You must be able to work in the U.S. without sponsorship. No C2C or 3rd parties, please.
Project Coordinator in Houston, TX
$27 - $29/hr.
Contract role with hybrid schedule (Monday, Tuesday, & Thursday in office, Wednesday & Friday work from home)
We're seeking a detail-oriented Project Coordinator to support project teams by ensuring projects and programs are planned effectively, aligned with strategic objectives, and delivered against key performance metrics. This role partners closely with Project Managers and cross-functional teams to help manage scope, schedule, cost, and risk throughout the project lifecycle.
What you'll do:
Coordinate project activities to support the Project Manager in defining scope of work
Develop, update, and maintain the Project Execution Plan (PEP)
Support full project lifecycle activities including scope, budget, schedule, execution, and reporting in alignment with Project Delivery Standards
Ensure approved scope and cost changes are incorporated into cost tracking and forecasting
Coordinate and facilitate meetings and prepare weekly project status reports
Maintain the project risk register and support development of risk management plans
Partner with Project Schedulers and Project Controllers to align cost, risk, and schedule; identify variances and support corrective actions
Compile project updates from team members and present them for PM review
Assemble documentation for Gate Readiness and Assurance Reviews; prepare presentations as needed
Support bid activities including SOW development, RFP coordination, and contract reviews
Act as a liaison between project teams and functional groups to support effective execution
Document supplier and contractor performance issues and partner with Quality teams to mitigate risks
Support PHMSA reporting requirements as applicable
Contribute to continuous improvement of project management tools and processes
Maintain a strong focus on health, safety, and environmental compliance
What we're looking for:
Bachelor's degree in Engineering, Construction Management, or Project Management
1-3 years of industry experience (early career candidates encouraged)
Strong organizational, communication, and coordination skills
Ability to work independently while collaborating with cross-functional teams
Experience with Microsoft Word, Excel, PowerPoint, and Windows-based tools
Strategic mindset with the ability to identify risks, solve problems, and add value
Curiosity, initiative, and a desire to grow within the energy industry
Nice to have:
* Exposure to project management, cost controls, or scheduling concepts
* Database management, data modeling, or PowerBI experience
This is an excellent opportunity for an early-career professional to gain broad project exposure, build foundational project management skills, and grow within a collaborative team environment.
Interested candidates may send their resumes directly to Brandon at bgreen@blackrockres.com
#LI-DNI
$27-29 hourly 2d ago
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TXDOT Utility Coordination Engineer PM (P.E.)
BGE 4.4
Remote job
BGE is looking to hire a TXDOT Utility Coordination Engineer PM (P.E.) for our Transportation systems dept. BGE, Inc. is a nationwide consulting firm that provides services in civil engineering, planning, landscape architecture, construction management, survey, and environmental services for public and private clients. Our employees enjoy a comprehensive benefits package such as outstanding health care, generous 401(k) match, career mapping and highly competitive time away from work programs to include remote work options, dependent care, and flexible Fridays.
Locations:
2595 Dallas Pkwy #101, Frisco, TX 75034
777 Main St Ste. #1900, Fort Worth, TX 76102
Responsibilities:
Project Manager for Utility Coordination/engineering projects.
Direct responsibility for Subsurface Utility Engineering (SUE) and utility coordination/ engineering projects.
Overseeing the preparation of existing SUE utility plans.
Providing quality assurance/quality control (QA/QC) reviews of field data and deliverables.
Conduct meetings, prepare agreements and/or cost estimates, review design plans, specifications and other submittals.
Designs and reviews utility relocation plans to comply with federal, state, and local laws and regulations.
Preferred:
Designing and reviewing utility relocation plans in compliance with federal state and local laws and regulations, by becoming well versed with the interpretation of:
TXDOT's Utility Accommodation Rules
TXDOT's Utility Manual,
TXDOT's Roadway Design Manual,
TXDOT's Manual on Uniform Traffic Control Devices (TMUTCD),
CRF 645 Subparts A & B (Code of Federal Regulations of Utilities)
AREMA (American Railway Engineering and Maintenance Association)
Requirements:
Licensed Texas Professional Engineer (PE)
Bachelor's Degree in Civil Engineering or related field
5+ years of experience preferred
Proficient in MicroStation and MS Office, Knowledgeable of Geopak
Position requires strong communication skills, scheduling, problem-solving skills and presentation skills
Ability to simultaneously perform, track, prioritize, and coordinate challenges across multiple projects, multiple utility owners and professionals
Situational problem-solving abilities with various utility engineering circumstances and with multiple stake holders
Ability to train and lead less experienced utility EIT staff
Benefits to name a few...
Established company with a diverse range of projects we work on, a flexible work environment and a collaborative atmosphere.
No Silos (ability to flex to other groups, share resources and learn their business)
Best work life balance in the industry!
Unlimited Sick Leave
(9/80) schedule choice - have every other Friday off.
3% Safe Harbor contribution
4% 401k Match with immediate vesting
Merit Based Bonus Compensation
Medical, Dental, Vision
9 Holidays
6 Weeks of work from anywhere program.
Personal time Allowances (no time deducted for Dr appointments, family care, 32 hour dependent care, etc)
240 Vacation carry over time.
0-5 years in industry 2 weeks' vacation, 5-10 gets 3 weeks, 10+ gets 4 weeks.
Flex time - Start from the hours of 7a - 9a
Mentorship Program - Mentoring Program is to provide our Mentors the opportunity to gain a sense of fulfillment and personal growth, and our Mentees with the opportunity to learn and receive guidance from seasoned professionals.
Employee referral program for bringing great people into the BGE family
Not accepting non-resident applicants or Sponsorships.
BGE is an equal opportunity employer and values diversity. We prohibit discrimination and all employment is decided based on qualifications, merit and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or any other classification protected by federal, state or local laws.
BGE, Inc. is a nationwide consulting firm that provides services in civil engineering, planning, landscape architecture, construction management, survey, and environmental services for public and private clients. Our employees enjoy a comprehensive benefits package such as outstanding health care, generous 401(k) match, career mapping and highly competitive time away from work programs to include remote work options, dependent care, and flexible Fridays.
Locations:
2595 Dallas Pkwy #101, Frisco, TX 75034
777 Main St Ste. #1900, Fort Worth, TX 76102
Responsibilities:
Project Manager for utility coordination/engineering projects.
Experience with utility coordination of public and private utilities to include electric, telecom, pipelines, etc.
Design and construction experience of roadway and highway projects
Perform utility and Right of Way research
Review utility construction plans and coordinate relocations to meet client schedules
Represent BGE at client meetings
Work in a safe and efficient manner
Working on utility relocation/coordination projects within Texas for several agencies - DOT's, RMA's, Counties, Cities and major railroad companies
Identifying and resolving utility conflicts in the most feasible and time sensitive manner
Needs experience in utility relocation, roadway and drainage design
Inputting utility information into MicroStation creating Utility Layouts, creating plans sheets for design of utility relocation
Continual coordination with client and utility owners to ensure project schedules are met
Preferred: Designing and reviewing utility relocation plans to be in compliance with federal state and local laws and regulations, by becoming well versed with the interpretation of TXDOT's Utility Accommodation Rules, TXDOT's Utility Manual, TXDOT's Roadway Design Manual, TXDOT's Manual on Uniform Traffic Control Devices (TMUTCD), CRF 645 Subparts A & B (Code of Federal Regulations of Utilities) and AREMA (American Railway Engineering and Maintenance Association)
Requirements:
Bachelor's Degree in Civil Engineering or related field
5+ years of experience preferred
Licensed Texas Professional Engineer (PE) or ability to obtain a Texas certification within 6 months of hire
Proficient in MicroStation and MS Office, Knowledgeable of Geopak
Position requires strong communication skills, scheduling, problem-solving skills and presentation skills
Ability to simultaneously perform, track, prioritize, and coordinate challenges across multiple projects, multiple utility owners and professionals
Situational problem-solving abilities with various utility engineering circumstances and with multiple stake holders
Ability to train and lead less experienced utility EIT staff
Benefits
Established company with a diverse range of projects we work on, a flexible work environment and a collaborative atmosphere.
No Silos
Best work life balance in the industry!
Unlimited Sick
(9/80) schedule choice - have every other Friday off.
3% Safe Harbor contribution
4% 401k Match with immediate vesting
Performance Based Bonus Compensation
Medical, Dental, Vision
Employee referral program for bringing great people into the BGE family
BGE is an equal opportunity employer and values diversity. We prohibit discrimination and all employment is decided on the basis of qualifications, merit and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or any other classification protected by federal, state or local laws.
$55k-67k yearly est. 7d ago
Field Service Coordinator - Bosque, Coryell, Hamilton, or McLennan Counties, TX- Remote
Unitedhealth Group 4.6
Remote job
At UnitedHealthcare, we're simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and optimized. Ready to make a difference? Join us to start Caring. Connecting. Growing together.
The Behavioral Health Care Coordinator role will be an essential element of an Integrated Care Model by relaying the pertinent information about the member needs and advocating for the best possible care available, and ensuring they have the right services to meet their needs. Our team is made up of Behavioral Health Specialists, RNs, and Social Workers dedicated to helping members achieve their health care goals.
If you reside in or within commutable driving distance Bosque, Coryell, Hamilton, or McLennan Counties, TX and surrounding areas, you will have the flexibility to work remotely* as you take on some tough challenges.
Primary Responsibilities:
Assess, plan, and implement care strategies that are individualized by patient and directed toward the most appropriate, lease restrictive level of care
Identify and initiate referrals for social service programs, including financial, psychosocial, community and state supportive services
Manage the care plan throughout the continuum of care as a single point of contact
Communicate with all stakeholders the required health-related information to ensure quality coordinated care and services are provided expeditiously to all members
Advocate for patients and families as needed to ensure the patient's needs and choices are fully represented and supported by the health care team Visit Medicaid members in their homes and/or other settings
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
Required Qualifications:
Possess one of the following:
Licensed Professional Counselor (LPC)
Licensed Bachelor Social Worker (LBSW)
Licensed Masters Social Worker (LMSW)
2+ years of experience working within the behavioral health setting
Intermediate level of proficiency working with MS Word, Excel and Microsoft Outlook
Valid driver's license, reliable transportation and the ability to travel up to 75% of the time in this assigned region to visit Medicaid members in their homes and/or other settings, including community centers, hospitals, nursing facilities or providers' offices
Access to a designated quiet workspace in your home (separated from non-workspace areas) with the ability to secure Protected Health Information (PHI)
Live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service
Reside in or within commutable driving distance to Bosque, Coryell, Hamilton, or McLennan Counties, TX
Preferred Qualifications:
Medicaid Waiver experience
LIDDA and/or LMHA experience
Case Management and/or Care Coordination experience
Behavioral health experience
Field based work experience
Experience with electronic charting
Knowledge of community resources
Background in managing populations with complex medical or behavioral needs
*All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $28.27 to $50.48 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.
UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.
UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.
We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
About Us
Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.
The Opportunity
We are seeking an Administrative Project Coordinator to join our Firm. Within this position, you will be responsible for concierge-style, high-level assistance to attorneys, which includes handling administrative tasks, travel arrangements, document management, business development, and other complex tasks and projects. This position will be based in our Wilmington, Delaware, office and has a hybrid in-office/remote working schedule.
As the Administrative Project Coordinator you will:
Perform various, complex assignments while under time-sensitive deadlines.
Coordinate complex travel requests including, but not limited to, the procurement of visa-related materials and passport renewal applications.
Troubleshoot software and hardware concerns for attorneys, in consultation with technology business services professionals.
Assist with document management and records retention for administrative files.
Develop project strategies to ensure efficient completion of tasks.
Consult with the Firm's support departments and internal business services professionals at all levels to verify the accuracy of completed work.
Acquire and deploy an understanding of all practice areas of the Firm along with knowledge of practice-specific tasks.
Coordinate with other Firm offices, both domestic and international, as required.
Assist with Department initiatives and special projects
Assure that all completed projects adhere to accepted professional standards.
Assist with preparing materials for presentations and conferences.
Enter attorneys' time records and submits attorneys' expense reports.
Assist with attorneys' calendaring and scheduling requests.
Assist with attorneys' administrative requests.
Perform responsibilities of other support services, when needed, including printing, scanning, duplicating, quality control, faxing and hand-delivering packages.
Organize and facilitate conference and video calls.
Answer, screen, place phone calls, and take detailed messages.
Monitor, assign and complete job requests received through the Supplemental Work Assistance Team service
Assist with processing and payment of vendor invoices.
Open, read and route mail, as directed.
Demonstrate strong interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
Manage Firm resources responsibly.
Comply with and understand Firm operations, policies and procedures.
Perform other related duties as assigned.
Prepare engagement letters and new matter memos for new clients and matters.
Assist with new-business conflicts process.
Assist in promoting business development, entering contacts and business activities in InterAction and coordinating with Marketing department as required.
Coordinate with Conference Services for internal and client meeting requests, including but not limited to audio-visual, catering services and external vendors.
Coordinate client-related business meals and maintains up-to-date knowledge of Firm- and attorney-preferred restaurants.
Receive and interact with incoming clients and visitors.
Qualifications:
Ability to provide upper-margin customer service
Ability to synthesize information in order to prioritize and organize tasks
Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
Initiative and confidence to assume a high level of responsibility in a fast-paced environment
Ability to handle confidential/sensitive matters
Ability to read, interpret, convey and follow instructions
Excellent attention to detail; is neat and accurate
Ability to communicate effectively and maintain a calm and professional demeanor
Ability to work well independently, as well as effectively, within a team
Ability to handle multiple projects, assignments and shifting responsibilities and deadlines
Ability to work well under pressure
Strong organizational skills
Flexibility to adjust hours and work the hours necessary to meet operating and business needs
Flexibility to travel as required
Ability to work in office
Must be a Notary Public licensed in Delaware or able to obtain a commission within six months of joining the Firm
Education & Experience:
Bachelor's degree
Minimum of two years' related experience in a law or professional services firm
Culture & Life at Skadden
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
Benefits:
The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
Competitive salaries and year-end discretionary bonuses.
Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
Generous paid time off.
Paid leave options, including parental.
In-classroom, remote, and on-demand learning and professional development opportunities.
Robust well-being classes and programs.
Opportunities to give back and make an impact in local communities.
For further details, please visit: *******************************************************
The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.
Salary Details
$80,000 $95,000
EEO Statement
Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
Applicants who require an accommodation during the application process should contact Alex Taylor at **************.
Skadden Equal Employment Opportunity Policy
Skadden Equal Employment Opportunity Policy
Applicants Have Rights Under Federal Employment Law
Applicants Have Rights Under Federal Employment Law
In accordance with the Transparency in Coverage Rule,
click here to review machine-readable files made available by UnitedHealthcare:
Transparency in Coverage
$80k-95k yearly Auto-Apply 60d+ ago
Bilingual Project Coordinator
Plumbing Solutions 3.8
Remote job
Bilingual Project Coordinator - Residential Plumbing Construction
Salary Range: $40,000-$50,000 Depending on Experience
Lead the Team That Gets It Done Right - The First Time
We're a fast-growing residential plumbing construction company seeking a reliable, hands-on Bilingual Project Coordinator to oversee daily scheduling, team coordination, and job readiness. This role is ideal for someone fluent in both English and Spanish, who thrives in multicultural teams and can communicate clearly with crew members, supervisors, builders, and homeowners from diverse backgrounds.
You'll need strong field experience, a proactive attitude, and the ability to navigate conversations across languages and cultures. Success starts with solid communication, accountability, and organized planning, especially in a bilingual and multi-ethnic environment.
What You'll Be Doing:
Start each morning with a bilingual team briefing, review schedules and answer questions in both English and Spanish, keeping everyone on track.
Take ownership of your assigned projects, managing schedules and follow-through with crews and supervisors across languages.
Confirm job readiness for crews using the TTC method (Text, Text, Call), accommodating language needs to prevent misunderstandings.
Coordinate with field supervisors, inspectors, and builders, often bridging communication between Spanish and English-speaking stakeholders.
Track crew performance, hold installers accountable, and support training across both languages.
Anticipate materials, permits, and inspections, working closely with bilingual warehouse and purchasing teams.
Ensure paperwork, plans, and dispatches are ready, and available in both languages as needed.
Participate in the on-call rotation, assisting with after-hours emergencies and communicating updates to crews and clients regardless of language.
You're a Great Fit If You:
Have 2+ years of experience in project coordination, field operations, or dispatch, ideally in plumbing, construction, or trades.
Are fully bilingual (English/Spanish) and comfortable leading team meetings, resolving issues, and keeping projects moving using both languages.
Understand the importance of clear communication and professionalism in a multicultural environment.
Are comfortable with Microsoft Office, scheduling apps, and communication tools used by field teams.
Are detail-oriented, organized, and a problem-solver who can lead crews regardless of their primary language.
Can stay professional and solution-focused under pressure, helping resolve issues for Spanish- and English-speaking team members.
Why Join Us?
Steady work with a highly respected name in residential plumbing construction.
A leadership role with a multicultural, bilingual team.
Competitive pay and work-from-home opportunities.
A supportive, tight-knit team that values loyalty, hard work, and doing the right thing.
Advancement potential for those who take charge and lead by example, regardless of language background.
This Isn't Just Another Office Job, It's a Frontline Leadership Role Where Bilingual Communication and Multicultural Understanding Set You Apart. Apply today!
Mandatory (Non-Negotiable)
Fluency in Spanish and English: Must be fully bilingual (oral and written), able to conduct daily team briefings, resolve technical/scheduling issues, and manage professional communication with builders and homeowners in both languages.
Field Operations Experience: A minimum of 2+ years of direct experience in Project Coordination, Field Operations, Dispatch, or a related logistical role, ideally within the plumbing, construction, or mechanical trades.
Authorization and Planning: Proven ability to manage job readiness logistics, including anticipating materials, verifying permits, and coordinating inspections.
Accountability & Leadership: Demonstrated capacity to lead, hold crews accountable to schedules and performance metrics, and support field training across language barriers.
Technology Proficiency: Competency with Microsoft Office Suite (Word, Excel), scheduling software, and standard field communication tools (e.g., text, email,
proactively
using the TTC method).
Availability: Must be able to participate in an on-call rotation for after-hours emergency support and communication.
Highly Desired
Plumbing/Construction Knowledge: Direct experience in residential plumbing construction project lifecycles is a significant advantage.
Cultural Competence: A history of successfully navigating and managing diverse, multi-ethnic teams, emphasizing clear and professional communication to prevent misunderstandings.
Problem-Solving Under Pressure: Proven ability to maintain a professional, solution-focused demeanor when resolving time-sensitive issues for both Spanish- and English-speaking stakeholders.
$40k-50k yearly 15d ago
Project Coordinator - The Public Finance Initiative (PFI)
TSNE 3.7
Remote job
The Public Finance Initiative (PFI), a fiscally sponsored project of TSNE, works with communities and their stakeholders to develop research, education, and technical assistance programs that center the values of equity, sustainability, and inclusive growth in the domain of public finance.
TSNE (formerly Third Sector New England) (************* is a management support organization that partners every year with hundreds of nonprofits, foundations, community-based groups, and others working for social change. Our mission is to provide information and services to build the knowledge, power, and effectiveness of individuals, organizations, and groups that engage people in community and public life. The ultimate intention of TSNE's work is to create a more just and democratic society.
Responsibilities
The Coordinator will be responsible for supporting the Rural and Small Cities Program, a key new program at the Public Finance Initiative (PFI) that aims to shift patterns of disinvestment by building the capacity of states, counties, cities, towns, and other governments serving communities under 100,000 residents to unlock public finance resources and consider how to strategically integrate philanthropic investments. Through the Rural and Small Cities Program, PFI is focused on (1) facilitating greater investment of resources in underserved rural areas; (2) building capacity to develop and implement place-based approaches to leverage public finance to invest in critical infrastructure; (3) expanding the range of tools and resources available to leaders.
With support from the Director of the Rural & Small Cities Program, and a team of analysts, associates, and operations staff at PFI, the Associate will be responsible for supporting administrative needs of the program via responsibilities that include:
Essential Functions
General administrative support (contract management, travel and event planning, etc.)
Project management and coordination
Process assessment, templating, and replication
Identify opportunities for software/task automation
Strategic planning support
Qualifications
We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.
Experience: At least three (3) years of professional experience working to lead and coordinate administrative and operations aspects of projects in a professional setting.
Competencies, Knowledge, Skills & Abilities:
Passion for and dedication to improving lives and strengthening communities in rural areas and small cities across America.
Kindness and a sense of humor.
The ability to provide deliverables and value assigned to the project coordinator through collaboration, continuous learning, and adaptive planning.
Experience independently coordinating multiple project goals and timelines as well as coordinating with partners/stakeholders to implement projects and advance various priorities at once plans.
Experience with administrative and operations aspects of plans, events, and organizational initiatives.
High attention to detail.
Strong written and verbal communication skills.
Computer skills and demonstrated willingness to learn additional, specific platforms.
Commitment to understand and follow the policies and procedures applicable to all staff.
Commitment to teamwork, integrity, effectiveness, and efficiency.
Ability to work independently and with a high degree of accountability.
Strong interpersonal skills with a demonstrated ability to establish and maintain effective working relationships with others and successfully interact with people at all management and support levels, as well as people of diverse socio-economic backgrounds.
The highest standards of integrity, ethical practices and professionalism are demonstrated in all aspects of work, including interactions with others, decision-making, and the development and delivery of work products. The ability to integrate core values, equity, integrity and accountability throughout all organizational practices.
Physical Demands/Work Environment
The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Ability to sit and/or for extended periods of time in front of a computer screen is an essential aspect of the position. There may be a need to lift and/or move materials or equipment.
Compensation and Benefits
Location: Fully Remote
Compensation: The starting salary for this position is $20.00 - $30.00/hr and is commensurate with experience.
Schedule: up to 18.5 Hours Weekly, Standard Business Hours for the Eastern Time Zone
Temporary Role: End Date June 30, 2026
Benefits: This position is not eligible for benefits.
TSNE/PSI strives to achieve excellence through a diverse, equitable, and inclusive work environment that embraces all of our individual and collective differences. Black, Indigenous, People of Color, Middle Eastern and North African, Bilingual and/or Bicultural candidates, and LGBTQ2SIA+ candidates are encouraged to apply. We value and honor the unique talents, learning styles, and lived experiences of each individual that enrich and strengthen our workplace culture, and we are proud to be an equal opportunity and affirmative action employer.
All employment conditions are based on an individual's performance and job qualifications. TSNE/PSI prohibits discrimination and harassment of any kind based on race, creed, color, religion, native language, gender, sexual orientation, gender identity/expression, national origin, physical or mental disability, age, genetic information, veteran status, marital status, parental status, pregnancy, race-based hairstyles, or any other protected characteristic stated by federal and state law. Regardless of any class' protection under the law or lack thereof, TSNE/PSI celebrates diversity and values the strengths that come with having a diverse team of employees. It is represented in our workplace culture, and it is who we are.
TSNE/PSI's EEO statement extends to volunteers, interns, contractors, vendors, and clients.
$20-30 hourly Auto-Apply 37d ago
Fixed Asset Coordinator
Arizona Department of Administration 4.3
Remote job
ARIZONA DEPARTMENT OF ADMINISTRATION
Delivering results that matter by providing best in class support services.
Fixed Asset Coordinator
Job Location:
Division of Business and Finance (DBF)
This position is 100% in office 8am to-5pm M-F
Address: 100 N 15th Avenue, Suite 302, Phoenix, AZ 85007
Posting Details:
Salary: Up to $51,394.00
Grade: 19
Open Until Business Needs Are Met
First Review of Resumes 1/23/2026
Job Summary:
The Arizona Department of Administration (ADOA), Division of Business and Finance (DBF), is seeking a Fixed Asset Coordinator. This vital role involves meticulously managing all agency fixed assets, encompassing their acquisition, disposal, tracking, and reconciliation within systems like AZ360 and BarScan. You'll be instrumental in maintaining accurate asset records, ensuring compliance with established policies, and playing a key role in supporting agency-wide inventory and audit initiatives. This position requires close collaboration with divisional property coordinators to fulfill both non-capital and capital inventory requirements, generate essential reports for audits and leadership, and promptly respond to data requests. You will also lead annual audits and special projects, guaranteeing accurate location data and timely communication of updates to relevant divisions.
Job Duties:
Maintain accurate and current fixed asset records for the agency. Record all asset acquisitions and disposals within AZ360 and Barscan. Attach all required backup documentation to transactions. Ensure that fixed asset records in all systems reflect accurate descriptions, custodian assignments, and locations
Accurately record all disposal requests in both AZ360 and Barscan. Maintain detailed and traceable disposal records to support audit and reporting requirements. Conduct research and follow up with divisional property coordinators and division contacts to obtain necessary information for asset entries. Monitor and resolve inconsistencies or duplicate entries across systems
Establish, update, or relabel asset location codes in Barscan, AZ360, and other designated agency systems. Create new location codes when office spaces are added, reconfigured, or relocated to ensure each asset is assigned to the correct physical location
Generate reports from AZ360, BarScan, or other systems to support audits, inventories, and leadership requests. Respond to asset-related data requests quickly and accurately. Lead annual audits and special projects related to agency-wide asset management, ensuring compliance with inventory requirements and asset tracking policies
Work closely with divisional property coordinators and support teams to gather information and ensure data accuracy. Provide regular and ad hoc fixed asset reports to division coordinators and agency leadership. Ensure timely communication of updates or required actions to relevant divisions
Provide administrative support as a back up to GAO front desk as needed.
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
Demonstrated understanding of the AZ360 enterprise resource planning system, particularly as it relates to fixed asset tracking, inventory management, and financial documentation within a state government environment
Working knowledge of fixed asset policies outlined in the SAAM, including guidelines for capitalization, depreciation, tagging, transfers, and disposal of state-owned assets to ensure compliance with state accounting and reporting standards
Skills in:
Strong written communication skills to prepare accurate documentation, reports, emails, and training materials
Exceptional time management and prioritization abilities to handle multiple ongoing tasks and deadlines
Strong collaboration skills to work cross-functionally across divisions
Capable of working independently with minimal supervision while remaining highly productive
Ability to:
Generate reports and analyze data using spreadsheets and reporting tools
Build and maintain effective working relationships with internal staff, divisional property coordinators, leadership, and external partners
Establish and maintain filing systems, track project milestones, and ensure follow-through on outstanding items
Set goals, define timelines, and manage resources effectively
Selective Preference(s):
Two years of responsible administrative experience at or above the Administrative Assistant III level. This experience should be in fields such as personnel, budget analysis, purchasing, accounting, data processing, or similar administrative services work
A Master's degree in business or public administration from an accredited college or university can substitute for one year of the required experience
Pre-Employment Requirements:
Background and reference check, including a criminal records verification
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment
Contact Us:
If you have any questions please feel free to contact Christopher Langseth at ****************************** for assistance
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer
$51.4k yearly 9d ago
Project Coordinator
Health Research, Inc. 4.5
Remote job
Applications to be submitted by January 22, 2026
Compensation Grade:
P23
Compensation Details:
Minimum: $86,019.00 - Maximum: $86,019.00 Annually
Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).
Department
(OC) Office of Science
Job Description:
Responsibilities
Health Research, Inc. is seeking a Project Coordinator to work within the Office of Science on behalf of the Northeast Public Health Collaborative (the Collaborative). The Collaborative is a voluntary group of public health agencies that supports planning and coordination across multiple states, cities and territories in the Northeast for promoting and preserving the health and well-being of the people in its member jurisdictions.
The Project Coordinator will advance Collaborative initiatives and activities by facilitating and coordinating a portfolio of four topic-specific workgroups comprised of staff across member jurisdictions; workgroups include governance, legal, communications, immunizations, infectious disease epidemiology, laboratory, preparedness, and public health workforce. The position will also support short-term ad hoc committees in other topic areas as needed. The position will provide project management support to the workgroups, coordinate workgroup meetings and other project deliverables, and monitor action items and priorities through the workgroup executive dashboards to ensure adherence to key project deadlines. The position will also prepare background research, including literature reviews and environmental scans. The position will also help manage the Collaborative's membership rosters and SharePoint access.
Minimum Qualifications
Bachelor's degree in a related field and three years of project coordination experience; OR an Associate's degree in a related field and five years of such experience; OR seven years of such experience. A Master's degree in a related field may substitute for one year of experience.
Preferred Qualifications
Experience assisting with development, coordination or oversight of a public health or human services programs.
Experience facilitating work groups and meetings.
Experience managing projects from development to completion.
Experience summarizing results from literature searches and environmental scans.
Experience planning and facilitating large meetings and/or planning sessions.
Experience creating or managing external communications (for example: talking points, PowerPoint presentations, press statements, social media, marketing materials, formal emails or letters to targeted external audiences)
Conditions of Employment
Grant funded position expected to last until 12/31/2026 with a possibility of continued funding thereafter. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.
Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.
Travel up to 10% of the time will be required.
The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.
This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.
HRI participates in the E-Verify Program.
Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans
**********************
About Health Research, Inc.
Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.
HRI offers a robust, comprehensive benefits package to eligible employees, including:
Health, dental and vision insurance - Several comprehensive health insurance plans to choose from;
Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit;
Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave;
Tuition support - Assistance is available for individuals pursuing educational or training opportunities;
Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses;
Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally;
And so much more!
$86k yearly Auto-Apply 8d ago
Project Coordinator
Advanced Systems Group 4.2
Remote job
Description About Us: Advanced Systems Group, LLC enables creativity through better technology and operations for media creatives and content owners. From acquisition to delivery, on-premises or in the cloud, ASG ensures our clients' success through tailored solutions. One of North America's largest Media and Entertainment Technology and Operations suppliers, we provide engineering services, physical and cloud integration, training, support, and managed services. Our Managed Services deliver customized operations and services for all phases of media production, including creative and engineering. Founded in 1997, and providing nationwide services, ASG has teams based in Northern California, Los Angeles, the New York Tri-State Area, the Southeastern US, and the Rocky Mountain Region. We are looking for:
Advanced Systems Group LLC. is seeking an experienced Systems Integration Project Coordinator to join our high performing team and oversee audiovisual systems integration projects while helping to ensure client success.
Our portfolio covers an array of projects including but not limited to supporting sales, designing, building and expanding video production studios, sound recording studios, corporate event centers, video presentation systems, commercial sound systems, and screening rooms. The successful candidate will join our Broadcast Systems Integration and Professional Services team, which is an extraordinarily talented group of engineers and project personnel who thrive in our collaborative work environment with our dynamic portfolio of projects.
This role is remote within the US (California-based candidates preferred) with occasional travel as needed. This role will work West Coast hours.
The application window for this role is from September 24th through October 24th, and the target start date is November 10th.
Job Responsibilities:
Presale Support: 10%
Monitor vendor special pricing registration with inside sales or buyer group.
Organize and store proposal document to proper folder.
Create and maintain System Integrations sales opportunities.
Create and price out a Q360 quote.
Project Initiation and Execution: 75%
Review and audit Q360 quote for accuracy before pushing a new job IDs.
Participate in Project meetings with Project Manager, Project Engineer, Buyer, and other project team members.
Responsible for creating, organizing, filling, and sharing project folders and project documentation.
Support Project Manager to set up WBS and create Time bill tasks in Q360 ERP System.
Team up with project team, procurement department, and vendor to secure on-time equipment/materials delivery.
Responsible for creating Inventory sheet, maintaining the data, and providing report periodically.
Assist Project Manager on Change Order process including tracking changes, Pricing out Change Orders, organizing and producing client facing Change Orders, and Change Order procurement.
Maintain and track project Bill of Materials (BOM) in the entire project cycle.
Responsible for providing regular reports to Project Team such as Lead Time report, ETA report, Back Order report, RMA report, etc.
Acting as a process owner facilitates the overall project RMA process.
Team up with Project Manager and Finance Manager to understand and monitor project budgets in ERP system.
Request project billing and create back up documentation.
Ad Hoc project tasks.
Project Close-Out and Warranty Support: 15%
Support Project Manager on Project Close Out process including compiling submittals, generating net equipment list, generating Serial Number list, collecting equipment data sheet and manuals, and collecting manufacture warranty info, etc.
Assist Finance Manager and Project Manager on project financial close out in Q360 system.
Set up 1 year workmanship warranty contract in Q360.
Set up and maintain service calls and handle warranty RMAs.
Required Qualifications & Experience:
3-5 years of experience in project coordination or related roles.
Advanced MS Excel and Google Sheet Skills (advanced formulas, pivot tables).
Experience working with Word, SharePoint and Smartsheet.
Strong organizational and multitasking abilities.
Willing to travel and work on-site as necessary (less than 5%).
Preferred Qualifications & Experience:
Experience with Q360.
Experience in any of the following industries: AV systems integration, construction, or accounting.
Compensation & Benefits: This full-time role offers a salary of $60,000-$75,000 depending on experience. At Advanced Systems Group, we prioritize an inclusive work environment and offer a variety of benefits to support our diverse team, including:
Comprehensive medical coverage with 3 different plans to fit your needs, and 100% of the employee medical premium covered by ASG.
Discounts on health and wellness programs, plus savings on travel and more.
Voluntary benefits including disability, accident, critical illness insurance, and pet insurance.
Employee Assistance Program offering counseling, financial coaching, and more.
Paid time off to relax and recharge.
Additional benefits to help you plan for the future, like life insurance and 401k.
Interested applicants, including those from Washington state, may contact [email protected] to request a full disclosure of the benefits offerings.
Advanced Systems Group LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
$60k-75k yearly Auto-Apply 60d+ ago
Project Coordinator -- IRA Programs
Aptim 4.6
Remote job
APTIM's Energy Transition is seeking a Project Coordinator. This position's primary responsibilities are processing eligibility and project applications for the HOMES and HEAR programs. APTIM's role is to develop and manage Home Energy Rebates created through the Inflation Reduction Act including the Home Efficiency Rebate Program (HOMES) and the Home Electrification and Appliance Rebate Program (HEAR). The Project Coordinator will be responsible for ensuring the accuracy of applications submitted by customers and Trade Allies. Incomplete applications will require interaction with the customer and/or Trade Ally to ensure accurate applications. Residential program knowledge and some technical expertise in energy efficiency and electrification is preferred. This role will report to the Operations Manager.
APTIM's Energy Transition team is a recognized leader in the marketplace. Our technical experts deliver highly innovative projects and complex client solutions providing the full breadth of energy solutions including energy management, carbon management, smart energy infrastructure, distributed energy resources (DER), and carbon-free mobility solutions. Our consultants proactively collaborate with clients to define and implement strategies and campaigns around key business drivers, with the primary focus of finding and delivering high-impact projects exceeding expectations and meeting the unique needs for our clients.
The Project Coordinator is responsible for providing customer service and administrative support, while ensuring that project information is accurate, projects workflows are maintained and continuously reviewed, and continuous communication with key internal stakeholders and customers is maintained. This position is additionally responsible for managing customer incentive reviews, processing, and supporting or directly coordinating on project tasks with internal functional teams. We serve our clients as the Program Administrator to distribute the program's benefits while providing businesses and residents with the opportunity for equitable participation in these programs. You will also be working with others who are enthusiastic about clean energy, energy efficiency and making a positive impact on the industry.
Key Responsibilities/Accountabilities:
Work as part of an energy efficiency team ensuring that the administration, implementation, and verification of projects are successfully executed.
Review project application forms by customers, contractors, engineers/consultants, and other program participants to ascertain compliance with program policies and procedures.
Maintain, update, and add entries to the system databases accurately.
Develop, maintain, and engage with customers and contractors through email and in/outbound calling and updating program databases as needed.
Develop relationships with program partners to identify and address their needs from the Program to provide information to the program managers.
Follow escalation processes and directly assist in the resolution of issues.
Commitment to fostering a collaborative work environment within the team and broader organization.
All other duties as assigned.
Ensuring compliance with all APTIM quality and safety policies as well as all OSHA regulations.
Basic Qualifications:
High school degree or associates from an accredited two-year college or equivalent work experience.
1-2 years' application processing and/or quality control
Effective communication skills, experience with client engagement and coordination.
Experience with Microsoft Office, CRM systems and tracking systems.
Quantitative and analytic capabilities including report writing spreadsheet analysis, and identification of existing or potential problems, and recommend solutions.
Advanced written and oral communication skills.
Excellent critical thinking skills with ability to analyze situations, identify existing or potential problems and recommend solutions.
Self-starter with the ability to manage time and prioritize projects within established deadlines and manage multiple tasks simultaneously.
Detail-oriented with excellent time management, project management, and follow-through.
Commitment to fostering a collaborative work environment within the team and the broader organization.
Willingness to learn new technologies across multiple industries.
Proven experience developing and maintaining relationships with internal colleagues and external stakeholders.
Must be a self-starter, organized and have an ability to manage competing priorities with established deadlines.
Commitment to fostering a collaborative work environment within the team and broader organization.
Proficient in Microsoft Office software -- Excel, Word, PowerPoint, Outlook, and SharePoint.
Desired/Preferred Qualifications:
1+ years' experience in the energy efficiency or electrification industries.
Four years of previous office experience.
Professional experience working with a wide variety of stakeholders, such as state, local and federal governments, for-profit and non-profit organizations, utilities, multifamily properties, and others.
Ability to speak additional languages.
ABOUT APTIM
APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all.
What you can expect from APTIM:
Work that is worthy of your time and talent
Respect and flexibility to live a full life at work and at home
Dogged determination to deliver for our clients and communities
A voice in making our company better
Investment into your personal and professional development
As of the date of this posting, a good faith estimate of the current pay range for this position is $21.00-26.50 per hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.
Employee Benefits
Aptim Environmental & Infrastructure, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace ************************************
Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.
Company paid and optional Life insurance
Short-term and long-term disability insurance
Accident, Critical Illness, and Hospital Indemnity coverage
Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
APTIM 401(k) Guide
APTIM - Helpful Documents
Watch our video:
About APTIM - In Pursuit of Better
$21-26.5 hourly 1d ago
Project Coordinator/Job Captain
Architect 4.2
Remote job
CO a prefix meaning: together with; jointly; equally. At CO Architects we are a practice dedicated to designing buildings that enrich people's lives. Places of lasting significance that appeal as fully to the spirit as to the intellect. Our practice is founded on a culture of integrity and mutual respect, and we are committed to continuous learning in support of professional and personal growth. We are a nationally recognized specialist in architectural programming, planning and design for the science & technology, higher education, healthcare, K-12 and civic sectors.
We are a practice in perpetuity and design thinking in everything we do. We are people powered and people centered and as such, we are interested in talent and drive a person can bring to a project rather than a “Job Title.” Are you ready to join us?
This Opportunity
You will collaborate directly with the project leadership and design team on the documentation and coordination of various design aspects as well as building systems. You will be responsible for supporting and at times leading the team in the production of design and construction documentation sets and actively participate in their preparation. This role will also manage and mentor junior team members and lead the coordination of project consultants.
The Project Coordinator/Job Captain will work out of our Los Angeles, CA office.
Your New Role
Work independently to contribute to the full range of architectural services as part of a design team.
Construction Administration including regular site visits, coordinate the submission of documents to the building department and support construction administration (RFIs, shop drawings, submittals, etc.)
Collaborate with the project leadership and design team to coordinate all aspects of projects from inception to completion.
Lead the development and production of construction documents, including drawings, specifications, and details, while adhering to industry standards and codes.
Implement and oversee quality control procedures to ensure the accuracy and completeness of project documentation.
Interface and lead consultant coordination and documentation efforts to ensure complete and coordinated construction documentation.
Assist and mentor junior architects and designers, providing guidance, reviewing their work, and fostering their professional development.
Interface with clients and consultants to understand project requirements, provide design solutions, and address inquiries.
Ensure that project designs and documents align with applicable local, state, and national building codes and regulations.
Maintain project records, update project schedules, and provide progress reports to project leadership.
Who You Are
5+ years of experience within the design and/or construction industry
Bachelor's or Master's Degree in Architecture
Prior experience in coordination of project documentation and building systems
Strong experience with Revit/BIM, Enscape, Adobe, and Microsoft
Strong 3D modeling skills
Ability to sketch and develop design ideas graphically (Diagramming by hand or digitally)
Ability to discuss and communicate ideas with verbal and graphic clarity
Background and experience handing construction administration
Ability to effectively manage time and meet deadlines
Ability to work in a collaborative team environment
Willing to travel to job site as needed
Preferred Qualifications
Previous Higher Education, Science & Technology, Healthcare, or Institutional project experience.
LEED certification
Compensation: $75,000 - $88,000. Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The wage offered or salary is only one aspect of an employee's total compensation.
This salary range is based off the Los Angeles area.
Benefits
CO Architects offers a full range of competitive benefits including choice of health and dental plans, vision, 401K, PTO, flex spending, and participation in the firm's performance-based bonus program.
CO also offers a firm-sponsored education program to encourage professional training and development.
We celebrate diversity, we are committed to creating an inclusive environment for all employees, and we give space for everyone to add to our collective culture. As such, all applicants for employment are recruited, hired, and assigned based on merit without discrimination because of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
To learn more, please visit: ********************
$75k-88k yearly Auto-Apply 60d+ ago
Project Coordinator, Ventus (Remote, US)
Digi International 4.4
Remote job
Ventus is an entity within Digi, a Business Unit that's an industry leader in IT networking innovations, leveraging technology to produce market-driving network solutions. Operating from over 20 years of experience delivering secure enterprise class networks, Ventus develops cellular wireless and fixed line SD-WAN, Hybrid WAN, and Cellular WAN solutions for an expanding array of business connectivity applications.
Position
Our Project Coordinator will build relationships and drive the partnerships that ensure our customers have access to the best possible technology and services. This role will be responsible for accurate processing of current and new customer orders. These orders reside with cellular and fixed line solutions. Provide account support, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
What You Will Do
* Verify the accuracy of customer order requests and order placement into Customer Relations Management system (VPS)
* Maintain records of out-going orders, field service installations/coordination, and requisitioning of additional materials, supplies, and equipment
* Review orders for completeness according to reporting procedures and forward incomplete orders back to sales group for further information
* Respond to customer and supplier inquiries regarding order status, changes, or cancellations
* Assist in the management of the shipment report to ensure timely delivery and management of provisioning queue
* Monitor inventory records to determine availability of requested materials, supplies and equipment while maintaining open communication with internal and external clients
* Secure and renew orders and arrange delivery
* Assist monthly with customer billing data
* Other duties may be assigned at the discretion of management in the context of the role.
* Maintain relationships with multiple fixed line carriers
* Facilitate/coordinate fixed line carrier orders
Who You Are and What You Bring
* Bachelors' Degree in Telecommunications, Computer or equivalent field
* 2-5 years' experience in sales or customer service. Financial Services experience a plus.
* Proven ability and experience in handling customers and contracts.
* Knowledge of principles and processes for providing superior quality customer service for internal and external clients
* Excellent oral and written communications skills
* Strong time management skills with an ability to prioritize
* Team player with solid organizational skills
* Strong computer skills
Digi International offers a distinctive Total Rewards package including a short-term incentive program, new hire stock award, paid parental leave, open (uncapped) PTO, and hybrid work environment in addition to our competitive medical, health & wellbeing and compensation offerings.
The anticipated base pay range for this position is $50,500 - $79,000. Pay ranges are determined by role, job level and primary job location. The range displayed reflects the reasonable range we anticipate paying for this position and reflects the cost of labor within several U.S. geographic markets. The specific salary offered within the range will depend on various factors including, but not limited to the candidate's relevant and prior experience, education, skills, and primary work location. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each position. Pay ranges are typically reviewed and updated annually.
At Digi, we embrace diversity and inclusion among our teammates. It is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We are committed to providing an environment of respect where equal employment opportunities are available to all applicants and teammates.
* Please note that we are unable to provide visa sponsorship for this position. This includes, but is not limited to, work visas, employment-based visas, or residency sponsorship. Candidates must have valid work authorization in the United States at the time of application. Visa applications of any kind will not be considered.
$50.5k-79k yearly 60d+ ago
Project Coordinator
Digitaloptometrics
Remote job
DigitalOptometrics, a growing, exciting company in the telehealth field, seeks a Project Coordinator to be a part the Implementation team working remotely.
The Project Coordinator is responsible for coordinating the end-to-end implementation of our technology platform into client practices. This role serves as the central point of coordination between internal teams and external clients, ensuring implementations are completed on time, on scope, and with a high-quality client experience.
This fully remote position is ideal for someone who is highly organized, detail-oriented, comfortable managing multiple projects simultaneously, and enjoys working cross-functionally in a fast-paced, technology-driven environment.
kEY RESPONSIBILITIES:
Implementation CoordinationCoordinate all phases of client implementations, from kickoff through go-live and transition to ongoing support.
Serve as the primary day-to-day point of contact for clients during the implementation phase.
Develop and manage implementation timelines, milestones, and task tracking.
Ensure all implementation prerequisites are completed (documentation, system access, hardware/software readiness, training scheduling).
Cross-Functional Collaboration
Partner with internal teams including Operations, IT, Clinical, Sales, and Customer Support to align implementation activities.
Escalate risks, delays, or issues proactively and support resolution.
Track dependencies and ensure handoffs between teams occur smoothly.
Client Communication & Training Support
Schedule and coordinate client meetings, training sessions, and check-ins.
Communicate implementation status, next steps, and expectations clearly to Clients.
Support delivery of client materials and onboarding resources.
Ensure client questions are addressed promptly and accurately.
Documentation & Reporting
Maintain accurate implementation documentation, including project plans, notes, and client records.
Update internal systems (CRM, project management tools, HRIS or platform tools as applicable).
Track implementation metrics and provide status reports to leadership.
Process Improvement
Identify recurring implementation challenges and recommend process improvements.
Contribute to standard operating procedures (SOPs), templates, and best practices.
Support scaling of implementation processes as the company grows.
QUAlifications & EXPERIENCE:
Required:
2-4 years of experience in implementation coordination, project coordination, client onboarding, or operations support.
Strong organizational and time-management skills with the ability to manage multiple implementations simultaneously.
Excellent written and verbal communication skills.
Comfort working with technology platforms, web-based systems, and virtual meeting tools.
Ability to work cross-functionally and adapt in a fast-paced environment.
High attention to detail and strong follow-through.
Preferred
Experience in healthcare, health tech, SaaS, or professional services environments.
Familiarity with project management tools (e.g. Monday.com).
Experience supporting client-facing implementations or onboarding processes.
Basic understanding of clinical workflows, practice operations, or regulated environments.
Key Competencies
Project coordination & execution.
Client communication & relationship management.
Problem-solving and issue escalation.
Process discipline and documentation.
Collaboration and teamwork.
Adaptability and learning agility.
Success Measures
On-time, on-scope client implementations.
High client satisfaction during onboarding.
Clear, proactive communication with clients and internal teams.
Accurate documentation and reporting.
Smooth handoff to ongoing support teams.
Why Join Us
Be part of a growing, mission-driven organization transforming how technology is delivered to client practices.
Work in a collaborative, supportive environment with exposure to multiple functions.
Opportunity to grow into senior implementation, project management, or client success roles.
DigitalOptometrics is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status. We are committed to providing a workplace free of discrimination and harassment.
$40k-62k yearly est. 2d ago
Remote Project Coordinator
Arsenault
Remote job
At Arsenault Professional & Industrial, were passionate about helping you find a job that works for you. If you ask us, this job looks great!* Were seeking *a Project Coordinator *who is responsible for managing, tracking, updating, and utilizing Field Employees for a specific territory, scheduling of resources based on location, skill set, and availability, tracking their location, onsite visit, time, and expenses. Also assists by corresponding and assisting the Field Employees with any issues.
Why you should apply to be a Project Coordinator:*
100 percent remote
$30-$40 per hour
Full-Time position
Whats a typical day as a Project Coordinator?*
Tracking, updating, and utilizing Field Employees for a specific territory.
Scheduling of resources based on location, skill set, and availability, tracking their location, onsite visit, time and expenses.
Assists the Field Employees with any issues.
Assign service tickets to appropriate groups and perform other clerical work and general administrative and business activities.
Scheduling and tracking of schedules.
This job might be an outstanding fit:*
High school diploma or equivalent; some college preferred.
1-year related experience in Office Administration.
Proficient with Microsoft Excel, Power Point (org charts), Word and Outlook.
Other Additional Requirements:*
Highly organized.
Excellent written and verbal communication skills.
Ability to work under pressure in a fast-paced production environment.
Excellent keyboarding/data entry skills (speed and accuracy).
Self-starter and able to work in an unsupervised environment.
Excellent customer service and people skills.
Attention to detail.
Experience working in a Help Desk/Service environment is an asset.
Experience in scheduling tools or resource management an asset.
What happens next* Once you apply, youll proceed to next steps if your skills and experience look like a good fit. But dont worryeven if this position doesnt work out, youre still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover whats next in your career is what were all about, so lets get to work. Apply to be a Project Coordinator!
Get a complete career fit with Arsenault .
Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Arsenault
At Arsenault, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of [benefits]?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world. Arsenault Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Arsenault, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Arsenaults Human Resource Knowledge Center. Arsenault complies with the requirements of Californias state and local Fair Chance laws. A conviction does not automatically bar individuals from employment
$30-40 hourly 60d+ ago
Facilities Project Coordinator
9/11 Memorial & Museum
Remote job
DEPARTMENT: Facilities, Design, & Capital Improvements
REPORTS TO: Senior Vice President, Facilities, Design & Capital Improvements
- capped at 32 hours per week
CLASSIFICATION: Non-Exempt
DATE: January 2026
Reporting directly to the Senior Vice President of Facilities, Design & Capital Improvements (SVP, FD&CI), the Facilities Project Coordinator will lead and independently manage a broad range of tasks in support of the department. The Project Coordinator will handle administrative tasks for the SVP, Directors, and team members to keep the overall operations of the 9/11 Memorial & Museum running smoothly. This position will also be assigned specific projects to manage independently and will make recommendations on operating policies and procedures.
Important Note: This benefits-eligible position is capped at 32 hours per week, with occasional overtime expected for emergencies and during preparation for the organization's annual commemoration ceremony.
ESSENTIAL FUNCTIONS
Supports and works closely with the SVP and the FD&CI team in managing facilities operations, planning logistics, special projects, capital improvements, and on-site staff.
Creates meeting agendas and schedules follow-ups to ensure all participants are kept updated and action items are kept on track.
Develops timelines, creates schedules, tracks and oversees progress to ensure project goals are met on time.
Creates presentations for FD&CI updates and communications to the Committee/Board, executive groups, and outside parties.
Manages planning and creation of materials for Aesthetics Review Committee and all staff presentations.
Conducts research for various strategic and critical projects, compiles findings, and makes recommendations (i.e., vendor selection, product availability, sustainable practices, procurement-related items, peer best practices).
Oversees the compilation and submission of Quality Assurance Division (QAD) documents with the Port Authority for Tenant Alteration Applications and Minor Works Applications, as well as Contractors, Sub-contractors, Architect of Record, Engineer of Record, and all other consultants.
Ensures vendor compliance, including reviewing and maintaining up-to-date records of certificates of insurance, contracts, and other documentation.
Leads tracking of Memorial tree health conditions and collaborates with subject experts to conduct site inspections and evaluations and make recommendations in alignment with design guidelines for landscaping.
Serves as lead for corporate volunteerism activities on the Memorial plaza, including creating programs and providing an overview of Memorial features and design, introducing volunteer work, and providing training on activities and proper tools to complete the tasks assigned.
Manages photo documentation and progress reporting and distribution of project documents on all department projects for use in executive and board presentations and decision-making.
Manages the yearly review of FD&CI Standard Operating Procedures (SOPs), including recommending updates to senior management based on prior year activity and lessons learned.
Manages archiving and organization of department documents, including drawings, contracts, permits, Port Authority documents, and other items.
Coordinates on-site deliveries (Vehicular Screening Center scheduling and tracking).
Responsible for the care, cleaning and maintenance of 9/11 Memorial vehicle including registration, inspections, service and fuel.
Manages pickups and deliveries with 9/11 Memorial vehicle of direct purchase materials, supplies, and small equipment as requested by engineering, janitorial or plaza supervisors or foreman for on-site work
Acts as the FD&CI liaison for weather and snow removal for cross-department planning; responsible for updating snow plan during weather events; organizes hotel accommodation and meals for the on- site department staff; provides support for fuel runs and material/supply pick-ups for snow removal operations.
Provides direct support to the SVP as needed during severe weather monitoring and preparation, as well as during emergency situations.
Provides additional support for on-site project management and coordination for preparations, set-ups, and breakdowns related to the annual 9/11 anniversary commemoration ceremony, February 26, 1993 anniversary commemoration, May 30th ceremony recognizing the anniversary of the formal end of 9/11 rescue and recovery operations, and the organization's annual 5K Run/Walk.
Assists with other special projects and events in support of the 9/11 Memorial and Museum's facilities, design, and capital improvements, as assigned by the SVP.
Travels to and work at off-site facilities (e.g., storage facilities and tree care nurseries) as required.
REQUIRED SUPPORT FOR ORGANIZATIONAL EVENTS
Participates in the Annual 5K Fundraiser and September 11th Commemoration, as assigned by SVP.
QUALIFICATIONS/SKILLS REQUIREMENT
Minimum 3 years of relevant work experience; background in project management, logistics coordination, or facilities maintenance preferred.
Familiarity with a range of computer programs, including Microsoft Office Suite, Photoshop, and AutoCAD.
Ability to lawfully operate a motor vehicle in New York State and meet organizational motor vehicle insurance requirements when driving a 9/11 Memorial vehicle.
Energetic individual with a proactive customer-service attitude.
Demonstrated ability to work and think independently and possess the ability to interact well with a wide range of people of all levels within and outside the organization.
Highly motivated, organized and with high attention to detail.
Some work requires being on-site during off-hours/weekends, to accommodate the 24/7/365 departmental operation (e.g., 9/11 Commemoration ceremony, weather events, and off-hour projects).
____________________
The National September 11 Memorial & Museum (9/11 Memorial & Museum) is an equal opportunity employer. Applicants who meet the qualification requirements of the role will receive consideration without regard to their race, color, religion, sex, sexual orientation, age, national origin, disability, status as a protected veteran, or any other characteristic protected by applicable law. The 9/11 Memorial & Museum endeavors to make reasonable accommodations for applicants with disabilities and other accommodation needs under applicable law. If you are an individual with a legally recognized accommodation need and require assistance during the application process, please contact Ronni Cantor at *********************** with your specific accommodation request.
The 9/11 Memorial & Museum is committed to an organizational culture that supports and reinforces our institutional values including our commitment to inclusive representation. We are committed to reflecting the unique experiences of the nearly 3,000 victims who were killed indiscriminately in the 1993 and 2001 terrorist attacks and the wider communities impacted in lower Manhattan, at the Pentagon, and near Shanksville, PA.
$47k-75k yearly est. 9d ago
Project Coordinator
ASM Research 4.2
Remote job
The ER&R/1095-A project is seeking an outgoing, organized, eager, and proactive individual to fill a remote Project Coordinator role within the project PMO team. The candidate will assist the PMs with organizing and controlling project activities. The Project Coordinator role is a non-supervisory role but will be responsible for leading and coordinating members of the project team to accomplish assigned tasks and project deliverables in a timely manner. Support will often be provided in the form of collecting and documenting status updates of project schedule tasks and actions, maintaining files or tools which track appropriate project information or performance data, preparing or revising reports and presentations, and maintaining an organized repository of project information.
Key Responsibilities:
Develop familiarity with Project Management methodologies and of contract stipulations and requirements.
Become knowledgeable of the ER&R/1095-A project and CMS policies and standards.
Ensure all project-identified processes and methodologies are executed and followed as applicable
Support the coordination and timely delivery of project deliverables, schedules, reports, and project plans.
Prepare meeting agendas; capture and send meeting minutes for client meetings
Coordinate data collection for reporting and data analysis
Collaborate with a team of project coordinators and project managers to ensure all aspects of the project are adequately supported.
Monitor status of all project deliverables and communicate priorities, escalating issues in a timely manner to the PMO Manager.
Assist with project site updates including risk register, action log, issue log, deliverables log, lessons learned log, and process improvement log.
Monitor and escalate issues as appropriate.
Excellent verbal and written communication and organizational skills.
Attention to details and multi-tasking abilities.
Problem solving skills.
Required minimum qualifications:
Bachelor's Degree or equivalent OR 4 years' relevant experience in lieu of degree.
1 additional year of relevant experience
Experience working in a fast paced and deadline driven environment.
Must be a US Citizen
Candidates that do not meet the required qualifications will not be considered.
Preferred qualifications:
Excellent written and verbal communication skills.
Excellent organizational skills and ability to effectively multi-task.
Familiarity with project management tools methodologies.
Ability to learn quickly.
Strong ability to work as a team and individually.
$45k-66k yearly est. 1d ago
Project Coordinator
DGR Systems
Remote job
DGR Systems, a growing premier technology consulting company, is seeking a Project Coordinator to support our delivery teams in managing client-facing and internal technology projects. This role is ideal for someone early in their project management career who thrives in a fast-paced, team-oriented environment and is looking to grow within a professional services organization.
The Project Coordinator will assist with the scheduling, reporting, and coordination of less complex projects such as Microsoft technology deployments, assessments, or internal initiatives. They will work closely with Project Managers, engineers, and clients to help ensure tasks are completed on time, project documentation is up to date, and project health is tracked effectively.
This position requires strong attention to detail, clear communication skills, and a proactive mindset. It offers an excellent opportunity to gain hands-on experience in a high-performing consulting environment with pathways for advancement into project management roles.
Responsibilities
Plan, organize, and manage small projects while providing support for larger, more complex initiatives under the guidance of Sr Project Managers.
Support project teams by managing meeting scheduling, task follow-up, and status documentation
Prepare and maintain weekly status updates and budget tracking reports for assigned projects
Track deliverables, milestones, and dependencies across multiple small-to-medium engagements
Assist with maintaining project documentation in systems such as Microsoft Teams and Dynamics
Help manage timelines and escalate blockers to Project Managers as needed
Coordinate communication between internal delivery teams, partners, and client stakeholders
Support onboarding of new engagements by assisting in setting up templates, timelines, and schedules
Participate in internal initiatives aimed at improving project delivery processes
Requirements
Bachelor's degree or equivalent work experience in business, IT, or a related field
1-2 years of experience in a project coordination or support role (IT consulting preferred)
Familiarity with project planning tools (e.g., Microsoft Project or similar)
Strong organizational and multitasking skills with a strong attention to detail
Proficiency in Microsoft Office 365 tools, especially Excel, Outlook, and Teams
Ability to communicate clearly and professionally with both internal and external stakeholders
Self-starter who is comfortable operating in a team environment and juggling multiple tasks
Benefits
Why DGR?
DGR Systems helps solve the most complex business and operational challenges for their customers. Our team of top-level industry experts takes an innovative and straightforward approach to consulting, design, deployment, and ongoing Assurance Services to meet customer needs.
At a glance, DGR Systems was founded in 2009 in Tampa, Florida, and provides full-service solutions in the areas of Modern Workplace (Endpoint Solutions, Collaboration), Security (Identity and Access Management, Zero Trust, Information Protection) Modern Infrastructure and Cloud, and Applications (Collaboration Apps, SQL Reporting, Power Platform). With an impressive depth of experience across the Microsoft technology solution stack combined with our focus on integrating solutions from multiple leading vendors, we help organizations design and execute against their most challenging digital transformations. At DGR Systems, our culture is built around one simple standard: Excellence is our Baseline - and we deliver on that standard with every customer, every day.
Core Values
DGR Systems core values are an essential and enduring tenant of our organization. They are a small set of timeless guiding principles describing who we are, how we treat people and how we run our business.
Passion - Love what you do and make it evident through your approach to your work and the attitude you display.
Ownership -Be accountable for outcomes. Take initiative to start and move things forward to make something better.
Integrity -Do the right thing. Always. Every time. Without exception.
Navigation - Find solutions to problems. Evolve, adapt, and embrace change around you for tomorrow will be different than today.
Teamwork - Be approachable and engage with the team around you constantly. We win or lose together.
Full-Time Team Member Benefits
DGR Systems is committed to the health and welfare of our team members. This commitment involves offering a comprehensive benefits program to help prepare team members and their family for planned as well as unplanned life events.
Group Health Care Plans (Medical, Dental & Vision)
Company Paid Life Insurance (Basic & AD&D)
Company Paid Short Term & Long Term Disability
Company Paid Family Leave (Maternity, Paternity)
Voluntary Insurance Options (Voluntary Life, Accident Insurance, Critical Illness Insurance)
401(k) with Company Match
Paid Time Off (Vacation, Sick & Public Holidays)
Certification Reimbursement
Work From Home Program
Wellness Resources
We are interested in every qualified candidate who is eligible to work in the United States. However, we
are not able to
sponsor visas.
$33k-57k yearly est. 6d ago
Project Coordinator
Workforge
Remote job
About the job We are seeking an experienced, detail-oriented and proactive Project Coordinator to oversee project coordination for both content development and product projects. This role will be essential in coordinating cross-functional teams, managing timelines and deliverables, and ensuring that our projects and results align with organizational objectives. The Project Coordinator will work closely with clients, and stakeholders across departments and organizations to drive efficient successful project outcomes.
Why You'll Love Working Here:
Innovative Projects: Work on cutting-edge learning solutions that make a real difference in how people acquire new skills and knowledge.
Creative Freedom: Use your creative expertise to develop eLearning solutions that captivate learners.
Collaborative Environment: Join a dynamic team that's passionate about creating the best learning experiences.
Professional Growth: Opportunities for continuous learning and professional development in both design and instructional strategies.
Impact: Play a pivotal role in transforming the learning experience for a diverse audience, making a meaningful impact on their educational journey.
Key Responsibilities:
1. Project Planning and Execution:
Develop and manage project plans for both content and technology projects, defining scope, timelines, and deliverables.
Coordinate resources and teams across departments to align project objectives with business goals.
Oversee project lifecycle from initiation through closure, ensuring timely delivery and quality standards.
2. Cross-Functional Collaboration:
Collaborate with clients, subject matter experts, learning experience designers, graphic designers, and technical teams to ensure seamless project execution.
Serve as the main point of contact for clients and stakeholders, both internal and external, addressing project requirements and providing status updates.
Work closely with subject matter experts to ensure that project goals meet client expectations and industry standards.
Assist content team in training creation including, but not limited to narration creation, scripting, and developing.
3. Technology Proficiency:
Utilize project management tools such as Asana, smart sheet, or similar platforms to track progress, assign tasks, and report on project milestones.
Maintain familiarity with tools for content development and learning management systems, including Adobe Creative Suite, LMS platforms, and PowerBI for data visualization.
Create easy to consume project reports for both internal and external consumers.
4. Project Coordination
Lead project kickoff and internal meetings, coordinating closely with clients, learning experience designers and team members to maintain momentum and resolve challenges.
Monitor and guide team members, providing support on project coordination best practices and company standards.
Support offshore team operations, organizing remote collaboration to ensure project success.
5. Process Optimization and Continuous Improvement:
Identify and implement best practices to streamline project workflows, ensuring efficiency and high-quality outputs.
Oversee and elevate project management tools and processes that align with evolving business needs.
Regularly assess and adjust processes for agility, recommending improvements to maintain operational excellence.
6. Reporting and Executive Communication
Provide regular project status updates to internal and external leadership, summarizing key developments, timelines, and any potential changes.
Develop comprehensive reports that include KPIs, project milestones, resource utilization, and risk assessments to keep leadership informed and aligned.
Facilitate review meetings, presenting project insights and strategic recommendations to support decision-making.
Required Skills/Abilities:
Bachelor's degree in business administration, or a related field.
Proven experience in managing projects for content development and technology teams.
Proficiency in project management software, Asana preferred.
Strong organizational and time management skills with the ability to juggle multiple projects and deadlines.
Excellent communication and interpersonal skills for effective collaboration in a remote work environment.
Excellent communication and collaboration skills in a remote work environment.
Strong leadership ability.
PMP or CAPM Certification, ScrumMaster, or related certifications are preferred.
$34k-49k yearly est. 34d ago
Remote Project Coordinator
Walbunn Tech Pro
Remote job
, remote
Walbunn Tech Pro is seeking a highly organized and detail-oriented Remote Project Coordinator to join our team in Jupiter, Florida. As a leading technology company, we provide innovative solutions to our clients across various industries. This is a part-time, remote position, allowing you to work from the comfort of your own home.
As a Remote Project Coordinator, you will be responsible for managing and coordinating projects from start to finish. You will work closely with our team of professionals to ensure that projects are completed on time, within budget, and to the satisfaction of our clients. Your excellent communication and organizational skills will be essential in this role, as you will be the main point of contact for clients and team members.
Key Responsibilities:
- Coordinate and manage projects from initiation to completion, ensuring all tasks are completed on time and within budget.
- Communicate with clients to understand their project requirements and provide regular updates on project progress.
- Develop project plans, timelines, and budgets in collaboration with team members.
- Assign tasks to team members and ensure they are completed according to project requirements.
- Monitor project risks and issues, and develop contingency plans to mitigate them.
- Maintain project documentation and ensure that all project deliverables meet quality standards.
- Facilitate team meetings and provide regular status updates to stakeholders.
- Collaborate with cross-functional teams to ensure smooth project execution.
- Identify opportunities for process improvements and implement them to increase efficiency and effectiveness.
Qualifications:
- Bachelor's degree in Business Administration, Project Management, or a related field.
- Experience in project coordination or management.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal skills.
- Proficient in project management software and Microsoft Office suite.
- Ability to work independently and in a team environment.
- Experience working with remote teams is a plus.
We offer a competitive salary and a flexible, remote work environment. If you have a passion for project management and are looking for a challenging and rewarding part-time opportunity, we want to hear from you! Apply now to join our dynamic team at Walbunn Tech Pro.
$32k-57k yearly est. 58d ago
Administrative Project Coordinator
University of Texas at Dallas 4.3
Remote job
Posting Number S06795P Position Title Administrative Project Coordinator Functional Title Department Student Transitions Programs Salary Range $42,440 - DOQ Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) Posting Open Date 12/18/2025 Posting Close Date 01/25/2026 Open Until Filled No Desired Start Date 02/16/2026 Job Summary
The Student Transition Programs (STP) department at The University of Texas at Dallas is excited to welcome an Administrative Project Coordinator to the team! STP supports Freshman Orientation, Transfer Orientation, Transfer Student Services, Commuter Student Programs, Comet Families, Comet Camp, and Transition Programming (Sophomore Year Experience, Junior Year Experience, and Senior Year Experience).
Mission of STP
In support of the mission of The University of Texas at Dallas and the Division of Student Affairs, Student Transition Programs facilitates the transition of new students and their families into the institution and provides programs, services, and involvement opportunities specific to first-year students, transfer students, commuter students, the families of students, sophomores, juniors, and seniors as they evolve throughout their education. Through a welcoming atmosphere, we provide the framework for students to learn and develop as they adjust to the expectations, standards, and academic rigors of the university while fostering pride in the UT Dallas community.
Vision of STP
To be an international leader in creating belonging through impactful programs for students, staff, faculty, and families to experience connections and feel cared about, respected, and valued by the campus community.
The Role
The Administrative Project Coordinator will play a critical role in organizing and implementing administrative activities within the STP office and oversee Commuter Services. This position involves managing a variety of administrative tasks, ensuring smooth day-to-day operations, and fostering positive relationships with students, staff, and community partners. This full-time position (Monday-Friday, 8 am-5 pm) is responsible for managing the front desk and supporting daily business functions and operations. The role involves providing exceptional customer service to the campus community through email, phone, and in-person interactions in a timely and professional manner.
Minimum Education and Experience
Bachelor's degree in a related discipline and three years of administrative experience, experience related to the project area or any equivalent combination of education and experience.
Preferred Education and Experience
* Experience in managing an office setting.
* Strong customer service skills.
* Strong oral, written, and interpersonal communication skills.
* Proactive and detail-oriented with strong organizational skills.
* Ability to multi-task, problem-solve, and prioritize effectively.
* Proficiency in Microsoft Office applications.
* Experience in information and records administration.
* Experience in higher education.
* Passion for student development and community engagement.
Other Qualifications
To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities
Duties include, but are not limited to:
Administrative Responsibilities
* Greet and provide outstanding customer service at the front desk during business hours (Monday-Friday, 8 am-5 pm; with a one-hour lunch break).
* Maintain office communications, meeting minutes, and schedules, including shared Outlook office calendars.
* Respond to inquiries via shared office email inboxes. Create and manage targeted communications to support department initiatives.
* Answer phones, greet guests, and direct in-person inquiries to the appropriate individuals.
* Manage office supplies, assets, inventory, cleanliness, and assist with troubleshooting office equipment.
* Assist in the coordination logistics for meetings/events such as booking reservations, catering, communicating to vendors, and hiring.
* Utilize various software tools to develop and execute tasks such as survey creation, review, and preparation.
* Perform other duties and special projects as assigned to support the mission and operations of the Student Transition Programs department.
Event & Project Coordination
* Supports project timelines and logistics for items such as room reservations, catering, vendor communication, and student hiring paperwork.
* Utilize software tools (e.g., Qualtrics, Microsoft Forms, Canva) to support departmental projects such as surveys, registration forms, and data review.
* Support the planning and execution of major STP events, including orientation, Comet Camp, Family Day, and year-round transition programs.
Student Support & Programming
* May assist with onboarding or providing task supervision for student workers supporting front desk or other department initiatives.
* Oversee the Commuter Student Programs, including recruitment, training, communication, and engagement opportunities for Road Warriors.
* Track commuter engagement and identify opportunities to enhance the commuter student experience.
Community Engagement & Digital Tools
* Assist with the management of digital communications and engagement with content and support user training and onboarding.
* Contribute updates and relevant information to the digital engagement communications and platforms.
Physical Demands and Working Conditions
* Days/M-F: 8am-5pm/Nights and weekends as needed. Work outside of the normal business hours may be required.
* Work in a dynamic office environment, with frequent interaction with students, staff, and external partners.
* General office conditions may include standing or sitting for long periods of time and moving or lifting objects if able.
* Employees if able can obtain a valid Texas driver's license and maintain an acceptable driving record during employment to drive a UT Dallas-owned vehicle or golf car.
Physical Activities Working Conditions Additional Information
After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:
* Competitive Salary
* Tuition Benefits
* BCBS PPO Medical Insurance Options
* AD&D Insurance
* Dental & Vision Plan Options
* Long and short-term disability
* TRS Retirement Plan
* Fertility Benefits
* Paid time off
* Remote Work Options - approved by department
All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
Visit ******************************************* for more information.
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Special Instructions Summary Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.