Accounting assistant jobs in Dubuque, IA

We are looking for a collaborative team player who will support the tactical execution of our premier Beauty client's Retail Media Network, UB Media as a Financial Assistant. This role requires someone who exhibits strong communication skills, is a self-starter and excels at driving efficiency. The Digital Media Coordinator's responsibilities include spearheading financial processes for UB Media as well as keeping internal systems up to date. This role will work closely with the Sales and Account Management team while collaborating with other internal teams (ex. Finance). We are seeking an enterprise thinker who is always looking to improve processes and isn't afraid to call out areas of opportunity. CORE JOB RESPONSIBILITIES: Supports UB Media team monthly financial forecasting process by collaborating with the UB Media sales team on their individual and team revenue goals Leads contracting process with UB Media's brand partners to bill media campaigns accurately and efficiently Maintains organization across internal tools such as Advendio, SAP, Monday.com, and SharePoint Takes initiative to partner across the Ulta Beauty organization to compile data as well as identify and solve any billing discrepancies Pulls reporting to help with business development and areas of opportunity for the UB Media sales team REQUIREMENTS FOR CONSIDERATION: BA/BS in Marketing or Business Administration Minimum 2 years of experience in a client services or finance and billing related role Proficiency using Microsoft Office including Excel, PowerPoint, and Word; experience with Salesforce, Monday.com, and SharePoint is a plus High attention to detail and exceptional organizational skills Advanced problem-solving skills Experience working effectively in a team atmosphere as well as independently Must be able to work under time constraints and meet deadlines Excellent communication skills; verbal and written Ability to work in a fast-paced, ambiguous environment and manage multiple projects simultaneously

*Must have seven plus years of experience *Candidate must be onsite five days a week for the first month, with potential of remote work (up to two days remote each week) after the 30 day evaluation period Assists a VP-level Executive, their three (3) direct reports, and a mid-size department with daily administrative duties. Candidate will perform a broad variety of administrative activities including (but not limited to): managing projects, tracking deadlines, managing an active calendar of appointments, arranging travel and itineraries, completing expense reports, coordinating meetings/events, preparing/editing presentations, composing correspondence, and recommending/making purchase decisions. The candidate must possess strong written and verbal communication skills. The candidate is expected to have intermediate to advanced computer skills including word processing, spreadsheet calculations, basic presentation assembly, and familiarity with database applications; this individual may be asked to train others, if needed. Candidate must be comfortable working in a complex, fast-paced environment.

Serve as an Administrative Assistant reporting to executive-level managers. Work closely with other executive Administrative Assistants. Must be a team player with the ability to hit the ground running. Key Responsibilities: Schedule US and Canada travel arrangements. Manage calendars for managers efficiently. Provide administrative support including documentation and communications. Support internal and external business meetings. Experience Requirements: 1-3 years of work experience as an Administrative Assistant. Experience as an office manager is a plus. Skills and Qualifications: Strong attention to detail. Excellent written and verbal communication skills. Proficiency with MS Office products. Experience with SAP is a plus. If you are interested, please reply to me back with your updated resume or share the best time and number so that we can discuss this in detail.

*RS AMT III A&P - Multiple Shifts in GAC Appleton* *Unique Skills:* Candidate must be outgoing, have a strong work ethic and able to work in a team environment. *Education and Experience Requirements* High School Diploma or GED required. 3 years aviation maintenance experience (avionics, electrical, and/or mechanical). A&P (FAA Airframe and Powerplant) license required. Valid Driver's License required. Perform various technical functions of aircraft maintenance, repair, replacement, and modification of key aircraft components to ensure proper operation. Perform aircraft maintenance and perform troubleshooting and repair duties requiring accuracy and skill. *Job Description* Principle Duties and Responsibilities:Essential Functions: * Perform required. maintenance and necessary servicing of all aircraft mechanical systems . * Repair, maintain, install, and troubleshoot mechanical and functional components of the aircraft including airframes, engine components, landing gear, electrical components, and control systems . * Coordinate with inspection to ensure compliance with internal and FAA inspection and documentation requirements . * Properly complete work order sign-offs, shift turnovers, and other paperwork in a timely manner . * Ensure that all work accomplished meets quality standards and specifications . * Properly identify (tag) customer property and equipment. Store aircraft components and other customer property securely and safely . * Follow standard operating procedures and JSAs when operating ground support equipment . * Operate and oversee use of special support equipment used in removal and installations of major components . * Coordinate with other departments to arrange for the overhaul or repair of customer property as needed . Additional Functions: * Apply 6S and Lean Initiatives to keep shops, hangars, and aircraft work areas clean . * Properly use and maintain company-provided tools and equipment . * Coordinate movement of aircraft, as required. . * Maintain advanced knowledge of FAA regulations, process specifications, Repair Station and Quality Control manuals, and company policies and procedures . Perform other duties as assigned.Other Requirements: * Advanced knowledge of inspection and maintenance procedures for various aircraft models and systems. * Advanced knowledge of pertinent technical reference materials (maintenance manuals, IPCs, Service Bulletins, structural repair manuals, engineering drawings, ADS, etc.). * Must be able to read, write, speak, and understand the English language. *Additional Information* Requisition Number: 228565 Category: Service Center Percentage of Travel: Up to 25% Shift: First Employment Type: Full-time Posting End Date: 12/06/2025 Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans Gulfstream does not provide work visa sponsorship for this position, unless the applicant is a currently sponsored Gulfstream employee. [Legal Information]( | [Site Utilities]( | [Contacts]( | [Sitemap]( Copyright © 2025 Gulfstream Aerospace Corporation. All Rights Reserved. [A General Dynamics Company]( Gulfstream Aerospace Corporation, a wholly-owned subsidiary of General Dynamics (NYSE: GD), designs, develops, manufactures, markets, services and supports the world's most technologically-advanced business jet aircraft

Job Title: Administrative Assistant Industry: Nonprofit Compensation: $25.00 - $30.00 / Per Hour Work Schedule: 8:00 AM - 5:00 PM, 100% onsite is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a well-established nonprofit organization in Chicago. The organization is dedicated to community engagement and provides a collaborative and professional environment for staff. They value diversity, inclusivity, and professional growth while offering competitive benefits and a strong focus on work-life balance. Job Description: Our client is seeking an experienced Administrative Assistant to provide high-level support to their executive team and Board of Directors. This role is ideal for a detail-oriented professional with nonprofit experience who can manage complex schedules, prepare board materials, and maintain a high level of discretion. Key Responsibilities: Manage calendars and schedules for C-suite executives, coordinating both internal and external meetings. Serve as liaison between executives, board members, and other stakeholders, providing professional communication and follow-up. Support board operations, including preparing agendas, taking minutes, distributing materials, and maintaining records. Assist with planning and executing meetings, events, and other organizational initiatives. Prepare, review, and edit reports, correspondence, and other documents. Maintain corporate records, policies, procedures, and organizational directories. Provide general office support, including supply management, mail handling, and equipment maintenance. Collaborate with internal teams to ensure clear and timely communication throughout the organization. Handle confidential information with discretion and professionalism. Perform other administrative duties as assigned. Qualifications: Minimum 3 years supporting senior executives, preferably in a nonprofit environment. Experience providing board support. Proficiency in Microsoft Office Suite (Word, Outlook, Excel), with experience in PowerPoint and Publisher preferred. Strong organizational, communication, and problem-solving skills. Ability to manage multiple priorities and anticipate executive needs independently. Additional Details: Direct hire opportunity. Business casual dress code. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

TITLE: Administrative Assistant PR: $25 to $28/ hr Contract/Duration: 6 month contract Shift: Hybrid: 3 days in office (Tue/Wed/Thu) Job Responsibilities: Entering data and maintaining operational logs Verifying the accuracy of shipment details - documents review Maintaining records of transactions and related correspondence Assisting the team with projects Generating internal data reports as needed Skillsets Strong organizational and time management skills. Attention to detail and accuracy on documents Ability to prioritize daily operational tasks Proficiency in Microsoft Office Suites (Excel, Outlook, Word, etc) Prior SAP experience is a plus but not required Prior logistics (import/export) experience is a plus but not required.

The Executive Assistant plays a crucial role in supporting 2 - 3 Vice Presidents by ensuring the smooth operation of their daily activities through timely calendar and expense management, domestic and international travel arrangement and meeting preparation. This position reports to the Vice President, Product Management and won-site role. This position also supports the Vice President, Strategic Marketing. Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time. Skills Required: Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive) Using Oracle, SAP Concur, my CWT & Miro

Clerk/Administrative Senior Duration: Contract We are seeking a highly organized and detail-oriented Clerk/Administrative Senior to join our team in Des Moines, Iowa. This role involves providing administrative support, managing documentation, and ensuring efficient office operations. The ideal candidate will have strong communication skills, the ability to multitask, and a proactive approach to problem-solving. Responsibilities: Perform general clerical duties, including data entry, filing, and document management. Coordinate and schedule meetings, appointments, and events as needed. Prepare and distribute correspondence, reports, and other documents. Maintain accurate records and ensure compliance with company policies and procedures. Assist in the preparation of presentations and other administrative tasks. Provide support to team members and management as required. Qualifications: High school diploma or equivalent; additional education or certifications in administration is a plus. Proven experience in an administrative or clerical role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to work independently and as part of a team. Attention to detail and a high level of accuracy. About PTR Global: PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5000 professionals providing services across the U.S. and Canada. For more information visit ***************** At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to: Pay any fee to be considered for, submitted to, or selected for any opportunity. Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process. Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup. Pay Range: $20 - $20.50 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work. If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at ***************. To report any concerns, please email us at *******************

We are seeking a detail-oriented and motivated Coordinator to join a small, collaborative team. This role involves data entry, customer communication, and supporting internal and external stakeholders to ensure projects are started and completed efficiently. The Designer I will work independently and alongside a small team to manage project packets, track payments, and coordinate service installations, interacting with up to 100 designers. Key Responsibilities: Perform accurate and timely data entry and maintain project records. Communicate with internal teams and external customers to address inquiries and provide updates. Collaborate with team members and multiple departments to ensure project deliverables are met. Assist in building project packets and tracking service installations. Utilize Microsoft 365, Outlook, Excel, Adobe, and other relevant software tools. Support process improvement initiatives and provide input to enhance efficiency. Required Skills & Qualifications: Proficiency in Microsoft Excel and other Microsoft 365 applications. Strong verbal and written communication skills. Attention to detail, self-motivation, and ability to work independently. Knowledge of Adobe and Bluebeam is a plus. Background in design, business, or accounting is beneficial. Preferred Skills: Familiarity with GIS, Smallworld, or other mapping/design systems. Previous experience in construction management or project coordination. Non-Technical Skills: Excellent problem-solving and organizational skills. Team-oriented mindset with the ability to collaborate effectively. Strong interpersonal skills for customer and internal interactions. Ideal Candidate: Candidates with experience in accounting, business, construction management, or GIS. Demonstrates reliability and the ability to adapt quickly to team processes. Candidates with minimal employment gaps and stable career history are preferred

Job Title: Administrative Assistant Duration: 5 months (with possible extension) Administrative Assistant Responsibilities: Provide administrative and accounting support for ongoing projects Prepare and maintain project-related documentation and reports Assist with data entry, tracking, and analysis in Google Sheets and Excel Support the project team with general administrative tasks as needed Administrative Assistant Qualifications: Previous accounting or bookkeeping experience required Strong proficiency in Google Sheets and Excel (formulas, pivots, data organization) Excellent attention to detail and organizational skills Ability to manage multiple priorities and meet deadlines Must have a 4-year degree.

For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid. We are looking for an onsite Administrative Assistant to join our team in our Frankfort office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below. Essential Functions Answer and direct phone calls in a friendly manner. Sort and distribute incoming mail. Schedule meetings accordingly using Outlook/Teams. Send/distribute incoming faxes. Prepare US mailings, UPS, FedEx, and messenger packages. Finalize letters/notices and draft engagement letters. Scan client documents and monthly statements. Assign returns to interns and manage 1040 queue. Create client codes, create locators, and update account in practice management program. Prepare, print, and collate tax organizers. Organize and process incoming client data. Downloading/uploading client data from portals/websites. Create SurePrep binders and import into GoSystem. Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic. Coordinate and prepare batch filing. Record chargeable client expenses. Draft, review & post client invoices. Prepare various reports as requested. Prepare 1099s annually and as requested. Coordinate services to maintain the office as directed by Firm Administrator. Experience Bachelor's degree preferred. Experience in the accounting industry preferred. Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment. Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word. Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep. Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving. Ability to incorporate creative approaches to various projects by taking initiative and working independently. Keen sense of accuracy, attention to detail. Basic accounting knowledge a plus. Benefits Highly competitive compensation and benefits package Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO Perk offerings in a family friendly environment If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.

Job Title: Administrative Assistant 5 Start Date 5 January 2026 Pay Range: $21-$22/hr Daily Schedule: 8 - 4:30 includes a half hour unpaid lunch Duration: 12 months Job Description The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Typical task breakdown: - Administrative duties include, but are not limited to: - organizing and facilitating team events and recognition events - helping managers with scheduling/calendar (if requested) - collaborating with other administrative assistants as needed - coordinating division meeting presentation content - helping coordinate division meetings - managing division/section distribution lists - creating/managing team communications - ordering, receiving, and organizing office supplies - managing purchase requisitions - manage travel arrangements - manage passport and VISA renewals and applications Interaction with team: - Work with direct reports and potentially their reports to arrange 1:1, team meetings, reviews, etc.

Administrative Assistant (41849) Our client is an organization in the Dane County area that's looking for an Administrative Assistant. Our client is looking for someone with 2+ years of experience, organized, and able to multitask. This company offers room for professional growth & development, a tenured team, and high visibility. This position is onsite. The salary for this position is $22 - $25/hr. The Administrative Assistant will be responsible for, but not limited to, the following: RESPONSIBILITIES Set up new customer accounts in SAP and update customer database as required Coordinates distributor contract programs and maintains contract filing system Creates QSL forms and performs ISO document management Assists with coordinating meetings, conferences, and travel arrangements Facilitates travel arrangements for visitors from aboard and domestically Maintains the company vehicle program including ordering and assisting with insurance Assists in other projects as directed by Assistant Controller, CFO, and management Additional planning, organizing, and executing projects as needed The Administrative Assistant will possess the following: EXPERIENCE REQUIRED 2-4 year college degree preferred (not required) 2+ years of experience as an Administrative Assistant or related role Proficient in Microsoft Office and SAP Ability to handle confidential information appropriately Excellent organizational skills and ability to resolve time-sensitive issues with a high level of precision Ability to work overtime as needed Equal Opportunity Employer The compensation philosophy reflects the Company's reasonable expectation at the time of posting. Actual compensation is influenced by a variety of factors including, but not limited to skills, experience level, and overall qualifications. This role may also be eligible to participate in a discretionary incentive program, subject to the rule governing the program.

Concordia University Chicago (CUC), a comprehensive Christian liberal arts university, invites applications for the full time, non-exempt position of Accounts Payable and Payroll Assistant. This position reports to the Disbursements Manager and is located in River Forest, IL. Concordia does not discriminate in the employment of individuals based on race, color, national or ethnic origin, disability, sex or age. As an institution of The Lutheran Church-Missouri Synod, however, and to the extent allowed by law, Concordia University reserves the right to give preference in employment based upon religious affiliation. Job Summary: The Accounts Payable & Payroll Assistant is responsible for the accurate and timely processing of accounts payable and payroll transactions following institutional policies and regulatory requirements. This role supports the finance team by ensuring compliance, maintaining financial records, and assisting with audits and reporting. The position requires expertise in Banner (Ellucian) and Emburse/Chrome River platforms, and a strong understanding of higher education financial operations. Responsibilities/Duties: Accounts Payable: Review, process, and verify invoices, employee reimbursements, and other payment requests using Emburse/Chrome River. Match purchase orders, receipts, and invoices for accuracy and compliance. Maintain vendor records, including W-9s and banking information. Monitor outstanding liabilities and prepare weekly payment runs (check, ACH, or wire). Distribute checks Respond to internal and external inquiries regarding accounts payable status and procedures. Assist with year-end 1099 reporting and IRS compliance. Payroll: Process payrolls for faculty, staff, adjuncts, and student employees Initiate each payroll cycle Review timesheets and payroll authorizations for appropriate signatures and entries; enter them in the payroll system Complete the payroll cycle and prepare documents for direct deposit as well as any payments related to payroll, including payment of taxes, TSAs, and garnishments Communicate regularly with employees regarding payroll Communicate with department heads regarding errors in timesheets Monitor status of web timesheets and assist employees in learning to use the web time entry system Assist with payroll reconciliations, audits, and preparation of W-2s. Support compliance with labor laws, IRS regulations, and institutional policies. Perform other duties as assigned by the Disbursements Manager, Controller or CFO Required Qualifications: Associate's degree in accounting, Business Administration, or related field; bachelor's preferred. Minimum 2 years of experience in accounts payable and/or payroll. Demonstrated experience with Banner (Ellucian) and Emburse/Chrome River. Knowledge of payroll laws, IRS regulations, and AP best practices. Proficiency in Microsoft Excel and other Office applications. Strong organizational skills and attention to detail. Ability to manage confidential information with integrity. Preferred Qualifications: Experience in a higher education setting. Familiarity with federal and state tax reporting requirements. Understanding of fund accounting principles. Work Environment: Office setting with extended screen time and data entry tasks. Occasional extended hours during payroll deadlines, fiscal year-end, or audit periods. Application Information: Interested individuals should apply through our website ***************************** Please include a cover letter, resume, and references. Concordia University Chicago does not generally sponsor employment visas except for positions that oversee, teach, or support our international programs. About Concordia University Chicago Concordia University Chicago is a liberal arts-based Christian university founded in the Lutheran tradition. Through its College of Arts and Sciences, College of Business, College of Education, College of Graduate Studies, and College of Innovative and Professional Programs, Concordia-Chicago offers more than 160 areas of study in small classes taught by professors who are passionate about teaching and student success. All undergraduate and graduate degrees are fully accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools. Concordia University Chicago has been recognized as a College of Distinction since 2010, and in 2013 was named to the U.S. President's Higher Education Community Service Honor Roll for the fifth time. For the sixth consecutive year, combined undergraduate and graduate enrollment has exceeded more than 5,000 students. Concordia University Chicago is located in River Forest, 10 miles west of downtown Chicago. Learn more at CUChicago.edu. Steadfast in Jesus Christ as revealed in the Holy Scriptures, Concordia University Chicago promotes academic rigor in its liberal arts and professional programs; grounds students in objective truth, integrity, and excellence; and practices faithfulness to the Confessional teachings of the Lutheran Church - Missouri Synod, as it forms students for vocations in church, family, and the word.

Based in Schaumburg, IL, Mizkan America is a subsidiary of the Mizkan Group, a global, family-owned company that has been Bringing Flavor to Life™ for over 220 years. As one of the leading makers of vinegars, condiments, and sauces in the United States, Mizkan America maintains 12 manufacturing facilities that serve the retail, foodservice, specialty-Asian, and food-ingredient trade channels. We are committed to following our two core principles: continuously challenging the status quo and delivering only the finest products for our customers. Our leadership seeks out, embraces, and implements ideas for improvement from all of its employees. Transparency and accountability are two key factors that drive our company's overall management approach. We are looking for people who are seeking to deliver their best so that we can deliver ours. Above all, we're dedicated to maximizing the potential of our greatest assets-our team members. That's reflected in our ongoing commitment to recruit, develop, reward, and retain our talented, multicultural workforce. We hope to see you as part of our team's future success! COMMENTS: This job description reflects assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. SUMMARY: This position is responsible for processing PO and non-PO invoices in the relevant Procure to Pay (P2P) platform. This role requires deep understanding of non-inventory procurement processes and of GRNI (Goods Received not Invoiced) to leverage discounts. Constant interaction with the plants and the procurement team to resolve quantity and pricing issues is a must. A high level of accuracy and attention to detail is critical due to the volume of invoices processed. The overall goal of the team is to process payments accurately and timely, while striving for high internal and external customer satisfaction. ESSENTIAL DUTIES AND RESPONSIBILITIES: Support Accounts Payable Department with entering and reconciling inventory and non-inventory invoices into Coupa and D365, with a dedicated focus on the non-inventory procurement processes in Coupa or similar spend-management platforms Support Accounts Payable Department with processing employee travel and expense into Coupa or similar spend-management platforms, including process integration of Concur software Document key aspects of contract agreements for discount vendors and ensure posting is completed timely to take advantage of discounts Implement and maintain AP procedures related to AP processes and T&E, including performance tracking and KPIs Assist with Received not Invoiced (GRNI) analysis in all systems and provide support to Purchase Requesters to close POs in a timely manner Review and reconcile AP accounts monthly; support month-end close activities Process weekly payment runs Research ACH, check returns, and aging of AP transactions Respond timely to requests from management, auditors or other business units. Work with Procurement to resolve contract pricing variances on inventory items Work with Plants to resolve quantity variances on inventory items Review Accounts Payable statements and follow-up with vendors as needed Act as back up to co-workers within the department Assist in the development and implementation of new procedures and features to enhance the workflow of the department and process improvements Ensure that internal controls and procedures are followed and identify any discrepancies to management Monitor AP general mailbox to ensure e-mails are addressed promptly EDUCATION, EXPERIENCE, AND QUALIFICATIONS: Bachelor's degree in accounting/ finance preferred Minimum of 3 years of related accounts payable experience, including T&E required Strong ERP experienced 3-way and 2-way match required - Microsoft Dynamics D365 and Coupa preferred Experience in manufacturing preferred Ability to prioritize and multi-task in a fast-paced environment Ability to be an effective team member and display initiative Highly organized, strong attention to detail is imperative Ability to learn and keen interest in learning new tools and practices Strong work ethic, high integrity Excellent communication skills and leadership skills to train staff Experience in an OCR (optical character recognition) or another automated invoice platform required Proficient with MS Outlook and Excel The annual base salary for this position ranges from $74,100 - $102,600. Compensation is based on a number of factors including market location and may vary depending on job-related knowledge, skills and experience. Short-Term Incentive and other forms of compensation may also be provided as part of a total compensation package. A full range of medical, dental, vision, 401K plus up-to-four percent (4%) match, profit sharing, wellness program, paid parental leave, long-term-care insurance, critical accident insurance, short- and long-term disability and education assistance are also available. #LI-KD1

Why join the GoMacro team? Were a company that is driven by a unique core ideology we call The GoMacro Way, which is based upon authenticity, generosity, and compassion for people and the planet. We operate with integrity, we create with passion, and we conduct ourselves with humility. We seek growth-minded people who are inspired by challenges, encouraged by camaraderie, and excited about being leaders at every level. Become part of a team where everyone is heard, valued, and empowered to influence positive change in their local and global community. How GoMacros history shapes who we are today? During her 2003 battle with cancer, co-founder Amelia Kirchoff created the first MacroBar recipe in her kitchen on the Wisconsin family farm. In the years following, Amelia and her daughter and co-founder Jola began spreading awareness for the power of a balanced, plant-based lifestyle through GoMacros healthy and delicious MacroBars, which are now available in stores nationwide. Today, our work is still guided by the values upon which Jola and Amelia built GoMacro: Live Long, Eat Positive, Give Back, Tread Lightly, and Be Well. Its our goal to inspire people to have a healthy body, sharp mind, and bold spiritand we believe doing fun, and meaningful work is part of that. Join us as we make the world better, one bite at a time! Position Summary As an Accounts Payable Accounting Associate, youll play an essential role in ensuring GoMacros financial operations run smoothly. Youll handle invoice processing, payments, and reconciliations with precision, supporting both the Finance team and our valued vendor relationships. Primary Responsibilities Invoice Processing: Review, verify, and process invoices for goods and services received. Payment Execution: Prepare and schedule vendor payments via check, wire, or ACH. Reconciliation: Match invoices with purchase orders and receipts; reconcile vendor statements and resolve discrepancies. Recordkeeping: Maintain organized and accurate documentation for auditing and compliance. Vendor Relations: Communicate with vendors to verify payments and resolve inquiries professionally. Compliance & Controls: Follow internal controls and financial policies to ensure accuracy and integrity. Reporting: Assist with month-end close and generate AP-related reports. Additional Responsibilities Support process improvement by documenting and analyzing workflow efficiencies. Provide backup support for other Finance team members as needed. Perform additional duties as assigned by the supervisor. Requirements: Skills & Experience Attention to Detail: High level of accuracy in data entry and recordkeeping. Time Management: Strong ability to prioritize and meet deadlines in a fast-paced environment. Analytical Thinking: Skilled at identifying and resolving discrepancies in invoices and payments. Technical Proficiency: Experience with accounting systems (SAP B1, Concur) and Microsoft Excel. Communication: Clear, professional written and verbal communication skills. Education: High school diploma required. Associate degree in Accounting, Finance, or related field preferred. 2+ years of relevant accounts payable or accounting experience preferred. Travel Required: Travel will be primarily local during business hours, when applicable. #Admin PI6aa13b1a9963-31181-38979808

Secretarial/Clerical/Bookkeeper Date Available: January 2026 District: DuPage County ROE

The Office Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role includes handling communications, organizing files, entering invoices, and supporting staff with day-to-day tasks. The ideal candidate is organized, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment. Key Responsibilities Administrative Support Answer and direct phone calls, emails, and general inquiries. Maintain and update filing systems (physical and electronic). Assist with data entry, recordkeeping, and document management. Qualifications Education & Experience High school diploma or equivalent required. Prior office or administrative experience preferred but not required. Skills & Competencies Strong verbal and written communication skills. Proficiency with Microsoft Office (Word, Excel, Outlook) and office equipment. Excellent organizational and time-management abilities. Ability to multitask and work both independently and as part of a team. Attention to detail and accuracy. Physical Requirements Ability to sit or stand for extended periods. Ability to lift up to 20 lbs. (office supplies or files). Work Environment Standard office environment with regular business hours. Occasional overtime during busy periods may be required. Compensation Hourly pay will range from $15.00 - $17.00 per hour based on experience. PI08d24a***********1-39166974

Job Details BATAVIA, IL Internship $16.00 - $17.00 Hourly Office HoursDescription Typical Day in the Life As our Accounting Intern, you'll spend much of your day making outbound phone calls and sending emails to follow up on overdue customer invoices. You'll research the right contacts, send supporting documents like invoices or purchase orders, and demonstrate professional persistence to help ensure payments are collected. In between calls, you'll assist with tasks like updating customer records, processing small credits, and supporting account reconciliations-all while gaining valuable experience in a collaborative, supportive team environment. What You'll Do As an Accounting Intern, you will assist members of our accounting team with a variety of tasks that help keep our financial systems accurate and up to date. You'll receive training and guidance to help you succeed in the following areas: Accounts Receivable & Collections · Help prepare and send out mailings to customers with outstanding invoices. · Make follow-up phone calls and send reminder emails to assist in collecting past-due payments. · Gather and organize supporting documents such as invoices, purchase orders, delivery proofs, and statements. Customer Account Support · Assist with entering and managing customer EFT/ACH banking information. · Help process small credit adjustments, including clearing customer account balances under $10. · Follow up with customers to obtain missing sales tax exemption certificates and update their tax profiles in SharePoint. General Accounting Support · Assist with processing Fisher Scientific EDI (Electronic Data Interchange) credits. · Help with general ledger reconciliations and account research. · Investigate prepaid inventory transactions to ensure they are recorded correctly. · Verify credit card payments in our internal system (FBS). · Support clearing old outstanding checks and receipts from internal listings. Job Qualifications What We're Looking For · Currently pursuing a degree in Accounting, Finance, or related field. · Strong attention to detail and organizational skills. · Comfortable using Microsoft Excel and Outlook; experience with SharePoint is a plus. · Good written and verbal communication skills. · Willingness to learn, ask questions, and take initiative. · Ability to work independently and as part of a team. Why Join Us · Gain real-world accounting experience in a mission-driven company. · Receive mentoring from experienced professionals. · Work on a variety of tasks that touch different parts of the accounting cycle. · Make a meaningful contribution to an organization that supports K-12 education. Formula for Success At Flinn, we don't just make science kits, we live science every day. Our Formula for Success is simple: stay curious like a Student, experiment like a Scientist, cheer each other on as an Advocate, and dream big like an Entrepreneur. This mix fuels our teamwork, sparks new ideas, and makes work feel like discovery. Because when science and culture collide, amazing things happen.