Billing assistant vs billing administrator

The differences between billing assistants and billing administrators can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a billing assistant and a billing administrator. Additionally, a billing administrator has an average salary of $39,442, which is higher than the $33,745 average annual salary of a billing assistant.

The top three skills for a billing assistant include patients, data entry and medicaid. The most important skills for a billing administrator are data entry, patients, and billing issues.

Billing assistant vs billing administrator overview

	Billing Assistant	Billing Administrator
Yearly salary	$33,745	$39,442
Hourly rate	$16.22	$18.96
Growth rate	-3%	-3%
Number of jobs	34,070	71,952
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 40%	Bachelor's Degree, 47%
Average age	46	46
Years of experience	2	2

What does a billing assistant do?

A billing assistant is primarily in charge of performing support tasks to maintain smooth billing operations in an establishment. Their responsibilities typically include preparing and processing invoices for clients, sending billing adjustments, printing and reviewing invoices and billings, receiving payments, and monitoring delinquent invoices, sending reminders as necessary. They may also close and balance payments, calculate discounts, and maintain records of all transactions. Moreover, a billing assistant must be alert and proactive for any errors and inconsistencies, dealing with them accordingly.

What does a billing administrator do?

A billing administrator is primarily in charge of managing the billing and collection procedures of a company. They mostly handle administrative tasks such as gathering and organizing patient information, preparing billing data and invoices, maintaining and updating databases, and keeping an eye for any errors and inconsistencies, taking corrective measures right away. In some industries, a billing administrator must coordinate and submit receipts to insurance companies, answer client inquiries, discuss products and services, and produce regular reports. Moreover, as a billing administrator, it is essential to maintain a clear line of communication with staff for an efficient workflow.

Billing assistant vs billing administrator salary

Billing assistants and billing administrators have different pay scales, as shown below.

	Billing Assistant	Billing Administrator
Average salary	$33,745	$39,442
Salary range	Between $27,000 And $41,000	Between $30,000 And $51,000
Highest paying City	Baltimore, MD	Washington, DC
Highest paying state	Washington	New Jersey
Best paying company	University of California, Berkeley	Buckley King
Best paying industry	Technology	Construction

Differences between billing assistant and billing administrator education

There are a few differences between a billing assistant and a billing administrator in terms of educational background:

	Billing Assistant	Billing Administrator
Most common degree	Bachelor's Degree, 40%	Bachelor's Degree, 47%
Most common major	Business	Business
Most common college	Stanford University	University of Pennsylvania

Billing assistant vs billing administrator demographics

Here are the differences between billing assistants' and billing administrators' demographics:

	Billing Assistant	Billing Administrator
Average age	46	46
Gender ratio	Male, 14.2% Female, 85.8%	Male, 16.7% Female, 83.3%
Race ratio	Black or African American, 10.2% Unknown, 4.3% Hispanic or Latino, 22.0% Asian, 6.8% White, 55.9% American Indian and Alaska Native, 0.8%	Black or African American, 10.5% Unknown, 4.3% Hispanic or Latino, 21.1% Asian, 7.2% White, 55.9% American Indian and Alaska Native, 0.9%
LGBT Percentage	7%	7%

Differences between billing assistant and billing administrator duties and responsibilities

Billing assistant example responsibilities.

Manage all billing accounts including Medicare/Medicaid, HMO and individual accounts.
Post insurance payments, explain patient what the EOB is about, collect payments from patients.
Communicate annual contracting, CPT, and ICD-9 yearly changes to doctor's offices by creation of formal notification.
Experience with billing systems and practices with CPT coding, ICD-9, and usages of coding for productive billing.
Bill insurance companies using ICD-9 coding.
Used denial reason codes on paper & electronic EOB in EMR/EHR software to examine denials.

Billing administrator example responsibilities.

Manage facility procedures relate to insurance and billing and solve patients' queries regarding their insurance renewal and expiry.
Perform coding of inpatient/outpatient office, endoscopy, & pathology services and ensure proper assignment of ICD-9 and CPT codes.
Experience with CMS FISS systems.
Coordinate HCPC and ICD-9 codes for billing.
Reconcile JDE invoicing reports to CMS invoicing reports.
Implement corporate or departmental policies, HIPAA compliance, and service standards in conjunction with clinical and billing.

Billing assistant vs billing administrator skills

Common billing assistant skills

Patients, 21%
Data Entry, 11%
Medicaid, 5%
Patient Accounts, 4%
CPT, 3%
Front Desk, 3%

Common billing administrator skills

Data Entry, 12%
Patients, 12%
Billing Issues, 7%
Financial Reports, 4%
Billing System, 4%
Medical Billing, 3%

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Office and Administrative Industry
Billing Assistant
Billing Assistant vs Billing Administrator

Updated January 8, 2025

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