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Project assistant jobs in Walnut Creek, CA

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  • Part Time Branch Office Administrator

    Edward Jones 4.5company rating

    Project assistant job in Mountain View, CA

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. Job Overview Position Schedule: Part-Time Branch Address: 1045 W El Camino Real Suite C, Mountain View, CA This job posting is anticipated to remain open for 30 days, from 25-Nov-2025. The posting may close early due to the volume of applicants. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself... Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events You can also expect... A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Part-time associates who work an average of at least 30 hours a week over a 12-month measurement period are eligible for: Medical and prescription drug coverage, Health Savings Account and Flexible Spending Account, Voluntary Benefits (such as accident, hospital indemnity, and critical illness), Well-being programs (such as the Employee Assistance Program), and Retirement Plan (if compensated for 1,000 hours of service during the plan year). In locations that require accruals of paid sick leave and paid time off, part-time associates are eligible for those benefits based on their hours worked and consistent with applicable law. You'll be competitively compensated... Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. Hiring Minimum: $30.60 Hiring Maximum: $36.34 Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act. Edward Jones is prohibited from hiring individuals with certain specified criminal history as set forth in Section 3(a)(39) and 15(b)(4) and Rule 17a-3(a)(12) of the Securities and Exchange Act of 1934, and conducts background reviews consistent with FINRA Rule 3110(e). A copy of a notice regarding the provisions of the Los Angeles County Fair Chance Ordinance is available at: dcba.lacounty.gov/wp-content/uploads/2024/08/FCOE-Official-Notice-Eng-Final-8.30.2024.pdf. Read More About Job Overview Skills/Requirements What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements Awards & Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Read More About Awards & Accolades About Us Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
    $45k-58k yearly est. 1d ago

  • Administrative Associate 3

    Maxonic Inc.

    Project assistant job in Stanford, CA

    Job Title: Administrative Associate 3 Work Schedule: On-site Rate: $42/hour, Based on experience. Responsibilities: Description:Provide administrative support. Will support the needs of the Department of Neurology including calendaring, meeting scheduling, booking travel, and processing reimbursements. How many years of experience are required? 3 years of office experience minimum preferably long term Top 3 requirements to hire? Demonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel. Oracle Financials experience desired. About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (********************** / ************* for more details.
    $42 hourly 2d ago

  • Project Coordinator

    Centific

    Project assistant job in San Jose, CA

    About the Role We are seeking a proactive and detail-oriented Project Coordinator to support and manage infrastructure and network-related initiatives. The ideal candidate is skilled in project execution, vendor coordination, and cross-functional collaboration. You will work closely with internal teams and external partners to ensure smooth project delivery, compliance, and alignment with business goals. Key Responsibilities Coordinate and support end-to-end project activities involving infrastructure and network services. Act as primary liaison between cross-functional teams, vendors, and stakeholders, ensuring effective communication and timely updates. Assist in procurement tasks such as vendor evaluation, documentation, and tracking deliverables. Monitor project timelines, risks, and budgets, escalating issues as needed. Prepare and maintain project dashboards, trackers, and reporting tools. Ensure compliance with internal governance, industry standards, anti-bribery/anti-corruption policies, and ESG guidelines. Manage documentation and maintain organized project records. Qualifications & Experience 2-3 years of proven experience in project coordination and/or procurement. Strong domain knowledge in infrastructure and networking, including colocation services and network bandwidth. Excellent communication skills with the ability to drive collaboration across multiple teams. Proficient in Google Workspace tools and Excel, with the ability to quickly adapt to new systems and dashboards. Understanding of governance frameworks including anti-bribery/anti-corruption and ESG standards. Successfully supported at least 3 similar projects in the last 3 years. Preferred Skills Strong analytical and problem-solving capabilities. Ability to work independently with minimal supervision. Highly organized, detail-oriented, and deadline-driven. Location: San Jose, CA Employment Type: Full-time Centific is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, citizenship status, age, mental or physical disability, medical condition, sex (including pregnancy), gender identity or expression, sexual orientation, marital status, familial status, veteran status, or any other characteristic protected by applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements.
    $45k-72k yearly est. 1d ago

  • Administrator & Assistant Project Coordinator

    Monarq, Inc.

    Project assistant job in San Francisco, CA

    Support the executive team to ensure office administration and property operations are running smoothly through rigorous calendar management, vendor coordination, financial administration, and follow-through on critical processes. Managing returns and orders, This role's primary function will be to provide oversight of the administrative tasks associated with Monarq's continued management of the assets owned by the MAWDT. The second priority of the role will be to provide administrative and managerial assistance for various projects occurring within the portfolio. Core Responsibilities Daily Triage inboxes; route, respond, or escalate at service level. Collect and process office mail. Deposit any approved remote deposits. Support executives with ad-hoc tasks (e.g., onsite vendor coordination, document retrieval, form completion). Schedule meetings for leadership; record meeting minutes; update project schedules, tracking deliverables. Maintain electronic and paper file systems for up to 3-5 projects at a time. Maintaining office environment and supplies. (snacks, beverages, printing supplies, miscellaneous) Weekly Weekly meeting with Asset manager to review ongoing tasks and weekly objectives / initiatives. Run brief twice-weekly executive stand-ups using the standard template; track and drive follow-ups from the stand-up sheet. Participate in property/asset management syncs; surface issues/risks and coordinate support. Liaison between Marketing Team, Brokers, and other stakeholders. Monthly Schedule office cleaning on a bi-weekly basis. Bi-monthly meeting with leadership By defined business-day deadlines: compile and transmit required document packets; reconcile and identify appropriate GL/asset class for all corporate card transactions; book a brief clarification session with the executive for exceptions. Credit Card Expense Management Quarterly Support Asset Manager with budget reconciliation and Bank reporting requirements. Yearly: Support Asset Manager with any property tax tasks, such as compiling and scheduling for payment Business License Taxes SOI good standing w/ CA SOS Additional Accountabilities Vendor & Stakeholder Management Maintain vendor roster, schedule site visits, verify completion, and approve within authority limits. Serve as a point of contact between executives, property teams, and external partners. Characteristics Meetings start on time with agendas, notes, and closed action items. Zero missed financial deadlines; clean monthly reconciliations. Vendor work delivered on schedule and within budget. SOP compliance documented and auditable. Required Qualifications Education Level Required Undergraduate Degree (4 years or equivalent) in Business Management, Real Estate, Construction, Architecture, or adjacent field. Experience minimum 2-5 years of experience supporting executives or office management in the real estate or construction industry. Exposure to accounting, accounts payable, contract management, budget and schedule maintenance. Being able to balance priorities and meet deadlines. Job Competencies Broad exposure to commercial real estate industry, and the operation of various commercial assets. Experience reviewing, processing, and managing vendor contracts. Literacy in financial analysis, understanding substantial inputs and outputs within the real estate business model. Excellent analytical, time management, and organizational skills and the capacity to integrate diverse objectives with a high level of accuracy and attention to detail. Exceptional in-person, virtual, and written communication skills and an ability to positively interact and influence management and other key stakeholders. Strong collaboration, trust-building, and interpersonal skills. Strong problem-solving skills and ability to identify risks, raising appropriately to management. Willingness to periodically drive to property sites to manage vendors and address issues. Physical demands (ADA): No unusual physical exertion is involved.
    $50k-84k yearly est. 2d ago

  • Administrative Coordinator

    Ascend Talent Solutions

    Project assistant job in Oakland, CA

    Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
    $43k-65k yearly est. 4d ago

  • Administrative Assistant

    Propel Recruitment LLC

    Project assistant job in Oakland, CA

    Administrative Assistant - Real Estate / Property Management Assignment Type: Temporary with strong potential for Direct Hire Compensation: $25-$30/hour (based on experience) Overview A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant to support a residential property portfolio in Sonoma and Solano Counties. This role supports day-to-day property operations and resident services in a fast-paced, professional environment. The position starts as temporary with the potential to convert to a direct-hire role. Key Responsibilities Perform administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors Answer incoming calls and route messages appropriately Maintain an organized and professional front desk environment Manage office supplies and equipment and obtain vendor quotes as needed Maintain, update, and ensure compliance with company and property files Assist with monitoring community policies and house rules Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction Assist with new resident application and move-in processes Respond appropriately during building emergencies such as fire or flood by notifying management or emergency personnel Maintain familiarity with building systems and emergency evacuation procedures Attend required trainings, meetings, and company events Perform additional administrative and operational duties as assigned Qualifications Education and Experience High School Diploma or GED required Minimum of one year of administrative, receptionist, or office support experience Prior real estate or property management experience strongly preferred Knowledge, Skills, and Abilities Proficiency in Microsoft Office including Excel, Word, and PowerPoint Experience with property management systems such as RealPage preferred Strong organizational skills with attention to detail Ability to handle confidential information with discretion and professionalism Excellent written and verbal communication skills Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams Ability to work independently, manage time effectively, and meet deadlines Sensitivity to working with diverse populations including seniors, disabled individuals, and low-income residents Requirements Must reside in the San Francisco Bay Area Must be able to support properties located in Sonoma and Solano Counties Valid California Driver's License, proof of auto insurance, and reliable transportation required Physical Requirements Primarily desk-based work with frequent computer use Ability to sit for extended periods Occasional standing, walking, filing, reaching, and telephone use Ability to lift and carry items up to 10 pounds This opportunity offers exposure to the real estate and property management industry with the potential to transition from a temporary assignment into a long-term, direct-hire role based on performance and business needs.
    $25-30 hourly 2d ago

  • Group Administrative Assistant

    Redwood Electric Group 4.5company rating

    Project assistant job in Vacaville, CA

    About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.
    $36k-49k yearly est. 4d ago

  • Administrative Assistant

    One Carmel 4.4company rating

    Project assistant job in Palo Alto, CA

    About DL Investment Holdings US, LLC Headquartered in Palo Alto, DL Investment Holdings US, LLC is a diversified investment platform and a wholly-owned subsidiary of DL Holdings Group. We leverage our parent company's robust APAC financial network to bridge capital and opportunities in the US market. Our operations are defined by three core strategic pillars: Real Estate Investment & Management: A full-lifecycle approach to developing and managing ultra-luxury residential communities and investment-grade assets. Family Office Services: Providing bespoke global asset allocation, comprehensive wealth management, and legacy planning for high-net-worth clients. Global Investment: Facilitating cross-border capital deployment and strategic financial advisory. We are dedicated to connecting global vision with local expertise to drive long-term value. Position Overview DL Investments is looking for a motivated and adaptable Assistant to join our team. This entry-level, on-site position is designed for a driven, and energetic individual who is ready to take on diverse challenges in a fast-paced environment. The ideal candidate will be a quick learner, a team player, and willing to contribute across various functions-from administrative support to project coordination and basic financial tasks. We welcome applicants from all academic backgrounds-we value curiosity, hustle, and a can-do attitude. Key Responsibilities Provide administrative and operational support across departments as needed Assist with data entry, document preparation, and file management Support finance and accounting teams with basic tasks such as invoice processing, expense reporting, and record keeping Help coordinate meetings, events, and project-related activities Assist with customer and vendor communications as required Qualifications Bachelor's degree or above (any discipline) 0-2 years of professional experience; internships or campus leadership roles are a plus Strong work ethic, resilience, and willingness to learn Excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to manage multiple priorities and adapt to changing needs Personal Attributes Highly motivated and proactive Team-oriented with a collaborative spirit Comfortable with ambiguity and eager to tackle new challenges Positive attitude and strong interpersonal skills Reliable and committed to high-quality work Language Skills English (required) Chinese (preferred) DL Investments is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. DL Investments is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. In accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA), we provide reasonable accommodations to qualified applicants and employees with disabilities to ensure equal access to the application, interview, and hiring process. If you require a reasonable accommodation to complete your application or to participate in the interview process, please contact us and let us know the nature of your request. Requests for accommodation will be considered on a case-by-case basis in accordance with applicable laws. In accordance with the California Privacy Rights Act (CPRA), DL Investments provides this notice to inform you that, at or before the point of collection, we may collect the following categories of personal information from job applicants: identifiers (such as your name and contact information), professional or employment-related information (such as your resume, work history, and education), and any other information you choose to provide as part of your application. This information is collected solely for recruitment, evaluating your qualifications, and managing the hiring process. We do not sell or share your personal information with third parties for commercial purposes.
    $35k-48k yearly est. 22h ago

  • Office Administrator

    Bay Area Window PROS

    Project assistant job in Burlingame, CA

    Office Administrator - Bay Area Window Pros (Burlingame, CA) Join a growing, family-run company that's transforming homes across the Bay Area. Bay Area Window Pros has completed over 10,000 window and door projects with a reputation built on craftsmanship, integrity, and care. We're looking for an Office Administrator who thrives in a fast-paced, detail-oriented environment and enjoys being the organizational backbone of a small but mighty team. What You'll Do Coordinate scheduling for sales appointments, installations, and service calls. Manage customer communications via phone, email, and CRM. Support the sales and operations team with documentation, permits, and follow-up. Maintain organized digital and paper files for quotes, invoices, and work orders. Assist leadership with administrative tasks, reporting, and process improvements. Who You Are Highly organized, personable, and proactive. Experienced in administrative support or customer service (preferably in construction, trades, or home improvement). Comfortable using office tools (Google Workspace, QuickBooks, CRMs, etc.). Excellent written and verbal communication skills. A team player who can multitask and keep things moving efficiently. What We Offer Competitive hourly pay (based on experience). A collaborative team that values initiative and accountability. Room for growth within a company that's modernizing operations and expanding its reach. On-site role based in Burlingame, with business hours Monday-Friday. 📩 Interested? Apply directly on LinkedIn or send your resume to **************************** with the subject line “Office Admin Application - [Your Name]”. We'd love to meet you and see how you can help us continue building a company we're proud of.
    $35k-48k yearly est. 2d ago

  • Senior Coordinator, Project Admin

    Denali Therapeutics 3.8company rating

    Project assistant job in South San Francisco, CA

    Neurodegenerative diseases are one of the largest medical challenges of our time. Denali Therapeutics is a biotechnology company dedicated to developing breakthrough therapies for neurodegenerative diseases through our deep commitment to degeneration biology and principles of translational medicine. Denali is founded on the collaboration of leading scientists, industry experts, and investors who share the vision that scientific discovery energetically applied to translational medicine is the key to delivering effective therapies to patients. We invite you to consider an opportunity with Denali to help achieve our goal of delivering meaningful therapeutics to patients. The Senior Project Admin Coordinator, oversees activities for senior leadership, including managing complex calendars, organizing meetings, and arranging travel logistics. They serve as a primary point of contact for various meetings, events, presentations and projects. Key Accountabilities/Core Job Responsibilities: Confidentially coordinate activities for assigned members of Denali Senior Leadership. This includes management of a complex calendar(s) and organizing BOD, advisory and investor meetings when required. Coordinate travel arrangements and associated logistics with shifting priorities and deadlines. Plan and organize meetings, prepare agendas, provide research and background information, create presentations and coordinate all logistics. Represent Senior Leadership to external constituencies by serving as the primary point of contact and assessing requests and questions. Make autonomous, accurate and swift judgments, including forwarding questions and requests to other senior staff. Prepare Senior Leadership for internal/external meetings by researching organizations and individuals, bringing together resources to aid in preparation, and compiling relevant materials. Anticipate the business needs for Denali Senior Leadership and senior team by proactively formulating and evaluating solutions and/or recommendations to facilitate meeting deadlines and achieving goals. Partner and coordinate hiring activities for the Talent Acquisition team, including: - Maintaining a master calendar including, but not limited to candidates, hiring managers and Talent Acquisition staff. - Coordinating travel arrangements and associated logistics, while navigating shifting priorities. - Serving as a central point of contact for assessing requests and questions from candidates interviewing for role in various Denali business areas, and channeling requests to other team members as appropriate. Compose correspondence. Develop, review, and edit presentations and documentation. Independently research and analyze associated issues and/or compile materials needed for presentation and/or decision-making purposes. Manage multiple projects simultaneously. Anticipate and track initial dates, events, and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met. Support event planning and execution. Maintain accurate and timely recording of work time by clocking in and out using designated timekeeping systems. Adherence to company timekeeping policies, including rules regarding overtime, meal breaks, and reporting procedures for any discrepancies. Qualifications/Skills: High school diploma or equivalent and 4+ years of administrative support experience required Proven track record of supporting senior-level leadership Demonstrated ability to handle sensitive issues and maintain the utmost confidentiality Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact Exemplary internal and external interpersonal and customer service skills Ability to multitask, adapt to changing priorities and deadlines Advanced computer skills and demonstrated experience with office software and G-Suite Excellent verbal and written communication skills, including editing and proofreading Growth mindset with interest and curiosity to learn new things Ability to adapt to changes in a rapidly scaling organization Excellent planning and organizational skills Ability to take initiative and ownership of projects Preferred Qualifications Bachelor's degree Biotech industry experience Previous experience working for a global organization Hourly Range: $50.00 to $61.54 . Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies, and experience. Denali offers a competitive total rewards package, which includes a 401k, healthcare coverage, ESPP and a broad range of other benefits. Learn more at ****************************************** This compensation and benefits information is based on Denali's good faith estimate as of the date of publication and may be modified in the future. Denali is committed to its core company value of unity by creating a diverse and inclusive environment. We are proud to be an equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, basis of disability, or any other federal, state, or local protected class.
    $50-61.5 hourly Auto-Apply 17d ago

  • Project Administrator

    Haggerty 4.0company rating

    Project assistant job in Stockton, CA

    Description The Project Administrator is accountable to provide support to the Project Management and Accounting teams in terms of document control, record keeping, A/P, A/R, and clear communication with our Clients, Subcontractors, Vendors, and all Haggerty Construction Inc. (HCI) team members. The Project Administrator is accountable for monitoring the progress of Construction projects, issuing subcontracts and change orders, processing A/P invoices for Subcontractors and issuing A/R project billings to Clients. Project Administrators must diligently follow up with Subcontractors and Project Managers to ensure all documents are received and processed in a timely manner. The minimum responsibilities for this position include, but are not limited to, the following: Accountable For Project Accounting Identify information gaps and omission to check accurate management of the accounts in all operating systems Understands budgeting, project forecasting, cost control, schedule, anticipated cost and project profitability in the Construction Department Develop a thorough understanding of the billing parameters surrounding each project, with special emphasis on the subcontractors involved and schedules as they relate to billing Enter project budgets and Schedule of Values (SOV) in software programs Review and input Subcontractor/Vendor invoices for approval by Project Manager in Procore Discuss with Project Manager which subcontract invoices are being billed within monthly Pay Applications or percentages complete (if invoice not received) Create percentage complete Subcontractor ‘invoices' in Procore to ensure proper financials are accounted for and follow up with subs to collect actual invoices Handle all subcontractor communications in a professional and expedient manner Collect and track California Preliminary Notices, Conditional, & Unconditional waivers for Subcontractors, third tier Subcontractors and Suppliers for each assigned project Create all monthly construction billings per Project Managers request, ensuring accuracy and distributing final approved pay applications to Client and Lender, if applicable Follow up on collection status of project receivable payments Assist in collecting any special owner requirements for billing, i.e. sub lien releases Maintain project-related records The ability to identify, analyze and resolve complex issues within each project Ability to maintain confidentiality of all financial data Accurately complete accounting closeout for each project ensuring all costs are captured and commitments to subcontractors and vendors are recorded and closed in Procore Contract Administration Collection and tracking for current status throughout duration of projects all job specific subcontractor documents including, but not limited to executed contracts and packets, business and contractor licenses, IIPP safety policies, W-9's and Certificates of Insurance (COI), prior to any work being performed Maintaining an organized job project folder on HCI's main server or electronic repository (Procore) Auditing job files within operating systems and files for accuracy in both charges and credits as well as vetting contract language to ensure good communication to our subcontractors and internal staff are achieved Generate Letters of Intent (LOI) to subcontractors under direction of Project Manager Accurate preparation of subcontract agreements and purchase orders in compliance with the bid documents, budget, and estimate in HCI's current construction management software program Prepare and issue Change Orders under direction of Project Manager Verify executed subcontract and change order commitments are ERP linked Proactively communicate and maintain good relationship with Subcontractors Research and process HCI Preliminary Lien Notices prior to starting projects Maintain & update Procore directory, both global and project specific Collection and tracking of job specific closeout documentation, including O&M Manuals, warranty's and as-built plans to provide our respective Client Assists Project Managers with meeting preparation and capturing accurate meeting minutes and/or action items to distribute to team Project Administration Support with Field Team Operations Work with Project Managers to determine which cost codes in budget should be utilized Work with Project Manager, Project Engineer, and Field Supervisor to create Work Orders Create and process all Purchase Order's for self-performing work as Field Team needs Place material orders, when needed for Field Team Arrange delivery of temporary services, when needed for Field Team Support and communicate regularly with each assigned Superintendent Review Procore photos, daily logs, etc. for accuracy, review of duplication, and identify missing information and assist Superintendent with keeping it organized Reports To The Project Administrator reports directly to the Project Accounting Manager General Requirements Must have working knowledge of Microsoft Office programs including, but not limited to, Outlook, Word, and Excel Working knowledge of PROCORE Construction software Experience with accounting software (Knowledge of Sage 100 preferred) Ability to create and work with Adobe and/or Bluebeam PDF's Ability to type minimum 40 WPM Ability to use 10-key data entry General knowledge of project contracts and change order documents Understanding of Construction Mechanic's Lien Law rules and notice requirements Ability to understand and grow experience in all types of construction and knowledge of industry practices, processes, and standards Excellent written and verbal communication skills and ability to understand the same Excellent listening and understanding skills Must be proactive, well organized, and have a strong ability to prioritize and manage multiple projects Extreme attention to detail Must have excellent follow up skills, both internally and externally Ability to work independently as well as part of a larger team Strong work ethic, deadline driven, and a “can do attitude” Must be self-motivated, punctual, and professional in both presentation, appearance, and speech Able to lift a minimum of 25 pounds Fluent in the English language Reliable personal transportation and a motor vehicle driving record that is consistent with HCI's and insurance carrier's standards and policies Ongoing professional development and training is highly encouraged and is tied into compensation and career advancement consideration This position may be tasked with other business-related duties as necessary
    $41k-49k yearly est. 60d+ ago

  • Intern, Project Manager, Clinical Development

    Biomarin Pharmaceutical 4.6company rating

    Project assistant job in San Rafael, CA

    Description Who We Are BioMarin is a global biotechnology company that relentlessly pursues bold science to translate genetic discoveries into new medicines that advance the future of human health. Since our founding in 1997, we have applied our scientific expertise in understanding the underlying causes of genetic conditions to create transformative medicines, using a number of treatment modalities. Using our unparalleled expertise in genetics and molecular biology, we develop medicines for patients with significant unmet medical need. We enlist the best of the best - people with the right technical expertise and a relentless drive to solve real problems - and create an environment that empowers our teams to pursue bold, innovative science. With this distinctive approach to drug discovery, we've produced a diverse pipeline of commercial, clinical and preclinical candidates that have well-understood biology and provide an opportunity to be first-to-market or offer a substantial benefit over existing therapeutic options. About Worldwide Research and Development From research and discovery to post-market clinical development, our WWRD engine involves all bench and clinical research and the associated groups that support those endeavors. Our teams work on developing first-in-class and best-in-class therapeutics that provide meaningful advances to patients who live with genetic diseases. SUMMARY:The BioMarin Summer Internship Program will enable students to gain valuable experience and knowledge of the processes and systems within BioMarin, while gaining an insight into the pharmaceutical/biotech industry. Over the course of 10 - 12 weeks our interns gain industry experience while working alongside our talented team on meaningful projects. As part of the BioMarin R&D Project Management Organization (PMO), the Intern Project Manager supports and drives the efficiency and effectiveness of cross-functional sub-teams in partnership with the Project Managers through meeting management, timeline development / management / tracking, and cross-functional communications. The PMO sits within BioMarin Research and Development (R&D), and the intern will have the opportunity to see a broad scope of drug development with the ability to interact with scientists and professionals across the organization. JOB DESCRIPTION/PROJECT:The intern's primary project would be to: Work closely with the Clinical Development PM to propose a new structure and content plan for the PMO SharePoint site Engage with representatives from each PMO branch to understand their roles and contributions to drug development. Gather and organize key resources and documentation to improve accessibility and transparency. In collaboration with the Clinical Development PM, other responsibilities may include: Tracking project and program timelines, drive action item completion, and document decision making for CDTs. Scheduling clinically focused meetings, generate the agenda and facilitate the meeting (in collaboration with the team lead), and document/distribute minutes and action items Identifying opportunities for standardization or process efficiencies based on cross-functional insights. Attend cross-functional team meetings and Production Integration Management Team (PRIME) team meetings to develop an understanding of clinical development. Required Skills: Developing skills in decision making and problem solving Communication Leadership Microsoft Office Desired Skills: Drug development and product knowledge Team and stakeholder management and communication Process improvement Qualifications/Eligibility: In progress bachelor's degree in health or life sciences, including chemistry, molecular biology, or similar Must be available to work full-time, 40 hours a week. Must be currently enrolled as a full-time student at an accredited U.S. based university or college and enrolled in the fall term after the completion of the internship OR have graduated within 1 year of the start of the program. Must be able to relocate if necessary and work at the designated site for the duration of the internship for on-site, hybrid roles. Benefits of a BioMarin Internship: Paid hourly wage, paid company holidays, and sick time Apply skills and knowledge learned in the classroom to on-the-job experiences Comprehensive, value-added project(s) Develop skills specific to your major. Opportunities for professional development by building relationships and learning about other parts of the business. Participate in company all hands meetings, monthly community lunches Corporate office amenities such as: 24/7 on-site gym, coffee truck, snacks Access to Employee Resource Groups Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned. Equal Opportunity Employer/Veterans/Disabled An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. In the U.S., the salary range for this position is $ 24 to $27 per hour, which factors in various geographic regions. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors.
    $24-27 hourly Auto-Apply 31d ago

  • Project Engineer Intern

    Swinerton 4.7company rating

    Project assistant job in Concord, CA

    Please be advised that housing or relocation assistance is not provided for intern positions within our San Diego, Santa Ana, Los Angeles, New York or Hawai'i divisions. Visa sponsorship is not available for this position. H-1B lottery registration submission and completion of the STEM OPT I-983 training plan are considered sponsorship. Summary: Assist in administration of field office to achieve project profitability and schedule goals. Job Description: POSITION RESPONSIBILITIES AND DUTIES: • Update and maintain all sets of drawings, specifications and logs • Prepare document distributions to subcontractors • Maintain document logs • Assist with maintenance and updating of CPM schedules • Assist with determining weekly labor production quantities • Assist with processing submittals • Maintain submittal log • Assist with processing RFI's • Maintain RFI log on CMS system • Maintain expediting log • Assist in project filing system maintenance • Input data for labor cost reports and field quantity surveys • Assist with Affirmative Action program documentation • Complete other responsibilities as assigned MINIMUM SKILLS OR EXPERIENCE REQUIREMENT: • Engineering, Construction Management, or Architectural degree completed or in progress, or equivalent experience • Basic estimating and scheduling skills desirable • Ability to read and understand plans and specifications • Effective written and verbal English language communication skills • Ability to use independent judgment; self-starting • Drafting and computer skills desirable
    $45k-55k yearly est. Auto-Apply 60d+ ago

  • Summer 2026 Construction Project Engineer Internship PULLMAN San Francisco

    Pullman 4.2company rating

    Project assistant job in San Francisco, CA

    PULLMAN, a Structural Group Company, integrates technology-driven, engineered solutions into its industry-leading contracting services. PULLMAN's capabilities include specialty design-build services for new and existing structures, as well as a wide range of specialty repair and maintenance services. With offices located throughout Canada, and as a signatory to local, national, and international labor union agreements, PULLMAN has the track record and the experience to meet our customers' specialty contracting needs. About the Role: If you are seeking a challenging and rewarding construction internship opportunity with a dynamic, diversified and innovative company, a PULLMAN Project Engineer Internship may be for you! Our Project Engineer Career Development (PECD) program is a cornerstone of our growth and development philosophy. With an emphasis on in-field learning and development, our Project Engineer Interns will assist in: Scheduling and production rate tracking Estimating Budget preparation and project cost control Safety management Quality control Business development and client relations Field resource management Our ideal Project Engineer Intern candidate loves to solve problems, thrives in a collaborative team-based environment, has a strong time management system, hits deadlines, enjoys communicating with different types of people, organizes themselves well and is safety focused About the Team: Our Summer 2026 Internship will be an in-office position supported by our PULLMAN San Francisco team located in Benicia, CA. In this role, you can expect to be on site at projects across the greater Bay area 50% of the time. Our PULLMAN San Francisco team will tackle projects across multiple industries; however, this branch's primary industries are commercial and public. Throughout your internship experience, you can expect to learn about multiple projects within these industries. For more information on PULLMAN San Francisco, please refer to PULLMAN San Francisco's website page: Pullman Services San Francisco | PULLMAN Minimum Qualifications: Bachelor's Degree- preference for Construction Management, Civil Engineering or related field of study. Cumulative grade point average of 2.8 or higher. Excellent verbal and written communication skills. Exceptional documentation and organizational skills. Aptitude for solving problems. Reliable transportation from the office to jobsites. Benefits: PECD Program providing exposure into various areas of construction project management. Hands-on mentorship. Internal career flexibility. Cell-phone reimbursement 401(k) eligible upon hire. Pay range $24.00 to 34.00 an hour dependent on resume and experience. PULLMAN is proud of a company culture that promotes 24/7 safety and quality. We offer competitive compensation and benefits including medical and dental insurance, 401(k), paid holidays & vacation, tuition reimbursement, career development and growth opportunities, and a caring work environment. EOE/M/F/D/V
    $24-34 hourly Auto-Apply 60d+ ago

  • 2026 Project Engineer Intern

    Skanska 4.7company rating

    Project assistant job in San Francisco, CA

    Skanska is searching for a dynamic Project Engineering Intern. This is a great opportunity to start a career with a company that builds things that matter and values its team. We are proud to share our culture of diversity and inclusion. Our work makes a clear contribution to society and the environment around us. We build in many different verticals. (******************************************************** Whether we are building schools to provide inspiring spaces for learning, roads to connect communities, or hospitals to care for patients, it all contributes to our purpose - we build for a better society. Skanska's values -Be Better Together, Act Ethically and Transparently, Commit to Customer, and Care for Life-are deeply engrained in how we work, which is why our values support and drive our D&I efforts. Project Engineering Intern positions include Engineering, Field Engineering (mechanical or civil), Cost Engineering, Safety Engineering, Estimating, Finance/Accounting, and Equipment/Maintenance. The Project Engineer Intern assists and supports Project Manager and Superintendent on assigned projects. The position works under direct supervision with mentorship, performs routine daily activities, and gathers and distributes information. During an internship with Skanska, you may have the opportunity to gain experience with coordinating project activities with direct supervision from the Project and/or Operations Manager, performing accounting activities with assistance, performing estimating functions as requested with assistance, and other duties as assigned. **Project Engineering Intern Required Qualifications:** + Knowledge of basic phases of construction projects; + Knowledge of mathematics functions (geometry, basic algebra); + Computer skills (MS Office, HCSS, CGC, etc); + Ability to perform all work in a timely, professional, and efficient manner while effectively communicating and interacting with customers, clients, subcontractors, and other third parties; + Ability to present information in a clear and understandable manner in both written and verbal form; + Working towards a bachelor's in Construction Management, Engineering, Mechanical Engineering, Civil Engineering, or related field or equivalent through experience **Salary Range - Hourly Pay Ranges: $20/hr to $23/hr** **Our** Investment (************************************************ **in our fulltime, permenant team members:** + We believe that Benefits (********************************************************************** should connect you to the support you need when it matters most, and should help you care for those who matter most. That's why we provide an array of options (including medical, dental, and vision insurance plans), expert guidance, and always-on tools, that are personalized to meet the needs of your reality - to help support you physically, financially, and emotionally through the big milestones and in your everyday life. Please visit the compensation and Benefits (********************************************************************** summary on our careers site for more details. + As a Skanska community, our values ground us, and our diversity of experience propels us forward. No matter what your career stage, there's a place for you to thrive here and partner with us in shaping how our world lives, moves, and connects. + At Skanska, we Care for Life. And we're committed to supporting your whole health and peace of mind through inclusive and personalized total rewards. + We're committed to your success by developing you in your role and supporting your career growth + Compensation and financial well-being (********************************************************************** - Competitive base salary, excellent bonus program, 401k, & Employee ownership program. **Come work with us and join a winning team!** **Background Check Required** Skanska is an Equal Employment Opportunity (EEO) Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetic information, citizenship, protected veteran status, or any other categories protected under applicable federal, state, and local laws. Skanska Equal Employment Opportunity Skanska uses knowledge & foresight to shape the way people live, work, and connect. More than 135 years in the making, we're one of the world's largest construction and project development companies. With operations in select markets throughout the Nordics, Europe and the United States, global revenue totaled $15.9 billion in 2024. Skanska in the U.S. operates 28 offices across the country, with its headquarters in New York City. In 2024, the U.S. construction sector generated $8.2 billion in revenue, and the U.S. development sector's net investments in commercial projects totaled $224 million. Together with our customers and the collective expertise of our 6,300 teammates in the U.S. and 26,300 globally, we create innovative and sustainable solutions that support healthy living beyond our lifetime. Skanska's Applicant Privacy Policy for California Residents (****************************************************************************************************************** **Search Firm and Employment Agency Disclaimer** _Search Firm and Employment Agency Disclaimer Skanska USA Human Resources ("Skanska HR") provides HR services to the Skanska business units within the U.S.A. including Skanska USA Civil Inc., Skanska USA Building Inc., Skanska USA Commercial Development Inc. and Skanska Infrastructure Development Inc. (collectively "Skanska USA"). As such, Skanska HR is the sole authorized representative of Skanska USA to execute any agreements with search firms, employment agencies or any employment vendor ("Vendor"). As a condition precedent to any entitlement for payment, a Vendor shall have both (1) Skanska USA Placement Agreement, and (2) an Engagement Job Order executed by an authorized Skanska HR representative. Absent the properly executed documents, Skanska HR shall have no obligation to make payment to the Vendor. Verbal or written communications from any employee of Skanska USA business units shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be considered property of Skanska HR._
    $20-23 hourly 60d+ ago

  • Internship-Project Engineer

    S.J. Amoroso Construction 3.7company rating

    Project assistant job in San Francisco, CA

    Job DescriptionSalary: 25.00 If you are looking for an opportunity to start your career in construction management, then becoming a Project Engineer Intern at Amoroso Construction is for you! In this role, you will join a team of dedicated individuals working on exciting, large scale commercial projects to help develop your skills in all aspects of construction including scheduling, project management, safety, and estimating. We offer year-round internships that often lead to permanent hire!The length of internship ranges from three to six months depending on your schedule. What youll learn: Problem solving new and interesting issues arise on large projects that require thoughtful, innovative resolutions. With hands-on experience, youll be able to utilize your education and knowledge to create solutions that help drive the project to completion. Strategic planning methods by working with experienced Project Managers and Superintendents, youll witness the different ways our leaders are able to plan and implement strategies that will ensure the team meets or exceeds project deliverables (both contractually and fiscally). Customer relations as subcontractors filter through the site, youll be introduced to several new colleagues and clients on a regular basis. As an intern, youll be able to develop positive relationships among unique, experienced individuals that will solidify your career within the industry. What youll need to be successful: A passion for learning, construction, and the drive to succeed. Excellent time management skills and ability to solve problems quickly and creatively. Be accountable and take initiative on your projects. Some coursework within Construction Management or related major. Job Location: San Francisco Bay Area, California
    $48k-59k yearly est. 8d ago

  • Project Intern

    S+B James Construction 3.2company rating

    Project assistant job in Palo Alto, CA

    Are you bored in your current position and are looking for growth and opportunities? Look no further! We are a thriving commercial construction company founded in 1977. Our Mission and Vision: To be the most trusted building partner in the communities that we serve. This is our goal in EVERYTHING that we do. This is how we know we are successful as a company. To reach this, we understand that our relationships are everything. Our relationships with owners, each other, and our community. In our actions, we commit to: Be there for each other Support our communities Be transparent Make things right S+B James Construction has been setting the standard for excellence in healthcare, education, life sciences, commercial, retail, industrial, and public works construction in Southern Oregon and Northern California. S+B James is an equal opportunity Employer. All applicants must be authorized to work in the United States. H1B Visa Sponsorship is available for this position. Position Overview: Work alongside project engineers, managers, and superintendents to support day-to-day project operations. Responsibilities: Assis with project documentation including RFIs, submittals, meeting minutes, and daily reports. Help track project schedules, budgets, and progress updates. Support subcontractor coordination and communication. Observe and assist with site management activities (quality control, safety walks, logistics, etc.,) Participate in jobsite meetings and learn project workflows. Review drawings and specifications to gain familiarity with design and construction processes. Assist with procurement and quantity take-offs as needed. What We're Looking For: Currently pursuing a Bachelor's degree in Construction Management, Civil Engineering, or any related field or experience. Strong organizational and communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.,) Detail-oriented and eager to learn. Ability to work in a fast-paced environment and on active construction sites. Valid driver's license. Salary Range: $22/hour - $25/hour
    $22 hourly 53d ago

  • Administrator & Assistant Project Coordinator

    Monarq, Inc.

    Project assistant job in San Jose, CA

    Support the executive team to ensure office administration and property operations are running smoothly through rigorous calendar management, vendor coordination, financial administration, and follow-through on critical processes. Managing returns and orders, This role's primary function will be to provide oversight of the administrative tasks associated with Monarq's continued management of the assets owned by the MAWDT. The second priority of the role will be to provide administrative and managerial assistance for various projects occurring within the portfolio. Core Responsibilities Daily Triage inboxes; route, respond, or escalate at service level. Collect and process office mail. Deposit any approved remote deposits. Support executives with ad-hoc tasks (e.g., onsite vendor coordination, document retrieval, form completion). Schedule meetings for leadership; record meeting minutes; update project schedules, tracking deliverables. Maintain electronic and paper file systems for up to 3-5 projects at a time. Maintaining office environment and supplies. (snacks, beverages, printing supplies, miscellaneous) Weekly Weekly meeting with Asset manager to review ongoing tasks and weekly objectives / initiatives. Run brief twice-weekly executive stand-ups using the standard template; track and drive follow-ups from the stand-up sheet. Participate in property/asset management syncs; surface issues/risks and coordinate support. Liaison between Marketing Team, Brokers, and other stakeholders. Monthly Schedule office cleaning on a bi-weekly basis. Bi-monthly meeting with leadership By defined business-day deadlines: compile and transmit required document packets; reconcile and identify appropriate GL/asset class for all corporate card transactions; book a brief clarification session with the executive for exceptions. Credit Card Expense Management Quarterly Support Asset Manager with budget reconciliation and Bank reporting requirements. Yearly: Support Asset Manager with any property tax tasks, such as compiling and scheduling for payment Business License Taxes SOI good standing w/ CA SOS Additional Accountabilities Vendor & Stakeholder Management Maintain vendor roster, schedule site visits, verify completion, and approve within authority limits. Serve as a point of contact between executives, property teams, and external partners. Characteristics Meetings start on time with agendas, notes, and closed action items. Zero missed financial deadlines; clean monthly reconciliations. Vendor work delivered on schedule and within budget. SOP compliance documented and auditable. Required Qualifications Education Level Required Undergraduate Degree (4 years or equivalent) in Business Management, Real Estate, Construction, Architecture, or adjacent field. Experience minimum 2-5 years of experience supporting executives or office management in the real estate or construction industry. Exposure to accounting, accounts payable, contract management, budget and schedule maintenance. Being able to balance priorities and meet deadlines. Job Competencies Broad exposure to commercial real estate industry, and the operation of various commercial assets. Experience reviewing, processing, and managing vendor contracts. Literacy in financial analysis, understanding substantial inputs and outputs within the real estate business model. Excellent analytical, time management, and organizational skills and the capacity to integrate diverse objectives with a high level of accuracy and attention to detail. Exceptional in-person, virtual, and written communication skills and an ability to positively interact and influence management and other key stakeholders. Strong collaboration, trust-building, and interpersonal skills. Strong problem-solving skills and ability to identify risks, raising appropriately to management. Willingness to periodically drive to property sites to manage vendors and address issues. Physical demands (ADA): No unusual physical exertion is involved.
    $49k-83k yearly est. 2d ago

  • Administrative Coordinator

    Ascend Talent Solutions

    Project assistant job in San Jose, CA

    Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
    $43k-65k yearly est. 22h ago

  • Senior Coordinator, Project Admin

    Denali Therapeutics 3.8company rating

    Project assistant job in South San Francisco, CA

    Neurodegenerative diseases are one of the largest medical challenges of our time. Denali Therapeutics is a biotechnology company dedicated to developing breakthrough therapies for neurodegenerative diseases through our deep commitment to degeneration biology and principles of translational medicine. Denali is founded on the collaboration of leading scientists, industry experts, and investors who share the vision that scientific discovery energetically applied to translational medicine is the key to delivering effective therapies to patients. We invite you to consider an opportunity with Denali to help achieve our goal of delivering meaningful therapeutics to patients. The Senior Project Admin Coordinator, oversees activities for senior leadership, including managing complex calendars, organizing meetings, and arranging travel logistics. They serve as a primary point of contact for various meetings, events, presentations and projects. Key Accountabilities/Core Job Responsibilities: * Confidentially coordinate activities for assigned members of Denali Senior Leadership. This includes management of a complex calendar(s) and organizing BOD, advisory and investor meetings when required. * Coordinate travel arrangements and associated logistics with shifting priorities and deadlines. Plan and organize meetings, prepare agendas, provide research and background information, create presentations and coordinate all logistics. * Represent Senior Leadership to external constituencies by serving as the primary point of contact and assessing requests and questions. Make autonomous, accurate and swift judgments, including forwarding questions and requests to other senior staff. * Prepare Senior Leadership for internal/external meetings by researching organizations and individuals, bringing together resources to aid in preparation, and compiling relevant materials. * Anticipate the business needs for Denali Senior Leadership and senior team by proactively formulating and evaluating solutions and/or recommendations to facilitate meeting deadlines and achieving goals. * Partner and coordinate hiring activities for the Talent Acquisition team, including: * Maintaining a master calendar including, but not limited to candidates, hiring managers and Talent Acquisition staff. * Coordinating travel arrangements and associated logistics, while navigating shifting priorities. * Serving as a central point of contact for assessing requests and questions from candidates interviewing for role in various Denali business areas, and channeling requests to other team members as appropriate. * Compose correspondence. Develop, review, and edit presentations and documentation. Independently research and analyze associated issues and/or compile materials needed for presentation and/or decision-making purposes. * Manage multiple projects simultaneously. Anticipate and track initial dates, events, and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met. * Support event planning and execution. * Maintain accurate and timely recording of work time by clocking in and out using designated timekeeping systems. Adherence to company timekeeping policies, including rules regarding overtime, meal breaks, and reporting procedures for any discrepancies. Qualifications/Skills: * High school diploma or equivalent and 4+ years of administrative support experience required * Proven track record of supporting senior-level leadership * Demonstrated ability to handle sensitive issues and maintain the utmost confidentiality * Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact * Exemplary internal and external interpersonal and customer service skills * Ability to multitask, adapt to changing priorities and deadlines * Advanced computer skills and demonstrated experience with office software and G-Suite * Excellent verbal and written communication skills, including editing and proofreading * Growth mindset with interest and curiosity to learn new things * Ability to adapt to changes in a rapidly scaling organization * Excellent planning and organizational skills * Ability to take initiative and ownership of projects Preferred Qualifications * Bachelor's degree * Biotech industry experience * Previous experience working for a global organization Hourly Range: $50.00 to $61.54 . Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies, and experience. Denali offers a competitive total rewards package, which includes a 401k, healthcare coverage, ESPP and a broad range of other benefits. Learn more at ****************************************** This compensation and benefits information is based on Denali's good faith estimate as of the date of publication and may be modified in the future. Denali is committed to its core company value of unity by creating a diverse and inclusive environment. We are proud to be an equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, basis of disability, or any other federal, state, or local protected class.
    $50-61.5 hourly 35d ago

Learn more about project assistant jobs

How much does a project assistant earn in Walnut Creek, CA?

The average project assistant in Walnut Creek, CA earns between $32,000 and $85,000 annually. This compares to the national average project assistant range of $25,000 to $57,000.

Average project assistant salary in Walnut Creek, CA

$53,000

What are the biggest employers of Project Assistants in Walnut Creek, CA?

The biggest employers of Project Assistants in Walnut Creek, CA are:
  1. EMCOR Group
  2. Contra Costa Electric
  3. KDC Real Estate Development & Investments
  4. Robert Half
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