Office clerk jobs in Malta, NY - 75 jobs

Location: Albany, NY | Full-Time | $19.00- $21.00/hr. Summary: As the Receptionist and under the direction of the Executive Assistant, ensure efficient office operations, including telephone reception, greeting visitors, posting, and distributing daily mail. Perform general clerical duties, including word processing, faxing, and filing. Essential Functions and Responsibilities: · Answer incoming phone calls on multiple lines, determine the nature of each call, and direct the call to the appropriate staff member. If staff is not available, direct a call to voicemail or take a written message as the caller requests. · Greet visitors to NYSID office: announce visitors' arrival to appropriate staff members. · Maintain a clean waiting area for guests, including stocking pamphlets as needed. · Receive and sort incoming mail, sign for packages or deliveries. · Post all outgoing mail on a timely basis for pick-up. · Process customer monthly statements for mailing. · Arrange for pick-up of outgoing packages, including filling out appropriate forms and contacting appropriate carriers. · Stock the staff kitchen and board kitchen with supplies. · Turn dishwasher on nightly and unload in the morning. · Perform word processing and other clerical duties, such as typing correspondence, printing reports, faxing, and photocopying. · Call for maintenance on copy machines as necessary. · Manage all office supplies; place orders and stock work areas and supply cabinet as needed. · Order new business cards, name badges, and tags as needed. · Assist Executive Assistant with set up for Board Meetings. · Work with the Director, Marketing and Communications, to track and follow up on sponsorship donations for the Annual Meeting. · Assist with Annual Meeting registration, set up, check-in table, and take down. · Assist with staff events: holiday and other parties, summer outings. · Manage the Customer Service inbox and document additions in NetSuite. · Support the Finance Department as needed with processing, producing, submitting, and archiving Member Agency, Corporate Partner, and customer invoices through NetSuite. · Other duties as assigned. Qualifications: The requirements below represent the knowledge, skills, and abilities required for the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. · High School Diploma or GED. Associate's degree preferred. · Minimum of 3 years of experience as a receptionist or in a clerical position with phone responsibilities. · Upbeat personality with the ability to project a friendly but business-like presence both on the phone and in person. · Ability to handle multiple tasks in a busy office environment. · Strong communication, interpersonal, and organizational skills. · Experience with word processing (Microsoft Word preferred); experience with other various computer software applications (spreadsheets, presentations, and databases) preferred. · Excellent typing and proofreading skills. Physical Requirements: The requirements below represent the knowledge, skills, and abilities required for the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. The nature of the job requires considerable keyboard and mouse usage, walking around facilities, and sitting for long periods of time. Must have visual acuity and hearing ability for communicating with others and gathering and accessing written and computerized information. Ability to access any locations where the company's business is conducted. About NYSID: NYSID is the Non-Profit organization designated by the NYS Education Department under the New York State Finance law to serve New York's Preferred Source program, which works to provide gainful employment for New Yorkers with disabilities. Rehabilitative agencies throughout New York State that provide support services to individuals with disabilities choose to become members of NYSID. On behalf of these members, and sometimes in conjunction with private sector partners, NYSID enters into contracts with state and local government agencies for goods and services that disabled New Yorkers create or perform. Come Join Our Team! We offer medical and dental benefits (80% paid by NYSID), a retirement program (5%+ of gross income), paid time off, tuition reimbursement, group life insurance, and other benefits. We have been named a Top Workplace, most recently in 2025, by the Albany Times Union. Email cover letter, resume, and salary requirements to ***********************. We are an Equal Opportunity Employer. Schedule: 37.5-hour work week Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health reimbursement account Life insurance Paid time off Tuition reimbursement Vision insurance

Seeking: compassionate individuals looking to help make a difference! If you are passionate about making a difference in someone's life and want to work for an organization that appreciates and recognizes their employee's success, we encourage you to apply today! Seeking a Full Time Food Pantry Coordinator/Office Aide on our Social Service Ministry Team Our Full Time opportunities offer: * Generous time off every year including 14 paid holidays, up to 3 personal days, vacation time, and sick time * Employer funded Pension Plan (company contributions begin after 1 year of continuous employment) * Comprehensive Health Care Coverage with low cost employee premiums, co-pays, and deductibles * Company Paid Basic Term Life Insurance for Employee * Long Term Disability Insurance * Eligibility for supplemental insurance plans including Short Term Disability, AFLAC, and Voluntary Term Life * Flexible Spending Account * Eligibility for Federal Student Loan Forgiveness Program * Tax Deferred Annuity (403B) * Christmas Bonus * Wireless discount for Sprint or Verizon customers * Free parking SCOPE AND PURPOSE OF POSITION:Under general supervision, the Food Pantry Coordinator / Office Aide is the support for the Corps Officer(s) in a professional, religious and charitable environment. The Food Pantry Coordinator / Office Aide conducts himself/herself at all times in a professional, friendly manner to all individuals who enter the Corps Building or by way of the telephone. Food Pantry Coordinator / Office Aide must have the ability to build good relationships, maintain a high degree of confidentiality, and handle all matters with diplomacy. Administratively supports the Corps office to ensure the office is organized and represent The Salvation Army well. Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES:Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Interview of clients for food assistance, clothing assistance, utility assistance or any other assistance be offered (regular or seasonal)• Input of client information into computer data system (when applicable).• Make referrals and phone contact for clients to other agencies providing desired or needed services (not available at Salvation Army) • Keep accurate and organized statistics and files on social assistance clients. • Coordinate volunteers assigned to food pantry.• Coordinate ordering of, delivery of, and stocking of food pantry.• Pick up and/or coordinate volunteers to pick up donated food for gleaming program• Assist individuals making gifts-in-kind donations • Assist in upkeep and maintenance of physical site• Assist in application preparation for funding sources.• Manage the efficient operation of the office to include handling telephone and other communications for the Corps Officer (s), receiving and directing office visitors, handling mail, and scheduling meetings. • Maintains inventory of office supplies; notifies the Corps Officer when an order needs to be placed• Ensures proper filing of correspondence and documents as needed.• Identify and refer clients and/or others to Corps Officer for pastoral care when opportunities arrive.• Assist with the administration of seasonal fundraising projects.• Assist with other-related tasks, as personal initiative requires and/or requested by the officers. Specific Tasks:1. Answer front doorbell and route people to the correct person.2. Interview and distribute emergency food to clients as needed.3. Daily assist with loading and unloading food donations and delivery of supplies.4. Report and file Statistics to the Food Bank and other donors' necessary information.5. Provide oral and written report updates of food inventory and supply needs.6. Maintain proper stock levels so that inventory does NOT get depleted during a shift through routine inventorying and ordering supplies. Communicate needs in advance.7. Keep records of all statistical reports and food orders and file in an orderly manner.8. Other duties as assigned by Corps Officers. Qualifications SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS:List any special skills, licenses, certificates, or registrations that are required to perform the essential duties of this job• Strong communications skills (both written and verbal), positive attitude, initiative, flexibility, and dependability required.• High level of confidentiality, discretion, and good judgment is essential.• Must demonstrate empathy and compassion through action and speech.• Good organizational skills. Must pay attention to details.• Good computers skills including Microsoft Word, Outlook, and Excel.• Ability to work effectively with minimal daily supervision and guidance.• A valid driver's license that meets The Salvation Army insurance requirements. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

The Office Clerk provides administrative and clerical support to ensure the efficient operation of the law firm. This position assists attorneys, paralegals, and staff by handling routine office tasks, maintaining files, and performing various support duties that contribute to the smooth functioning of the office. Key Responsibilities: Reception backup: Answer, screen, and route incoming calls; take messages as needed. Greet and assist clients and visitors in a professional and courteous manner. File, organize, and maintain both physical and electronic client files in accordance with firm policies. Photocopy, scan, and assemble documents for attorneys and paralegals. Assist with preparation and formatting of legal documents, correspondence, and forms. Follow confidentiality protocols and maintain compliance with ethical and legal guidelines. Provide general administrative assistance to all firm staff as required. Qualifications: High school diploma or equivalent required; some college coursework preferred. Prior clerical, administrative, or office experience, preferably in a legal environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment. Knowledge with NetDocuments is also preferred. Strong organizational skills with attention to detail. Excellent verbal and written communication skills. Ability to work independently, manage multiple tasks, and meet deadlines. Professional demeanor and commitment to client service. Ability to maintain confidentiality and discretion at all times. Work Environment: This position operates in a professional office environment. The role routinely uses standard office equipment and may require occasional local travel for errands and court filings. Physical Requirements: Ability to sit or stand for extended periods. Ability to lift up to 25 pounds.

Office Administrator (Full-Time) - Coggins Auto Group Due to continued growth, Coggins Auto Group is expanding our administrative team and looking for a detail-oriented, reliable, and motivated Office Administrator. This role supports our accounting department, motor vehicle/title processing, and general office operations. If you're organized, great at multitasking, and looking for a stable career with a supportive team - we want to meet you! Schedule & Compensation Monday - Friday | 8:00 AM - 5:00 PM Pay based on experience | typically $18-$20/hr Standard benefits included (Health, Dental, Vision, 401k, Paid Time Off) What You'll Do Assist with light accounting tasks Support Motor Vehicle / Title processing and DMV-related duties Handle general office responsibilities (phones, filing, scanning, correspondence) Create and maintain spreadsheets via Microsoft Office / Excel Prioritize and complete multiple tasks while meeting deadlines Collaborate with a positive, supportive team across departments What We're Looking For Experience in an administrative, accounting, or dealership setting preferred but not required Proficiency in Microsoft Office and Excel Strong time management and multitasking skills Excellent attention to detail and accuracy Team-oriented mindset with a positive attitude and willingness to learn Ability to thrive in a fast-paced environment Why Coggins Auto Group Being family-owned and community-focused, we're proud to offer a workplace where people feel valued, supported, and set up for success. Our growth is driven by the strength of our team - and we're excited to add the next great member. Apply Today Ready to grow your career with a team that appreciates hard work and great energy? Apply with your resume today - we look forward to meeting you! We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

For description, visit PDF: ************ fwwebb. com/careers/pdfs/Albany_Office_Admin. pdf

This position requires an organized, detail-oriented and personable applicant who wants to work with a first class professional baseball organization in hosting 51 regular season home games and a variety of special events. The candidate should be a hardworking, team-player who is seeking an opportunity for growth. The Box Office Coordinator will work with the Ticket Operations Manager to execute the day-to-day operations of our ticketing department and box office. Additionally, the candidate will help oversee the distribution and fulfillment of all tickets pertaining to plans, groups, individuals, etc. Responsibilities include, but are not limited to: Achieve an established revenue goal by selling ticket plans (season, mini, flex) and group tickets through a combination of outbound calls, prospecting, lead generation, inbound traffic, and in-person meetings. This role will have a significant focus on sales and revenue generation prior to the start of the season in May. Assist in the supervision of a 10-15 person part-time staff. Acquire a working knowledge of the team's ticketing system. Assist the Ticket Operations Manager in running all aspects of the day to day operations of the ticket office, including taking orders, fulfillment, printing and distributing tickets (Full Season, Mini Plans, Flex, Group, Picnic, and Single Game tickets). Fulfill individual game ticket orders in person, on the phone, and online. Fulfill and update Group Contracts accurately as they are submitted. Help in the adherence of Ticket Office policy with respect to customer service and other ticketing issues. Answer incoming calls regarding ticket sales and general information. Maintain an account database utilizing the team's ticket or CRM system. Manage data entry and database management for specific ticket promotions. Identify and execute marketing strategies using database of consumers Identify & reach out to potential/new plan holders based on data collected. Completing all other duties as assigned by the President, General Manager, Assistant General Manager, Director of Hospitality, and Ticket Operations Manager. Qualifications: Bachelor degree . Previous Ticket Office experience is preferred. Previous experience in a sports, entertainment, or live event setting is preferred. Ability to effectively multi-task in a fast paced environment. Strong customer service skills. Ability to maintain calm and professional demeanor in the face of adversity. Ability to be at the stadium long hours including night, weekend and holiday events. Self-motivated without needing constant direction. An organized and goal oriented individual. Must have basic computer skills (Excel, Word, PowerPoint, etc.) Strong communication and organizational skills. Must be enthusiastic with a desire to learn through hands on experience. Must be a team player with leadership skills. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Associates in a Warehouse Office Associate role supports the daily operations of the distribution center by performing essential administrative and clerical tasks that ensure accurate documentation, smooth workflow coordination, and timely communication across teams. This role is vital in maintaining operational efficiency, resolving system and vendor issues, and delivering reliable service to both internal and external stakeholders We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. - $23.50

Cetechs is seeking Secretary I to support The Federal Protective Service Region 2 to provide comprehensive administrative and operational support to various branches within the regional offices. Position will support the Regional Director, Deputy Regional Director, and regional branch offices in fulfilling the FPS mission. Location Branch: District 3 Office Location: 11 A Clinton Avenue Albany, NY 12207 Key Responsibilities Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation. Maintain confidentiality and accuracy in data analysis and reporting. Provide recommendations for process improvement based on government and industry's best practices. Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications. Collect and compile operational data and prepare reports for management. Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system. Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS). Coordinate with regional CORs, PSOs, and Task Managers to support program operations. Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs). Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses. Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff. Support administrative audits and compile performance monitoring meeting data. Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures. Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions. Support training and equipment inventory tracking for federal law enforcement staff. Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution. Maintain office records and phone contact listings. Provide general administrative assistance to ensure efficient daily operations. Education and Experience Desired Education: Associate degree (Business, Management, or related field preferred) Desired Experience: 2-3 years of relevant administrative or analytical experience Minimum Requirements: High school diploma or technical training with at least 2 years of professional experience Strong analytical and organizational skills. Excellent written and verbal communication. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems. Attention to detail and ability to manage multiple priorities simultaneously. Experience with federal systems such as FFMS, LEIMS, or WebTA is a plus.

Euola is seeking Secretary I to support The Federal Protective Service District 3 Office to provide comprehensive administrative and operational support to various branches within the regional offices. Key Responsibilities Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation. Maintain confidentiality and accuracy in data analysis and reporting. Provide recommendations for process improvement based on government and industry's best practices. Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications. Collect and compile operational data and prepare reports for management. Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system. Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS). Coordinate with regional CORs, PSOs, and Task Managers to support program operations. Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs). Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses. Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff. Support administrative audits and compile performance monitoring meeting data. Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures. Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions. Support training and equipment inventory tracking for federal law enforcement staff. Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution. Maintain office records and phone contact listings. Provide general administrative assistance to ensure efficient daily operations. Education and Experience Desired Education: Associate degree (Business, Management, or related field preferred) Desired Experience: 2-3 years of relevant administrative or analytical experience Minimum Requirements: High school diploma or technical training with at least 2 years of professional experience Strong analytical and organizational skills. Excellent written and verbal communication. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems. Attention to detail and ability to manage multiple priorities simultaneously. Experience with federal systems such as FFMS, LEIMS, or WebTA is a plus.

U.S. Committee for Refugees and Immigrants (USCRI), is a non-governmental, not-for-profit international organization with a mission to protect the rights and address the needs of persons in migration by advancing fair and humane public policy, facilitating and providing direct professional services, and promoting the full participation of migrants in community life. For over 100 years, we have shaped history with the belief that immigrants strengthen our communities, economy and social fabric through freedom, hard work, and family unity. To learn more about our work, please go to our official website at ***************** OVERVIEW The Office Coordinator will work with the Field Office Director and Leadership to ensure efficient office operations. This may include various administrative tasks, as well as assisting clients and visitors. The successful candidate must be committed to immigration and human rights issues and be able to conduct advocacy, education, and other outreach activities. ESSENTIAL DUTIES AND RESPONSIBILITIES Oversee maintenance and the general upkeep of the office Serve as main point of contact with the property manager and landlord (handling parking, recycling, and other related needs) Submit work orders and schedule repairs for general office space and equipment Monitor inventory and order supplies for office, break room, as needed, clients served by the office Plan and coordinate events, conferences, parties, or gatherings Manage schedules for conference, classroom, and community spaces Assist with shipping and receiving logistics, including incoming mail and package deliveries Answer phone calls and / or emails as well as directing them to relevant staff Greet clients and visitors to the office, ensuring guests are comfortable and are connected with the right team members Assist with file maintenance including update and organization of case management tracking systems, reporting databases, and physical files (and must maintain confidentiality of information) Assist with grants preparation documents Work with Program Managers, as needed, to support with / provide direct client services Perform other duties as assigned by supervisor All of the above duties and responsibilities are essential job functions. All job duties indicated are not be considered an exhaustive statement and other job-related duties may be assigned as required by the supervisor(s). REQUIREMENTS Dedication to human rights of refugees, immigrants, asylum seekers, and displaced people High School Diploma or GED at a minimum Proficient in Microsoft 365 (Outlook, Word, Excel, SharePoint), Adobe Acrobat, and database programs Excellent written, oral, and speaking communication skills in English, along with the ability to type at 40 words per minute Excellent time-management and organizational skills and ability to prioritize assignments and meet goals and deadlines in fast-paced environment Ability to work collaboratively as a team member and independently with a high-level of self-motivation (with a proactive approach to assignments, to address needs when noticed or received) Ability to organize, prioritize, and accomplish work assignments Attention to detail and quality of work outputs Ability to establish and maintain professional relationships with providers, vendors, and clients of diverse backgrounds Positive attitude, can-do approach, and pleasant, diplomatic manner Valid driver's license, insurance, clean driving record and personal transportation PHYSICAL DEMANDS To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Such accommodations must be requested by the applicant to be considered. Use of manual dexterity, tactile, visual, and audio acuity Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands Occasional lifting (up to 25 pounds), bending, pulling, and carrying ADDITIONAL NOTES Please submit a resume with your online application References will be required before or at time of the final interview No telephone calls please - the position will remain open until filled Work Location: In-person EQUAL EMPLOYMENT OPPORTUNITY U.S. Committee for Refugees and Immigrants is an equal opportunity employer. We maintain a policy of equal employment opportunity without regard to race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, domestic partnership status, marital status, physical or mental disability, AIDS/HIV status, age, political affiliation, genetic information, veteran status or any other characteristic protected by applicable law.

U.S. Committee for Refugees and Immigrants (USCRI), is a non-governmental, not-for-profit international organization with a mission to protect the rights and address the needs of persons in migration by advancing fair and humane public policy, facilitating and providing direct professional services, and promoting the full participation of migrants in community life. For over 100 years, we have shaped history with the belief that immigrants strengthen our communities, economy and social fabric through freedom, hard work, and family unity. To learn more about our work, please go to our official website at ***************** OVERVIEW The Office Coordinator will work with the Field Office Director and Leadership to ensure efficient office operations. This may include various administrative tasks, as well as assisting clients and visitors. The successful candidate must be committed to immigration and human rights issues and be able to conduct advocacy, education, and other outreach activities. ESSENTIAL DUTIES AND RESPONSIBILITIES Oversee maintenance and the general upkeep of the office Serve as main point of contact with the property manager and landlord (handling parking, recycling, and other related needs) Submit work orders and schedule repairs for general office space and equipment Monitor inventory and order supplies for office, break room, as needed, clients served by the office Plan and coordinate events, conferences, parties, or gatherings Manage schedules for conference, classroom, and community spaces Assist with shipping and receiving logistics, including incoming mail and package deliveries Answer phone calls and / or emails as well as directing them to relevant staff Greet clients and visitors to the office, ensuring guests are comfortable and are connected with the right team members Assist with file maintenance including update and organization of case management tracking systems, reporting databases, and physical files (and must maintain confidentiality of information) Assist with grants preparation documents Work with Program Managers, as needed, to support with / provide direct client services Perform other duties as assigned by supervisor All of the above duties and responsibilities are essential job functions. All job duties indicated are not be considered an exhaustive statement and other job-related duties may be assigned as required by the supervisor(s). REQUIREMENTS Dedication to human rights of refugees, immigrants, asylum seekers, and displaced people High School Diploma or GED at a minimum Proficient in Microsoft 365 (Outlook, Word, Excel, SharePoint), Adobe Acrobat, and database programs Excellent written, oral, and speaking communication skills in English, along with the ability to type at 40 words per minute Excellent time-management and organizational skills and ability to prioritize assignments and meet goals and deadlines in fast-paced environment Ability to work collaboratively as a team member and independently with a high-level of self-motivation (with a proactive approach to assignments, to address needs when noticed or received) Ability to organize, prioritize, and accomplish work assignments Attention to detail and quality of work outputs Ability to establish and maintain professional relationships with providers, vendors, and clients of diverse backgrounds Positive attitude, can-do approach, and pleasant, diplomatic manner Valid driver's license, insurance, clean driving record and personal transportation PHYSICAL DEMANDS To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Such accommodations must be requested by the applicant to be considered. Use of manual dexterity, tactile, visual, and audio acuity Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands Occasional lifting (up to 25 pounds), bending, pulling, and carrying ADDITIONAL NOTES Please submit a resume with your online application References will be required before or at time of the final interview No telephone calls please - the position will remain open until filled Work Location: In-person EQUAL EMPLOYMENT OPPORTUNITY U.S. Committee for Refugees and Immigrants is an equal opportunity employer. We maintain a policy of equal employment opportunity without regard to race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, domestic partnership status, marital status, physical or mental disability, AIDS/HIV status, age, political affiliation, genetic information, veteran status or any other characteristic protected by applicable law.

Clinic Office Specialist Job Description: Established in 1948, the Mission of ASCEND Mental Wellness is to encourage and assist individuals in discovering pathways to their optimal mental health and wellness, while supporting hope and awareness of well-being in our community. Caleo Counseling Services, a division of ASCEND Mental Wellness, is seeking a Clinic Office Specialist. The ideal candidate will be positive and outgoing, have a professional appearance and manner, have excellent organizational skills, and demonstrate strong attention to detail. Strong customer service skills and previous medical office experience are a must. This position will begin on a temporary basis, with the potential to transition into a permanent role based on performance and organizational needs. ASCEND offers a comprehensive benefits package including healthcare benefits, retirement plan enrollment, and paid time off including holidays, vacation, personal, and sick time. Salary based on qualifications. Clinic Office Specialist Education & Qualification Requirements: High School Diploma or equivalent Experience in a business office (medical office is preferred) Valid NYS Drivers License acceptable to agency insurance standards Must be of good character and background and display an affinity for working with people with mental illness and/or co-occurring disorders. Must be detail oriented and possess good time management and customer service skills. Must have the ability to work independently, have good problem-solving skills and have the ability to work as part of a multi-disciplinary team. Clinic Office Specialist Responsibilities include but are not limited to: Assist the Supervisor in Clinic processes as necessary. Assist the Supervisor in developing, managing, and distributing information to Clinic Office Staff and Clinicians as necessary. Primarily responsible for Front Desk operations, including but not limited to client check-ins, completing intakes, customer service, phone call triaging, copying, filing, client scheduling, insurance checks, and exchange of payments. Within the Clinic's Electronic Health Records (EHR) system complete all operations as designated by the Supervisor, to ensure accuracy and quality within the EHR and workflow processes, including but not limited to daily reporting, appointment scheduling/re-scheduling and daily output to electronic call reminder system, Utilization Review, and prescription follow up. Work with and support the Agency's Accounting Manager, the Clinic's Office Manager, and the Billing Specialist in developing and maintaining quality assurance functions related to the Clinic's Electronic Health Record (EHR) system as it relates to billing/payment and client records. Complete I-stops daily. Maintenance/copying of select Clinical forms. Assist with Client Chart filing, maintenance, breakdown, and storage. Prepare correspondence and complete copying/filing as required and requested. Complete county attendance sheets every month Maintain a safe environment for all clients and staff. Maintain effective communication with other staff members and supervisors. Preserve the human dignity and confidentiality of all clients and act in the best interest of those served through the Agency's programs and services. Should be compassionate and demonstrate a commitment to helping people with mental illness and/or co-occurring disorders. ASCEND Mental Wellness provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Job Types: Full-time, Part-time, Temporary Pay: $18.00 - $20.00 per hour

InMobi Advertising is a global technology leader helping marketers win the moments that matter. Our advertising platform reaches over 2 billion people across 150+ countries and turns real-time context into business outcomes, delivering results grounded in privacy-first principles. Trusted by 30,000+ brands and leading publishers, InMobi is where intelligence, creativity, and accountability converge. By combining lock screens, apps, TVs, and the open web with AI and machine learning, we deliver receptive attention, precise personalization, and measurable impact. Through Glance AI, we are shaping AI Commerce, reimagining the future of e-commerce with inspiration-led discovery and shopping. Designed to seamlessly integrate into everyday consumer technology, Glance AI transforms every screen into a gateway for instant, personal, and joyful discovery. Spanning diverse categories such as fashion, beauty, travel, accessories, home décor, pets, and beyond, Glance AI delivers deeply personalized shopping experiences. With rich first-party data and unparalleled consumer access, it harnesses InMobi's global scale, insights, and targeting capabilities to create high impact, performance driven shopping journeys for brands worldwide. Recognized as a Great Place to Work, and by MIT Technology Review, Fast Company's Top 10 Innovators, and more, InMobi is a workplace where bold ideas create global impact. Backed by investors including SoftBank, Kleiner Perkins, and Sherpalo Ventures, InMobi has offices across San Mateo, New York, London, Singapore, Tokyo, Seoul, Jakarta, Bengaluru and beyond. At InMobi Advertising, you'll have the opportunity to shape how billions of users connect with content, commerce, and brands worldwide. To learn more, visit ************** Overview of the role: At InMobi, we build technology that connects brands to consumers through meaningful, data-driven experiences. As we continue to grow, we're looking for an Office Manager to bring structure, creativity, and warmth to our New York City workspace. This is a part-time, contract-to-hire role (20 hours per week) with clear potential to grow into a full-time position based on individual performance, evolving business needs, and demonstrated impact. The role blends operational excellence with people-first energy-ensuring our Midtown office runs seamlessly and reflects the spirit of collaboration that drives our global teams. You'll coordinate day-to-day operations, manage vendors and facilities, support onsite events, and serve as the central liaison between our New York and San Mateo offices. This position reports into our Sr. Manager & Head of People Operations, North America, and collaborates closely with HR, IT, Facilities, and other administrative professionals to deliver an exceptional employee and guest experience. It is designed with the potential to convert to a full-time position based on performance and evolving business needs. You'll join a global organization that celebrates creativity, inclusivity, and curiosity-where ideas travel fast, and collaboration spans continents. If you thrive in dynamic, fast-moving environments and enjoy being the heartbeat of a team, this is a role where your organizational talent and creativity will shine. *This role is in-person and onsite in our NYC office and is not open to remote locations. The impact you'll make: Keep our workplace running with precision and care. Oversee daily office operations, manage vendor relationships, and maintain stock of office supplies and sundries. Partner with IT and Facilities to ensure the workspace and conference rooms remain clean, functional, and well-equipped. Manage and coordinate office food programs. Own weekly lunch ordering, vendor coordination, and delivery logistics to ensure timely, accurate, and inclusive meals for the team, while maintaining organization, cleanliness, and budget awareness. Champion the employee experience. Welcome new hires and greet visitors warmly; coordinate weekly office lunches and monthly celebrations such as birthdays, happy hours, and cultural events. Create a friendly, inclusive environment that reflects InMobi's culture. Coordinate logistics with excellence. Schedule and support group meetings, client visits, off-sites, dinners, and team events. Manage end-to-end logistics, including space booking, A/V, security, catering, and meeting setup or cleanup. Master the details of communication. Greet and escort guests, sign for packages, sort and distribute mail, coordinate deliveries and pickups, and manage front-desk calls and inquiries with professionalism and efficiency. Support meeting technology and platforms. Organize and facilitate in-person and virtual meetings using Microsoft Teams and Zoom, ensuring smooth hybrid connectivity and timely setup for participants. Partner across departments. Collaborate with Marketing, People, and other teams on onsite and offsite events, trainings, meetups, and internal communications to strengthen team connection and engagement. Manage budgets and vendors responsibly. Track invoices, coordinate contracts, and optimize office spending with attention to detail and fiscal responsibility. Support broader operational projects. Take on special research assignments, administrative projects, and ad hoc requests as the business grows. Drive innovation in process. Continuously seek and suggest ways to improve office systems, communications, and administrative workflows as InMobi scales. Be the cultural connector. Anticipate team needs, streamline communication, and help foster a workspace that feels vibrant, connected, and human-where people genuinely enjoy coming together to do great work. What success looks like: you've built an office environment that feels vibrant, seamless, and connected - a space where every visitor and employee feels part of something dynamic, supported by thoughtful day-to-day experiences and trusted ownership that naturally expands with the needs of the business. The experience we need: 2-4 years of experience in office management, facilities coordination, or administrative operations, ideally within AdTech, FinTech, MarTech, or other high-growth tech environments. Strong organizational skills with the ability to manage multiple priorities and maintain attention to detail in a fast-paced setting. Excellent interpersonal and communication skills, with a customer-service mindset and a proactive, approachable demeanor. Hands-on experience with meeting coordination, vendor management, event planning, and office budgeting. Familiarity with collaboration tools such as Google Workspace, Slack, Zoom, and Trello/Asana, and comfort using hybrid meeting tools like Microsoft Teams. Experience with office or vendor management tools (such as Coupa, Envoy, or similar) is a plus. Ability to work onsite at 25 West 39th Street (Midtown NYC) 20 hours per week, with flexibility for in-office events or special initiatives. A proactive, resourceful teammate who embodies InMobi's entrepreneurial spirit, brings creative energy to everyday operations, and helps foster a workplace where innovation and connection thrive. At InMobi, you'll be surrounded by people who… Think big and act fast: We're entrepreneurial, thrive in ambiguity, and love solving high-impact problems Are passionate, fanatically driven, and take immense pride in their work: We care deeply about the impact we create and continuously push our potential Own their outcomes: We take responsibility, make bold decisions, and execute with confidence Embrace freedom with accountability: We value autonomy and understand that trust comes with responsibility Believe in lifelong learning: We welcome feedback, challenge ourselves to grow, and aren't afraid to take smart risks Why join InMobi? Competitive hourly compensation at $40/hour for a 20-hour per week schedule, offering flexibility and work-life balance. A contract-to-hire opportunity with the potential to transition into a full-time role based on performance and evolving business needs. The chance to work in a collaborative, inclusive, and people-first environment, within a globally recognized technology company. Exposure to a high-growth, international organization, collaborating with teams across New York, San Mateo, and global offices. Meaningful ownership and visibility, with opportunities to contribute to office culture, employee experience, and operational excellence. If this sounds like the kind of team, role, values, benefits, and challenges that excite you, we'd love to hear from you. Go for it! InMobi is an equal opportunity employer InMobi is a place where everyone can grow. Howsoever you identify, and whatever background you bring with you, we invite you to apply if this sounds like a role that would make you excited to work. InMobi provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The InMobi Culture At InMobi, culture isn't a buzzword; it's an ethos woven by every InMobian, reflecting our diverse backgrounds and experiences. We thrive on challenges and seize every opportunity for growth. Our core values - thinking big, being passionate, showing accountability, and taking ownership with freedom - guide us in every decision we make. We believe in nurturing and investing in your development through continuous learning and career progression with our InMobi Live Your Potential program. InMobi is proud to be an Equal Employment Opportunity employer and is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the hiring process and in the workplace. Visit https://**************/company/careers to better understand our benefits, values, and more!

xAI's mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company's mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All engineers are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates. About the Role We are seeking a dynamic Office Coordinator to join our team. This role is pivotal in ensuring our office environment supports productivity, creativity, and collaboration. You will be the backbone of our daily operations, managing everything from office logistics to event coordination, ensuring that our workplace is efficient, welcoming, and reflective of our company culture. In this role, a significant focus will be on managing food and beverage contracts to deliver an exceptional daily experience for our employees. The Office Coordinator will serve as the primary point of contact for catering partners and vendors, overseeing meal programs, event catering, food setups, and break room amenities. The ideal candidate will have a strong appreciation for quality food service, catering operations, and thoughtful presentation, with an eye for detail that elevates the employee experience. This person will actively gather and incorporate direct feedback on our new food program, collaborate cross-functionally to iterate on offerings, and drive enhancements to break room snacks, coffee stations, and overall beverage selections to ensure they consistently meet the team's preferences and needs. Responsibilities Oversee the daily operations of the office, including maintenance, security, and supplies. ● Manage office budget, expenses, and vendor relationships. Implement and maintain office policies and procedures. Organize internal and external company events and meetings. Coordinate with external vendors for catering, equipment, and/or other event needs. ● Ensure the office is clean, safe, and well-maintained. Manage relationships with property management and coordinate any necessary repairs or improvements. Assist with onboarding processes for new hires. Manage mail and shipping logistics Required Qualifications Proven experience as an office manager, administrator, or similar role; experience in tech environments is a plus. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities with an exceptional attention to detail. Annual Salary $55,000 - $70,000 Benefits Base salary is just one part of our total rewards package at xAI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks. xAI is an equal opportunity employer. For details on data processing, view our Recruitment Privacy Notice.

Part-time Description The Box Office Associate is a critical part of our Visitor Experience team and is often the first point of contact for patrons; providing a foundation for our visitor's experience in a welcoming, enthusiastic, and engaging way. Box office Associates are required to interact with a diverse group of visitors, establishing connections to promote educational and performing arts programs, encourage visitors to explore the North Adams community and the Berkshires at large; and impart any other information that provides the best possible experience at the museum and in the surrounding community. Our Box Office Associates further support the institution by operating and coordinating all aspects of ticket sales for both performing arts events and gallery admission. Representatives utilize ticketing software, Tessitura, for ticket sales, data management and generating lists. They further act as a greeter and provide customer service as well as maintain the overall look of the lobby. Work schedules often follow museum hours, and availability must include weekends, holidays, evenings for performances and events, as well as festivals. Duties and Responsibilities Provides high-quality customer service, remaining professional, personable, and engaging to all museum visitors. Facilitates all aspects of ticket sales, including cash handling, invoices, refunds, returns, and specialty tickets. Maintains constituent records, including personal information, donation or membership records, and ticket records. Promotes museum membership; understands any special promotions and changes. Assists in wayfinding for patrons, and provides directions and/or alternate routes based on patron mobility. Responds courteously and professionally to both phone calls and emails from patrons and other museum departments in a timely manner. Takes initiative to learn about exhibitions, educational opportunities for visitors, and performing arts programs, and promotes these to all visitors, as applicable. After three months of employment, Box Office Associates are eligible to train and give public and/or private tours. Works at special events, performances, opening receptions, public programs, and other programs as assigned. Works with Box Office Manager on Tessitura development, which includes building and editing performances in Tessitura for Online, Membership and Walk Up sales. Works special events, performances, opening receptions, public programs, and other programs as assigned. Attends all mandatory department meetings/trainings. The Box Office representative may be cross-trained in other visitor experience roles and may be assigned job-share shifts support institutional needs. This job description is intended to describe the general nature of the role and the work being performed. It is not an exhaustive list of all responsibilities. The part-time Box Office Associate may be required to perform duties outside of their normal responsibilities, as needed. Requirements Qualifications A minimum of 2 years customer service and cash draw experience required; museum/cultural organization preferred. High school diploma, GED, or equivalent required. Is capable of working in a fast-paced environment and interface effectively with visitors, and remaining calm and effective during high-traffic times. Has outgoing personality and is enthusiastic to interact with guests and colleagues. Has commitment to providing excellent and impactful visitor experience in a friendly, respectful and patient manner. Computer savvy. Confident to work independently during gallery hours and performing arts events. Has exceptional verbal and communication skills. Responds quickly and calmly to emergencies. Knowledge of the North Adams area and experience with customer service are preferred. Experience with Tessitura is desirable, but not required. Work Conditions This position requires ability to work a flexible schedule, with availability on weekends, and holidays, and for events, programs, and festivals, including those after museum hours. The schedule will be determined by the manager. The majority of the workday is spent indoors, but occasional special events, exhibitions, and/or festivals may require working outdoors and in inclement weather Physical Requirements. Must be able to sit and stand for long periods of time. Must be able to verbally communicate with guests. Ability to lift 50 pounds. As defined by the National Labor Relations Act, this position is part of the bargaining unit for UAW Local 2110. Compensation and Benefits: $18.00/per hour. Non-exempt. 401(k) retirement plan Roth 401(k) option Paid Time Off (PTO) Massachusetts Earned Sick Time Emergency Assistance Fund (LemonAid) Retirement planning support Professional development reimbursement Educational leave Reciprocal Organization of Associated Museums (ROAM) Student loan repayment assistance Discounts at Gift Shop and R&D Store Staff appreciation social events year-round Application Process: Interested candidates should apply online with a resume and cover letter. The application also includes a few brief questions to help us better understand your experience and interest in the role. Incomplete applications-including those missing the requested documents-may not be fully considered. About MASS MoCA: MASS MoCA is a vibrant non-collecting art museum with approximately 300,000 square feet of exhibition space dedicated to visual art and projects by contemporary artists. Formerly a 19th century factory, these exhibition spaces are unconventional, vast, soaring galleries spanning multiple buildings. Half of that space is dedicated to rotating 10-16 month exhibitions of which we present 4 to 6 large-scale exhibitions per year, along with smaller projects and commissions. The additional space is dedicated to long-term exhibitions in conjunction with artists, estates, and collections that run from 10 months to 25 years. MASS MoCA frequently works directly with artists on the fabrication of new commissions and large-scale site-specific installations. MASS MoCA was founded in 1999, not only as a contemporary art museum and performing arts venue, but also as a creative campus with a regional, national and global impact. MASS MoCA is one of the world's liveliest centers for making and enjoying today's most evocative art. With vast galleries and a stunning collection of indoor and outdoor performing arts venues, MASS MoCA is able to embrace all forms of art: music, sculpture, dance, film, painting, photography, theater, and new, boundary-crossing works of art that defy easy classification. From its beginnings as the major textile mill Arnold Print Works in the mid-19th century, to its days as the Sprague Electric Company in the mid-20th century, to its current iteration as a globally renowned contemporary art museum and fabrication center, the 24-acre MASS MoCA campus has a rich history of serving as the economic engine of the city of North Adams and the surrounding region.

Epiq is seeking an experienced Copy/Print/Scan operator to join the Epiq team working at one of our prestigious AmLaw firms. In this role you will provide a variety of office service support with a primary job function to complete copy/print/scan requests submitted by attorneys, paralegals and legal administrative assistants. The hours of this role are 1:00pm to 930p.m. This is 100% onsite position. Essential Job Responsibilities Print & Copy Production Services includes accurately producing copy, print and scan projects per written instructions Mail Services includes metering, sorting, and distributing mail and accountable packages per schedule Floor Coordination includes the upkeep of copy rooms and stocking of general supplies, delivery of paper, and basic daily maintenance Qualifications & Requirements High School Diploma or GED Minimum of 1 year work experience in a customer services field Prior experience completing copy/print/scan requests in a retail or professional setting Ability to multitask with attention to detail Ability to resolve issues with professionalism and tact Ability to lift or move 40 lbs. or greater Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs. Ability to walk, bend, kneel, stand or sit for an extended period of time The Compensation range for this role is 17.25 to 22.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications. Click here to learn about Epiq's Benefits. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! It is Epiq's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual's race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.

Mason Dental is proud that our focus on patients has driven a positive patient experience, best in class employee and dentist retention and satisfaction, as well as substantial growth in our practices. This is an opportunity for you to thrive in an efficient office environment with an outstanding dental team that is well trained and highly motivated. If you enjoy working in a clinically focused, patient centric, fully digital dental office, then we encourage you to apply today. Overview We are looking for a motivated, resourceful, customer-driven individual to join our team as a Front Office Coordinator. This position serves as a welcoming presence to all patients, vendors, and guests while offering day-to-day expertise in practice-level functions. This role is provided direction and responsibility for various administrative and clinical tasks daily and is assigned those responsibilities by the Practice Leader. Schedule: Mon & Tues 7:30am-5:30pm, Wed 9:30am-2pm, Thurs. 7:30am-5:30pm, Fri 7:30am-4:30pm. Duties/Responsibilities Maintain meticulous records to ensure all provider, insurance, and patient accounts are recorded and posted correctly. Schedule and confirm patient appointments to maximize the provider schedules. Present treatment plans and financial responsibilities effectively to patients. Address patient concerns while remaining calm, effective, and even-tempered in high-pressure circumstances. Maintain a positive and professional image, both individually and within the workspace. Consistently meet the expectations and responsibilities of the Practice Leader and practice needs. Assist and support clinical team as needed in areas such as set up/break down of dental operatory and instrument sterilization. Other assigned duties and responsibilities per management. Required Skills/Abilities Dental office experience preferred. Dentrix experience strongly preferred. Excellent oral and written communication skills. Adhere to OSHA guidelines, HIPAA Privacy Policy, and operating procedures. Facility with Microsoft Office and dental practice management software. Positively contribute to a respectful and collaborative working environment with coworkers. Facilitate patient comfort, care, and satisfaction consistently. Willingness to advance skills through continuing education opportunities. Present to work during scheduled shifts. Education and Experience High School Degree. Prior front desk experience in a medical or dental office. People management or staff/ project coordination experience. Benefits for Full-Time Employees* Sign-on Bonus, PTO, paid holidays, office closure days Monthly bonus incentives Medical, Vision and Dental allowance 401(k) Eligibility Uniform allowance, as needed And many more! *Benefits are subject to change and eligibility* Physical Requirements Prolonged periods sitting at a desk and working on a computer. Prolonged periods of periods of standing and bending. Must be able to lift Our Mission & Values: Drive All Decisions and Actions “To Make Our Teams, Patients, and Practices Happier and Healthier!” Positive Energy - We are enthusiastic, empathetic, compassionate, optimistic, generous, kind, and passionate. Partnership - Work collaboratively together to achieve shared goals. We accomplish more together than as individuals. We are better together. Communication - Set clear expectations and feedback to our patients and team members. Growth - We strive to continuously improve and are goal-oriented. We grow always in all ways.

Vevo is the world's leading music video network, connecting an ever-growing global audience to high quality music video content for more than a decade. Founded by Universal Music Group and Sony Music Entertainment in 2009, Vevo offers fans worldwide a vast array of premium content to choose from, showcasing official music videos alongside a constantly developing lineup of live performances and innovative original programming. From top superstars to rising new talents, Vevo brings incomparable cross-promotional support to artists across the musical spectrum, at every stage of their careers. Vevo has consistently evolved over the past decade to lead within today's ever-changing media landscape, embracing partnerships with a number of leading distribution platforms to deliver extraordinary content within ad-supported environments. With more than 25B views across television, desktop and mobile devices each month, Vevo brings music videos to the world - when, where, and how fans want them. As the Front Office Coordinator, you will be expected to perform various administrative and office related tasks and overall office support our NYC HQ employees. You will report to, and partner with, the IT/Facilities team on general office activities and tasks. You must have excellent verbal and written communication skills along with a high-level of professionalism and confidentiality. Typical duties may include but are not limited to the following: Interaction with senior level executives, customers and vendors; greeting arriving visitors; schedule and coordinate logistics for office events; review, order, & stock inventory of all office supplies, snacks, drinks, etc; organize office operations and procedures, serves as a resource for general office and health & safety related information for guests and employees.Operations Responsibility Operate as a resource and compliance officer for all health & safety initiatives driven by IT/Facilities. Conduct quality control walkthroughs to address immediate issues, pre-empt potential future issues and identify areas for improvement when required. Address day-to-day landlord primarily coordinating and managing building access as necessary. Manage food and beverage offerings to ensure the quality and presentation are aligned with Vevo's brand. Oversee all ordering and receipt of products from vendors as directed. Oversee inventory management of office supplies including general maintenance requests as directed, stocking of the pantry, kitchen, shipping supplies, and equipment. Assistance with some conference room troubleshooting, meeting coordination and scheduling, as well as occasional audio/video support and escalation. Travel to our DUMBO, Brooklyn studio on an occasional ad hoc basis to provide facilities support. Hospitality Requirements: Develop relationships with various teams and proactively gather information on their office needs and ideal utilization wants. Support the planning and supervision of educational, professional and personal development events that take place throughout the office. Ensure a gracious arrival experience for all employees, prospective employees, clients, and guests while maintaining the necessary level of building security. Partner with internal teams to help with organizing company social activities (happy hours, events), and dream up ways to facilitate community events and culture-boosting activities. Interested? Great! You might like to know: We're a fun, energetic, and tight knit team We really enjoy music and technology We have excellent compensation and benefits packages We have premier access to music content and new releases of original media content We love to give away concert tickets to live music - not to mention live Vevo-produced musical performances We offer a 401k match This is a full-time position based on-site/in our New York office. Vevo considers applicants for all positions without regard to race, color, creed, religion, national origin or ancestry, sex, age, disability, genetic information, veteran status, or any other legally protected status under local, state, or federal law. Pay: $30.45 per hour

At Similarweb, we are revolutionizing the way businesses interact with the digital world by revealing to them everything that happens online. Our unique data and solutions empower thousands of customers globally, including industry giants like Google, eBay, and Adidas, to make game-changing decisions that drive their digital strategies. In 2021, we went public on the New York Stock Exchange, and we continue to reach new heights! Come work alongside Similarwebbers across the globe who are bright, curious, practical and good people. We are looking for a Team Manager, Deal Desk to join our Global Revenue Operations organization. Why is this role so important at Similarweb? The Deal Desk is a critical enabler of Similarweb's growth, ensuring every commercial agreement is structured for speed, accuracy, compliance, and long-term success. As the Team Manager of our global Deal Desk function, you will lead a team of Deal Desk Managers that supports the full deal lifecycle across regions and segments. You'll partner closely with Sales, Legal, Finance, and Executive Leadership to strengthen deal quality, enhance governance, and accelerate revenue. This role also plays a key part in shaping our future systems and operations-leading major initiatives such as our 2026 CPQ transformation and driving new AI-led efficiencies across the Quote-to-Cash process. So, what will you be doing all day? Lead day-to-day Deal Desk operations, overseeing global support for quotes, deal structures, service orders, amendments, and non-standard terms. Serve as a senior escalation point and trusted advisor on complex commercial structures, ensuring accuracy, consistency, and compliance with revenue recognition and internal controls. Define, improve, and enforce end-to-end GTM processes, deal policies, signature protocols, and documentation standards. Own Deal Desk documentation, playbooks, and internal knowledge bases, while identifying operational gaps and driving scalable, global solutions. Lead major Q2C initiatives-including serving as business owner for the company's 2026 CPQ evaluation, vendor selection, design, and implementation. Partner with RevOps, Legal, Finance, and IS teams to align systems and processes across the revenue lifecycle. Manage, mentor, and develop a high-performing global Deal Desk team, setting expectations, coaching performance, and ensuring operational excellence. This is the perfect job for someone who: Has 5+ years of Deal Desk experience, including 2+ years in a senior or managerial role. Possesses an advanced understanding of SaaS commercial structures, revenue recognition, and non-standard commercial terms. Has demonstrated experience drafting or customizing commercial language and advising on complex deals. Has led global or distributed teams with a strong track record of coaching, development, and cross-functional influence. Brings proven success in process design, optimization, documentation, and governance across GTM organizations. Has hands-on experience with CPQ, CLM, or Q2C systems-and ideally has supported or led a major CPQ transformation. Bonus: experience in global B2B SaaS, RevOps/Sales Ops/Finance/Legal Ops, or multi-year systems transformation programs. **At Similarweb, collaborating with our colleagues in-office creates a more connected, unified culture. Our best work is a product of our face-to-face collaboration, with the ability to work partially from home.** The base salary range for this position in New York City is $125,000 - $170,000 plus benefits including: medical, dental and vision insurance, 401K plan, potential equity, employee stock purchase plan and paid sick and parental leave. Individual compensation is based upon a number of factors, including qualifications and relevant experience. The base salary range above is for the New York City metro area, and could vary for candidates in other locations. *Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.* Why you'll love being a Similarwebber: You'll actually love the product you work with: Our customers aren't our only raving fans. When we asked our employees why they chose to come work at Similarweb, 99% of them said “the product.” Imagine how exciting your job is when you get to work with the most powerful digital intelligence platform in the world. You'll find a home for your big ideas: We encourage an open dialogue and empower employees to bring their ideas to the table. You'll find the resources you need to take initiative and create meaningful change within the organization. We offer competitive perks & benefits: We take your well-being seriously, and offer competitive compensation packages to all employees. We also put a strong emphasis on community, with regular team outings and happy hours. You can grow your career in any direction you choose: Interested in becoming a VP or want to transition into a different department? Whether it's Career Week, personalized coaching, or our ongoing learning solutions, you'll find all the tools and opportunities you need to develop your career right here. Diversity isn't just a buzzword: People want to work in a place where they can be themselves. We strive to create a workplace that is reflective of the communities we serve, where everyone is empowered to bring their full, authentic selves to work. We are committed to inclusivity across race, gender, ethnicity, culture, sexual orientation, age, religion, spirituality, identity and experience. We believe our culture of equality and mutual respect also helps us better understand and serve our customers in a world that is becoming more global, more diverse, and more digital every day. #LI-SS #LI-Onsite We will handle your application and information related to your application in accordance with the Applicant Privacy Policy available here.