Administrative specialist jobs in Tomball, TX - 659 jobs

Executive Personal Assistant to HNW Principals, Family-Owned Spirits Distributorship, Houston, Texas The principals of a highly successful spirits distributorship/family office are looking for an Executive Personal Assistant to handle all things administratively for them and their family. This is an exciting opportunity to be a key strategic player on the team, helping to make sure the principals and family are well organized, on task and prepared for scheduled meetings, events and charitable involvement. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW family and understands the ‘high touch” service mentality required for success. The ideal candidate also thrives on being very organized and detail-oriented, a creative problem-solver that can roll up their sleeves and get a multitude of ad hoc projects completed successfully. Experience with QuickBooks a big PLUS. This is a 5 day a week in the office position. About the Job Manage the Principals calendars and coordinate/schedule meetings, personal and professional Optimize their time and priorities, acting as their gatekeeper Coordinate travel and logistics, including detailed itineraries, personal and professional Review bank accounts online and update QuickBooks accounts; pay bills through QuickBooks and reconcile multiple accounts for the main principals Issue payroll checks and prepare time sheets for ranch property Prioritize emails and craft emails and any other correspondence, as needed Be liaison to internal and external stakeholders; plan meetings including all logistics, catering and collateral materials; maintain conference rooms Be the “go to” in the office for any office management needs; supplies, snacks Plan dinners, special events and holiday initiatives Special ad hoc projects, personal and professional; registrations, renewing tickets, errands About You 5+ years supporting C-suite executives preferably Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; QuickBooks savvy; An interest in helping with Social Media postings a PLUS Strong communicator, diplomat, and relationship-builder; knows how to “read the room” Discreet, and trustworthy A warm engaging personality that likes to make sure everything is done with a ‘high touch” service mentality. Base salary plus discretionary bonus, Comprehensive health benefits

We are seeking an experienced Senior Secretary to provide high-level administrative and clerical support to site leadership and department managers in a fast-paced petrochemical environment. This short-term contract role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while supporting critical business operations. Key Responsibilities: Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements. Prepare, edit, and distribute correspondence, reports, presentations, and spreadsheets. Serve as the primary point of contact for internal and external communications. Coordinate meetings, compile agendas, take minutes, and track action items. Maintain electronic and physical filing systems in compliance with company and regulatory standards. Support expense reporting, purchase requisitions, and invoice tracking. Assist with document control related to safety, operations, and compliance. Handle confidential and sensitive information with professionalism and discretion. Qualifications: Bachelor's degree in Business Administration, Office Management, or related field. 10+ years of experience in an administrative or senior secretary role. Prior experience supporting leadership in industrial, petrochemical, energy, or engineering environments preferred. Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills. Ability to work independently, manage competing priorities, and meet deadlines. High level of professionalism and attention to detail. Contract Details: Short-term assignment (duration dependent on project needs). Onsite work required in an operating facility or corporate office setting.

Criss Cross Commercial Group is seeking a highly organized, detail-oriented temporary professional to assist with organizing and standardizing both electronic and physical files related to our commercial real estate operations. This temporary role is ideal for someone who is exceptionally methodical, comfortable working independently, and familiar with commercial real estate documentation and workflows. The assignment will focus on bringing structure, consistency, and clarity to existing records, supporting ongoing legal, accounting, development, and property management activities. A candidate successful in the role is likely to be offered a permanent employment position with similar and additional duties. Key Responsibilities Organize, sort, and label electronic and physical files related to commercial real estate projects and operations Review and categorize documents such as leases, amendments, contracts, closing files, loan documents, development records, invoices, and correspondence Create and implement logical folder structures and naming conventions Identify missing, duplicate, or misfiled documents and flag issues for follow-up Coordinate with internal team members to confirm document context and priorities Maintain confidentiality and handle sensitive business and legal materials with discretion Required Qualifications Demonstrated experience organizing files and records in a commercial real estate, legal, accounting, or professional services environment Familiarity with common commercial real estate documents (e.g., leases, purchase agreements, loan documents, development or construction records) Exceptional organizational skills and attention to detail Ability to work efficiently, independently, and with minimal supervision Comfortable working in an in-office setting and handling physical files Preferred Qualifications Prior experience in a real estate firm, law firm, accounting firm, or corporate real estate department Experience creating or improving document management systems Proficiency with Microsoft Office and shared drive environments Additional Details Temporary, project-based role Hybrid position requiring some in-office presence. Competitive hourly compensation based on experience Application Please submit a brief resume outlining relevant experience with file organization and commercial real estate documentation.

Job Duration : 6 Months Salary : $22/hour The Junior Banker Assistant role provides high-volume administrative support to 25+ Junior Bankers across analyst to junior VP levels. The position operates within a team-based support model, offers full training, and requires a proactive, detail-oriented professional capable of managing demanding workloads in a fast-paced, and occasionally remote, environment. Division Objectives The division aims to be a leading global investment bank by building long-term client relationships, delivering world-class execution, driving strong stakeholder returns, and fostering a dynamic, diverse, and merit-based workplace. Key Responsibilities The role involves managing calendars, meetings, calls, travel, expenses, invoices, and daily administrative needs across multiple time zones and locations, while providing ongoing team support, ad hoc assistance, and coverage for colleagues as required. Skills & Work Hours The position requires strong Microsoft Office skills, excellent communication, multitasking ability, discretion, adaptability, and a proactive team-oriented mindset. The role is suited to candidates with up to one year of experience and requires flexibility within standard business hours. Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

Clayton Services is searching for an Administrative Assistant to join a thriving company in Houston, Texas. The Administrative Assistant will be responsible for providing administrative support to the project team, ensuring the successful delivery of projects and meeting or exceeding goals through effective process management and strong client-partner relationships. Job Type: Direct Hire Pay Rate: $50,000 - $62,500/annually Benefits: Medical, Dental, Vision, PTO and more! Administrative Assistant Responsibilities: Provides comprehensive administrative support to service departments. Collaborate with field staff and project teams to ensure all resources and requirements are met for a successful project site operation. Assist Project Managers by creating necessary meeting forms and supporting documentation. Enter field personnel hours and per diem into the payroll system accurately. Process and manage expense reports for management to review. Partner with HR and safety departments to onboard new hires and manage the offboarding process for departing employees. Schedule, prepare for, and actively participate in all project meetings. Work alongside Project Managers to address and resolve client and vendor escalations. Maintain and organize departmental records and files. Oversee office activities and logistics to ensure smooth departmental operations. Administrative Assistant Skills and Abilities: Excellent verbal and written communication skills. Ability to work on numerous projects at once and multi-task. Possesses strong organizational skills and attention to detail. Ability to engage with external and internal stakeholders. Administrative Assistant Education and Experience: High School Diploma or equivalent. 2+ years of administrative or clerical experience. Project Administrative Assistant - Immediate need. Apply today!

LINK Staffing Services is hiring an experienced Executive Assistant / Office Manager in Houston, TX to support senior leadership and oversee daily office operations. This is a full-time, onsite, direct hire role within a fast-paced corporate environment. The ideal candidate is highly organized, proactive, and thrives as a trusted partner to executive leadership while owning office operations, vendor management, and internal coordination. Position Highlights Location: Houston, TX (Onsite) Employment Type: Full-time, Direct Hire Salary: $75,000-$80,000 annually (based on experience) Schedule: Monday-Friday, onsite Benefits: Medical, dental, vision, PTO, 401(k), performance-based incentives Career Growth: Long-term opportunity with a growing Texas-based organization Key Responsibilities Executive Assistant Responsibilities Manage complex executive calendars, scheduling, travel, and communications Prepare reports, presentations, correspondence, and executive materials Coordinate high-level meetings, agendas, follow-ups, and cross-functional communication Handle confidential and sensitive information with discretion and professionalism Support executive-level projects, strategic initiatives, and priorities Serve as a reliable administrative partner to senior leadership Office Manager Responsibilities Oversee day-to-day office operations to ensure efficiency and professionalism Order office supplies for multiple locations while controlling costs and budgets Manage employee onboarding and offboarding processes in coordination with HR Oversee company leases, contracts, and vendor agreements Coordinate office vendors, facilities, and service providers Support budgeting, expense reporting, invoice tracking, and vendor payments Maintain a well-organized, productive office environment Assist with internal coordination across departments as needed Qualifications Bachelor's degree preferred 5+ years of experience as an Executive Assistant, Office Manager, or senior administrative professional Proven experience supporting VP- or C-suite-level executives Strong organizational, time management, and multitasking skills Advanced proficiency in Microsoft Office and business communication tools Experience in a corporate or professional services environment High level of professionalism, discretion, and attention to detail Compensation & Benefits Salary: $75,000-$80,000 annually Medical, dental, vision insurance Paid time off (PTO) 401(k) retirement plan About LINK Staffing Services For over 40 years, LINK Staffing has been a trusted leader in workforce solutions across Texas and beyond. We specialize in staffing for manufacturing, logistics, warehousing, healthcare, and professional services through both contingent and direct hire solutions. At LINK Staffing, we believe in doing things the right way-putting people first, operating with integrity, and building long-term relationships rooted in trust and results.

The Administrative Assistant serves as the first point of contact for the organization, providing a welcoming and professional experience for visitors, callers, and clients. This role is responsible for managing the main phone line, handling incoming and outgoing mail, supporting marketing documentation efforts within the Agency Management System (AMS), and assisting with other administrative tasks as delegated by the COO. Key Responsibilities Front Desk & Communication Answer, screen, and direct incoming calls on the main phone line in a courteous and professional manner Greet visitors, clients, and vendors; notify appropriate staff of arrivals Maintain a clean, organized, and professional reception area Mail & Office Coordination Receive, sort, and distribute incoming mail and packages Prepare and process outgoing mail and shipments Coordinate with delivery services and vendors as needed Administrative & Marketing Support Document and track marketing efforts and activities within the AMS as directed by the COO Maintain accurate records and ensure timely data entry Assist with basic administrative support tasks, including filing, scanning, copying, and document preparation General Support Provide administrative assistance to leadership and staff as assigned Support special projects and other delegated tasks as business needs require Maintain confidentiality of sensitive information at all times Qualifications & Skills Required High school diploma or equivalent Strong verbal and written communication skills Professional demeanor with excellent customer service skills Proficiency with basic office technology (phones, email, Microsoft Office or similar tools) Attention to detail and ability to manage multiple tasks Preferred Prior receptionist or administrative experience Familiarity with Agency Management Systems (AMS) or willingness to learn Experience supporting marketing or documentation activities Competencies Strong organizational and time-management skills Ability to work independently and as part of a team Adaptability and willingness to take on new responsibilities Reliable, punctual, and dependable Work Environment Office-based role with frequent interaction with employees, clients, and visitors May involve sitting, standing, and light lifting related to mail and office materials

At Patio 1 we believe deeply that the sum of our parts is greater than our whole and that through the synergy of a great team we can accomplish what no one else in the industry can do. Our mission is to deliver the best products and services by sourcing the most durable outdoor furniture and by having a seamless transaction with everyone we encounter, starting with the customer and all the way through delivery and installation. 1. We value people who can positively contribute to our team with positive energy 2. We value people who are passionate, purposeful, and have a desire to learn and grow externally as well as internally. 3. We value objective thinkers, who can understand different viewpoints and are willing to learn from others. At Patio 1 our Administrative Assistant is responsible for managing information within an office and or a showroom environment: answering phone calls, scheduling meetings and supporting visitors. The assistant will carry out administrative duties such as filing, typing, creating excel spreadsheets, taking memos, maintaining & retrieving files, copying, binding, scanning, and processing of daily office/showroom operations. After full training the Assistant will be responsible to be familiar with all aspects of the office/ showroom operation. Exhibit polite and professional communication via phone, e-mail, and all forms of communication to build proper rapport with clients, internal, and external partners. RESPONSIBILITIES • To have a seamless operational transaction with everyone at work every day. • Learn all daily operations of office/showroom, while taking primary directions well from executive members. • Learn and practice Patio 1's organizational standards. • Represent and follow the Patio 1's “Lifestyle Brand” through all communications, personal appearances, and interactions. • Learn and develop a strong interest in Design and the outdoor lifestyle industry. • Support & Maintaining visual and organizational standards within our Office/ Showroom environments. Requirements • Be interested in personal growth, being coachable, and must be capable of working with a dynamic and creative team • Lead by example and ensure Office and Showroom Associates are supported • Embrace change and deliver top results with a positive attitude no matter what the obstacle • Excellent listening, verbal, and written communication skills • Experience within professional firm or furniture and/or luxury retail preferred • Business Administration, Teaching or Interior Design and relevant experience or education preferred • Highly organized • Collaborative • Results-oriented • Proficiency with Window and Mac Operating System, IOS devices, Microsoft Office, Excel and Google Applications Physical Requirements • Ability to maneuver effectively around Showroom floor, stock room and office • Position entails desk work, moving around in office and/or showroom • May need to work with other offices and their staff from time to time Benefits 401k Health Insurance Overtime Opportunities Pay Range ($30,000-$35,000) + Commission ($30k-$35K) + Perfect Performance Bonus Patio 1 is an equal opportunity employer and does not discriminate against any applicant based on race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by federal or state law or local ordinance

Temp position in Katy - 2pm to 6pm Monday - Friday at hourly rate of $20.00. Great opportunity in Katy office (not remote or flex as hours and days are set) Must have mid level Excel skills and strong Microsoft email/TEAMS skills. SUMMARY This role is has a variety of duties from maintaining a professional front desk environment, coordinating office activities, managing mail, invoices, correspondence, and supporting HR Manager with recruiting and other projects, as well as Front Desk coverage. Note that the phone duties are a small/de minimis as phone rarely rings. Candidate must be reliable (work the hours assigned), and possess strong organizational skills, as well as ability to resolve matters that arise. Attention to detail, and the ability to manage multiple priorities while delivering excellent customer service. SPECIFIC RESPONSIBILITIES Assist HR Manager with recruiting and coordinating interviews via TEAMs. Answering, screening and directing incoming phone calls Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Update Organization Chart using Vizio software (knowledge is required) Coordinating conference room and training room schedules Compile reports for management team/meetings using PPT and Excel (knowledge is required) Organize and schedule meetings and appointments Communicate office actions where needed Book travel arrangements for office staff, as needed Data Entry Maintain reception area, kitchen, employee breakroom and office supply rooms Receive, sort and deliver mail Prepare and monitor invoices Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating equipment and techniques Contributes to team goals by accomplishing related duties as needed May cross train to perform other duties

Administrative Assistant (Part-Time) The Administrative Assistant provides administrative and office support to ensure the efficient operation of the designated facility. This is a part-time position, working approximately 32 hours per week, supporting managers and employees through organizational, communication, and administrative tasks essential to business operations. Must be able to speak Korean. Essential Duties and Responsibilities The essential functions of this position include, but are not limited to: Coordinate meetings and conferences (onsite and offsite) and arrange domestic and international travel, including flights, hotel accommodations, and rental cars Respond to phone, email, and website inquiries, addressing routine and non-routine questions within established timeframes Maintain assigned calendars and prepare meeting agendas and general correspondence, including memos, charts, tables, and graphs Prepare, reconcile, and process invoices in SAP and expense reports in Concur Assist with the preparation and processing of visa and passport applications Provide administrative support for special projects and departmental initiatives Perform other duties as assigned Work Schedule Part-time position working approximately 32 hours per week Required Qualifications Minimum of three (3) years of administrative experience and/or experience in a progressive office environment Ability to communicate verbally in Korean to support business operations, including interaction with Korean-speaking employees, vendors, and/or stakeholders Strong written and verbal communication skills in English Excellent interpersonal skills and the ability to work effectively in a team environment Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint Working knowledge of SAP systems Interested candidates please send resume in Word format Please reference job code 136324 when responding to this ad.

Job DescriptionWho We Are: Mathnasium of Cinco Ranch is committed to teaching children math so that they understand it, master it, and love it. Our world-class curriculum is built upon the Mathnasium Method the result of decades of hands-on instruction and development and has changed the lives of children in Katy area since 2006. Job Responsibilities: Support the Center Director in administering student assessments. Assist with sales responsibilities, including promptly responding to leads and successfully enrolling students Provide exceptional customer service by building relationships with families and communicating student progress Lead and coach team members to effectively deliver individualized instruction in a group setting Manage students learning progress and engagement throughout instructional sessions Mentor and support employee development by providing on-the-job training to instructional staff. Become proficient with digital educational materials and processes Support the maintenance of a safe and professional learning environment Qualifications: Passion for math and working with students Excellent interpersonal and organizational skills Eagerness to learn and be trained Ability to cultivate teamwork and balance education and sales responsibilities Proficiency in computer skills admin Officer/Manager Run the day-to-day operations of the center, grow center enrollments, provide exceptional customer service. Ability to handle general office duties, light computer/tech skills. Ability to manage and improve efficiency and drive the profitability of the center. Ability to manage successfully customer service, administrative duties, sales, and employees to operate the center. This position has the potential to grow for a higher leadership position, such as Admin/Office Manager. A minimum of two years of a college education is required. Experience in Education and/or sales, customer service is a plus. Office Hours: Sunday 1:00 -5:30 PM Mon - Thur 2:00 - 8:30 PM Compensation: Besides the hourly rate, there will be commissions after the training period. If you are driven, motivated, and eager to make a difference, we would love to meet you! All applicants will be required to provide work authorization and pass a background check.

We're seeking a highly capable, adaptable Executive / Personal Assistant to support a fast-moving, high-performing executive in both professional and personal capacities. This is a relationship-driven role for someone who thrives on variety, takes pride in being the person who keeps everything running smoothly, and brings calm, competence, and follow-through to a dynamic environment. This is not a traditional desk job. The right candidate may come from hospitality, events, travel, service, or other fast-paced, people-forward roles. We will train you on our specific systems, preferences, and workflows - what matters most is your judgment, organization, discretion, and “get it done” mindset. You'll serve as a trusted right hand, balancing executive support, project coordination, and personal logistics with professionalism, warmth, and adaptability. This role is a direct-hire opportunity supporting a principal executive whose businesses are exclusively supported by O'Mally Management Group. Due to the personal and security-sensitive nature of the position, details regarding the executive will be shared with qualified candidates at the appropriate stage of the hiring process. Our Environment & Values This role supports a values-driven, family-centered household and executive environment that prioritizes integrity, discretion, respect, and personal accountability. We're seeking someone who is grounded, emotionally mature, and comfortable working closely with a family, including a young child, in a high-trust setting. The right candidate appreciates structure, clear communication, and thoughtful follow-through, and finds fulfillment in supporting both professional goals and day-to-day life with care and intention. Key Responsibilities Executive & Professional Support Manage daily schedules, calendars, deadlines, and longer-term planning priorities Coordinate travel logistics, itineraries, and occasional accompaniment on scheduled trips Support meetings, events, and executive priorities with proactive preparation and follow-up Assist with projects, timelines, budgets, and tracking using tools such as Excel, calendars, and productivity apps Communicate clearly and professionally via phone, email, and text with internal and external contacts Personal & Household Support Manage personal logistics such as appointments, errands, vendor coordination, and household-related tasks Assist with packing/unpacking, vehicle coordination, shopping, and day-to-day organization Coordinate with professionals such as medical offices, banks, service providers, and schools Provide flexible support as needs shift week to week - no two days look exactly the same Events, Family & Environment Support event planning ranging from small gatherings to larger hosted functions Serve as a welcoming liaison during events; interact confidently with executives, leaders, and guests Work comfortably in environments with children and families Occasionally assist with caregiving support for a young female child, including travel and overnight stays General Expectations Anticipate needs, solve problems proactively, and follow tasks through to completion Handle sensitive information and situations with discretion and maturity Work independently when needed, while also collaborating effectively as part of a team Adapt quickly as priorities evolve and circumstances change The Ideal Candidate Exceptionally organized with strong time-management instincts Polished, personable, and comfortable engaging with executives and guests Calm under pressure; able to pivot without becoming flustered Resourceful, resilient, and solution-oriented Comfortable using Excel, calendars, email, and modern apps (training provided for specifics) Thrives in a role that blends structure with variety No prior Executive or Personal Assistant title is required. Transferable experience from hospitality, events, travel, service, or similar fast-paced roles is highly valued. Additional Note This role involves occasional caregiving support for a young female child, including travel and overnight stays. Due to the personal nature of these responsibilities and family preferences, we are seeking candidates who are comfortable and appropriate in providing care in this context.

Who We Are:Mathnasium of Cinco Ranch is committed to teaching children math so that they understand it, master it, and love it.Our world-class curriculum is built upon the Mathnasium Method™- the result of decades of hands-on instruction and development - and has changed the lives of children in Katy area since 2006. Job Responsibilities: Support the Center Director in administering student assessments. Assist with sales responsibilities, including promptly responding to leads and successfully enrolling students Provide exceptional customer service by building relationships with families and communicating student progress Lead and coach team members to effectively deliver individualized instruction in a group setting Manage students' learning progress and engagement throughout instructional sessions Mentor and support employee development by providing on-the-job training to instructional staff. Become proficient with digital educational materials and processes Support the maintenance of a safe and professional learning environment Qualifications: Passion for math and working with students Excellent interpersonal and organizational skills Eagerness to learn and be trained Ability to cultivate teamwork and balance education and sales responsibilities Proficiency in computer skills admin Officer/Manager Run the day-to-day operations of the center, grow center enrollments, provide exceptional customer service. Ability to handle general office duties, light computer/tech skills. Ability to manage and improve efficiency and drive the profitability of the center. Ability to manage successfully customer service, administrative duties, sales, and employees to operate the center. This position has the potential to grow for a higher leadership position, such as Admin/Office Manager. A minimum of two years of a college education is required. Experience in Education and/or sales, customer service is a plus. Office Hours: Sunday 1:00 -5:30 PM Mon - Thur 2:00 - 8:30 PM Compensation: Besides the hourly rate, there will be commissions after the training period. If you are driven, motivated, and eager to make a difference, we would love to meet you! All applicants will be required to provide work authorization and pass a background check. Compensation: $15.00 - $18.00 per hour Mathnasium locations are independently owned and operated by franchisees of Mathnasium Center Licensing, LLC ("Mathnasium"). Franchisees are independent business people and not employed by Mathnasium. Thus, each franchisee and each franchisee center is unique and the franchisee is alone responsible for all employment matters in their center. If you are hired to work at a center, the franchisee will be your employer, not Mathnasium.

We are looking for an Administrative Officer to join our team and support our daily office procedures. A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we'd like to meet you. Our ideal candidate also has a working knowledge of office equipment and office management tools. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis. Responsibilities Manage office supplies stock and place orders Prepare regular reports on expenses and office budgets Maintain and update company databases Organize a filing system for important and confidential company documents Answer queries from employees and clients Update office policies as needed Maintain a company calendar and schedule appointments Book meeting rooms as required Distribute and store correspondence (e.g. letters, emails and packages) Prepare reports and presentations with statistical data, as assigned Arrange travel and accommodations Schedule in-house and external events Requirements Proven work experience as an Administrative Officer, Administrator or similar role Solid knowledge of office procedures Experience with office management software like MS Office (MS Excel and MS Word, specifically) Strong organization skills with a problem-solving attitude Excellent written and verbal communication skills Attention to detail High school diploma; additional qualifications in Office Administration are a plus

←Back to all jobs at La Colombe d'Or Hotel and Tonight & Tomorrow Restaurant Executive Assistant/F&B Coordinator The Food and Beverage (F&B) Administrative Assistant & General Manager Support provides critical administrative support to the F&B department and serves as a dedicated assistant to the General Manager. This role ensures smooth and efficient operation of all dining and event services while managing high-level administrative tasks for the executive office. The ideal candidate is a highly organized, detail-oriented professional with strong communication skills, discretion, and a proactive approach to supporting both departmental needs and executive priorities within the hospitality industry. Key Responsibilities: Executive Assistant Duties (Supporting the General Manager): Calendar and Schedule Management: Expertly manage the General Manager's calendar, including scheduling internal and external meetings, appointments, and travel arrangements, proactively resolving conflicts. Correspondence and Communication: Handle confidential correspondence, draft emails, prepare reports and presentations, and act as a professional gatekeeper and liaison for the GM with staff, owners, vendors, and high-profile clients. Meeting Support: Coordinate executive and departmental meetings, prepare agendas, record and distribute meeting minutes, and ensure all follow-up actions are tracked and completed. Confidential Information Handling: Exercise discretion and maintain the highest level of confidentiality when handling sensitive information, including personnel records, financial data, and strategic planning details. Project Coordination: Assist the GM in tracking key strategic initiatives and projects across various departments, ensuring deadlines are met and providing administrative support for project deliverables. F&B Administrative Support: Administrative Tasks: Perform comprehensive secretarial duties, including answering phones, managing department correspondence, and maintaining organized filing systems. Financial and Inventory Support: Process F&B invoices, track expenses, assist with accounts payable/receivable, and support inventory management processes, ensuring accuracy in data entry and billing. Departmental Coordination: Act as a primary liaison between F&B management, kitchen staff, service teams, and other hotel/facility departments. Event and Menu Support: Assist the Events team with logistics, prepare banquet event orders (BEOs), and design/format menus and promotional materials. Essential Skills and Qualifications: Organizational & Time Management Skills: Exceptional ability to manage multiple tasks, prioritize workloads effectively, and meet tight deadlines in a fast-paced environment. Communication & Interpersonal Skills: Proficient in both verbal and written communication, with a professional, polished, and courteous demeanor for interacting with all levels of staff, vendors, clients, and executives. Computer Proficiency: Strong experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required. Familiarity with hospitality-specific software (e.g., POS systems, inventory management software) is highly desirable. Attention to Detail & Accuracy: Crucial for accuracy in all tasks, especially data entry, billing, report preparation, and executive-level communications. Discretion & Confidentiality: Proven ability to handle sensitive information with integrity and professionalism. Hospitality Knowledge: Familiarity with the operations, terminology, and culture of a food and beverage department, restaurant, or hotel setting. Problem-Solving: Proactive approach to identifying issues and finding effective solutions to ensure smooth daily operations and executive efficiency. Education and Experience: High school diploma or equivalent required; an Associate's or Bachelor's degree in Hospitality Management or Business Administration is a plus. Proven experience in an administrative support role is required; previous experience within the hospitality industry is highly preferred. Please visit our careers page to see more job opportunities.

Classification: Admin/Prof Exemption Status/Test: Exempt/Computer Professional Job Grade: 5 Department: Data Center and Network Solutions Reports To: Director Job Goal: Provide primary support for LAN/WAN network services and coordinate departmental/facility-wide IT operations and projects. Provide mentoring and coaching for junior members of the DCNS team. Evaluate current infrastructure services and provide recommendations for improvements. Qualifications: Education * Bachelor's degree in Information Technology or 10 years of experience that is directly related to the major job responsibilities Certification/Licensure * CCNA or equivalent Experience * Five years of experience in supporting and troubleshooting a multivendor switched network infrastructure * Recent hands-on advanced experience supporting firewalls & routers (Cisco/Palo Alto) including VPN, IPSec tunnels, ACLs, BGP, OSPF, LAN/WAN, MPLS * Two years of experience in supporting Palo Alto firewalls * Three years of recent experience in Cisco IOS deployments * Three years of experience in directly procuring, configuring, and deploying of network devices * Three years of recent experience troubleshooting LAN/WAN connectivity issues using sniffers and network monitoring tools such as Solarwinds or similar tool * Three years of experience in troubleshooting Layer 3-7 protocols related to network connectivity * One year of recent experience installing and supporting point to point virtual private networks and secure FTP technologies * Two years of experience in supporting wireless technologies * Three years of experience in managing internal and external DNS zones * Two years of experience in managing and supporting infrastructure security Major Responsibilities: * Professional demeanor to be able to interface with internal and external clients in furthering Region 4 ESC technology services. * Utilize excellent customer service skills toward the support of internal and external clients. * Provide expertise and oversight of building wireless infrastructure including, but not limited to, firmware upgrades and security audits. * Provide primary support and guidance for enterprise systems including, but not limited to, DNS, Content Filtering, Palo Alto Firewall, and Cisco Switches. * Provide expertise and oversight of the building's firewall and DMZ infrastructure, including, but not limited to, VPN access, client configurations, ACLs, and Cisco iOS configuration version control. * Maximize network performance by monitoring performance; troubleshooting network problems and outages; scheduling upgrades; collaborating with other departments on network impacts to the environment * Provide expertise and oversight of activities surrounding the operational efficiency of network hardware and software using ITIL and PMP guidelines and industry-best practices. * Work in a team environment to accomplish departmental and business-related goals. * Continue to achieve certifications within job responsibility areas to maintain proficiency in job-related * Document systems in accordance with Region 4 ESC ISO standards and post for DCNS and Region 4 ESC personnel to use as standard operating procedure * Identify, analyze, research, and recommend changes to infrastructure, procedures, and processes to enhance productivity, efficiencies, and * Initiate, lead, and complete enterprise-wide projects in a timely and cost-efficient * Work collaboratively with other external resources to further Region 4 ESC and DCNS projects and * Provide secondary support and guidance for enterprise systems including, but not limited to, Exchange, Email Security, ADFS, M365 Administration, Active Directory, Virtualization, Backups, Patching, Physical Servers, and Storage. * Provide support and strategic improvements to Region 4's disaster recovery program to include data replication technologies. * Provide assistance and technical guidance to the advancement of Region 4's computing environment. * Provide support and guidance to the advancement of AWS and Azure network environments, external systems hosted by Region 4, and to the systems residing in our districts. * Serve as the lead technical position in the development of Region 4 ESC-related internal and external infrastructure. * Coordinate timelines, financials, and project milestones with the DCNS Director and other Region 4 ESC. * Mentor and coach junior personnel on technical best practices. Supervision/ Personnel Management: None Physical Demands/Environmental Factors/Mental Demands: Frequent use of standard office equipment; prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting; repetitive hand motions (keyboarding and use of mouse); occasional light lifting and carrying (less than 20 pounds); required on-call rotational status for weekend, evening and holiday coverage.; occasional statewide travel; work with frequent interruptions; maintain emotional control under pressure.

Administrative Assistant Internship Build an Aviation Career You're Proud Of! StandardAero is excited to announce our Administrative Assistant Internship opportunity at our Business Aviation MRO facility in Houston, TX (IAH). As an Administrative Assistant Intern at StandardAero, you will gain hands-on industry experience, learn from experts, and collaborate with our teams to help raise the standard of excellence. We are seeking an Administrative Assistant Intern to support our Houston operations site with day-to-day general clerical and administrative work for our Administrative, Human Resources, and Quality departments. This is a 6-month paid internship, working on a part-time basis at 30 hours/week, Monday - Friday. What You'll Do: * Work directly with our Human Resources Manager, Quality Manager, and General Manager/Vice President to assist in key project initiatives. * Organization of physical and digital records management systems, including classification, storage, retrieval, archiving, and preparation for secure destruction of outdated documents. * General data entry for various systems and projects. * Provides administrative support for preparing presentations and populating reports. * Digitization of personnel files to shared drive, ensuring accuracy, quality control and proper indexing * Performs other related duties as required. Position Requirements: * Must be currently enrolled pursuing a degree in Business Administration, Human Resources, or a related field at an accredited college or university. * Minimum 1 year experience in a professional office environment. * Proficiently skilled in the use of Microsoft Office, specifically Excel, PowerPoint, and Word. * Must be authorized to work in the U.S. without sponsorship. Preferred Characteristics: * Strong planning and organizational skills and ability to handle multiple tasks while maintaining attention to detail and a focus on delivery * Ability to lift and carry up to 50 pounds unassisted (boxes of files). * Ability to stand, squat, kneel, bend, and reach overhead as needed for filing and retrieval tasks. What We Offer: This internship provides a hands-on learning environment in a professional MRO setting, with opportunities to work directly with company leadership. Develop your professional and technical skills under the guidance of experienced professionals, preparing you for a successful career upon graduation. #LI-PD1

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * The ability to work out of one of our OES offices. * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Job DescriptionDescription Initiates, coordinates, and executes administrative support to the Operations department. Key Responsibilities Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls. Exercises considerable judgement and discretion in handling requests for appointments and telephone calls. Distributes daily internal/external mail and overnight packages; sends and distributes faxes. Composes, types, and distributes professional correspondence and memoranda, e-mails and faxes, using individual initiative and as assigned. Proactively establishes, and maintains highly organized filing system; files correspondence and other records. Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness. Meets and greets visitors. Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained. Conducts research; compiles and types statistical reports. Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes. Orders and maintains supplies; coordinates equipment maintenance. Manages office petty cash fund and reimbursement procedures. Assists in development and implementation of department systems and procedures as needed. Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. Assists with special projects as assigned. Performs other related duties as assigned by management. Skills Knowledge and Expertise Associate degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience Firm commitment to excellence and high standards Strong verbal and written communications skills including ability to listen attentively and to communicate information clearly and effectively Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow Strong interpersonal skills Ability to follow established policies and procedures Ability to understand and follow written and verbal instructions Ability to deal effectively with a diversity of individuals at all organizational levels Good judgement with the ability to make timely and sound decisions Creative, flexible, and innovative team player Self-motivated, resourceful and adaptable; able to work independently within team focused environment Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm Detail oriented and highly organized with the ability to prioritize duties and responsibilities Excellent time-management skills with demonstrated ability to manage multiple projects at a time while meeting deadlines Demonstrated ability to plan and organize projects Proficient with Microsoft Office 365 software; SAP experience preferred Education: Associate's Degree (AA) or equivalent from a two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience.