Administrative associate jobs in West Mifflin, PA - 222 jobs

Primary Office Location:626 Washington Place. Pittsburgh, Pennsylvania. 15219.Join our team. Make a difference - for us and for your future. regulars a 5 day, in-office, schedule and will support several executive leaders. Position Title: Administrative Assistant 3 Business Unit: Multiple Reports To: Various Position Overview: This position is responsible for supporting the administrative needs of the department. Primary Responsibilities: Composes and types memos, e-mails and letters, records, posts and maintains and organizes records. Greets and gives information to callers and visitors, screens and transfers calls as necessary. Copies, scans, e-mails documents, routes various communications, distributes mail and maintains office supplies. Arranges meetings and prepares necessary meeting materials. Prepares management reports by consolidating information, formats reports, handles multiple projects and monitors invoices, receipts and expense reports and processes payments. Handles travel arrangements. Copies and binds presentation materials and brochures. Provides assistance with organization of files and work flow within the department. Performs other related duties as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Education: High School or GED Minimum Years Experience: 5 Special Skills: Excellent communication skills, both written and verbal Detail-oriented Ability to work and multi-task in a fast paced environment Ability to use general office equipment Ability to use a personal computer and job-related software MS Word - Basic Level MS Excel - Basic Level MS PowerPoint - Basic Level Special Licenses and Certificates: N/A Physical Requirements: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

Job DescriptionAbout the Role: As a Culinary Admin Assistant, you'll play a vital role in supporting our dynamic culinary team in Pittsburgh, PA. This position offers an exciting opportunity to immerse yourself in the culinary world while ensuring smooth operations and exceptional service. This role will work closely with the Director of Culinary in daily admin needs and simple culinary needs. This role will need to be sufficient in email, Microsoft word & excel, and time and task management of a High paced/ energetic environment. Responsibilities: Assist in coordinating daily kitchen operations and administrative tasks. Schedule and organize meetings, events, and culinary classes. Maintain records and documentation related to food safety and compliance. Support the culinary team with menu planning and recipe management. Prepare reports on kitchen performance and inventory levels. Collaborate with other departments to enhance overall guest experience. Assist the Director of Culinary in product procurement for concept/ menu development. Assist the Director of Culinary with email management, screening, and response Requirements: Proven experience in an administrative role, preferably in the culinary or hospitality industry. Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Proficient in Microsoft Office Suite and kitchen management software. Ability to multitask and thrive in a fast-paced environment. Knowledge of food safety regulations and best practices. Positive attitude and a passion for the culinary arts. High school diploma or equivalent; culinary education is a plus. Drivers License and access to a personal Vehicle. Basic Culinary/ Food Knowledge

Job Title: Project Administrative Assistant Type: Contract to Hire Pay: $28 - $35/hr Industry: Industrial construction As a Project Administrative Assistant, you will support multiple projects by partnering with Group Managers and Project Managers to ensure smooth execution, accurate documentation, and efficient daily operations. Responsibilities * Provide administrative support to Group Managers and Project Managers on multiple ongoing projects * Maintain and update project management software to track progress, timelines, and deliverables * Assist with project scheduling, meeting coordination, agenda preparation, and action item tracking * Prepare, organize, and format project documentation, reports, and presentations * Perform general administrative duties including data entry, file management, and correspondence Qualifications * Previous experience in an administrative or project support role, preferably in an industrial construction environment * Strong proficiency in Microsoft Office Suite, with advanced skills in Excel * Experience using project management software (Monday.com or MS Project) preferred * Basic knowledge of project scheduling and coordination principles * Excellent organizational and time-management skills with the ability to manage multiple priorities All applicants must be able to work in the U.S. without current or future sponsorship #LI-AD1

United Way of Southwestern Pennsylvania Pittsburgh Office The Administrative Coordinator provides professional administrative support to the events and volunteer engagement functions, 211 operations, and Chief Strategy Officer, demonstrating strong organizational skills and independent judgment. This role coordinates complex administrative functions including volunteer committee support, event logistics and coordination, 211 program support, and strategic initiative assistance. The Administrative Coordinator manages multiple priorities, exercises discretion when handling confidential information, and works collaboratively as part of an administrative services pool supporting organizational operations. This position requires flexibility to provide cross-functional support and backup coverage within the administrative team. A high school diploma or GED equivalent and a minimum of three (3) to five (5) years of experience in general administrative support, including experience supporting management-level staff is required. Experience in nonprofit sector, particularly with events, volunteer management, or program operations and background coordinating events or volunteer activities is preferred. An equivalent combination of experience and education may be considered in lieu of education. Annual Salary Pay Grade 104 Salary Range - $41,818 - $48,000 Visit our website at *************************** to view job description and apply for this position. Submissions will only be accepted electronically. United Way of Southwestern Pennsylvania is an equal opportunity employer committed to workplace diversity, serving Allegheny, Armstrong, Butler, Fayette, and Westmoreland counties.

CleanAir Engineering (CleanAir) is a global provider of environmental measurements, products and related services. We are seeking a versatile full\-time Administrative Assistant for our Pittsburgh, PA office to manage front\-desk reception and provide support across our operating divisions. This role serves as the primary point of contact for incoming communications and office logistics, including supply inventory, shipping, and travel coordination. Beyond general office management, you will play a supporting role in project accounting and data integrity by processing AP\/AR invoices via Deltek Vantagepoint, performing Excel\-based data entry, and managing professional document formatting. The ideal candidate is a proactive multitasker who can balance high\-volume administrative duties with precise financial record\-keeping and a professional front\-office presence. Required Qualifications: Education and Experience: Associate degree with 2+ years of direct experience in a business\-related field preferred; however, a combination of a high school diploma and 4+ years of direct experience in office administration and project billing will be considered. Software Proficiency: Skills in Microsoft Excel and Word (formatting\/data entry); previous experience with Deltek Vantagepoint or similar ERP\/accounting software is a significant plus Communication: Excellent verbal and written communication skills with a professional demeanor for front\-desk reception and customer AR calls. Organizational Skills: Proven ability to manage multiple priorities, from maintaining office inventory and equipment to facilitating employee onboarding and travel. Technical Aptitude: Comfortable troubleshooting office equipment (copiers) and navigating shipping platforms like FedEx\/UPS. Attention to Detail: High level of accuracy in document editing, record\-keeping, and matching invoices to purchase orders. Must pass drug screen, criminal background check and motor vehicle record review. Salary Range: $21 - $27 per hour, commensurate with experience. Benefits: Superior medical, 401(k), prescription drug plan, short\- and long\-term disability, tuition reimbursement, vacation pay and life insurance. CleanAir is an equal opportunity\/affirmative action employer, offering challenging career opportunities, training, competitive compensation, and a drug\-free\/smoke\-free working environment. "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"698156847","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Engineering"},{"field Label":"Work Experience","uitype":2,"value":"1\-3 years"},{"field Label":"Salary","uitype":1,"value":"$43,680 \- $56,160"},{"field Label":"City","uitype":1,"value":"Pittsburgh"},{"field Label":"State\/Province","uitype":1,"value":"Pennsylvania"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"15275"}],"header Name":"Administrative Assistant","widget Id":"**********00072311","is JobBoard":"false","user Id":"**********00274096","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"**********08703001","FontSize":"15","google IndexUrl":"https:\/\/cleanair.zohorecruit.com\/recruit\/ViewJob.na?digest=OXxFnfqSAsX3VG2KE26h6U..gW5rpmjjOkOkS9TpqYo\-&embedsource=Google","location":"Pittsburgh","embedsource":"CareerSite","logo Id":"d0axwaa61511d4aa24c429c84c974579ca761"}

Job Description Corporate Air is looking for a administrative/personal assistant who provides individual support with business and daily living activities for our organization's President. Individual will need to provide support in the office and at home. Responsibilities Coordinates, schedules and transports President to personal and business appointments Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf Maintaining comprehensive and accurate records Performing minor accounting duties Organizing meetings, including scheduling, sending reminders Answering phone calls in a polite and professional manner Welcoming visitors and identifying the purpose of their visit Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters Take accurate and comprehensive notes at meetings Help with daily time management Run errands as requested Requirements Valid driver's license with a clean record Ability to pass a drug and background check Ability to work untraditional hours Proficient in MS Office Familiarity with basic research methods and reporting techniques Excellent organizational and time-management skills Outstanding communication Integrity and confidentiality PART TIME: Saturday/Sunday and Evenings

Take your career to the next level with this unique opportunity for growth and development within a dynamic national company! ISG provides national claim and litigation support to the insurance and legal communities. We help our clients achieve optimal claim outcomes. We are looking for an administrative assistant to join our Record Retrieval team. Job Description As an administrative assistant, your main responsibility is to review the CDs and USB Drives received by our office, then supply those back to the requesting party in a timely manner. You may also be asked to duplicate materials received. As an administrative assistant, you would be part of a small team that is responsible for all CDs and USB drives received by our office and the duties surrounding those files, which may include: Reviewing each set of materials for content and accuracy Logging materials received in each file Uploading materials to our client portal Duplicating materials per client request/protocols ISG is a technology-driven company that believes superior customer service is the core of a business relationship. We are fueled by technology and powered by people. If this opportunity is a match for you, we welcome you to apply! This is a hybrid role, requiring daily visits to the Pittsburgh office. Qualifications Essential Duties and Responsibilities All duties and responsibilities are essential job functions and are subject to possible modifications to reasonably accommodate individuals with disabilities. Required Skills: Excellent written and verbal communication Strong work ethic Strong computer skills Effective organizational skills Ability to Multi-Task Detail-oriented Ability to work independently Knowledgeable of basic Microsoft Office Programs (preferred) Ability to appropriately document the work being completed Ability to adhere to multiple client protocols Responding to inquiries in a timely and appropriate manner

Full-time Description Dagostino Electronic Services, Inc. is a leader for the design and integration of communication solutions for companies and organizations large and small. Founded as a structured cabling company in 1973, DES specializes in the integration of data and wireless networks, security and cybersecurity systems, phone systems and multimedia technologies. We are currently looking to hire a full-time administrative assistant to work in our Pittsburgh office. This person must possess a high attention to detail and be extremely comfortable with technology. Job Description Summary Provide administrative and clerical support for multiple departments within the company. Position Responsibilities Enter new accounts in CRM Prepare contracts for review/signature and return to customer Obtain all additional documentation requested with contract Verify and upload all documentation/information associated with a sale Customer follow-up Work with sales team on PEPPM, CoStars, and other programs Prepare invoices Data entry System training Answer main line and sales line Greet visitors at door Order office supplies Sort and distribute mail Other duties as required Requirements Job Requirements Education/Knowledge: High School diploma; Associates degree preferred Skills: Excellent oral and written communication skills. Ability to operate personal computer and related business software Proficient in Microsoft Office Suite applications Excellent time-management skills Ability to focus on details and perform tasks with consistency Preference will be given to those with a working knowledge of Microsoft Business Central. Applicants must be currently authorized to work in the United States on a full-time basis. Visa sponsorship is not available for this position. This is a full-time, in-person position, and candidates must be able to work from our office located in Pittsburgh, Pennsylvania. Schedule and Hours Hours are 9 a.m. to 5 p.m.

Primary Office Location: 626 Washington Place. Pittsburgh, Pennsylvania. 15219. Join our team. Make a difference - for us and for your future. regulars a 5 day, in-office, schedule and will support several executive leaders. Administrative Assistant 3 Business Unit: Multiple Reports To: Various Position Overview: This position is responsible for supporting the administrative needs of the department. Primary Responsibilities: Composes and types memos, e-mails and letters, records, posts and maintains and organizes records. Greets and gives information to callers and visitors, screens and transfers calls as necessary. Copies, scans, e-mails documents, routes various communications, distributes mail and maintains office supplies. Arranges meetings and prepares necessary meeting materials. Prepares management reports by consolidating information, formats reports, handles multiple projects and monitors invoices, receipts and expense reports and processes payments. Handles travel arrangements. Copies and binds presentation materials and brochures. Provides assistance with organization of files and work flow within the department. Performs other related duties as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Education: High School or GED Minimum Years Experience: 5 Special Skills: Excellent communication skills, both written and verbal Detail-oriented Ability to work and multi-task in a fast paced environment Ability to use general office equipment Ability to use a personal computer and job-related software MS Word - Basic Level MS Excel - Basic Level MS PowerPoint - Basic Level Special Licenses and Certificates: N/A Physical Requirements: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

Overview & Responsibilities The Administrative Assistant/Documentation Specialist will support and manage a variety of documentation/communications projects in support of the R&D department. Duties will include review and editing of internal and external reports and publications. This individual will also provide administrative support functions such as purchase requisitions, monthly update reports, travel coordination, timecard tracking, invoicing, and general office support. Ultimate goal is to enable the management and staff to operate effectively and efficiently. BACKGROUND and EXPERIENCE An Associates degree in a business related field is strongly preferred A minimum of 2 years of formal work experience in a corporate administrative assistant, office administrative or document specialist role. The ability to handle multiple projects simultaneously. Standard computer skills that include competency in Microsoft Word, Excel, PowerPoint and Google Email and a thorough familiarity with the internet and online services. Strong organizational and time management skills Able to effectively review and edit documentation The Documentation Administrative Specialist must have an inquisitive intellect and a friendly, sociable personality that will allow him or her to quickly gain a basic understanding of Elliott products and services and to effectively interact with people in a variety of roles, locations and cultures. NATURE OF THE JOB Provide general administrative and document office support. Also, support the editing and production of a variety of documents and communications such as project reports, articles, and presentations. Job demands high level of versatility and flexibility to accommodate changing priorities and unplanned needs. Diversified and non-standard activities require a high degree of independent thinking, planning, and action. The complexity of the job is mainly in the ability to be organized and to plan work based on the priority of information to be processed. Good working knowledge of various software, including but not limited to, Lotus Notes, Microsoft Word, Excel, Powerpoint, and Adobe Acrobat, Google Mail. Have good listening and comprehension skills. Perform administrative and secretarial duties to support a functional Director and their staff. Administrative Assistant should have the ability to deal with others in a mature, professional manner, make decisions on a daily basis and must be resourceful. Administrative Assistant should utilize time effectively, be trustworthy and confident enough to work independently with minimal supervision. Equal Employment Opportunity Ebara Elliott Energy is an equal employment opportunity/affirmative action employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, genetic information, disability, veteran status, or any other characteristic protected by the federal, state or local laws of the United States. Applicants and employees are protected under U.S. federal law from discrimination. To learn more, click here . To learn more about our Job Applicant Privacy Notice, please click here . No agency submissions please. NOTE: Resumes submitted to any Ebara Elliott Energy employee without a current, signed and valid contract in place with the Ebara Elliott Energy recruiting team will become the property of Ebara Elliott Energy and no search fees will be paid.

Department: Staunton Clinic Work Hours: Full Time Daylight Basic Function: The primary function of this position is to provide administrative support to the Staunton Clinic departments, including but not limited to staff and facility insurance credentialing ,capital planning and budgeting, attendance tracking and payroll duties, maintain confidential employee files, and clerical support requiring the processing of highly sensitive documents and coordination of strategic projects. Qualifications: Required: High school diploma or GED equivalent is required. Excellent verbal and written communication skills are required. Advanced knowledge of various software packages, including Microsoft Word and Excel are required. Successful completion of applicable clearances as outlined in Human Resources policy HR-106 within 90 days of commencing employment. Preferred: An Associate degree in Business or a related field is preferred. A minimum of two years experience working in a health care setting is preferred.

A leading service and design-build HVACR contractor in the Pittsburgh area is looking to hire an organized, timely, and respectful Front Desk Office Administrative Assistant. Successful candidate will ensure the efficient day-to-day operation of the office, and support the work of management and other staff and perform administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Job Description Primary Duties and Responsibilities Reception •Answer general phone inquiries using a professional and courteous manner •Direct phone inquires to the appropriate staff members •Reply to general information requests with the accurate information •Greet clients/suppliers/visitors to the organization in a professional and friendly manner Office administration •Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents •Sort incoming mail, faxes, and courier deliveries for distribution •Prepare and send outgoing faxes, mail, and courier parcels •Forward incoming general e-mails to the appropriate staff member •Forward voice mail from the general mailbox to the appropriate staff member •Purchase, receive and store the office supplies ensuring that basic supplies are always available •Code and file material according to the established procedures •Update and ensure the accuracy of the organization's databases •Back-up electronic files using proper procedures •Provide secretarial and administrative support to management and other staff •Make travel, meeting and other arrangements for staff •Coordinate the maintenance of office equipment Assist with financial management •Use computer software to prepare invoices •Code and file financial material according to established records management procedures •Process accounts payable ensuring timeliness and accuracy of information •Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup •Administer petty cash according to established procedures •Month end duties as required Provide Management/Meeting support •Prepare meeting agendas and supporting material for distribution •Ensure the timely distribution of material •Support management with meeting, travel and other arrangements •Draft minutes of meetings for review •Create action list for management staff from meetings Qualifications Qualifications Education/Experience •Associates or technical school degree minimum or commensurate professional experience •Bachelor's degree preferred •1-3 years in an office setting Knowledge, skills and abilities Proficiency in the use of computer programs for: •Word processing •Databases •Spreadsheets •Bookkeeping •E-mail •Internet Proficiency in the use of office equipment: •Computer •Voice messaging systems •Fax •Photo copier Personal characteristics Demonstrated competence in some or all of the following: • Understand ethical behaviour and business practices and ensure own behaviour and the behaviour of others are consistent with these standards and align with the values of the organization. • Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization. • Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. • Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters. • Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness. • Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization. • Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities. • Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results. • Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem. Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work may be performed inside the office, where the noise level is usually quiet to moderate, or in the warehouse, where the noise level can be moderate to very loud. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands, handle objects, keyboards or controls, and reach with hand and arms. The employee frequently is required to stand and sit. The employee is required to walk, stoop, kneel, talk and hear. Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus. Additional Information An Equal Opportunity/Affirmative Action Employer.

General This individual reports directly to the Principal and is responsible for providing administrative support to staff and assuming bookkeeping, reservation and reception. These duties include but are not limited to: general office management, office supply purchasing, typing, filing, reception, telephone and other reasonable duties that may be expected of an Administrative Assistant.

About the Role: As a Culinary Admin Assistant, you'll play a vital role in supporting our dynamic culinary team in Pittsburgh, PA. This position offers an exciting opportunity to immerse yourself in the culinary world while ensuring smooth operations and exceptional service. This role will work closely with the Director of Culinary in daily admin needs and simple culinary needs. This role will need to be sufficient in email, Microsoft word & excel, and time and task management of a High paced/ energetic environment. Responsibilities: Assist in coordinating daily kitchen operations and administrative tasks. Schedule and organize meetings, events, and culinary classes. Maintain records and documentation related to food safety and compliance. Support the culinary team with menu planning and recipe management. Prepare reports on kitchen performance and inventory levels. Collaborate with other departments to enhance overall guest experience. Assist the Director of Culinary in product procurement for concept/ menu development. Assist the Director of Culinary with email management, screening, and response Requirements: Proven experience in an administrative role, preferably in the culinary or hospitality industry. Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Proficient in Microsoft Office Suite and kitchen management software. Ability to multitask and thrive in a fast-paced environment. Knowledge of food safety regulations and best practices. Positive attitude and a passion for the culinary arts. High school diploma or equivalent; culinary education is a plus. Drivers License and access to a personal Vehicle. Basic Culinary/ Food Knowledge Compensation: $18.00 - $25.00 per hour

Part-time Description The Duquesne Club is among the most recognized private city clubs in the United States and internationally. We provide our members and guests with social, business, and recreational experiences marked by superior service and exceptional personal attention. We are currently seeking a part-time administrative assistant to join our talented team in delivering extraordinary experiences to our members. The part-time administrative assistant will play a key role in office coverage and support the team during absences and vacations. One should have the ability to work a flexible weekly schedule tailored to office needs. The work schedule will be discussed in the interview process. Candidate should have availability to work Mondays and Fridays as needed. Candidates with office and phone experience in hospitality or private clubs are especially encouraged to apply. This role enables learning new software, handling member requests, and providing administrative support for Committee and Board meetings. Duties include: · Answer and screen phone calls, take messages, transfer calls, provide general information and assist with requests. · Assist with incoming and outgoing mail and packages. · Assist with board/committee meeting preparation which include use of IPads, printing, copying, scanning, collating, shredding, etc. · Organize and maintain office supplies. · Assist with special projects, data entry, and mailings in the office as well as with other departments. · Greet members, guests, and staff who come to the office. Skills required: · Ability to communicate clearly, calmly, and professionally. · Proficient use of Microsoft Office including Outlook, Word, and Excel. · Capacity to learn and develop skillful use of Northstar software - membership database, as well as a strong understanding of the other modules. · Previous use or capacity to learn other office software tools such as Adobe and Avery as well as other equipment, i.e., postage meter machine, printer/copier/scanner, shredder. · Ability to multi-task and adjust workload based on various/changing deadlines. · Possess strong organizational skills and attention to detail. The above job description reflects the essential functions and qualifications for the position identified. However, the position may have additional duties and requirements. Salary Description $20.00/hour

Job Summary/Overall Objectives Responsible for implementation and maintenance of the information systems inclusive of paper, electronic and telecommunication methods. Provide and manage the daily clerical and administrative support to optimize workflow procedures in the office. Functions in a clerical role to ensure the efficient operation of the department by employing a wide range of business and information skills. Creates necessary documents, reports and presentations for department with attention to detail. Assists in education and training of the support staff with clerical standard work and new systems and procedures along with performance & continuous improvement initiatives. Support the department with management, office, and clinical personnel as well as working across Independence Health System departments with a team approach. Works with minimal direction and oversight, is communicative and a team player, is organized, and can prioritize readily while completing tasks timely. Position is the point of reference for all queries, requests or issues and will be an integral part of the departments workforce. Essential Job Functions Answers phones, takes messages, answers question and handles inquiries within capacity. Redirects calls as needed. Interprets incoming messages and notifies leaders or appropriate staff of information requiring immediate attention. Maintains filing systems as assigned and supports applicable software systems as required. Prepares and disseminates correspondence, memos and forms. Transcribes and distributes letters, memoranda, statistical and information reports, and other documents when needed. Performs duties associated with special project assignments. Provides clerical support to various hospital and system wide committees. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings and appointments as needed. Prepares meeting agendas and materials; arranges for meeting rooms and completes meeting minutes. Maintains calendar appointments allowing maximum time efficiency. Maintains office supplies and coordinates maintenance of office equipment. Manages paperwork, scheduling, and communication/coordination with administrative staff/department managers. Coordinates payroll functions and assists in staff scheduling as needed. Works with manager to identify opportunities for department performance improvement and monitors activities. Other duties as assigned. Competency and Experience [Knowledge, Skills and Abilities] Required Qualifications/Experience High School Diploma, GED or higher level of education. One (1) to three (3) years of experience in administrative role. Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment. Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience. Knowledge of basic office equipment. Proficient in modern office practices and procedures. Ability to multi-task and prioritize assignments with attention to detail. Proficiency in Microsoft Office; Outlook, Excel, Word, and PowerPoint (additional software programs as needed). Preferred Qualifications/Experience Associates Degree in related field. Experience in Healthcare setting. Completion of medical terminology course. Completion of transcription course. License, Certification & Clearances Act 34-PA Criminal Record Check from the PA State Police system Position Type/Expected Hours of Work Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.). Travel may be expected locally between System locations. Equal Employment Opportunity Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations. Disclaimer This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Work Environment Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Extreme Heat x Extreme Cold x Heights x Confined Spaces x Extreme Noise(>85dB) x x Mechanical Hazards x Use of Vibrating Tools x Operates Vehicle x Operates Heavy Equipment x Use of Lifting/Transfer Devices x Rotates All Shifts x x 8 Hours Shifts x 10-12 Hours Shifts x x On-Call x Overtime(+8/hrs/shift; 40/hr/wk) x x Travel Between Sites x Direct Patient Care x x Respirator Protective Equipment x Eye Protection x Head Protection (hard hat) x Hearing Protection x Hand Protection x Feet, Toe Protection x Body Protection x Latex Exposure x Solvent Exposure x Paint (direct use) Exposure x Dust (sanding) Exposure x Ethylene Oxide Exposure x x Cytotoxic (Chemo) Exposure x Blood/Body Fluid Exposure x Chemicals (direct use) Exposure x Mist Exposure x Wax Stripper (direct use) x Non-Ionizing Radiation Exposure x Ionizing Radiation Exposure x Laser Exposure x Physical Demands When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Bending (Stooping) x x Sitting x Walking x x Climbing Stairs x Climbing Ladders x Standing x x Kneeling x x Squatting (Crouching) x Twisting/Turning x x Keyboard/Computer Operation x x Gross Grasp x x Fine Finger Manipulation x Hand/Arm Coordination x x Pushing/Pulling(lbs. of force) x x Carry x x Transfer/Push/Pull Patients x Seeing Near w/Acuity x x Feeling (Sensation) x x Color Vision x x Hearing Clearly x x Pulling/Pushing Objects Overhead x Reaching Above Shoulder Level x Reaching Forward x x Lifting Floor to Knuckle 10-20 x Lifting Seat Pan to Knuckle 5-10 x x Lifting Knuckle to Shoulder ### x Lifting Shoulder to Overhead ### x When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Primary Office Location:626 Washington Place. Pittsburgh, Pennsylvania. 15219.Join our team. Make a difference - for us and for your future. regulars a 5 day, in-office, schedule and will support several executive leaders. Position Title: Administrative Assistant 3 Business Unit: Multiple Reports To: Various Position Overview: This position is responsible for supporting the administrative needs of the department. Primary Responsibilities: Composes and types memos, e-mails and letters, records, posts and maintains and organizes records. Greets and gives information to callers and visitors, screens and transfers calls as necessary. Copies, scans, e-mails documents, routes various communications, distributes mail and maintains office supplies. Arranges meetings and prepares necessary meeting materials. Prepares management reports by consolidating information, formats reports, handles multiple projects and monitors invoices, receipts and expense reports and processes payments. Handles travel arrangements. Copies and binds presentation materials and brochures. Provides assistance with organization of files and work flow within the department. Performs other related duties as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Education: High School or GED Minimum Years Experience: 5 Special Skills: Excellent communication skills, both written and verbal Detail-oriented Ability to work and multi-task in a fast paced environment Ability to use general office equipment Ability to use a personal computer and job-related software MS Word - Basic Level MS Excel - Basic Level MS PowerPoint - Basic Level Special Licenses and Certificates: N/A Physical Requirements: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

Purpose: The Administrative Support Assistant (ASA) will organize and perform the routine tasks that support delivery of the services offered by Passages to Recovery Community and Treatment Services programs and at times provide support to Executive Leadership. Essential Duties and Responsibilities: include the following, other duties may be assigned as necessary: data entry; filing, production of reports, and other written material assisting with invoicing coordinating and setting up meetings, conference calls and events. managing office supply inventory office equipment inventory, repairs, and updates. reception duties receiving and distributing mail and parcel deliveries; and light cleaning and maintenance of common areas. other general administrative support tasks as assigned. Supervisory Responsibilities: This job has no supervisory responsibilities. Competency: To perform the job successfully, an individual should demonstrate the following competencies: Ethics and Confidentiality - Comply with existing policy presented in employee handbook and its addendums. Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; demonstrates flexibility in covering open shifts during staff shortages Verbal/Written Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings; Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information. Electronic Communication - Must be fluent in a variety of computer technologies including Outlook, Word and Excel Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions: Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Service -Manages difficult or emotional client situations; Responds promptly to client needs; Solicits client feedback to improve services: Responds to requests for service and assistance; Meets commitments. Teamwork - Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Put success of team above own interests; Supports everyone's efforts to succeed; Adapts to changes in work environment; modifies or changes approach or method to best fit the situation. Leadership - Exhibits confidence in self and encourages confidence in others; Inspires and motivates others to do well; Accepts feedback from others; Gives appropriate recognition to others. Displays willingness to make decisions and includes appropriate people in decision-making process. Diversity - Shows respect and sensitivity for cultural differences; promotes a harassment-free environment Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; Asks for and offers help when needed Interested applicants who meet the requirements below will learn more about the responsibilities of this position during the interview process: GENERAL REQUIREMENTS: High school diploma or equivalent, with two years' relevant experience associate degree or higher working on degrees in Social Work, Counseling or Human Services. Bachelor's degree preferred. Strong computer skills, including keyboarding, data entry, word processing, and file maintenance. Proficient with Microsoft Office Suite applications Excellent attention to detail and skilled at managing multiple ongoing tasks. Experience working collaboratively as part of a small team. Effective communication and interpersonal skills Basic math skills Schedule is generally during weekday office hours but must be able and willing to work evenings and weekends as required. Must be able to obtain current ACT 33 & 34 Clearances. Must be able to obtain additional clearances as required. A valid PA Driver License is preferred. Must be able to obtain current FBI, Act 33 & 34 Clearances ,

SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents. DUTIES & RESPONSIBILITIES: * Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department. * Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department. * Orders installation and removal of signs, as well as maintains office sign inventory. * Accurately maintains the Lock Box inventory and logs. * Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents. * Processes checks for funds involved in real estate transactions. * Processes documents for new agents, including dues, board fees and applications. * Updates real estate transaction data into computer system. * Answers telephone and greets visitors. * Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner. * May perform other duties as assigned. Transaction Support: * Process earnest money and commission check deposits * Co-ordinate and process files in conjunction with the TC team KNOWLEDGE, SKILLS & ABILITIES REQUIRED: * Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills. * Ability to communicate professionally in oral and written fashion. * Must possess strong clerical, statistical and administrative skills. * Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy. * Prior experience in an office administrative role is preferred. * High school diploma required; business school education desirable; * Knowledge of basic accounting, bookkeeping and computer skills required. * Ability to work independently on confidential material * Must possess good judgment and problem solving skills. * Ability to maintain skills required through training offered by the company or outside sources. HowardHanna.com Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.