Administrative associate jobs in Clarence, NY - 112 jobs

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The primary role of the Administrative Assistant is to receive incoming requests for services from clients and create a daily schedule for our field staff. Hours for this position are 8:00am-4:30pm, Monday - Friday. Responsibilities and Duties Be first point of contact for calls from clients, and maintain open communications regarding services Create and publish daily schedule for field services Complete report tracking and create project folders that include specifications and drawings Maintain open communication between technical staff and management Qualifications and Skills HS Diploma; Associate degree in Business Administration or related is ideal Experience with Microsoft Excel, Outlook, Word Ability to work independently and make decisions in accordance with established procedures Must have good attention to detail, customer service, and problem-solving skills Ability to maintain confidentiality Compensation: $20 - 22 / hour Benefits and Perks CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE).

We're seeking a Administrative Coordinator who's ready to put your skills to work on projects that matter - and build a career with a company that's building North America. Job Title: Administrative Coordinator | Req ID: 15404 | HR Contact: Roscoe Chambers | Location: Pineview RMX NY ABOUT THE ROLE Under direct supervision, provides a variety of administrative and clerical support services to an organizational unit. Projects a professional company image through in person and phone interaction. WHAT YOU'LL ACCOMPLISH * Asphalt Coordination: Communicate with customers in order to schedule daily asphalt production * Responsible for coordination of asphalt production around maintenance schedule * Provides feedback on equipment operation and production effectiveness * Works with various support functions to resolve production problems and assists in troubleshooting * Prioritizes work to ensure that Manager is provided all relevant business information with accuracy * Timeliness to be able to positively impact the business. * Logistics: Receive and enter trucking rates for aggregates, asphalt and cement. * Ensure plants have proper inventory * Responsible for completing production reports pertaining to production Key Performance Indicators * Trucking Dispatch Backup: provide back-up to the Trucking Dispatch Representative when necessary. * Employee performance/conduct and process flow. * Demonstrates a commitment to communicating, improving and adhering to safety policies in all work environments and areas. * Initiate and implement production and scheduling related programs, strategies and techniques * Result in increased productivity, maintain safe operations, while containing the budgeted expenses. * Administration for Aggregate, Asphalt and Ready Mix WHAT WE'RE LOOKING FOR Education: High school diploma or equivalent or 2 years of equivalent experience Required Work Experience: 2-4 years Required Technical Skills: Intermediate computer skills in SAP, word processing and spreadsheets. Multiline telephone system, PC, Printer, Fax Machine, Copier, Postage Machine and LCD Projector Additional Requirements: * Excellent oral and written communication skills. * Ability to professionally interact with personnel and external customers. * Detail oriented with the ability to handle multiple tasks at one time. * Able to prioritize work. * Analysis and Problem Solving Business and Financial Acumen Manages Execution Customer Focus Leads for Performance * Successful candidates must adhere to all safety protocols and proper use of Amrize approve Personal Protection Equipment ("PPE"), including but not limited to respirators. Subject to applicable law, employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests. WHAT WE OFFER * Competitive salary * Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings * Medical, Dental, Disability and Life Insurance * Holistic Health & Well-being programs * Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care * Vision and other Voluntary benefits and discounts * Paid time off & paid holidays * Paid Parental Leave (maternity & paternity) * Educational Assistance Program * Dress for your day Amrize is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We thank all applicants for their interest; however, only those selected for an interview will be contacted. BUILDING INCLUSIVE WORKSPACES At Amrize, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you'll have the chance to build your ambition! Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email recruiting-accommodations@amrize.com. This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process. While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.

Provides administrative, clerical, and coordination support to the Facilities team, as well as IT and Operations as needed. This role is responsible for assisting with purchasing, budget tracking, maintenance scheduling, documentation management, and process improvement planning. This role also coordinates with vendors for PM, repairs, physical plant and fleet needs. The ideal candidate is highly organized, detail-oriented, and able to work independently while supporting multiple priorities within comprehensive facilities operations. The role will provide administrative support by conducting research, preparing statistical reports, handling information requests, preparing correspondence, receiving visitors, arranging conference calls and meetings, consistently maintaining a professional image through in-person and phone interaction. Assists with any projects needed. RESPONSIBILITIES: Administrative & Clerical Support * Provide day-to-day administrative support to the Facilities leadership and team * Prepare, process, and track Purchase Orders (POs) and related documentation * Maintain organized records for contracts, invoices, service agreements, and vendor files Budget & Financial Tracking * Monitor and track facilities budgets, expenses, and purchase orders * Assist with budget reporting, reconciliation, and variance tracking * Coordinate with Finance to ensure compliance with company policies and use of grant funding Facilities & Maintenance Coordination * Schedule repairs, service calls, and preventative maintenance activities * Coordinate with internal teams and external vendors to ensure timely completion of work * Track maintenance requests and follow up on outstanding items Documentation & Compliance * Ensure all AIB files related to the facility are accurate, current, and properly maintained * Use FIIX to organization, tracking and manage maintenance task for equipment and assets * Assist with audits, inspections, and compliance-related documentation Process Improvement & SOP Development * Assist in the creation, updating, and maintenance of Standard Operating Procedures (SOPs) for our future facility * Identify opportunities to improve administrative and operational workflows * Help document best practices and standardize facilities procedures General Support * Prepare reports, presentations, and summaries as needed * Manage calendars, meetings, and communications related to facilities operations * Perform other administrative and facilities-related duties as assigned * Assist with all mission work as needed and requested with some or no prior notice including, but not limited to, serving as a truck spotter, helping with Farm Market/Community Garden/Freight Farms/on and off-site food distributions, preparation of meals and serving home-delivered meals. * Assist with other duties and projects as requested. Requirements * High school diploma or equivalent required; associate or bachelor's degree preferred * 2+ years of experience in an administrative, executive assistant, or facilities support role * Experience with purchase orders, budget tracking, and vendor coordination preferred * Strong organizational and time-management skills and excellent attention to detail and accuracy * Proficiency in Microsoft Office (Excel, Word, Outlook); experience with CMMS or ERP systems a plus * Excellent written and verbal communication skills and strong documentation and record-keeping skills * Ability to handle sensitive and confidential information with discretion * Ability to prioritize and manage multiple tasks * Proactive, solution-oriented mindset * Comfortable working in a fast-paced, service-oriented environment

Full-time Description Summary: Under the local supervision of the Branch Manager, this position provides administrative, and operations support for branch operations of a projects-based company. Essential tasks include electronic and paper filing of supporting documentation for each project, billing, payroll coordination, accounts payable support, supply ordering, and special projects. Interacts with a diverse group of important external callers as well as internal contacts at all levels of the company. Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs. • Professionally manage incoming calls and redirect accordingly • Sort and distribute mail, both internal and external (electronic and hard) • Prepare correspondence, reports, worksheets, and other documents · Maintain and order office supplies, kitchen supplies and equipment · Communicate proactively with supervisor · Maintain office records, including job records Qualification/Requirements: • Excellent verbal communication skills • Ability to work Independently with minimum supervision • Working knowledge of MS Office (Word, Excel, Outlook) • Detail orientated and work with a high degree of accuracy • Ability to work under pressure and time sensitive deadlines • Ability to multi-task Education/Training/Experience: • High school diploma or GED, bachelor's degree a plus • Customer service/bookkeeping/payroll experience preferred Physical Demands: · The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and bend and reach with hands and arms. · The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment · The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · The work is performed primarily in an office setting. The noise level in the work environment is moderate. · The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Salary Description $22/hr to $25/hr

Growing technology company in Clarence, NY, looking for a professional and reliable Front Desk Administrative Assistant to join their team. This is a key role as the first point of contact for clients, prospects, and visitors -someone who helps keep our office running smoothly while creating a welcoming environment.What You'll Do: Answer and direct inbound calls with professionalism and a positive attitude Monitor and forward inbound emails to the appropriate team members Greet and sign in/out employees, clients, and visitors Provide general clerical support to the team, including filing, scheduling, and data entry Support special projects and administrative needs as they arise Schedule & Benefits: Monday through Friday, 8: 00 AM -5: 00 PM (with a 1-hour lunch) Competitive benefits package, including paid time off

Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Qualifications Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.

The Arc Erie County NY The Arc Erie County NY is currently seeking a Administrative Assistant to perform general clerical work/reception duties including answering phones, filing and developing and typing correspondences, memos, reports and other related materials using standard office equipment Key Responsibilities: Assist in the data entry and database maintenance for various assigned programs. This may include property and liability claims, incident reporting, coding of various invoices/bills, reconciliation of departmental petty cash receipts and distribution, and/or the documentation maintenance using the school's software management system. Responsible for the file maintenance and documentation for many areas across the agency. May include bulk filing and scanning. Maintains and protects confidential or other sensitive information such as Protective Health Information (PHI) and Personally Identifiable Information (PII) as defined in the Agency's Information Security Policy. Qualifications: Associate's degree PLUS 6 months administrative office experience OR High school diploma or equivalent PLUS 1 yr administrative office experience Strong organizational and communication skills Proficiency with Microsoft Office and general office software Ability to multitask and manage priorities in a fast-paced environment Previous administrative experience preferred, especially in facilities in maintenance settings Pay & Benefits: $17 - $23 per hour Affordable health, dental, vision and life insurance Automatic Paid Time Off (PTO) 10 Paid Holidays Off Excellent Work-Life Balance 403b Retirement Plan w/ Employer Matching Contribution Paid Training w/ Experienced Supervisors Opportunity for Advancement See our full listed below: Job Title: Administrative Assistant Department: Administration Job Grade: 2 Position Summary: The Administrative Assistant is responsible for administrative support work in the areas of typing, data entry, maintenance of a variety of databases, dissemination of information, preparation of reports, receptionist duties including answering phones and directing visitors, and other duties as assigned. Gains and maintains knowledge of agency services and programs. Reporting Relationship: Reporting structure will be based on department/location of the position. For Administrative Assistants within the Education Program, they will report to the Associate Director of Educational Operations. For general agency Administrative Assistants, they will report to the Employment Relations Coordinator. Job Duties and Responsibilities: Performs general clerical work/reception duties including answering phones, filing and developing and typing correspondences, memos, reports and other related materials using standard office equipment. Expected to greet and direct all visitors and answers and directs incoming phone calls in a courteous and professional manner. Assist in the data entry and database maintenance for various assigned programs. This may include property and liability claims, incident reporting, coding of various invoices/bills, reconciliation of departmental petty cash receipts and distribution, and/or the documentation maintenance using the school's software management system. Maintains and protects confidential or other sensitive information such as Protective Health Information (PHI) and Personally Identifiable Information (PII) as defined in the Agency's Information Security Policy. Distributes all incoming U.S. Postal Service mail utilizing various lists to ensure proper distribution. Accepts all appropriate incoming packages and notifies receiver of same. Prepares the outgoing U.S. Postal Service mail by placing the correct amount of postage on the item and by placing stamps on the return envelopes. Travels to post office as assigned. Compiles data for informational reports and disseminates same on a routine basis. Maintains inventory of office and copy machine supplies and requisitions needed items. Maintains various office records and updates routine lists. Responsible for the file maintenance and documentation for many areas across the agency. May include bulk filing and scanning. Maintains updated list of all building staff and maintains in/out status and time of return. Monitors doors and hallways via internal security systems based on assigned location. Follows site-based policies to ensure that visitor's sign-in, show ID, receive badge and are escorted by a staff member to their destination. Utilizes internal security system to ensure that all visitors enter the building through the appropriate door. Transmits all outgoing faxes and properly directs all incoming faxes to the appropriate person. Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork and positive attitude. Learning and honesty in working with students, individuals, families, colleagues and members of our community. May be transferred to non-primary location/site when coverage is needed/required. Other duties as assigned. Qualifications and Education Requirements: Associate's Degree PLUS less than one year of administrative office experience. OR High School or equivalent diploma PLUS one year administrative office experience. PLUS Proficient knowledge of Microsoft Word, Excel and Outlook email. Essential Job Functions: Physical demands and Exposure Risk outlined on attached form (A) Mental Requirements: The ability to read, write, analyze, be perceptive/comprehensive, show good judgment, have good decision making skills, independent action, planning & prioritizing and follow directions. Work independently as well as cooperatively with others. Must be able to meet job-related deadlines accordingly. Human Relations Skills: The ability to communicate with individuals in a positive manner. Receive supervision instruction in a positive manner. Adhere to and administer Agency's policies, procedures, rules and regulations. Maintain a professional attitude and appearance at all times. Equipment Operation: Proficient in the operation of the computer, copier and facsimile machine. Agency Principles: All staff members will assure and demonstrate the promotion of fundamental rights and protections for the people that we support. These include practices that treat people with dignity and respect at all times, ensure safety, best possible health/well-being and provide the person with continuity and personal security through the use of natural supports, positive relationships and opportunities for integration in the community. Staff members should also advocate and work toward assisting the people we support through person-centered planning to achieve the personal outcome goals that they have chosen by facilitating the plans and positive supports necessary to assist the person in progressing toward each outcome. Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork, positive attitude, learning and honesty in working with students (persons), families, colleagues and members of our community. Good attendance is vital for the efficient and effective operation of quality programming and is an essential job function of this position. This position is NON-EXEMPT from the overtime requirements of the Fair Labor Standard Act. The Arc Erie County New York retains the right to change this job description at any time. “The Arc Erie County New York is an Equal Opportunity Employer”

The Role: This Administrative Assistant would provide administrative and operational support to the Company's Human Resources and Legal functions. This role supports HR administrative processes, employee records, and onboarding logistics, as well as legal administrative tasks such as document management, scheduling, and filing. This position requires professionalism, discretion, strong organizational skills, and the ability to manage confidential information. The role is non-exempt and administrative in nature and does not involve independent decision-making on legal, compliance, or employment matters. This is a full-time, in-person position based in the Company's Buffalo, New York office, given the nature of the administrative, HR, and legal support responsibilities. Job Responsibilities: Human Resources Administrative Support Provide day-to-day administrative support to the HR Administrator. Collect, process, and maintain employee documentation in compliance with company policies and applicable law. Track employee attendance, PTO, and leave requests; assist with payroll-related documentation. Maintain the HR departmental email Inbox and respond to routine inquiries. Serve as a point of contact for intake of HR administrative questions and escalate issues as appropriate. Coordinate onboarding materials and support onboarding of new employees. Assist with preparation and distribution of HR communications, policies, and updates. Coordinate internal meetings, trainings, and employee events. Maintain strict confidentiality of all HR related information. Legal Administrative Support Provide administrative support to the Chief Legal Officer, including calendar and meeting coordination. Draft, format, proofread, and organize correspondence and corporate documents as directed. Maintain electronic and physical legal files. Assist with document execution, e-filing, and internal approvals. Maintain strict confidentiality of legal and corporate information. Office & General Administrative Support Provide general administrative support to managers and staff. Assist with data entry, reporting, and special projects assigned. Qualifications: Required Skills & Qualifications Bachelor's degree (B.A. or B.S.) from an accredited four-year college or university. Strong written and verbal communication skills. Excellent organizational skills and attention to detail. High degree of professionalism and discretion. Proficiency with Microsoft Office and ability to learn new systems. Ability to manage multiple priorities in a team environment. Experience Requirements The ideal candidate will have 2-3 years of experience in an administrative support role. However, the Company is also willing to train a highly organized, dependable individual with a strong work ethic, demonstrated aptitude, and the ability to learn quickly. Relevant experience level will be considered when determining starting pay within the posted range. Preferred Qualifications Experience supporting Human Resources, Legal, or corporate operations. Familiarity with HRIS, payroll, and Enterprise Management Systems. Exposure to employment or labor law concepts in an administrative capacity. Interest in professional growth within HR, Legal, or operations. Professional Development & Growth: The Company encourages and supports ongoing training and professional development related to the role. Opportunities for learning may include exposure to Human Resources, Legal, compliance, and corporate operations, as well as internal or external training resources as approved by management. This position offers the potential for professional growth over time based on business needs, performance, and organizational structure. Physical Requirements: Regularly required to talk or hear. Position regularly requires use of hands or fingers; handle or feel objects, tools, or controls and type and write out documents. Occasionally required to stand; walk; sit; and reach with hands and arms. Must occasionally lift and/or move up to 25 pounds. Working Conditions: Climate-controlled indoor space. Exposure to outside elements when walking to and from buildings. Noise levels are usually low to moderate. Possible prolonged exposure to blue light from the computer screen. Salary: $20-30 per hour

Full-time Description Provides administrative, clerical, and coordination support to the Facilities team, as well as IT and Operations as needed. This role is responsible for assisting with purchasing, budget tracking, maintenance scheduling, documentation management, and process improvement planning. This role also coordinates with vendors for PM, repairs, physical plant and fleet needs. The ideal candidate is highly organized, detail-oriented, and able to work independently while supporting multiple priorities within comprehensive facilities operations. The role will provide administrative support by conducting research, preparing statistical reports, handling information requests, preparing correspondence, receiving visitors, arranging conference calls and meetings, consistently maintaining a professional image through in-person and phone interaction. Assists with any projects needed. RESPONSIBILITIES: Administrative & Clerical Support Provide day-to-day administrative support to the Facilities leadership and team Prepare, process, and track Purchase Orders (POs) and related documentation Maintain organized records for contracts, invoices, service agreements, and vendor files Budget & Financial Tracking Monitor and track facilities budgets, expenses, and purchase orders Assist with budget reporting, reconciliation, and variance tracking Coordinate with Finance to ensure compliance with company policies and use of grant funding Facilities & Maintenance Coordination Schedule repairs, service calls, and preventative maintenance activities Coordinate with internal teams and external vendors to ensure timely completion of work Track maintenance requests and follow up on outstanding items Documentation & Compliance Ensure all AIB files related to the facility are accurate, current, and properly maintained Use FIIX to organization, tracking and manage maintenance task for equipment and assets Assist with audits, inspections, and compliance-related documentation Process Improvement & SOP Development Assist in the creation, updating, and maintenance of Standard Operating Procedures (SOPs) for our future facility Identify opportunities to improve administrative and operational workflows Help document best practices and standardize facilities procedures General Support Prepare reports, presentations, and summaries as needed Manage calendars, meetings, and communications related to facilities operations Perform other administrative and facilities-related duties as assigned Assist with all mission work as needed and requested with some or no prior notice including, but not limited to, serving as a truck spotter, helping with Farm Market/Community Garden/Freight Farms/on and off-site food distributions, preparation of meals and serving home-delivered meals. Assist with other duties and projects as requested. Requirements High school diploma or equivalent required; associate or bachelor's degree preferred 2+ years of experience in an administrative, executive assistant, or facilities support role Experience with purchase orders, budget tracking, and vendor coordination preferred Strong organizational and time-management skills and excellent attention to detail and accuracy Proficiency in Microsoft Office (Excel, Word, Outlook); experience with CMMS or ERP systems a plus Excellent written and verbal communication skills and strong documentation and record-keeping skills Ability to handle sensitive and confidential information with discretion Ability to prioritize and manage multiple tasks Proactive, solution-oriented mindset Comfortable working in a fast-paced, service-oriented environment Salary Description $21.00-$23.50/hr. *Bi-weekly Pay Periods

PART\-TIME OFFICE ADMINISTRATOR \/ ADMINISTRATIVE ASSISTANT (Permanent) Our client, an established, local, community\-centered organization, is looking to hire a Part\-Time Office Administrator for later mornings through evenings, and weekends. Responsibilities: Perform daily administrative responsibilities to aid in the seamless operations of the office Manage incoming calls with a professional, empathetic attitude Remain composed while gathering critical details of client's loved ones Create various digital & printed materials with provided information and photographs - ex. Memorial videos, programs, cards, etc. Work well both as a team and independently, maintaining composure during slow and busy periods Perform data entry, manage correspondence, coordinate workflows, and other administrative tasks Take a proactive approach to completing responsibilities Juggle multiple projects at a time, possessing the ability to jump from one to another with ease Work well independently as well as in a team environment Other duties as assigned\/as necessary Details: Position is part\-time, direct hire 100% in\-office, 20\-30 hours per week M\-F (2\-3 days) 10:30am\-7:00pm and Saturdays and\/or Sundays 8:00am\-5:00pm Business attire at all times $20.00 \- $25.00 \/ hour based on experience 2+ years of administrative experience Strong computer skills Great interpersonal and communication skills (written and verbal) Strong organization and time management skills Meticulous attention to detail Self\-motivated Relocation not available Candidates must be authorized to work in the United States; Visa sponsorship is not available All employees and applicants, please know that you have access at all times to New York State and Federal Labor Laws and Posters at the Government Agency websites: https:\/\/dol.ny.gov\/posting\-requirements\-0; https:\/\/www.dol.gov\/general\/topics\/posters#workplace\-posters "}}],"is Mobile":false,"iframe":"true","job Type":"Part time","apply Name":"Apply Now","zsoid":"698106596","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Salary","uitype":1,"value":"$20.00\-$25.00 per hour"},{"field Label":"Work Experience","uitype":2,"value":"1\-3 years"},{"field Label":"Industry","uitype":2,"value":"Administration"},{"field Label":"City","uitype":1,"value":"Tonawanda"},{"field Label":"State\/Province","uitype":1,"value":"New York"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"14043"}],"header Name":"Administrative Assistant (Part Time: approximately 20\-30 hours per week)","widget Id":"558474000000072311","is JobBoard":"false","user Id":"558474000000273007","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"558474000010340152","FontSize":"12","google IndexUrl":"https:\/\/progressivestaffingllc.zohorecruit.com\/recruit\/ViewJob.na?digest=.hde NqCDkyMy0uzHOG2vd4m8iRwiPtllnEfmbziC.zw\-&embedsource=Google","location":"Tonawanda","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"hj02ff0703c8f8441448da325b4d963818ab8"}

Administrative Assistant Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Buffalo branch located in West Seneca, NY. The hourly rate for this position is $22.00-$23.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits. Responsibilities The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Communicates benefit information to employees. Interfaces with appropriate Home Office personnel to answer general employee questions. Collects and files signed time records for hourly and commissioned employees. May compute payroll for office staff and forwards it to home office payroll representative. Works with payroll representative to resolve any payroll discrepancies. Handles customer's confidential payment information. Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances. Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians. Orders and maintains office supplies for the branch. Requirements Demonstrated prior experience in accounts receivable accounting is highly preferred for this role. Proven ability to thrive in a fast-paced environment. A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills. A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred. Self-starter who is organized, thorough with attention to detail & follow-up skills. Highly motivated, detail oriented, able to work independently Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND33 #LI-ONSITE Not ready to apply? Connect with us for general consideration.

Why Mayo Clinic Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. Benefits Highlights * Medical: Multiple plan options. * Dental: Delta Dental or reimbursement account for flexible coverage. * Vision: Affordable plan with national network. * Pre-Tax Savings: HSA and FSAs for eligible expenses. * Retirement: Competitive retirement package to secure your future. Responsibilities Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Qualifications * Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. * Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. * Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. * Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. * Experience with coordination of travel and expense management. * Proficient application of English grammar, punctuation, and sentence structure. Exemption Status Nonexempt Compensation Detail $21.13 - $29.63 / hour Benefits Eligible Yes Schedule Full Time Hours/Pay Period 80 Schedule Details Monday - Friday, Business hours Proximity to the Rochester, MN campus, ensuring that the candidate is within a reasonable driving distance is required. Weekend Schedule Occasional weekend hours may be necessary. International Assignment No Site Description Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. Equal Opportunity All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. Recruiter Janell Mader

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! As an Administrative Assistant you'll play an important role in the success of the organization by using your attention to detail, resiliency, communication and collaboration skills. About the Role: You'll apply your kindness and customer service skills as you interact with staff and visitors, as you are the first ambassador they will interact with in the administrative office. Responsibilities include: * Performs administrative duties for the executive office and site * Carries out customer service to staff and visitors * Maintains inventory and coordinates supply purchasing * Performs notary duties You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location. What it's Like to Work at Neighborhood: The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood has earned "finalist" distinction in the competition the last four years. We are a group of flexible and kind individuals who are open to each other's ideas, and see opportunities to innovate and find solutions when challenges arise. * Teamwork; you are open to others' unique perspectives, and will collaborate to meet shared goals * Able to read, write and speak the English language. A second language of Spanish preferred What We Offer: Compensation: Starting rate $19.75 per hour. Benefits: You'll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays. About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person's ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We're working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.

UBMD Orthopaedics & Sports Medicine is looking to hire a Full Time Physical Therapist Secretary. This is a Physical Therapy Secretary position at our Canalside Location, located at 100 Washington St. Buffalo, NY 14203. The schedule is Monday through Friday covering hours of operation between 7am and 6pm with varying schedules to cover. We are looking for candidates with Full time availability. The position is primarily administrative, dedication to customer service is highly desired. Candidates who are team players with a strong, reliable attitude and work ethic are encouraged to apply. Other duties include, but are not limited to: Job Duties Medent/Epic experience Physical Therapy Reception Experience Ability to occasionally travel between sites Flexible hours based on the need of the business. Normal hours of operation are 7AM-6PM with varying schedules to cover. Insurance verifications Patient check in/check out Ensures patient has signed any required documents including HIPAA and Financial Policies. Verifies Patient demographic information is complete and correct including address, phone number, email, pharmacy, referring Doctor and PCP information and ensures required "Meaningful Use" fields are complete. Reviews all patient forms for accuracy and completion according to office policies prior to accepting. Demographic & medical history forms to be updated with change or annually. Reviewing and sending Triages Basic clerical - scanning, copying, faxing Excellent verbal and written communication skills Qualifications High School Diploma or equivalent required. Healthcare experience preferred. Medent experience required Physical Therapy Reception required. Excellent communication and customer service skills required. Must be able to multi-task and desire to work in a fast-paced, team-oriented environment. Job Type: Full-time Pay: $18.00 - $22.00 per hour. Benefits: Bereavement leave Dental insurance Dependent health insurance coverage Employee assistance program Family leave Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Opportunities for advancement Paid jury duty Paid sick time Paid time off Parental leave Retirement plan Vision insurance Healthcare setting: Private practice Medical specialties: Orthopedics Sports Medicine Schedule: Day shift Evening shift Monday to Friday No weekends Experience: Medical Reception: 1 year (Preferred) Customer Service: 1 year (Preferred) Work Location: In person

Monroe Tractor is a well-known and respected construction equipment and agricultural equipment dealer with over 70 years of experience servicing the northeastern US. With 18 locations throughout New York, Pennsylvania, Vermont, Connecticut, and Massachusetts, we pride ourselves on providing best-in-class sales and support to over 15,000 hardworking customers. Since our founding in 1951, the industries we serve have been transformed by the technologies, equipment, and capabilities undreamed of decades ago. But the people we serve haven't changed, and neither have we. We're still a family-owned business! The Administrative Assistant is accountable to the store manager and appropriate corporate staff. Interacts professionally with customers, and co-workers at all levels, in person and over the telephone. Qualifications Automotive dealership office experience preferred. At least 1 year of administrative experience is required. Highly proficient with Microsoft Office including Outlook, Excel, and Word. Excellent listening/communication skills, outgoing and positive personality. Punctual nature and ability to handle schedule flexibility and dynamic work environment. Heavy equipment industry experience is a plus. Benefits Medical, Dental & Vision Insurance 401K Plan + Match Competative Paid time off Policy Short/Long Term Disability Family-owned and operated Annual Reviews Bonus Incentive Plans Responsibilities Perform administrative and secretarial functions to support the Store Manager and the Sales, Parts and Service Departments. Greet customers, answer telephone and direct to appropriate department. Process Store mail daily. Complete daily cash edit and ROA, make deposits. Send invoices, cash receipts. Reconcile petty cash and parts drawer daily. Compile weekly store payroll. Complete new employee orientation for all new hires. Maintain leave records for all store personnel. Maintain files of appropriate documents. Buy and maintain supplies. Help reconcile parts department documents. Enter whole goods orders as directed by store manager. Issue purchase orders as needed. Reconcile invoices with orders/send payables to corporate. Initiate whole goods transfer and do billing. Enter commissions on SAS as directed by store manager. Maintain equipment locator service file of used equipment. Produce necessary correspondence as requested. Invoice Equipment. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Pay is commensurate with the applicant's experience, as it relates to the position. Pay Range$20-$23 USD

This is an important administrative position involving office management and liaison work requiring frequent exercise of independent judgment in planning and coordinating the non-technical activities of a department or major unit. Incumbents assist a department head or administrator in handling the details of the business office in order to free the administrator for planning, policy-making, programming and coordinating. Incumbents gather data for administrative studies and may make determinations/recommendations of methods for handling a wide variety of administrative problems. This position differs from Senior Administrative Assistant in that the duties of the latter position are concerned with the responsibility for the management of a complex business office and may also be responsible for decisions in a technical field subject to the approval of the head of the department. Routine duties for the Administrative Assistant are performed with general directions regarding objectives, policies and procedures. Supervision is received from the department head/administrator and incumbents exercised supervision over personnel assigned.TYPICAL WORK ACTIVITIES, Assists department head/administrator in carrying out the details of a business office; reads incoming mail, conducts general correspondence and routes balance to proper official or unit; processes and follows up various types of requests and claims; interviews office callers, media, salesmen and others and furnishes general information about departmental functions and activities; Coordinates and supervises the maintenance of departmental account-keeping records, personnel records and preparation of payrolls; Supervises the requisitions, purchasing, receipt and inventory of departmental supplies and equipment and the processing of related records; Assists in the preparation of departmental budget, secures budget estimates, performs budget estimate studies and maintains budget control; Collects and compiles data and statistics, prepares organizational workflow and efficiency studies and submits recommendations for the improvement of procedures and solutions of administrative problems; Maintains contacts with units within the department, with other city departments, public and private agencies to assists in solving mutual problems, developing improved services and building good will; Coordinates compliance with civil service job procedures, appointments, promotions and transfers; Provides guidance and training for new employees in office procedures, routines and methods; Monitors departmental programs or projects and recommends adjustments when needed; Maintains and updates various departmental records to be used in carrying out the details of a business office; Inputs data and information in word processor, personal computer etc.; Performs related work as required.Promotional, Continuous and permanent status in any city department as an Assistant Collections Officer, Assistant Operations Supervisor, Associate Account Clerk, Associate Tax Clerk, Senior Tax Clerk, Legal Secretary, Principal Clerk, School Clerk, Senior Account Clerk, Senior Account Clerk-Typist, Senior Account Clerk-Stenographer, Senior Clerk, Senior Data Processing Equipment Operator, Senior Inventory Clerk, Senior Rate Clerk, Senior Typist, Senior Stenographer, Stenographic Secretary, Contract and Specifications Clerk, Chief Teller, Head Teller, Teller, Traffic Clerk, Traffic Agency Representative, and Traffic Record Technician, Water Service Adjustor for one year. Open Competitive, (A) Bachelor's Degree from an accredited college or university and two years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity; OR, (B) Associates Degree from an accredited college, technical or business institute and four years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity; OR, (C) Graduation from High School, GED or Equivalency Diploma and six years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity; OR, (D) An equivalent combination as defined within the limits of A , B and C. NOTE: Verifiable part-time experience will be pro-rated to meet full time experience, requirements. Proof of education must be presented at time of appointment. FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS, Thorough knowledge of the principles and practices of office management and personnel management; Working knowledge of principles of account keeping and budgets; Ability to organize, assign, coordinate and review the work of others; Public Relations; Ability to understand and interpret written material; Ability to get along well with others; Ability to present oral comments and opinions clearly and concisely; Ability to operate a personal computer in the use of application programs etc.; Physical condition commensurate with the demands of the position.

Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you're ready to put into action? Then you've come to the right place! Apply to be an Administrative Assistant today! “The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through their recovery, and then celebrating alongside them as they complete their treatment with us. I can feel the pride that they feel as they complete our program, and that makes this job extremely rewarding!” -Sarah K, Administrative Assistant What will your day look like? At Horizon, you'll enjoy a supportive, team-based work environment. Have a question? There's always someone there to help! We offer a seamless onboarding experience that'll ensure your success in your new role. As an Administrative Assistant at Horizon, you will… Welcome all visitors of the clinic to create an exceptional patient experience with every interaction. Work in a demanding, fast paced environment that is frequently adapting to industry standards where you will interact with patients seeking mental health and substance use treatment. Patients can include children as young as three, adolescents and adults 18 and older. Work with multiple electronic platforms that include our Electronic Health Record (EHR), various web-based systems, and other technology platforms. Duties include overseeing all scheduled appointments, assisting with medication refill request from patients and pharmacies, preparing charts and record requests and other duties as needed. Supporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. This can include insurance and billing disputes, scheduling appointments, coordinating transportation needs, speaking to referral sources from courts, schools and/or hospitals, and other concerns that may arise. Creative problem solving to support the overall operations of the clinic. Why choose Horizon to build your career? At Horizon, we don't just offer a workplace-we offer a community where you can thrive while making a meaningful impact in the lives of others. Recognized as a Best Place to Work in NYS for 17 consecutive years and one of America's Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day. Join us and experience the satisfaction of doing work that matters alongside people who share your passion! What we offer that you'll love… Company Culture: At Horizon, we pride ourselves on cultivating an atmosphere of teamwork where all employees feel heard and valued. Diversity & Inclusion: We are committed to equity, racial justice, and equal opportunity for all, and strive toward this goal through the work of our Diversity, Equity, Inclusion and Belonging department, frequent trainings, ongoing conversations, affinity groups, and more. Trainings, Trainings, and More Trainings: We have an entire team dedicated to your personal development and professional growth. Team Building, Connection, and Relationships: At Horizon, we're more than co-workers, we're a community. We support each other, celebrate our achievements and milestones together, and have fun together! Retirement: We know you want to retire comfortably and we're here to help! Horizon offers 401(k) AND profit-sharing programs to make sure you're set for the future. Student Loan Assistance: We help pay off our team members' student loans every month. One year after joining, you'll have been able to pay off an extra $600! Paid time off and paid holidays! Horizon employees and their families (includes spouses and children up to age 30) are eligible for a 10% discount on their tuition through a partnership with Capella University. What makes you a great candidate? We can't wait to learn more about you! Here are a few specifics of what you'll need for the job: High school diploma with 2 years of experience within the customer service or behavioral health field required. Bilingual candidates preferred. Location This position is located at 699 Hertel Ave, Buffalo NY. Hours This is a full-time position. You'll coordinate a personalized schedule with your supervisor that will meet both the clinic and patients' needs as well as yours. Our outpatient clinics offer expanded hours Monday - Thursday so we'll ask you to be available at least 2 evenings per week, but don't worry about jeopardizing your work-life balance… we can help you create a schedule that works for you, as many locations close early on Fridays! Compensation Horizon is consistently evaluating our compensation and benefit packages to ensure we remain competitive. The range of pay for this position is $17.90 - $19.00. Starting pay may be impacted based on experience and education. Compensation adjustments are evaluated annually. Physical demands associated with this position include: Sitting for extended periods, alternating between standing and sitting Mobility required with repetitive wrist, hand, and finger movements Handling light duties, occasionally lifting objects up to 20 pounds Horizon DEIB Statement: Horizon is committed to fostering a respectful, inclusive environment where dignity, safety, and opportunity are core values. We uphold principles that support autonomy and authenticity, creating a culture of accountability and collaboration that prioritizes well-being, drives innovation, and expands opportunities for our employees, patients, and communities. Disclaimers: Horizon endorses public health measures including vaccinations. We encourage all applicants to be mindful of the fact that Horizon is a healthcare agency providing in person services throughout our community. This information is intended to provide a general overview of the position; it is not a full job description.

Perks: * Online Mobile Courses * Flexible Scheduling * Paid Training for Career Advancement * Opportunity to Help People in Times of Need * Aggressive Competitive Wages * 401K With Company Match * Paid Time Off Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a 'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a 'One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: * Address and manage customer needs and concerns, notify management and ownership as needed * Answering calls, providing customer service and documenting messages * Preparing and maintaining job documentation to brand standards * Management of compliance documentation, business resume and national account programs * Weekly collection of accounts receivable and reporting to management * Maintaining inventory of office supplies, cleaning products and all office related materials * IT support, facilitating weekly computer backups, software upgrades and organization * Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: * Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism * Aptitude with handling customers, showing patience, empathy, and clarity of 'message' * Skilled with organization, record keeping and close attention to detail * Respect for safety and brand identity guidelines. Ability to present yourself professionally * Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business.

Administrative AssistantPerks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages 401K With Company Match Paid Time Off Company and Culture:PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description:With a ‘One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Address and manage customer needs and concerns, notify management and ownership as needed Answering calls, providing customer service and documenting messages Preparing and maintaining job documentation to brand standards Management of compliance documentation, business resume and national account programs Weekly collection of accounts receivable and reporting to management Maintaining inventory of office supplies, cleaning products and all office related materials IT support, facilitating weekly computer backups, software upgrades and organization Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism Aptitude with handling customers, showing patience, empathy, and clarity of ‘message' Skilled with organization, record keeping and close attention to detail Respect for safety and brand identity guidelines. Ability to present yourself professionally Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business. Compensation: $17.00 per hour “We Build Careers” - Steve White, President and COO With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.