Administrative associate jobs in Waunakee, WI - 123 jobs

Our Facilities Administrative Services Intern supports the Real Estate & Facilities department by assisting with energy usage tracking, project updates, system implementation of a new work order management system and maintaining internal websites. This role contributes to efficient facilities operations and may also support the Facilities Director with assigned tasks. Learn why UW Credit Union has been a top workplace - join our team today! The individual has the option to work up to 40 hours a week during the summer months and a minimum of 15 hours a week, during the school semester. These hours can be flexible to meet your school needs. Why work for UW Credit Union? Join one of Wisconsin's premier financial institutions, a four-time recipient of Madison Magazine's Best Places to Work, and a two-time Milwaukee Journal Sentinel's Top Workplace to receive: Earn paid time-off (pro-rated based on hours worked) 2 weeks paid Caregiver Leave (pro-rated based on hours worked) 2.5 weeks paid New Child Leave (pro-rated based on hours worked) 16 hours paid volunteer time annually Paid holidays Personal development and peer connections through Employee Community Groups 401k option with company match of up to 5%, plus approximately 4% discretionary match Annual variable bonus reward Employee Assistance Program Hybrid work environment Salary $20.50 / hour And more! Responsibilities What You'll Do Assist with setup and data migration for a new facilities work order management system Track, compile, and report energy usage and costs for benchmarking and reporting purposes Prepare data for City of Madison energy benchmarking within City's portal Update Facilities SharePoint and internal websites in coordination with IT Compile and share monthly construction project updates with leadership Coordinate construction project updates and prepare monthly reports for the Director of Real Estate & Facilities and CFO. Support the Facilities department and Facilities Director with assigned tasks Qualifications What You'll Need to Succeed Pursuing a degree in Business, Construction Management, Facilities Management, or Environmental/Sustainability. Up to 6 months of professional office experience Proficiency in Microsoft Office (Outlook, Word, Excel, SharePoint) Strong organizational skills and attention to detail Ability to multitask, prioritize work, and meet deadlines Ability to research and analyze utility usage information Knowledge of office protocols and procedures Ability to operate standard office equipment Strong written communication skills (spelling and grammar) Ability to work independently

Part-time Description Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference. Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly-from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks. If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we'd love to meet you. What You'll Do Administrative Support Process customer SPIFFs and support expense/reporting activities. Coordinate employee travel logistics, hotel arrangements, and onboarding schedules. Assist senior management with administrative tasks, reporting, and special projects. Order food for office lunches, meetings, and special events. Maintain and update CRM contact records. Help with monthly commission calculations and distribute reports. Serve as liaison between Jaeckle Distributors and our HR support partner. Support workflow for coupon applications used by field sales and customers. Marketing Material & Workroom Support Maintain, organize, and restock supplier brochures, catalogs, and marketing materials. Distribute brochures and hard-copy materials to field sales. Pick and prepare labels for field sales as requested. Assemble and distribute new customer welcome packets. Order paper, office supplies, and conference room beverages for the Madison office. Requirements What Makes You a Great Fit Strong proficiency in Microsoft Excel. Highly organized with excellent follow-through and attention to detail. Professional, reliable, and responsive. Ability to balance multiple priorities in a fast-paced environment. Team-oriented with a positive, people-focused approach. Able to maintain a high level of confidentiality. Our Core Values We're looking for someone who naturally aligns with our culture and values: Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value Salary Description $23-$25/hour

Current Madison College employees must apply to the internal career site by logging into Workday Application Deadline: Salary Information: $22.51-$26.30 For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement. Department: School of HPS_Operations Job Description: The School of Human and Protective Services is seeking a part-time Administrative Assistant to support its fire services program. This role provides essential administrative, operational, and program coordination to ensure fire service testing runs smoothly, accurately, and in compliance with state and international testing and accreditation standards. The Administrative Assistant manages key functions such as scheduling, documentation, test administration, and workflow coordination for both written and practical fire service examinations. By performing these critical processes, this position helps ensure consistent, efficient test delivery and allows the Manager to focus on higher-level program oversight and operational leadership. Position Details: Expected Progression: This position includes an expected progression plan. Upon meeting departmental criteria, you will be eligible to receive a $1.00 per hour increase. Benefits: Part time staff are eligible for limited benefits including paid time off. Schedule: This position works 20 hours per week. The work schedule is flexible within core hours of 7:00 a.m. - 5:00 p.m., Monday-Friday; however, during testing periods, specific shifts-including evenings and weekends-are required. This position works onsite at the Truax campus, with some opportunity for hybrid work. Hybrid schedules are subject to change based on college policy. Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team! This position will be open until filled, with a first consideration date of January 25, 2026 at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible. Required documents (2): Resume Cover Letter *Failure to include these documents by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION. Accountabilities: Coordinates logistics for meetings, events and trainings including scheduling, communication, materials preparation and on-site or virtual support to ensure smooth and efficient operations. Provides administrative support for department operations including calendar coordination, and document preparation to facilitate day-to-day functionality. Prepares, reviews and maintains a variety of reports, records and data using college systems and tools to support operational accuracy and reporting needs. May support onboarding processes for faculty, staff, and student employees by facilitating communication, gathering documentation, and ensuring compliance with procedures. Provides customer service and frontline support to students and external partners by answering inquiries, resolving issues and referring questions as appropriate. Exercises independent judgment to solve routine problems, prioritize tasks and improve administrative processes to enhance efficiency and support unit goals. Other duties based on experience and knowledge. Knowledge, Skills & Abilities: Knowledge of administrative procedures, scheduling practices and record-keeping standards. Knowledge of or ability to quickly learn, scheduling systems, academic processes and institutional policies. Skill in using administrative software and databases. Ability to apply standardized procedures, policies and guidelines across administrative and academic functions. Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment. Ability to exercise independent judgment and problem-solving on routine problems. Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment. Skill in effectively and respectfully communicating with others. Preference given to those applicants with knowledge of Fire Service. Minimum Requirements: Education: Associate degree or equivalent additional relevant work experience Experience: 1-2+ years relevant work experience Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you are experiencing application issues, please contact us at the Talent Acquisition email ************************* or HR hotline **************. To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email. Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at ************** or ************** Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 **************

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category:Academic StaffEmployment Type:RegularJob Profile:Research Administrative SpecJob Summary: Join the College of Letters & Science (L&S) for an exciting role as a Divisional Research Administrative Specialist. You'll have an opportunity to make a positive impact by being responsible for general research admin support and serving as grant worktag manager for your assigned unit, the Institute for Research on Poverty (IRP). IRP is a nonpartisan, interdisciplinary research institution dedicated to producing and disseminating rigorous evidence to inform policies and programs to combat poverty, inequality, and their effects in the United States. This position works under the general direction of the Assistant Dean for Research Services, reports to an Administrative Regional Team (ART) Research Administration Manager, and works closely with IRP's Research Administration Director. Join our friendly, supportive, and dynamic team, to provide lifecycle research administration support to faculty and staff investigators. The main responsibilities include working closely with principal investigators and research staff to prepare, route, and submit funding proposals to sponsors, and then managing awards by monitoring expenditures, reconciling financials, and providing reporting for awarded funding. As part of the support team for IRP, you will work closely with other IRP research administrators, the IRP Research Administration Director, the Associate Director for Programs and Management, and the IRP Director. You will also work with the UW Research and Sponsored Programs office and other schools/colleges to foster research collaborations, and ensure compliance with federal, state, agency, and university policies and procedures. You will be expected to become a Workday subject matter expert and to serve as a key point of contact between the ART and IRP. This role is perfect for professionals who are passionate about building effective relationships and applying equitable practices that foster a community of belonging, while supporting a world-class research institute. Your work will directly support the IRP comprehensive research portfolio and indirectly help to combat poverty and inequality! Key Job Responsibilities: Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director May identify funding opportunities and disseminate to principal investigators Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements Maintains and monitors grants and contract budgets Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit Department: College of Letters & Science, Research Administration L&S is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the social sciences; arts and humanities; natural, physical, and mathematical sciences; and computing, data, and information sciences. Compensation: The expected salary range for this position is $70,000 up to $80,000 for highly experienced candidates. Actual pay within this range will depend on experience and qualifications. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see *********************************************************** Required Qualifications: At least two years of experience in research administration Experience in research administration at an institution of higher education Knowledge of and experience working with federal and other research funding mechanisms Experience interpreting and analyzing financial data and effectively communicating summarized results Strong interpersonal, customer service and communication skills; experience identifying and solving problems using sound judgement and discretion while applying and interpreting laws, rules, policies, and procedures Excellent administrative and organizational skills prioritizing and delegating tasks, managing competing deadlines, and paying attention to detail Experience working with complex, automated accounting systems and processes Preferred Qualifications: Three years or more experience in research administration Knowledge of and experience with University of Wisconsin policies and related research administration and financial management systems Experience working with systems such as: Enterprise Resource Planning (ERP)-like systems, like PeopleSoft or Workday, accounting systems, proposal routing systems like RAMP, and sponsor systems like grants.gov or eRA Commons Experience offering guidance, outreach and monitoring for compliance regarding complex research admin and/or fiscal policies in higher education, government or other highly regulated settings Familiarity with Uniform Guidance, UW research administration policy, and sponsor guidance like the NIH Grants Policy Statement and NSF PAPPG; familiarity with reading and interpreting calls for proposal Experience with improving processes and/or managing change Education: Required: Associate's Degree or higher Preferred: Bachelor's degree or higher Preferred focus in financial, project planning or related degree area How to Apply: Click the "Apply" button to start the application process. You will be prompted to upload the following documents: -Resume -Cover letter Applicants should attach a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. Please note, there is only one attachment field. You must upload all of your documents in the attachment field. Incomplete applications will not be considered - both cover letter and resume must be included. Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. Contact Information: Maria Antezana, *********************** Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Bring your passion for helping seniors to St. Elizabeth, an Illuminus Community! Every day, Medication Administration Aides (MAAs) have the opportunity to make a meaningful difference in the lives of our residents, fostering genuine connections and creating vibrant communities where seniors can thrive. Candidates must already have (or be enrolled) in the additional Medication Administration Aide training required for working in a nursing home. CBRF/AL medication training does not qualify. * $20.25-$23.00 per hour * Hiring bonus available. * Shift differential for PM and NOC shifts * Current openings: PRN In this role, you will prepare, administer and record medications as directed and per policy, and assist with resident ADLs while maintaining accurate documentation, charting and adherence to company and HIPPA policies. Requirements * High School Diploma or equivalent * Certified Nursing Aide (CNA) Certification required. * Certified by the State of Wisconsin for medication administration. CBRF/AL medication training does not qualify. * Maintained working 100 hours as a Med Admin Aide and 4 hours of medication training per calendar year since completing program. CAREER PATH SUPPORT: If you aspire to further your education and become a Licensed Practical Nurse (LPN) or Registered Nurse, we're committed to supporting your growth by providing tuition reimbursement. Benefits * Employee Referral Bonus Program. * Educational Advancement/Training Opportunities (Wound care, IV administration etc., provided by our Illuminus Institute or Other External Qualifying Educational institution) * Paid Time Off and Holidays acquired from day one of hire. * Health (low to no cost), Dental, & Vision Insurance * Flexible Spending Account (Medical and Dependent Care) * 401(k) with Company Match * Financial and Retirement Planning at No Charge * Basic Life Insurance & AD&D - Company Paid * Short Term Disability - Company Paid * Voluntary Ancillary Coverage * Employee Assistance Program * Benefits vary by full-time, part-time, and PRN status. St. Elizabeth Home, an Illuminus Community, offers long-term care and short-term rehabilitation in a skilled nursing setting. Originally founded in 1967, St. Elizabeth is located just blocks from downtown Janesville in the beautiful Courthouse Hill Historic District between Upper Courthouse Park and Jefferson Park. Although small enough to make everyone living and working on campus truly feel like a family, St. Elizabeth offers those we care for a wide range of services and support. We are a not-for-profit, community-based organization serving persons of all faiths. No matter your situation or beliefs, our purpose is to provide care that transcends. Illuminus is a faith-based, not-for-profit senior living management company dedicated to serving older adults and families throughout the Midwest with skill and compassion. We own or manage over a dozen communities in Wisconsin and beyond, offering independent senior housing, assisted living and memory care, skilled nursing and rehabilitation, low-income senior housing, home health and hospice services via Commonheart, management support and consulting. The people of Illuminus are not just our colleagues, our employees, our residents-they are our parents, our grandparents, our partners, ourselves. We serve others with gratitude, dignity, hope and purpose. We believe that the right care can and will transform us all. Salary Description Starting at $20.25/hour and based on experience

Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future, is the reason we come to work each day. We're guided by our culture of care and our core values: safety, inclusion, integrity, and results. When we say we care, we mean it. We're creating an inclusive workplace where everyone feels safe, has a sense of belonging, trusts one another, and acts with integrity. Nutrien Ag Solutions is the retail division of Nutrien, providing full-acre solutions through our network of trusted crop consultants at more than 2,000 locations in North America, South America, and Australia. For more than 150 years, we have been helping growers achieve the highest yields with the most sustainable solutions possible, offering a wide selection of products, including our proprietary brands: Loveland Products, Inc.; ProvenSeed and Dyna-GroSeed; as well as financial, custom application and precision ag services. Through the collective expertise of our nearly 26,000 employees, we operate a world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all stakeholders. Help us raise the expectation of what an agriculture company can be and grow your career with Nutrien and Nutrien Ag Solutions. What You'll Do:

Responsible for completing daily office activities of the feed location. Perform excellent customer service, assist with taking orders, billing, inventory, and all other daily tasks of the feed office. Duties & Responsibilities: * Take incoming phone calls and provide exceptional customer service via phone and in store. * Enter all incoming ingredients into the system with cost. * Make feed tags (changes or new) for medication , minerals, etc. * Make monthly inventory adjustments. * Prepare and complete feed billing. * Respond to customer and employee emails as required. * Distribute incoming mail to necessary recipients. * Manage inbound and outbound grain shipments for customers coming across the truck scale. Grade grain and record test data such as weights, daily inputs, and verification of accuracy. * Complete housekeeping duties to maintain office cleanliness. SDS (Scheduled Delivery System) Coordinating: * Effectively promote and aid in implementation of United Cooperatives' scheduled delivery system (SDS). Take orders for delivery, educate customers and prospects on the value, and use of SDS, coordinate with SDS truck driver on customer needs and expectations, build and grow SDS database and data sheets for use in sales efforts by SDS phone marketers. Fill in for SDS phone marketer as needed.

Job DescriptionSalary: Pemberton Personal Injury Law Firm Baraboo, WI Named 2025 Best Places to Work: Law Firms! About the Role: Pemberton Personal Injury Law Firm is seeking an Administrative Personal Assistant to support our CEO while helping keep our office running smoothly. This role is perfect for a highly organized, professional, and adaptable individual who thrives in a fast-paced, mission-driven environment. You will balance personal support for the CEO with office-wide assistance, playing a key role in keeping the firm efficient and effective. What Youll Do: Support the CEO with daily scheduling, email and call management, meeting prep, and follow-ups. Assist with personal tasks such as running errands or coordinating meals to maximize the CEOs time. Provide flexible office support during busy periods, including reception coverage, clerical tasks, and coordinating workflow. Prepare and organize reports, documents, and meeting materials. Attend occasional business or community events as a professional representative of the firm. Who You Are: Organized, proactive, and able to manage multiple priorities with accuracy. Comfortable supporting both professional and personal tasks. Confident, professional, and adaptable when priorities change. Trustworthy and discreet with confidential information. Eager to grow and contribute in a collaborative, high-performing team environment. Qualifications: Prior experience as an administrative or personal assistant, office coordinator, or similar role preferred. Strong written and verbal communication skills. Proficiency with Microsoft Office, Google Workspace, or other office software. Compensation & Benefits: Competitive pay based on experience Health and dental insurance IRA with employer match Paid Time Off and holidays Professional, supportive, mission-driven work environment Work Location & Schedule: Full-time, 40 hours per week On-site in Baraboo, WI How to Apply: Please submit your resume to: Jacob Hooker, Human Resources Manager *********************

Job Description Workforce Solutions partners with companies to find the perfect match between top talent and the right role. If you're seeking a new job in the administrative field, submit your resume today! Some job titles you may be seeking could include: Administrative Assistant Receptionist Data Entry Specialist Front Desk Coordinator Department Assistant Office Manager Executive Assistant By joining our talent network, you'll gain access to job openings that match your skills, experience, and career goals. Whether you're looking for a full-time, part-time, remote, hybrid, or onsite position, our team of expert recruiters is dedicated to connecting you with roles that fit your needs. Ready to find your next opportunity? Submit your resume, and let us help you take the next step in your career journey!

Bring your passion for helping seniors to St. Elizabeth, an Illuminus Community! Every day, Medication Administration Aides (MAAs) have the opportunity to make a meaningful difference in the lives of our residents, fostering genuine connections and creating vibrant communities where seniors can thrive. Candidates must already have (or be enrolled) in the additional Medication Administration Aide training required for working in a nursing home. CBRF/AL medication training does not qualify. $20.25-$23.00 per hour Hiring bonus available. Shift differential for PM and NOC shifts Current openings: PRN In this role, you will prepare, administer and record medications as directed and per policy, and assist with resident ADLs while maintaining accurate documentation, charting and adherence to company and HIPPA policies. Requirements High School Diploma or equivalent Certified Nursing Aide (CNA) Certification required. Certified by the State of Wisconsin for medication administration. CBRF/AL medication training does not qualify. Maintained working 100 hours as a Med Admin Aide and 4 hours of medication training per calendar year since completing program. CAREER PATH SUPPORT: If you aspire to further your education and become a Licensed Practical Nurse (LPN) or Registered Nurse, we're committed to supporting your growth by providing tuition reimbursement. Benefits Employee Referral Bonus Program. Educational Advancement/Training Opportunities (Wound care, IV administration etc., provided by our Illuminus Institute or Other External Qualifying Educational institution) Paid Time Off and Holidays acquired from day one of hire. Health (low to no cost), Dental, & Vision Insurance Flexible Spending Account (Medical and Dependent Care) 401(k) with Company Match Financial and Retirement Planning at No Charge Basic Life Insurance & AD&D - Company Paid Short Term Disability - Company Paid Voluntary Ancillary Coverage Employee Assistance Program Benefits vary by full-time, part-time, and PRN status. St. Elizabeth Home, an Illuminus Community, offers long-term care and short-term rehabilitation in a skilled nursing setting. Originally founded in 1967, St. Elizabeth is located just blocks from downtown Janesville in the beautiful Courthouse Hill Historic District between Upper Courthouse Park and Jefferson Park. Although small enough to make everyone living and working on campus truly feel like a family, St. Elizabeth offers those we care for a wide range of services and support. We are a not-for-profit, community-based organization serving persons of all faiths. No matter your situation or beliefs, our purpose is to provide care that transcends. Illuminus is a faith-based, not-for-profit senior living management company dedicated to serving older adults and families throughout the Midwest with skill and compassion. We own or manage over a dozen communities in Wisconsin and beyond, offering independent senior housing, assisted living and memory care, skilled nursing and rehabilitation, low-income senior housing, home health and hospice services via Commonheart, management support and consulting. The people of Illuminus are not just our colleagues, our employees, our residents-they are our parents, our grandparents, our partners, ourselves. We serve others with gratitude, dignity, hope and purpose. We believe that the right care can and will transform us all. Salary Description Starting at $20.25/hour and based on experience

PART TIME ADMINISTRATIVE ASSISTANT I-FIRE DEPARTMENT The City of Watertown is looking for a part time administrative assistant with a team player attitude to support the operations in the Fire Department. Applicants will be responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, or providing information to callers. Candidates will work semi-independently and under general supervision. This position provides support by serving as the first point of contact for callers and visitors, managing phones, inquiries, mail, and email, and directing information to the appropriate staff. Responsibilities include maintaining databases and filing systems, scheduling appointments and calendars, preparing correspondence, reports, and meeting notes, operating office equipment, and completing forms and information searches in accordance with department procedures. See the full job description below. Required Knowledge, Skills and Abilities: High School diploma required. Post high school course work in office administration, business, or accounting desired. Three years of experience in a professional office position required. Experience to include use of computer software, word-processing and spreadsheet programs and an equivalent combination of education, experience, and training that provides the following knowledge, skill, and ability. Application Process: Apply online at ******************************************** Timeline: Application Deadline: Friday, January 30, 2026 4:00 pm. Oral Interview: Week of February 16, 2026 Projected start date March 2026 Starting compensation $20.75, DOQ.This is a partial-benefitted, part time position with scheduled hours of 10:00am-2:00pm Monday through Friday. Email complete packets or questions to *********************** Equal Opportunity/Affirmative Action Employer, Employment based on Pre-Employment Drug & Alcohol Testing

Are you ready for a new beginning? We need your talent, knowledge and dedication to better our world with biology. Our purpose points the way In Novonesis, we know that solutions rooted in biology can help solve humanity's biggest challenges. Since we began more than a century ago, this has been our guide. It's how we've gotten so far. And it's how we'll impact the future. Now, more than ever, the world needs change. And with biosolutions, the possibilities for transformation are endless. We're here to better our world with biology. Join us as our newest Administrative Assistant! This position works under general supervision and is primarily responsible for organizing files, preparing reports and documents, managing calendars, travel arrangements and front desk responsibilities when needed. Also, assist in internal and external customers, assisting with mailroom operations. In this role you'll make an impact by: Serving as the first point of contact by professionally managing the multi-line phone system, greeting employees and visitors, monitoring the security gate, and ensuring a welcoming and secure environment. Supporting Human Resources and other departments with a broad range of administrative duties, special projects, and day-to-day operational needs. Managing mailroom operations, including sorting incoming mail, processing outgoing mail, maintaining postage levels, and coordinating service for printers and mailroom equipment. Administering employee, contractor, and visitor access, including badge systems, guest Wi-Fi, and maintaining a high standard of customer service and security. Coordinating logistics for meetings, travel, catering, corporate events, and internal/external gatherings. Maintaining employee records and communications materials, including employee photographs, the internal phone directory, and weekly PowerPoint presentations for company announcements. Managing office supplies and branded materials, including ordering and maintaining logo apparel, snacks, fruit, coffee, and related inventory. Preparing and submitting invoices and expense reports, assisting with accounting needs, and coordinating facility maintenance requests through Tabware. Supporting employee engagement initiatives by assisting with programs such as employee probiotics, celebrations, and bereavement requests. To succeed you must hold: Proficiency in reading, writing, and speaking English, with the ability to communicate effectively with internal and external stakeholders. Strong organizational and multitasking skills, with the ability to manage competing priorities in a fast-paced environment. Working knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint. Familiarity with multi-line phone systems and mailroom equipment (preferred). A high school diploma or GED, with at least six months of related experience preferred. Location: Madison, Wisconsin (On-site) Application deadline: January 29, 2026 Expected pay range: $19-$23/hour Benefits you will enjoy: 401(k) with up to a 9% company contribution Minimum of 3 weeks of vacation plus 12 holidays and 2 weeks of Wellness Time Health, Dental, Vision & Life insurance Healthcare savings account option with generous employer contribution Employee assistance program Parental leave Tuition reimbursement Could our purpose be yours? Then apply today! At Novonesis we commit to an inclusive recruitment process and equality of opportunity for all our job applicants. We recommend you not to attach a cover letter to your application. Instead, please include a few sentences in your resume/CV about why you are applying. To ensure a fair recruitment process, please refrain from adding a photo in your resume/CV. Novonesis is dedicated to fostering a unique community by embracing and respecting differences. We make all employment decisions based on business needs, ensuring that every individual can thrive, regardless of identity or background such as ethnicity, religion, gender, sexual orientation, age, disability, or veteran status. Want to learn more? Learn more about Novonesis, our purpose, and your career opportunities at novonesis.com Not the right fit for you? Even if this job isn't the right fit for you, perhaps you know someone who might find it interesting. If so, please feel free to share the job link and encourage them to apply. Thank you for your referral! Please check out our other open positions. The right fit for you could just be a few clicks away. Stay alert: Avoid recruitment scams At Novonesis, we are committed to maintaining a safe and transparent recruitment process. Please be aware of potential scams targeting job seekers and take note of the following: Novonesis will never ask for sensitive personal information, such as bank account details, Social Security numbers, or passwords, at any stage of the hiring process. Novonesis does not make employment offers without conducting interviews with candidates. If you receive suspicious communication claiming to be from Novonesis, please do not share any personal or financial information. We encourage you to verify the legitimacy of the message by contacting us directly through our official channels.

Job DescriptionDescription: We are currently searching for Dental Administrative Assistants. The administrative support staff is responsible for tasks prior, during and after the event as well as carrying out administrative tasks for our Military missions in the State of ________ on an "as needed basis". We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following: U.S. Army Reserve (USAR) Army National Guard (ARNG) U.S. Navy Reserve (USNR) U.S. Marine Forces Reserve (MARFORRES) U.S. Coast Guard Reserve (USCGR) Air National Guard (ANG) U.S. Air Force Reserve (USAFR) Complete administrative duties such as checking in and out participants, paperwork differentiation, and input of Denclass soldier information. Complete event set up, take down and maintenance. Requirements: Dental office or administrative experience Complete necessary training needed for Military events Possess reliable transportation Proficient with computer programs including Microsoft Office Prior experience with Dental - preferred Able to work in a fast paced environment and adapt to changes quickly Great verbal and written communication skills Customer Service experience preferred Experience in a military setting - preferred Must have weekend availability Proficient with computer systems, especially Microsoft Office With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

Mittera is looking for Finishing Assistants on 1st, 2nd, and 3rd shift to join our growing team! Finishing Assistants provide additional support within the Finishing Department and are responsible for performing various duties. Essential Duties and Responsibilities Feeding signatures into saddle stitcher/perfect binder pockets Down piling completed books onto pallets or into cartons as needed Down piling mail per USPS regulations Assist on cutters and folders All other duties as assigned by your operator or supervisor Requirements High School Diploma or General Education Degree (GED) 1 - 2 years of previous manufacturing experience preferred Ability to read work instructions and business memos Effective communication skills and attention to detail Physical Requirements Requires use of proper body mechanics with pushing, pulling, reaching, lifting, squatting, kneeling, and bending Ability to lift 25lbs frequently and up to 50lbs occasionally Requires fine motor hand and arm movement, manual dexterity, and coordination Requires near visual acuity Requires working around and operating departmental equipment Work Environmental Factors While performing the duties of this job, the employee is occasionally exposed to hazardous materials. A production employee regularly works near moving mechanical parts. Mittera is a leading-edge company that provides commercial and digital printing, finishing, graphic design, data analytics, direct mail processing, and fulfillment services. Mittera's full-service approach connects data-driven revelations, bar-raising creative, and expertly printed materials to give our customers' brand recognition it deserves. Competitive compensation and robust benefits plans are offered. Benefits include: Medical Dental Vision Life and AD&D Policies Short and Long-Term Disability 401K with Company Match Paid Time Off Paid Holidays Paid Volunteer Time Off Employee Assistance Program Paid Training Educational Assistance Parental Leave Advancement Opportunities Mittera is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Salary Description $16/hr

CITY OF JANESVILLE DIVERSITY STATEMENT: The residents of Janesville choose this community, not just as a place to live, but as a place to realize life's opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one's potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of "Wisconsin's Park Place". OBJECTIVE: Under general supervision of the Economic Development Director, this position performs varied and complex administrative support to the Economic Development Office. The Administrative Assistant applies advanced clerical and customer service skills in support of the efficient operations of the Economic Development Office. This position also assists with the administration of various development initiatives, research projects, and promotional materials. RELATIONSHIPS: Reports to: Economic Development Director. Has regular work contact with appointed Department, Division, and Office Heads, City employees, developers, vendors, business representatives, contractors local bank representatives, realtors, outside governmental agencies, and the general public. Supervises: None ESSENTIAL DUTIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by the incumbent. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Provides general clerical and administrative support duties as requested and directed by supervisor; provides general Economic Development information; answers telephones; screens and refers callers to appropriate employee or department; tracks action items and project updates. * Establishes and maintains files, records, and correspondence, including meeting materials and notices; prepares meeting minutes for the Janesville Innovation Center, assists the Joint Review Board, and Downtown Revolving Loan Fund. * Composes, drafts, and edits a variety of correspondence, reports, forms, memoranda, and other materials, creates PowerPoint presentations, ordinances, technical reports, and other related materials as requested; reviews written material produced by others to assure accuracy at the direction of the Economic Development Director and Coordinator, as necessary. * Assists in the preparation of reports, grant applications, certifications, and other federal and state requirements for grant programs or budgeting, including quarterly reports for the appropriate agency; gathers research material and information for special projects, as necessary. * Provides support for the planning, organization and implementation of City sponsored meetings, workshops, dinners, tours, and similar events; attends meetings at the request of the Economic Development Director. * Assists with office budget preparation; conducts accounts payable processing, creates purchase orders, requests job numbers, submits billing requests, processes contractor and vendor pay requests, enters, and reviews invoice batches for approval. * Assists with the development of various marketing materials, including website management, notices, flyers, brochures, information booth materials, and other materials about Office programs and services. * Maintains accurate records, agreements with Register of Deeds, receipts, filing of purchase orders/vouchers, and executes billing requests in accordance with policies and procedures established by the Clerk Treasurer's Office. * Provides exceptional customer service to promote and maintain a positive City image, constructive working environment, and foster pride and professionalism in the workplace and community. * Answers inquiries from the general public, employees, and other agencies received in person, by telephone, or in writing; when necessary, refers inquiries to the appropriate staff member or department. * Maintains and organizes Office and staff schedules as needed to arrange meetings; collects and records data of division personnel and activities, including training, registration, attendance, and required documents. * Updates data and information in project management software, as needed. * Receives, sorts, and distributes mail to the appropriate employee or department. * Organizes, maintains, and orders office supplies and materials, as needed. * Adheres to all Office and City safety policies. * Maintains confidentiality of the Office and organization regarding pending projects. * Follows all safety regulations, policies, and procedures; reports all unsafe conditions and acts to supervisor; reports all accidents to the supervisor immediately whenever possible; follows recognized safe work practices. * Performs other special projects and other job duties as assigned or required during regular and non-business hours. * All employees may be assigned by the City Manager or their designee to perform duties and assume responsibilities that are outside the scope of their work duties when the City Manager has declared a City disaster or the City Emergency Operations Center has been initiated. MINIMUM EDUCATION AND PRIOR EXPERIENCE The requirements listed below are necessary to perform the essential duties of the position. * High School diploma or equivalent is required. * A minimum of three (3) years' progressively responsible of office support, administrative or professional clerical experience is required. * Access to personal or public transportation for job-related duties. OTHER QUALIFICATIONS The qualifications listed below are preferred, but not required to perform the essential duties of the position. The absence of these qualifications on a candidate's application does not preclude them from consideration. * An associate degree, technical diploma, or professional certificate in in business management administrative professional, or related field is preferred. A combination of equivalent experience and/or education as determined by the Human Resources Office may be considered in lieu of minimum requirements. COMPETENCIES For successful performance in this position, the incumbent must demonstrate the following knowledge, skills, abilities, and behaviors. Knowledge: * Thorough knowledge of modern administrative or office support methods, procedures, and practices. * Working knowledge of records management, report preparation, and filing methods. * Working knowledge of accounting principles and practices. * Working knowledge of departmental policies, procedures, rules, and regulations. Skills: * Excellent time management, organizational, and prioritization skills * High level of accuracy and attention to detail. * Intermediate proficiency in Microsoft Applications, including Outlook, Word, Excel, Power Point and Publisher. Experience with Adobe Acrobat. * Working with the public in a fair and consistent manner, maintaining objectivity and excluding personal bias while performing job duties. * Advanced in the use of website maintenance and other graphic design platforms to promote programs and services * Organizational and time management skills to prioritize duties and accomplish a high volume of work product while adapting to constant changes in priority. * Exceptional communication skills, both verbally and in writing, paired with a strong customer service background, and effective interpersonal skills. * Collaboration skills to effectively work with others to achieve common goals through communication, teamwork, and problem-solving. Abilities: * Ability to compose routine correspondence and routine reports in a clear, concise, logical, and effective manner, utilizing proper grammar, spelling, punctuation, sentence structure, and tone. * Ability to perform basic mathematical calculations, including the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, and to compute percentages. * Ability to comprehend and interpret state statutes and City ordinances. * Ability to interact with a diverse group of people in providing answers to a variety of questions regarding public transportation and other City operations, where appropriate. * Ability to successfully interact with a diverse group of individuals while always maintaining a positive attitude and professional demeanor. * Ability to receive, screen, address, and/or refer visitors and incoming telephone calls in an efficient, courteous, and professional manner. * Ability to maintain files in a filing system and compile, assemble and distribute information per set procedures. * Ability to maintain confidentiality in the Economic Development Office and the City of Janesville, possess a high level of integrity, and exemplify a professional work ethic, demonstrate tact and decorum, and display a positive, welcoming, and friendly attitude to all. * Ability to work independently with minimal supervision, manage time effectively, and meet assigned deadlines. * Ability to communicate effectively, both in verbal and written form, and to follow verbal and written instructions in a timely manner. * Ability to work with minimal supervision and within the boundaries of areas of responsibility. * Ability to prioritize and organize a variety of projects, workload schedules, records, reports, and multiple tasks in a diversified, fast paced environment. * Ability to work under pressure in a fast-paced environment with fluid priorities, frequent interruptions, and multiple, sometime competing, work assignments, with accuracy and attention to detail. * Ability to accurately complete and maintain required data and reports. * Ability to comply with all safety policies, practices, and procedures, and report all unsafe activities or conditions to supervisor. Behaviors: * Establish and maintain effective working relationships with Department, Division, and Office Heads, City employees, developers, vendors, business representatives, contractors local bank representatives, realtors, outside governmental agencies, and the general public. * Exhibit exceptional professionalism, tact, and decorum in all areas of work duties. * Strong ethics base built upon integrity, honesty, initiative, and respect; maintain strict confidentiality. * Interact positively with a diverse group of individuals, and work effectively both as part of a team and independently. * Embrace and actively promote an inclusive and equitable work environment. * Conduct all business and working relationships in an accurate, fair, equitable and highly ethical manner. * Work with the public in a fair and consistent manner, maintaining objectivity and excluding personal bias while performing job duties * Reliable, timely, and proactive in the completion of duties, meeting deadlines and responding to inquiries. * Work with others in a positive and supportive manner to solve problems, generate ideas, and accomplish division and City goals. EQUIPMENT, INSTRUMENTS, AND MACHINES: Machinery and equipment including personal computers, printers, 10-key calculator, laminator, binding and folding machines, digital camera, telephones, fax machines, copiers, scanners, and specialized office equipment. WORKING CONDITIONS AND PHYSICAL FACTORS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office environment. An individual in this position is frequently involved in sedentary work, which requires sitting for the majority of the time. This position occasionally walks, stands, stoops, kneels, crouches, crawls, and exerts up to 25 pounds of force by lifting, carrying, pushing or pulling objects. The employee is frequently required to see/observe, talk/speak, and listen/hear; use their hands to finger, handle, feel, or operate objects and equipment; repetitive arm, wrist, hand, and eye movements are included. There is frequent twisting, reaching, wrist turning, and grasping. The employee may be required to climb or balance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of equipment. Employee is required to use cognitive ability to reason, analyze, and verbalize thoughts and ideas. Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes, and sounds associated with job-related objects, materials or tasks. The employee will spend the majority of the working day inside speaking with other employees or members of the public. The working conditions in the office are comfortable. The noise level is generally quiet to moderately noisy. A flexible, Monday - Friday, 20-hour work schedule is required for this position. Specific hours are flexible and can be discussed to meet the needs of the department. Occasional attendance at night meetings and special events may be required. For purposes of drug and alcohol testing, this position is not classified as safety sensitive. DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position, or is responsive to the needs of the City of Janesville. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The City of Janesville, Wisconsin, is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

ADMINISTRATIVE ASSISTANT - Woodman's Sports & Convention Center Sports Facilities Management, LLC DEPARTMENT: ADMINISTRATION REPORTS TO: GENERAL MANAGER STATUS: PART-TIME (NON-EXEMPT) ABOUT THE COMPANY: Woodman's Sports & Convention Center is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Janesville, WI. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth. Woodman's Sports & Convention Center is managed by Sports Facilities Management, LLC, a Sports Facilities Companies (SFC) company. SFC is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun. SFC has been awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us. POSITION SUMMARY: The Administrative Assistant will provide support to the growth initiatives of the facility. This position will be coordinating, facilitating, and/or performing a variety of administrative and support tasks. This position will also serve as an administrative point of contact for internal/external Team Members, guests, and clients. ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: Support the General Manager with coordination of booked events and any other administrative support requested Some Data Entry and accounting work as assigned Provide administrative support for the Office by screening and handling telephone communications, greeting and directing visitors/clients, and handling administrative problems and inquires as appropriate Assist in the planning and preparation of meetings, conferences, and events including meeting room cleanliness, refreshments, and supplies Maintain and update various informational resources Greet visitors/clients to the office in a positive warm and welcoming professional manner Primary point of contact for all office activity and direction regarding office procedures and materials Responsible for managing office workflow and directing inquiries & visitors to the proper departments All additional duties assigned by management MINIMUM QUALIFICATIONS: 2 years' experience in general office administration preferred Accounting experience preferred Highly professional, organized and detail oriented Must have excellent customer service skills Solutions oriented approach Excellent written and verbal communication skills Proficient with Microsoft Office Suite programs such as Outlook, Microsoft Word, Excel, and PowerPoint Experience in Events preferred Ability to take ownership of special projects and tasks with little supervision WORKING CONDITIONS AND PHYSICAL EFFORT: Working environment is fast paced Must be able to lift and/or move up to 25 pounds infrequently Limited exposure to physical risk Limited physical effort required Work is normally performed in a typical interior/office work environment

Why Work for Cress Funeral & Cremation Service - East Washington? Service * At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. * Work with leading experts in the funeral and cemetery profession. Benefits * Financial assistant programs encouraging employees through education and development in industry related subjects. * Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. * Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. * Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. * Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture * We value honesty, courage, integrity, ethical behavior and the development of personal growth. * We are rooted in the communities to provide a personal touch to every family we serve. * We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Updates Timekeeping system as employees fill out missed punch log. * Prepares daily deposit reports and reconciliations * Processes and codes all business invoices for payment. * Researches invoices and resolve any issues or discrepancies. * Receives and records payments from client families. * Schedules appointments for the business. * Composes and types correspondence as needed. * Compiles and reports on statistical data as required by the business. * Inputs data into operating system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Scans, copies and prints as needed. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate. * Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. * Special projects and other duties as assigned. Competencies * Communication Proficiency. * Teamwork Orientation. * Detail Orientation. * Customer Service Orientation. * Time Management. Required Education, Experience, Certifications and Licensure * High school diploma or equivalent combination of education and experience preferred. * Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. * Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications * Ability to read, write, and speak English fluently. Bilingual is a plus. * High degree of overall computer proficiency. * High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Proficiency with multi-line phone systems and general office equipment. * Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. * Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. * Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. * Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. * Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * The duties associated with this position are generally performed in an indoor office setting. * Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. * Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. * This position may also require reaching, pushing, and pulling. * Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low * Overtime is sometimes necessary or required. Travel * This position may require up to 10 percent out of area and overnight travel. * Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference. Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly-from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks. If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we'd love to meet you. What You'll Do Administrative Support * Process customer SPIFFs and support expense/reporting activities. * Coordinate employee travel logistics, hotel arrangements, and onboarding schedules. * Assist senior management with administrative tasks, reporting, and special projects. * Order food for office lunches, meetings, and special events. * Maintain and update CRM contact records. * Help with monthly commission calculations and distribute reports. * Serve as liaison between Jaeckle Distributors and our HR support partner. * Support workflow for coupon applications used by field sales and customers. Marketing Material & Workroom Support * Maintain, organize, and restock supplier brochures, catalogs, and marketing materials. * Distribute brochures and hard-copy materials to field sales. * Pick and prepare labels for field sales as requested. * Assemble and distribute new customer welcome packets. * Order paper, office supplies, and conference room beverages for the Madison office. Requirements What Makes You a Great Fit * Strong proficiency in Microsoft Excel. * Highly organized with excellent follow-through and attention to detail. * Professional, reliable, and responsive. * Ability to balance multiple priorities in a fast-paced environment. * Team-oriented with a positive, people-focused approach. * Able to maintain a high level of confidentiality. Our Core Values We're looking for someone who naturally aligns with our culture and values: Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. The Waisman Center is dedicated to the advancement of knowledge about human development, developmental disabilities, and neurodegenerative diseases throughout the lifespan. One of 15 centers of its kind in the United States, the Waisman Center encompasses laboratories for biomedical and behavioral research, several scientific research cores, and a clinical biomanufacturing facility for the production of pharmaceuticals for early stage human clinical trials. In addition to its research efforts, the Center provides an array of services to people with developmental disabilities, offers numerous educational and outreach programs to young children and their families, and trains scientists and clinicians who will serve our nation in the future. The Waisman Early Childhood Program (WECP) is an inclusive, full-day, year-round preschool for children ages one through six. Up to 1/3 of the children enrolled may have special needs because of a disability, medical condition, or behavioral challenge. WECP follows a developmental play-based curriculum. It is licensed by the State of Wisconsin, and accredited by the City of Madison and the National Association for the Education of Young Children (NAEYC). WECP is part of the Waisman Center's University Center for Excellence in Developmental Disabilities (UCEDD). The mission of the UCEDD is to support the full inclusion and self-determination of people with developmental disabilities and their families through: development of personnel qualified to provide services in the health, education and social service systems; provision of services, technical assistance and the dissemination of information; and the contribution of new knowledge about the causes and prevention of developmental disabilities, the impact of disabilities on individuals and families, and the efficacy of assessment, intervention and support methods. The WECP Finance and Administrative Specialist is an essential part of the administrative team and provides programmatic, administrative and financial support to the Waisman Early Childhood Program (WECP) Leadership Team. This position is the first point of contact for WECP families, clients, visitors, etc. and is responsible for providing clear and respectful communication. This position is responsible for enrollment and vendor contracts, processing and maintaining enrollment information, creating and maintaining customer accounts, compiling and sending monthly invoices to families, processing tuition payments, paying invoices and/or bills, collecting and tracking deposits and contract fees, assisting with licensing and accreditation reports, compiling immunization reports for the Department of Children and Families (DCF), processing caregiver and criminal background checks, management of purchasing for supplies, equipment, and travel, general reception duties, maintaining the visitor log, responding to inquiries, and other administrative or financial responsibilities for WECP and the broader UCEDD as needed. Additionally, this position may be expected to provide back-up classroom support based on staffing needs. Key Job Responsibilities: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities Contributes to core functions of the University Center for Excellence in Developmental Disabilities (UCEDD), including activities of training/teaching, conducting research, disseminating evidence and best practices, and demonstrating model services. Department: Waisman Center Compensation: $48,107 minimum; Salary is negotiable and will be based on education, experience and skills. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts and retirement benefits. Required Qualifications: Previous administrative and/or financial experience is required. Strong interpersonal, verbal and written communication skills. Demonstrated proficiency in Microsoft Office (e.g., Excel, Word, PowerPoint, etc.) and/or Adobe programs. Demonstrated proficiency with Workday, Quickbooks, or other accounting software. Attention to detail, effective time management, organizational, judgment and independent decision-making skills are essential. Ability to use customer service techniques to respond to inquiries thoroughly and accurately while maintaining professionalism. Ability to track payments from multiple sources, apply customer credits, create customer refunds, and balance ledgers. Preferred Qualifications: A minimum of two years of professional experience working in a childcare setting, preferably in an administrative or financial role. Experience and/or familiarity with DCF licensing and/or accreditation requirements for early childhood education is highly preferred. Demonstrated experience using Childcare Management Software (e.g., Brightwheel, Procare, etc.) Ability to analyze data and develop comprehensive reports. Education: Associates Degree in a field related to administration, finance, or early childhood education is preferred. Bachelor's Degree in a field related to administration, finance, or early childhood education is strongly preferred. Individuals without an Associates or Bachelor's degree with relevant coursework and experience will be considered. How to Apply: Please click the Apply Now box to start the application process. As part of your application, please upload: A current resume or CV highlighting your experience, training, and/or credentials relevant to the position. A cover letter describing your interest in the position, summarizing your relevant experience, and explaining how your background aligns with the requirements of the role. Incomplete application packages missing any of the requested documentation will not be considered. Professional references will be requested of all final candidates. Contact Information: For questions regarding this position, please contact Melissa Henning at ************************. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.