (2) years of office experience in a higher education setting. * Experience with MyNIU, PeopleAdmin, PeopleSoft, or OnBase. Minimum Required Qualifications (SPS) N/A Additional Requirements (SPS) N/A Preferred Qualifications (SPS) N/A Physical demands/requirements * Ability to sit at desk and computer for extended periods of time. * Ability to carry small packages up to 25 pounds.

Administrative Assistant (3080) (Operations) Elgin, IL, United States of America $18.00 - $20.00 Apply Now Apply Now HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands-on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management. Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 13,000 dedicated team members and maintain more than 200 million square feet daily. Job Skills / Requirements The Administrative Assistant supports the HES Facility Services by greeting clients/visitors, answering phones, supporting the Director of facilities which can include sorting and distributing mail, managing calendars, assisting with new employees' training and assisting with any special projects as needed. Essential Functions This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions. Oversee all aspects of general office coordination. Maintain office calendar to coordinate work flow and meetings. Maintain confidentiality in all aspects of client, staff and corporate information. Schedule and coordinate all training sessions. Interact with clients, vendors and visitors. Answer telephones and transfer to appropriate staff member. Open, sort and distribute incoming correspondence, including faxes and email. Sign for and distribute UPS/FedEx or similarly delivered packages. Prepare responses to correspondence containing routine inquiries. Perform general clerical duties to include, but not limited to, payroll, assisting in HR matters, copying, faxing, mailing and filing. File and retrieve organizational documents, records and reports. Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping. May conduct research, compile data and prepare papers for consideration and presentation to the Director. Set up and coordinate meetings and conferences. Assists in special events within the Custodial Services Department. Other duties as assigned by Director. Set up interviews for the directors Completes new hire paperwork Minimum Qualifications The requirements listed below are representative of the minimal education, experience, knowledge, skills, and/or abilities required for this position. Education: High school diploma required, Bachelor's degree preferred. Certifications: N/A Experience: At least three (3) years' experience in general office responsibilities and procedures. Skills: Computer knowledgeable of Microsoft Office Product and basic email functions. Good writing, analytical and problem-solving skills. Knowledge of principles and practices of organization, planning, records management and general administration. Ability to follow oral and written instructions At least three (3) years' experience in general office responsibilities and procedures. Ability to work well either alone or as part of a team. Must be able to pass comprehensive background check and drug screen. Travel Minimal travel required. Physical and Working Conditions The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential job functions of this job. Usual office working conditions: noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises. While performing the duties of this position, the employee is frequently required to walk, stand, bend, kneel, stoop, communicate, reach, and manipulate objects. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis such as files, books, office equipment, etc., and may infrequently require moving materials weighing up to 40 pounds. Manual dexterity and coordination are required while operating equipment such as computer keyboard, calculator, and standard office equipment. Specific vision abilities required by the job include close vision and the ability to adjust focus. Hours for position are 7:30am-4:00pm Monday-Friday in office. #HESRespect20251 #ZR Education Requirements (All) High School Diploma or Equivalent Additional Information / Benefits Optional daily pay Benefits: Medical Insurance, Dental Insurance, Vision Insurance, Paid Vacation This is a Full-Time position 1st Shift. Apply Now Apply Now

Job DescriptionSmall business office seeking a part-time Administrative Assistant who is professional, organized, and detail-oriented Key Responsibilities: Process weekly payroll for multiple locations using ADP Payroll Prepare, edit and format documents in Microsoft Word and Excel Maintain and update paper and electronic filing systems Answer calls and handle mail and email Perform data entry, copying, and scanning as needed Qualifications: Small office administrative assistant experience preferred Proficiency in Microsoft Office, particularly Word and Excel, and Quicken or similar Familiarity with payroll processing in collaboration with a payroll services provider Organizing skills and attention to detail Strong verbal and written communication skills Ability to manage multiple tasks, prioritize effectively, and meet deadlines What We Offer: Supportive, collaborative work environment Competitive salary commensurate with experience To Begin Applying: Please send your resume and a brief cover letter outlining your experience. We look forward to hearing from you!