Document administrator vs document control assistant

The differences between document administrators and document control assistants can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 4-6 years to become a document administrator, becoming a document control assistant takes usually requires 1-2 years. Additionally, a document administrator has an average salary of $55,986, which is higher than the $36,349 average annual salary of a document control assistant.

The top three skills for a document administrator include booking, bank policies and UCC. The most important skills for a document control assistant are data entry, engineering drawings, and access database.

Document administrator vs document control assistant overview

	Document Administrator	Document Control Assistant
Yearly salary	$55,986	$36,349
Hourly rate	$26.92	$17.48
Growth rate	9%	-8%
Number of jobs	53,574	46,301
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 53%	Bachelor's Degree, 54%
Average age	47	50
Years of experience	6	2

What does a document administrator do?

When it comes to the overall control of documents, whether for storage or damage, a document administrator is what you are looking for. Document administrators control the daily ways of documents. They are involved in maintaining document presence in the database as well as modifying it for better use. At times, they can also distribute and share documents with other organizations. They work in different sectors where document processing and storage is of utmost importance.

What does a document control assistant do?

Document control assistants are responsible for maintaining and organizing the company's records process. Their duties include directing, tracking, and supplying a variety of hard copy and electronic documents as well as recording them through a file and folder naming composition. Also, they maintain confinement for all ongoing and existing documentation as well as logging in and registering existing documents. Additionally, they monitor documents, provide a consistent report on their condition, and make certain staff takes correct measures on unresolved records and documents.

Document administrator vs document control assistant salary

Document administrators and document control assistants have different pay scales, as shown below.

	Document Administrator	Document Control Assistant
Average salary	$55,986	$36,349
Salary range	Between $32,000 And $97,000	Between $26,000 And $48,000
Highest paying City	-	Minneapolis, MN
Highest paying state	-	Massachusetts
Best paying company	-	RCM Technologies
Best paying industry	-	Technology

Differences between document administrator and document control assistant education

There are a few differences between a document administrator and a document control assistant in terms of educational background:

	Document Administrator	Document Control Assistant
Most common degree	Bachelor's Degree, 53%	Bachelor's Degree, 54%
Most common major	Business	Business
Most common college	California State University - Bakersfield	Western Carolina University

Document administrator vs document control assistant demographics

Here are the differences between document administrators' and document control assistants' demographics:

	Document Administrator	Document Control Assistant
Average age	47	50
Gender ratio	Male, 27.6% Female, 72.4%	Male, 21.5% Female, 78.5%
Race ratio	Black or African American, 10.0% Unknown, 4.7% Hispanic or Latino, 19.2% Asian, 5.3% White, 60.1% American Indian and Alaska Native, 0.6%	Black or African American, 9.1% Unknown, 3.9% Hispanic or Latino, 16.0% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%
LGBT Percentage	8%	6%

Differences between document administrator and document control assistant duties and responsibilities

Document administrator example responsibilities.

Assist in the development and implementation of new documentation processes, coordinate workflow and manage credit derivatives documentation backlog.
Prepare all require documents and QA work.
Process UCC searches and filings, business evaluations, appraisals.
Support audit team during site audits by FDA and third party inspectors.
Obtain knowledge of company policies to ensure documents are compliant with FDA.
Review UCC's, lien searches and insurance to protect company's interest in the leased equipment.

Document control assistant example responsibilities.

Control and manage ISO documentation.
Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.
Audit and track FDA & customer regulate documentation for inconsistencies in order to maintain QS and ISO certifications.
Arrange business and personal travel plans and travel logistics.
Place PDF files into emails and then move files to the server.
Maintain necessary training documentation to ensure all departments comply and are traceable via FDA standards.

Document administrator vs document control assistant skills

Common document administrator skills

Booking, 20%
Bank Policies, 9%
UCC, 8%
PowerPoint, 7%
Data Entry, 7%
Financial Data, 7%

Common document control assistant skills

Data Entry, 17%
Engineering Drawings, 14%
Access Database, 8%
Office Equipment, 6%
Word Processing, 5%
SharePoint, 5%

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Document Administrator vs Document Control Assistant

Updated January 8, 2025

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