Document administrator vs document controller

The differences between document administrators and document controllers can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 4-6 years to become a document administrator, becoming a document controller takes usually requires 2-4 years. Additionally, a document administrator has an average salary of $55,986, which is higher than the $41,157 average annual salary of a document controller.

The top three skills for a document administrator include booking, bank policies and UCC. The most important skills for a document controller are project procedures, data entry, and sharepoint.

Document administrator vs document controller overview

	Document Administrator	Document Controller
Yearly salary	$55,986	$41,157
Hourly rate	$26.92	$19.79
Growth rate	9%	-8%
Number of jobs	53,574	16,705
Job satisfaction	-	5
Most common degree	Bachelor's Degree, 53%	Bachelor's Degree, 53%
Average age	47	44
Years of experience	6	4

What does a document administrator do?

When it comes to the overall control of documents, whether for storage or damage, a document administrator is what you are looking for. Document administrators control the daily ways of documents. They are involved in maintaining document presence in the database as well as modifying it for better use. At times, they can also distribute and share documents with other organizations. They work in different sectors where document processing and storage is of utmost importance.

What does a document controller do?

Document controllers take responsibility for controlling the day-to-day management of documents in a department or company. The controllers make sure that document management is accurate, efficient, and always on time. They do control numbers, sort, file, store, and retrieve hard copy and electronic documents. They ensure that the documents undergo legal, security, and regulatory compliance. The skills necessary for this job include computer software program proficiency, analytical experience, data organization knowledge, and typing skills.

Document administrator vs document controller salary

Document administrators and document controllers have different pay scales, as shown below.

	Document Administrator	Document Controller
Average salary	$55,986	$41,157
Salary range	Between $32,000 And $97,000	Between $26,000 And $63,000
Highest paying City	-	Hayward, CA
Highest paying state	-	California
Best paying company	-	Jacobs Engineering Group
Best paying industry	-	Construction

Differences between document administrator and document controller education

There are a few differences between a document administrator and a document controller in terms of educational background:

	Document Administrator	Document Controller
Most common degree	Bachelor's Degree, 53%	Bachelor's Degree, 53%
Most common major	Business	Business
Most common college	California State University - Bakersfield	Stanford University

Document administrator vs document controller demographics

Here are the differences between document administrators' and document controllers' demographics:

	Document Administrator	Document Controller
Average age	47	44
Gender ratio	Male, 27.6% Female, 72.4%	Male, 33.9% Female, 66.1%
Race ratio	Black or African American, 10.0% Unknown, 4.7% Hispanic or Latino, 19.2% Asian, 5.3% White, 60.1% American Indian and Alaska Native, 0.6%	Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%
LGBT Percentage	8%	11%

Differences between document administrator and document controller duties and responsibilities

Document administrator example responsibilities.

Assist in the development and implementation of new documentation processes, coordinate workflow and manage credit derivatives documentation backlog.
Prepare all require documents and QA work.
Process UCC searches and filings, business evaluations, appraisals.
Support audit team during site audits by FDA and third party inspectors.
Obtain knowledge of company policies to ensure documents are compliant with FDA.
Review UCC's, lien searches and insurance to protect company's interest in the leased equipment.

Document controller example responsibilities.

Create and manage eRoom used to procure bid proposals from EPC companies for execution phase.
Manage & maintain central filing of all project documentation as per the GASCO document management system (LIVELINK).
Work closely with Dallas wireless data quality manager to achieve ISO certification for Dallas wireless data.
Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.
Create and implement the RFI process within the project.
Maintain log for RFI's (request for information )

Document administrator vs document controller skills

Common document administrator skills

Booking, 20%
Bank Policies, 9%
UCC, 8%
PowerPoint, 7%
Data Entry, 7%
Financial Data, 7%

Common document controller skills

Project Procedures, 9%
Data Entry, 9%
SharePoint, 8%
Hard Copy, 7%
Computer Database, 7%
Project Management, 5%

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Document Administrator vs Document Controller

Updated January 8, 2025

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