Virtual assistant jobs in Baltimore, MD - 1,049 jobs

Job ID 2026-0002 # Positions 1 Experience (Years) 3 Category Engineering & Air Safety - Pilot Assistance Specialist External Description Pilot Assistance Speicalist The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world (representing over 80,000 pilots at 42 U.S. and Canadian airlines) seeks an experienced Pilot Assistance Specialist for our Tysons (McLean), Virginia office. The Pilot Assistance Specialist is a key member of the Engineering & Air Safety (E&AS) Department, providing staff support, coordination, and subject-matter expertise across ALPA's Pilot Assistance programs-including Pilot Peer Support (PPS), the Critical Incident Response Program (CIRP), Professional Standards, HIMS/substance-misuse assistance, Aeromedical, and Canadian Pilot Assistance. The Specialist ensures these programs remain pilot-focused, confidential, and aligned with evolving best practices in mental health, crisis response, peer support, conflict resolution, and medical/occupational well-being. The Specialist helps ensure that the Pilot Assistance group is in the best possible position to provide ALPA members with access to trusted resources during times of stress, crisis, conflict, or personal need, by maintaining a strong, coordinated support infrastructure across both U.S. and Canadian operations. The Specialist plays a key integration role engaging as necessary with the other three Air Safety Organization (ASO) ALPA pillars-Safety, Security, and Jumpseat-working with internal staff and ASO pilots and leadership whose contributions strengthen safety culture and operational resilience. This includes direct engagement with safety-management efforts, training and human-factors initiatives, the Safety and Training Councils, and Canadian occupational health and safety programs to ensure that pilot well-being and human-centered principles are reflected in safety programs, training environments, policy development, and broader ASO activities. This role continually looks for opportunities to strengthen ALPA Pilot Assistance programs and ensures that pilot well-being remains a foundational element of the Association's overall approach to aviation safety. The Specialist also supports the implementation of Pilot Assistance initiatives and priorities established by pilot leadership and E&AS management. Travel: 15 - 20%; local and national, could be as much as 25%. ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws. We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities. This position is covered by a collective bargaining agreement. ALPA is a member-driven, staff supported, union with two internal professional unions. Minimum Requirements: Bachelor's degree in psychology, human services, public health, organizational behavior, aviation, or a related field, from an accredited college or university; or, an equivalent combination of education and relevant experience that includes familiarity with aviation operations and/or pilot working environments. Three (3) or more years of experience providing program coordination and support in pilot assistance, peer-support, Employee Assistance Program (EAP) functions, mental-health, aeromedical, safety/wellness, crisis-response, and/or aviation-related volunteer programs. Working knowledge of the aviation industry; specifically, Federal Aviation Regulations (FARs) related to pilot medical certification, fitness for duty, and safety/certification reporting; and, familiarity with Canadian Aviation Regulations (CARs) related to pilot medical standards and occupational health is desirable. Strong communication skills, including the ability to prepare guidance, training materials, policy summaries, and program documentation for pilot leadership use. Ability to maintain strict confidentiality, support sensitive volunteer work, and navigate issues with professionalism and discretion. Excellent organizational skills with the ability to manage multiple programs, volunteer groups, schedules, and information flows across U.S. and Canadian operations. Ability to work independently, prioritize effectively, and respond proactively to emerging needs or time-sensitive program issues. Must possess strong time management skills; be able to work in a fast-paced, multi-tasking environment; and, transition easily between projects. Proficiency with Microsoft Office (Teams, Word, Outlook, PowerPoint, and Excel) and the ability to quickly learn new platforms or organizational systems. Ability to work a flexible schedule, including supporting volunteer coordination during incidents or time-critical events when needed. Physical Demands: Note: The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below. Constantly operates a computer/smartphone/tablet. Regularly required to maintain a stationary position; move about the office and the local metropolitan area; determine what others have said or written; and, converse with others and exchange accurate information. Regularly required to sit, stand, bend, reach, and move about the office and travel (locally, nationally, and internationally). May also include occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack, unpack, and/or move cases. Occasionally required to move, raise, reach, and/or retrieve binders, books, boxes, and files up to ten (10) pounds (lbs.). While on travel, could be responsible to move, raise, reach, and/or retrieve luggage weighing as much as 50 lbs. (Assistance may not always be available.) ALPA offers competitive salaries with terrific benefits, including: 401k Plan with Non-Elective Employer Contribution of 12% plus 2% contribution into a Market-Based Cash Balance Plan (MBCBP) after 180 days of employment. No employee contribution required! Employees can choose to make pre-tax, Roth, and after-tax contributions to the 401(k). The plan permits in-plan Roth conversions and has a 4-year vesting schedule. The MBCBP has a 3-year cliff vesting period; Generous health care benefits on day one - Aetna PPO Plan, Aetna High Deductible Health Plan, and a Kaiser HMO Plan (where available), which includes coverage for medical, dental, and vision benefits for the employee, their spouse, and/or dependent children. Employees do not have to pay premiums if they enroll in the Aetna High Deductible Health Plan or the Kaiser HMO Plan; 15 days paid vacation and 13 holidays per year plus 2 volunteer days per year; Generous sick and bereavement leave; Competitive parental leave; Company-paid coverage for long term disability, life insurance, and accidental death & dismemberment; Flexible Spending and Health Savings accounts; Retiree health plan and a retiree health account (retiree HRA). Funds in the retiree health account can be used to pay for eligible medical expenses in retirement; Education Assistance Program that reimburses 100% of eligible expenses; Optional benefits include a legal plan, supplemental life insurance, college 529 plan, pet insurance, long term care insurance, and qualified transportation fringe benefits (where available); and, Partial remote work opportunities are available after six months of service. PROJECTED ANNUAL SALARY RANGE: $ 96,027.00 - $ 137,179.00 Relocation not provided. Sponsorship not available for this position. PM19

Operations Assistant (Contract-to-Hire) Company: Law Firm Reports To: Director of Operations Compensation: $28.00 per hour Convert permanent 60-65K base salary Employment Type: Contract-to-Hire A national law firm with a growing footprint of 13 offices and is seeking a highly organized and proactive Operations Assistant to support the day-to-day operations of its Boston Seaport office. This role offers the opportunity to work within a dynamic, expanding organization and support firm leadership across multiple functions. The ideal candidate thrives in a fast-paced professional environment, demonstrates exceptional attention to detail, and is capable of managing multiple priorities while consistently meeting deadlines. Key Responsibilities Provide operational and administrative support to managers, directors, and partners Organize files and maintain accurate documentation and records Assist with the coordination and execution of internal and external office events Support the day-to-day operations of the Boston office Occasionally staff the reception desk to greet and assist guests and visitors Provide support for real estate, office expansion, and construction projects as needed Follow up with vendors and assist with vendor coordination Manage and prioritize a high volume of tasks with accuracy and professionalism Ensure deadlines are met and exceeded in a fast-paced environment Qualifications Bachelor's degree required 1+ year of professional experience or a recent graduate with strong co-op or internship experience Outstanding verbal and written communication skills Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Experience with Zoom and Microsoft Teams Highly organized with strong attention to detail Proven ability to manage competing priorities and meet deadlines Professional demeanor with strong interpersonal skills If you are interested in this opportunity please apply to this job or send your resume to ***********************. NO C2C apply

is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!

LHH is currently partnering with a nonprofit association in Washington, DC area to bring on an Administrative Assistant to support two senior partners. This is an ongoing temporary opportunity for the next 2+ months with potential to extend and will pay between $22-$25 per hour, based on experience. Responsilblites: Act as the welcoming front-facing representative for visitors and staff, cultivating a polished, professional, and inviting office atmosphere. Handle incoming communications through Microsoft Teams and oversee visitor traffic to ensure seamless coordination and a strong first impression. Maintain an orderly reception area while managing mail distribution, courier services, and incoming/outgoing packages. Stay attuned to the office calendar to support meetings, events, and daily operational needs. Deliver proactive administrative support to the Senior Vice President, Finance & Administration, including calendar oversight, meeting coordination, and scheduling. Arrange travel logistics and prepare and submit expense reports in a timely manner. Assist with project coordination and track priorities to support evolving business needs. Serve as the primary contact for office supplies and workroom management, ensuring inventory is well stocked and organized. Liaise with building management and vendors to address maintenance and service requests efficiently. Administer key fob access and oversee office opening and closing procedures. Qualifications & Experience 2+ years of experience in administration, facilities, or operations. Strong organizational skills with the ability to manage multiple priorities effectively. Professional communication and interpersonal skills; able to build positive relationships across the organization. Comfortable using Microsoft Office, Teams, and CRM systems. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

We are Worthy & CIRCA Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. Today, we are the most trusted buyers of diamonds, fine jewelry, and luxury watches on the planet. We are a global group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. The Administrative Assistant will assist the jewelry buyers with clerical and reception duties. What You'll Do Manage client appointments and submission pipeline using software platforms Receive and initiate client calls, answering any questions clients may have or helping clients with anything related to their appointments at all of our US offices Follow up with clients via phone, text, and e-mail Greet clients with a friendly and positive attitude, check in, escort the client to buyer's room, offer refreshments Update data from appointments and submissions, including personal and purchase information Collaborate daily with the full Client Services Team to ensure clients and prospective clients have the best experience throughout their entire journey (pre and post-appointment) Manage incoming inventory and product shipping Create and distribute daily reports Assist in maintaining the office environment Who You Are A strong and kind communicator with professional direct verbal & written skills Ability to work cross-functionally with different teams and company stakeholders Highly organized with the ability adapt to changing business needs and the ability to manage multiple moving parts Self-motivated and results-oriented, strategic thinker with an ability to learn, contribute, and willing to take full ownership over Seller Support What You Have One year of admin experience required, luxury goods industry or consumer goods industry preferred Bachelor's or Associate degree - preferred Previous diamond and jewelry experience - preferred Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally Highly organized, detail-oriented, and customer-focused Proficient in Microsoft Office applications, especially Excel Ability to work in Bethesda, MD Monday through Friday from 9 AM-6 PM What We'll Give You A supportive, inclusive culture in an organization that values your contributions Opportunities for personal and professional growth through work experience and mentorship An attractive and equitable compensation package, including salary and stock options A generous benefits program featuring generous PTO, comprehensive medical, dental, vision, and other health benefits, 401K plan, commuter program, learning & development resources, health & wellness perks, and so much more!

Xcel Construction is a growing construction comapany. We work on multiple commercial construction projects and are building a structured office environment to support accounting, project management, and leadership. We are looking for a smart, motivated Administrative Assistant who wants hands-on experience in a real construction office environment and is interested in learning how a business operates. Position Summary The Administrative Assistant provides general office and administrative support to the accounting team, project managers, and company leadership. This is an entry-level role ideal for: Someone currently in college Someone taking business or accounting classes Someone early in their career who wants exposure to construction operations We are looking for someone organized, reliable, bilingual, and eager to learn. Required Qualifications Fluent in English and Spanish Strong organizational skills Comfortable with basic computer tasks (email, documents, spreadsheets) Willingness to learn and take direction Reliable, punctual, and detail-oriented Preferred (Not Required) Currently enrolled in college or technical courses (business, accounting, management, or related) Interest in construction, business operations, or accounting Basic familiarity with Excel or Google Sheets Job Type: Full-time Work Location: In person

Why You Want To Work Here: We are seeking a highly organized and detail-oriented Office and Seminar Coordinator to join our team. This entry-level position is perfect for recent graduates looking to start their career in a dynamic and supportive environment. Responsibilities of the Office and Seminar Coordinator: Coordinate and schedule seminars, meetings, and other office events. Manage office supplies, equipment, and overall office maintenance. Assist with administrative tasks such as answering phones, responding to emails, and managing calendars. Support the preparation and distribution of seminar materials, including presentations, handouts, and digital content. Greet and assist visitors, ensuring a professional and welcoming environment. Collaborate with team members to ensure the smooth operation of office functions. Maintain accurate records of seminar attendance, feedback, and other related data. Qualifications of the Office and Seminar Coordinator: Bachelor's degree in a related field preferred. 2-3 years of experience in an administrative or coordination role, association or nonprofit experience a plus Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. Attention to detail and a proactive approach to problem-solving.

Job ID 2025-4629 Category Administrative/Clerical Worker Category Regular Full-Time[F] Iridium is an award-winning and innovative satellite communications company with bragging rights to the only network that offers voice and data connectivity anywhere in the world. For over 20 years, Iridium's unique network and services have supported critical communications needs for individuals, businesses, and the evolving Internet of Things. At Iridium, we understand the importance of staying connected and the limitations of traditional communications networks. People across the globe, including first responders, humanitarians, global militaries, scientific researchers, and lone workers, as well as ships, aircraft and remote operations all rely on Iridium to stay connected. We take our responsibility for providing these essential communications very seriously and pride ourselves on offering a reliable lifeline when needed. Likewise, Iridium is committed to providing an exciting and innovative workplace, where employees are challenged to think outside the box and collaborate on new, bold ideas and solutions. Our talented teams are passionate about their work and the impact our company makes around the world. Iridium fosters an empowering and inclusive culture that allows employees to genuinely be their best selves. We are looking for others who want to join this truly unique company that celebrates our employees and provides the opportunity to truly make a difference in the world. What We're Looking For: Iridium is seeking an energetic, conscientious, and personable Administrative Assistant to join our exemplary Administrative Support team. As an Administrative Assistant, you will work on providing administrative support to multiple leaders across various time zones and be highly engaged in activities to support local office operations. In this role, you will enthusiastically assist with coordination and activities associated with assigned projects. You'll bring a flexible, positive, and "can-do" attitude, with the ability to easily shift gears and priorities. What You'll Do: Successfully support and coordinate meetings across multiple time zones by managing logistics such as calendars, conference rooms, and travel itineraries Assist with the coordination of corporate events and social activities, both onsite at our Virginia locations and occasionally outside of the workplace Help draft and disseminate company communications, such as corporate and location-based announcements, events, and notifications Confidentially and responsibly handle various types of company correspondence, including incoming/outgoing U.S. Postal Service mail, package deliveries, and internal/external email for various levels of leadership and employees Oversee office supply orders and inventory, including general office supplies, coffee and breakroom services, machine maintenance, and any associated invoicing and billing Organize and plan various types of meetings and events, both virtual and in-person including securing locations, catering, meeting supplies/equipment, conference room preparation, etc. Create, structure, and edit various presentations (i.e., PowerPoint slide decks, Excel spreadsheets, Outlook email communications, etc.) and associated presentation materials Assist with prioritizing tasks and resolving various issues on behalf of and for Iridium leaders and team members Review expense authorizations and prepare expense reports on behalf of and for Iridium Vice Presidents and other members of the leadership team Assist leaders with projects and other responsibilities on an as-needed basis What You'll Need to Succeed: A high school diploma, GED, or equivalent, relevant professional support experience 4+ years of experience in a professional administrative support role (e.g., Administrative Assistant, Office Manager, etc.) Must be internet/computer savvy with the ability to troubleshoot and/or utilize various technology resources to quickly resolve issues and/or meet deadlines Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) Capable of exercising sound judgement and discretion when resolving issues, making recommendations, responding to questions, etc. Be able to clearly present data, ideas, arguments, etc. Can cultivate meaningful relationships with others and accept feedback to always keep improving Be accountable for your work and possess the self-awareness needed to recognize and correct your mistakes Must be able to prioritize your responsibilities and be resourceful when carrying out tasks Things That Would be Great if You Brought to the Table: Previous (and successful) experience supporting a high-level company leader or executive Experience with and/or a passion for event planning Experience with or knowledge of any of the following Microsoft platforms: Teams (for collaboration) Sharepoint (for file sharing and organizing/planning) ServiceNow (to create and follow tickets in order to resolve issues) A relentless desire to think outside the box, a healthy curiosity to learn about new people and things, and a confidence to bring your ideas, perspectives, and suggestions to the table We'll also need you to: Occasionally work early mornings, late evenings, and/or weekend hours, as needed, to support time sensitive activities and/or to assist with company events Work Environment: This position primarily works in an office setting and is largely sedentary with the majority of the position working with a computer. The role typically requires the use of basic office equipment such as a phone, video, computer, keyboard, mouse, and printer. Iridium is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.

The Office Administrator is responsible for providing daily administrative and operational support to ensure smooth office functioning. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Provide general administrative support including filing, data entry, and document management Answer and direct phone calls, emails, and visitors in a professional manner Schedule appointments, meetings, and maintain calendars Prepare, format, and distribute correspondence, reports, and presentations Maintain office supplies inventory and coordinate with vendors Maintain accurate records and confidential files Assist with onboarding, timekeeping, and basic HR administration Ensure compliance with company policies and office procedures Qualifications High school diploma or equivalent required; additional education a plus 2+ years of office or administrative experience preferred Strong written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, Outlook) Ability to multitask, prioritize, and meet deadlines High level of discretion and confidentiality Strong organizational and attention-to-detail skills

As a Virtual Trip Concierge Assistant, you will help travelers enjoy a smooth planning process by providing personalized information, answering questions, and supporting their needs. Your mission is to make every step of the journey simple, enjoyable, and stress-free. At Destiny&Co, we focus on building trust, delivering clarity, and helping travelers create memorable moments. Key Responsibilities • Support clients with itinerary confirmations, changes, and travel updates. • Share destination information and helpful recommendations. • Communicate professionally through various channels. • Follow up before and after travel. • Resolve concerns with empathy and efficiency. Benefits • Remote role with flexibility. • Training and development resources provided. • Industry perks and discounts available. • Supportive team environment. What We're Looking For • Strong communication skills. • Customer service experience preferred. • Organized and detail-oriented. • Comfortable using digital platforms. • Passion for travel and guest care.

Our client is seeking an experienced Assistant to join their Intellectual Property (IP) law department in their Chemical, Biotech, & Pharmaceutical practice team. The right candidate will provide legal assistance to attorneys and clients in all aspects of patent prosecution. The Assistant will perform advanced-level legal and administrative support duties requiring sound judgment, critical thinking, project management, and advanced organizational skills that entail a high level of detail. Description: Manage electronic e-docket, maintain secondary docket Manage inbox/emails by acknowledging, distributing, and saving to electronic document repository Correspond with clients, attorneys and staff to ensure instructions are received and deadlines are met Submit conflicts check(s) and new client matter information through OPEN; prepare engagement letters and assist with client billing as required Draft and complete documents/paperwork supporting patent prosecution by accurately and promptly completing necessary forms, documentation and other administrative tasks Provide document production services, including styling and formatting of documents; proofreading and checking for appropriate formatting, spelling and grammatical errors Interact professionally and promptly with clients and internal parties by reporting filing information and responding to questions appropriately Respond appropriately to emails, telephone calls, letters and/or visitors; use resources to resolve and answer routine questions Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and contacts Create, organize and maintain client files, follow up on pending matters Set up meetings as requested, ensuring all required materials are organized in advance and greet clients/guests as necessary Qualifications: Minimum of five (5) years previous legal secretarial or legal assistant patent prosecution experience in a law firm or comparable environment preferred High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel Excellent typing ability of at least 55 words per minute

Job DescriptionBenefits: 401(k) Dental insurance Health insurance Training & development We are seeking a motivated and organized Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure the smooth operation of our Adult Day Care Center. This position requires excellent communication skills, attention to detail, and a passion for working with adults. Key Responsibilities: Administrative Support: Manage phone calls, emails and correspondence. Schedule appointments and maintain calendars for staff. Customer Service: Greet visitors and clients warmly. Address inquiries and provide information about services offered. Collaboration: Work closely with staff to coordinate activities and programs. Support event planning and community outreach efforts. Qualifications: High School Diploma or equivalent: additional certification in office administration is a plus. Previous experience in an administrative role, preferably in a healthcare setting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills and ability to multitask. Compassionate and patient demeanor, with a willingness to assist adults.

Yellowstone Local is proud to represent Innovative Mechanical Contractors LLC, an industry leader in commercial HVAC and mechanical solutions. You're the kind of person who thrives on keeping everything organized, accurate, and running smoothly, and we want you on our team. What's in it for You? Competitive pay: $55,000 - $65,000 per year (based on experience) Full-time, Monday-Friday schedule Stability and long-term career potential with a respected commercial contractor Room to grow into higher-level administrative or financial roles Supportive leadership team and a workplace that values your input Office located in Millersville, MD Why You'll Love It Here You'll be part of a team that takes pride in precision and professionalism Your work will make a direct impact on project success and operational flow We foster an environment where independence is encouraged, and attention to detail is celebrated Innovative Mechanical Contractors is not just another mechanical company, we're problem solvers, solution-finders, and a tight-knit group that takes care of our people Your New Role You'll wear two important hats: as an Administrative Assistant and as an Accounts Payable Manager. Each day, you'll help keep our operations humming by managing vendor invoices, reconciling statements, supporting month-end close, and ensuring our books stay squeaky clean. Meanwhile, you'll also keep the office running efficiently, handling clerical work, greeting visitors, and keeping supplies stocked. Location: Millersville, MD Your day-to-day will include: Managing the full accounts payable cycle, including invoice processing, payment runs (checks, ACH, wires), and vendor communication Reconciling vendor statements and preparing AP accruals for month-end and year-end close Supporting audits with accurate documentation Greeting and documenting visitors at the office Keeping digital and physical files organized and up to date Monitoring and maintaining office and kitchen supplies Performing general clerical duties like data entry, reporting, and light presentations Hiring Expectations: Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience. High school diploma or equivalent 3+ years of experience in accounts payable and/or administrative support is preferred Proficient in Microsoft Office (especially Excel formulas and pivot tables) Familiarity with accounting software like QuickBooks, SAP, or Sage Strong attention to detail and organizational skills Excellent communication and interpersonal abilities Ability to work independently and manage multiple priorities in a fast-paced setting Knowledge of basic accounting principles and internal controls Innovative Mechanical Contractors LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status. #orange

Human Resources announces a 1.0 FTE vacancy, grade A-09 187 days, located at Yorktown High School. All Teachers/Instructional Staff hired after January 15th are considered term employees. This position is a term position that is effective for FY26 through June 18, 2026 only. You would need to re-apply for a position for FY27. Responsibilities: Provide support to teacher and to students in general education and special education classrooms. Ability to communicate with parents. Collaborative team player. Willingness to work under teacher direction and supervision. Ability to work effectively with staff, parents, and children. Experience: Experience working with students with special needs. Experience working in a classroom setting. Qualifications: Clear understanding of the educational needs of special education and general education students, which includes, but not limited to, assistance with physical, or sensory needs. Must be reliable, dependable and flexible. Assistants must meet the requirements of the NCLB and Elementary and Secondary Education Act (ESEA) at the time of hire. A high school diploma, and an associate degree or two years of college study. At least 60 semester hours OR A score of at least 455 on the Parapro Test. Salary: Based on 25/26 Pay Plan. Newly hired individuals with previous experience in their field may receive salary credit for up to 5 years of experience related to the job being filled. Arlington Public Schools is an Equal Opportunity Employer It is the policy of the Arlington School Board, as stated in Policy G-2.30, Employee Relations - Equal Employment Opportunity - that “Employment opportunities shall not be restricted, abridged or otherwise adversely affected on the basis of race, national origin, creed, color, religion, gender, age, economic status, sexual orientation, national origin, marital status, genetic information, gender identity or expression, and/or disability.”

This highly visible role is critical to the function and success within the Financial Aid Office. This position is part-time and is for Monday - Friday 10:00 am to 2:00 pm. This individual will serve as the first point of contact for the Financial Aid Office. Involves tasks such as routine day-to-day operations: operational and individual calendar coordination, answering multiple telephone lines, responding to emails, event and meeting preparation, project and program support. The Administrative Assistant will maintain a strong customer focus; foster mutual respect; perform independently; maintain confidentiality; adhere to high standards of personal conduct and integrity; maintain a level of professionalism and ethics; will be committed to diversity, equity and inclusion and student-centered, equity minded practice. Greets visitors, handles incoming and outgoing calls, and performs general administrative duties. Provide friendly and professional customer service to faculty, staff, and students as well as guests to the University. Provide a variety of administrative support for the Financial Aid Office. Essential Functions Manage the front desk/reception operations, acting as the first point of contact for students, faculty, staff, and guests of the Financial Aid Office. Provide and/or oversee support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments. Manage the inventory of supplies including ordering and maintaining adequate office supplies. Assist with coordinating the on-boarding process for new hires. Responsible for sorting and distributing incoming correspondence, including mail, faxes, and email.

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community. is available only to enrolled American University students. Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process. Department: Student Engagement Time Type: Part time FLSA Status: Non-Exempt Job Description: Summary: The role of the Student Engagement student worker will be to assist the Student Engagement team with project management, presentation and flyer designs, data collection, event planning, and Engage support. An ideal candidate will be a self-starter, detail-oriented, great writer, creative, professional, and have a desire to increase engagement initiatives on campus. Essential Functions: * Create and design presentations, flyers, and certificates in Illustrator, InDesign, Power Point and Canva for the Student Engagement Team. * Manage relevant material for social media accounts. * Compile data using Microsoft excel and manage excel documents with precise detail. * Assist with project management and event planning and execution. * Assist with the AU Market Pantry as needed. * Staff events on an as-needed basis during your shift. * Maintain a professional and inclusive office atmosphere. * Flexible hours for evening hours as needed. * Other duties as assigned. Position Type/Expected Hours of Work: * Part-time. * 6 expected hours per week. Salary Range: * $17.95 per hour. Required Education and Experience: * Computer skills (word, excel, PowerPoint, etc.). * Expert Microsoft excel skills required. * Social Media skills (Instagram, Snapchat, etc.). * Effective communication with others (faculty, students, visitors, staff). * Graphic Design experience required (knowledge of Photoshop, Illustrator, and Video editing, etc.). * Good organizational skills and capability of taking on various tasks. * Flexible schedule to assist with some evening events. * Experience with Engage. * Ability to work collectively and independently. Other Details * This position is available only to enrolled American University students. * Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. * American University is an E-Verify employer. * Visit **************************** for additional information about American University employment and benefits. Current American University Employees American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. Contact Us For more information or assistance with the American University careers site, email ************************. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

LHH is currently partnering with a nonprofit trade association in Washington, DC area to bring on an Administrative Assistant. This is an ongoing temporary opportunity for the next 1 month with potential to extend and will pay between $21-$23 per hour, based on experience. Please apply today for more information. Front Office & Guest Experience Serve as the first point of contact for visitors and staff, fostering a warm, polished, and professional environment. Manage incoming calls via Microsoft Teams and monitor visitor flow, ensuring smooth communication and an excellent first impression. Oversee reception area organization and manage all mail, messenger services, and package logistics. Maintain awareness of the office calendar to support meetings, events, and daily operations seamlessly. Provide proactive calendar management, meeting preparation, and scheduling support for the Senior Vice President, Finance & Administration. Coordinate travel arrangements and process expense reports. Support the SVP, Finance & Administration with project coordination and priority tracking as needed. Serve as the main point of contact for office supplies and workroom organization, including proactive inventory oversight. Act as the primary liaison for building maintenance and service requests. Manage key fob access and maintain the door locking/unlocking schedule. Qualifications & Experience 1+ years of experience in administration, facilities, or operations. Strong organizational skills with the ability to manage multiple priorities effectively. Professional communication and interpersonal skills; able to build positive relationships across the organization. Comfortable using Microsoft Office, Teams, and CRM systems. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Office Coordinator . Our client, a well-respected builder, is seeking a part time (32 hours a week) Office Coordinator to support our corporate office in downtown Bethesda. This role is ideal for someone who values consistency, organization and taking pride in being the person who keeps everything neat and running smoothly. You will be the first point of contact for visitors. Behind the scenes, ensuring our office feels organized, tidy, stocked, professional, and ready every day. If you love helping people, notice the little things, and enjoy being the go-to person others rely on, you'll thrive here. Office & Workplace • Manage the front desk and serve as the first point of contact for employees, visitors, and vendors • Keep shared spaces tidy, refreshed, and presentable-conference rooms, kitchen, supply areas, and reception • Manage weekly orders of office supplies, kitchen supplies, beverages, snacks, and other essentials • Restock and organize the vending machine and ensure everyday office items are available and easy to find • Maintain a clean and tidy office by regularly resetting kitchens, conference rooms, and shared spaces throughout the day • Coordinate breakfast/lunch orders or meeting catering as needed • Handle mail, deliveries, and shipping coordination; assist with basic invoice processing and supply tracking • Ensure printers/copiers are stocked (paper, toner coordination) and keep printing stations ready for daily use • Act as the go-to person for office-related questions, vendor coordination, and facility needs Interviews & Candidate Experience • Welcome interview candidates upon arrival and ensure they feel comfortable and supported • Coordinate interview day readiness: meeting rooms prepared, water/coffee available, spaces reset • Print and organize interview folders/packets including resumes, schedules, and interview materials • Support an interview experience that feels polished, professional, and well-run Events & Team Support • Support office and team events by assisting with planning, ordering food/supplies, and day-of setup/cleanup • Help create a positive culture in the office through thoughtful details, organization, and hospitality • Assist with celebrations and team moments (birthdays, milestones, internal gatherings) Who You'll Work With You'll collaborate closely with employees across the office and coordinate with external partners such as building management, vendors, delivery teams, maintenance partners, and other service providers. This role offers lots of in-person interaction while also giving you the independence to manage your day and take ownership of the office environment. You bring: • Strong organizational skills and a high level of initiative-taking • A service-minded, solution-oriented approach • Ability to create structure and consistency in a busy environment • Confidence in a front-facing role with professional and friendly communication • Strong follow-through-you don't just start tasks, you finish them • Experience supporting office events and day-to-day office operations • Comfort coordinating vendors and working with building management • Experience supporting interviews, candidate experience, or team scheduling materials Your Track Record • You bring positive energy and help others feel comfortable the moment they walk in • You're reliable, consistent, and proud of creating a workspace that feels welcoming and polished • You take initiative and naturally notice what needs to be refilled, organized, cleaned, or improved Schedule This is a part-time (32 hours/week) role, working Monday - Thursday from 8:30 - 5:00 pm at our corporate office in Bethesda, Maryland. This role does not offer remote work opportunities. The anticipated annual salary for this position is approx. $55,000+ plus bonuses. Our client offers a comprehensive benefits package that includes health insurance, retirement savings plans, paid time off, and other employee programs. Interested? Apply today!

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! We receive thousands of applications a year and are unfortunately unable to personally get in contact with everyone. WOW us with your experience and cover letter to guarantee a response! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.