Administrative associate jobs in West Seneca, NY - 110 jobs

As an Advanced Warehouse Clerical Support Administrator, you'll create exceptional online shopping experiences by ensuring order integrity for our customers. Your tools will include system audits, research, issue escalations and communication between teams. In this role, you'll manage direct-to-customer orders using email and phone correspondence as well as our internal systems. You'll assist with all supply chain clerical functions, most commonly including waving, loading and receiving shuttles, completing truck check in processes and filling out communication forms. What you'll do * Enter, verify, maintain and correct data on a computer or handheld scanning device * Create work assignments for warehouse personnel * Complete distribution center reports. Verify all product returned to the warehouse by delivery and install teams * Process records, document data and prepare reports for various control areas of the center * Resolve issues concerning vendor appointments, shipment quality, damage and third-party logistics deliveries * Manage direct to client orders through multiple systems, email and phone correspondence Basic qualifications * Able to stand and sit for long periods of time. * Able to work in a non-climate-controlled environment. * Able to lift up to 50 pounds with or without accommodation. * Proficient with Microsoft Office * Ability to learn new software programs and work with multiple operating systems Preferred qualifications * 2 years of inventory, warehousing or general office experience What's in it for you We're committed to helping our people thrive at work and at home. We offer generous benefits that address your total well-being and provide support as you need it, especially key moments in your life. Our benefits include: * Competitive pay * Generous employee discount * Financial savings and retirement resources * Support for your physical and mental well-being About us As part of the Best Buy team, you'll help us fulfill our purpose to enrich lives through technology. We bring that to life every day by humanizing and personalizing tech solutions for every stage of life - in our stores, online and in customers' homes. Our culture is built on deeply supporting and valuing our amazing employees who make it all possible. We're committed to being a great place to work, where you can unlock unique career possibilities. Above all, we aim to provide a place where you can bring your full, authentic self to work now and into the future. Tomorrow works here. Best Buy is an equal opportunity employer. Application deadline: Minimum of 5 days from the posting date. You can find that date above the job title at the top of the page. Auto Req. ID1013312BR Location Number 001262 DPAD-BUFFALO Address 60 Northpointe Pkwy$16 - $24.12 /hr Pay Range $16 - $24.12 /hr

Administrative Assistant Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Buffalo branch located in West Seneca, NY. The hourly rate for this position is $22.00-$23.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits. Responsibilities The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Communicates benefit information to employees. Interfaces with appropriate Home Office personnel to answer general employee questions. Collects and files signed time records for hourly and commissioned employees. May compute payroll for office staff and forwards it to home office payroll representative. Works with payroll representative to resolve any payroll discrepancies. Handles customer's confidential payment information. Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances. Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians. Orders and maintains office supplies for the branch. Requirements Demonstrated prior experience in accounts receivable accounting is highly preferred for this role. Proven ability to thrive in a fast-paced environment. A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills. A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred. Self-starter who is organized, thorough with attention to detail & follow-up skills. Highly motivated, detail oriented, able to work independently Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND33 #LI-ONSITE Not ready to apply? Connect with us for general consideration.

Provides administrative, clerical, and coordination support to the Facilities team, as well as IT and Operations as needed. This role is responsible for assisting with purchasing, budget tracking, maintenance scheduling, documentation management, and process improvement planning. This role also coordinates with vendors for PM, repairs, physical plant and fleet needs. The ideal candidate is highly organized, detail-oriented, and able to work independently while supporting multiple priorities within comprehensive facilities operations. The role will provide administrative support by conducting research, preparing statistical reports, handling information requests, preparing correspondence, receiving visitors, arranging conference calls and meetings, consistently maintaining a professional image through in-person and phone interaction. Assists with any projects needed. RESPONSIBILITIES: Administrative & Clerical Support * Provide day-to-day administrative support to the Facilities leadership and team * Prepare, process, and track Purchase Orders (POs) and related documentation * Maintain organized records for contracts, invoices, service agreements, and vendor files Budget & Financial Tracking * Monitor and track facilities budgets, expenses, and purchase orders * Assist with budget reporting, reconciliation, and variance tracking * Coordinate with Finance to ensure compliance with company policies and use of grant funding Facilities & Maintenance Coordination * Schedule repairs, service calls, and preventative maintenance activities * Coordinate with internal teams and external vendors to ensure timely completion of work * Track maintenance requests and follow up on outstanding items Documentation & Compliance * Ensure all AIB files related to the facility are accurate, current, and properly maintained * Use FIIX to organization, tracking and manage maintenance task for equipment and assets * Assist with audits, inspections, and compliance-related documentation Process Improvement & SOP Development * Assist in the creation, updating, and maintenance of Standard Operating Procedures (SOPs) for our future facility * Identify opportunities to improve administrative and operational workflows * Help document best practices and standardize facilities procedures General Support * Prepare reports, presentations, and summaries as needed * Manage calendars, meetings, and communications related to facilities operations * Perform other administrative and facilities-related duties as assigned * Assist with all mission work as needed and requested with some or no prior notice including, but not limited to, serving as a truck spotter, helping with Farm Market/Community Garden/Freight Farms/on and off-site food distributions, preparation of meals and serving home-delivered meals. * Assist with other duties and projects as requested. Requirements * High school diploma or equivalent required; associate or bachelor's degree preferred * 2+ years of experience in an administrative, executive assistant, or facilities support role * Experience with purchase orders, budget tracking, and vendor coordination preferred * Strong organizational and time-management skills and excellent attention to detail and accuracy * Proficiency in Microsoft Office (Excel, Word, Outlook); experience with CMMS or ERP systems a plus * Excellent written and verbal communication skills and strong documentation and record-keeping skills * Ability to handle sensitive and confidential information with discretion * Ability to prioritize and manage multiple tasks * Proactive, solution-oriented mindset * Comfortable working in a fast-paced, service-oriented environment

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Qualifications Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.

Full-time Description Summary: Under the local supervision of the Branch Manager, this position provides administrative, and operations support for branch operations of a projects-based company. Essential tasks include electronic and paper filing of supporting documentation for each project, billing, payroll coordination, accounts payable support, supply ordering, and special projects. Interacts with a diverse group of important external callers as well as internal contacts at all levels of the company. Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs. • Professionally manage incoming calls and redirect accordingly • Sort and distribute mail, both internal and external (electronic and hard) • Prepare correspondence, reports, worksheets, and other documents · Maintain and order office supplies, kitchen supplies and equipment · Communicate proactively with supervisor · Maintain office records, including job records Qualification/Requirements: • Excellent verbal communication skills • Ability to work Independently with minimum supervision • Working knowledge of MS Office (Word, Excel, Outlook) • Detail orientated and work with a high degree of accuracy • Ability to work under pressure and time sensitive deadlines • Ability to multi-task Education/Training/Experience: • High school diploma or GED, bachelor's degree a plus • Customer service/bookkeeping/payroll experience preferred Physical Demands: · The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and bend and reach with hands and arms. · The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment · The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · The work is performed primarily in an office setting. The noise level in the work environment is moderate. · The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Salary Description $22/hr to $25/hr

Full-time Description Provides administrative, clerical, and coordination support to the Facilities team, as well as IT and Operations as needed. This role is responsible for assisting with purchasing, budget tracking, maintenance scheduling, documentation management, and process improvement planning. This role also coordinates with vendors for PM, repairs, physical plant and fleet needs. The ideal candidate is highly organized, detail-oriented, and able to work independently while supporting multiple priorities within comprehensive facilities operations. The role will provide administrative support by conducting research, preparing statistical reports, handling information requests, preparing correspondence, receiving visitors, arranging conference calls and meetings, consistently maintaining a professional image through in-person and phone interaction. Assists with any projects needed. RESPONSIBILITIES: Administrative & Clerical Support Provide day-to-day administrative support to the Facilities leadership and team Prepare, process, and track Purchase Orders (POs) and related documentation Maintain organized records for contracts, invoices, service agreements, and vendor files Budget & Financial Tracking Monitor and track facilities budgets, expenses, and purchase orders Assist with budget reporting, reconciliation, and variance tracking Coordinate with Finance to ensure compliance with company policies and use of grant funding Facilities & Maintenance Coordination Schedule repairs, service calls, and preventative maintenance activities Coordinate with internal teams and external vendors to ensure timely completion of work Track maintenance requests and follow up on outstanding items Documentation & Compliance Ensure all AIB files related to the facility are accurate, current, and properly maintained Use FIIX to organization, tracking and manage maintenance task for equipment and assets Assist with audits, inspections, and compliance-related documentation Process Improvement & SOP Development Assist in the creation, updating, and maintenance of Standard Operating Procedures (SOPs) for our future facility Identify opportunities to improve administrative and operational workflows Help document best practices and standardize facilities procedures General Support Prepare reports, presentations, and summaries as needed Manage calendars, meetings, and communications related to facilities operations Perform other administrative and facilities-related duties as assigned Assist with all mission work as needed and requested with some or no prior notice including, but not limited to, serving as a truck spotter, helping with Farm Market/Community Garden/Freight Farms/on and off-site food distributions, preparation of meals and serving home-delivered meals. Assist with other duties and projects as requested. Requirements High school diploma or equivalent required; associate or bachelor's degree preferred 2+ years of experience in an administrative, executive assistant, or facilities support role Experience with purchase orders, budget tracking, and vendor coordination preferred Strong organizational and time-management skills and excellent attention to detail and accuracy Proficiency in Microsoft Office (Excel, Word, Outlook); experience with CMMS or ERP systems a plus Excellent written and verbal communication skills and strong documentation and record-keeping skills Ability to handle sensitive and confidential information with discretion Ability to prioritize and manage multiple tasks Proactive, solution-oriented mindset Comfortable working in a fast-paced, service-oriented environment Salary Description $21.00-$23.50/hr. *Bi-weekly Pay Periods

Job DescriptionBenefits: 401(k) Dental insurance Health insurance Paid time off Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

UBMD Orthopaedics & Sports Medicine is looking to hire a Full Time Physical Therapist Secretary. This is a Physical Therapy Secretary position at our Canalside Location, located at 100 Washington St. Buffalo, NY 14203. The schedule is Monday through Friday covering hours of operation between 7am and 6pm with varying schedules to cover. We are looking for candidates with Full time availability. The position is primarily administrative, dedication to customer service is highly desired. Candidates who are team players with a strong, reliable attitude and work ethic are encouraged to apply. Other duties include, but are not limited to: Job Duties Medent/Epic experience Physical Therapy Reception Experience Ability to occasionally travel between sites Flexible hours based on the need of the business. Normal hours of operation are 7AM-6PM with varying schedules to cover. Insurance verifications Patient check in/check out Ensures patient has signed any required documents including HIPAA and Financial Policies. Verifies Patient demographic information is complete and correct including address, phone number, email, pharmacy, referring Doctor and PCP information and ensures required "Meaningful Use" fields are complete. Reviews all patient forms for accuracy and completion according to office policies prior to accepting. Demographic & medical history forms to be updated with change or annually. Reviewing and sending Triages Basic clerical - scanning, copying, faxing Excellent verbal and written communication skills Qualifications High School Diploma or equivalent required. Healthcare experience preferred. Medent experience required Physical Therapy Reception required. Excellent communication and customer service skills required. Must be able to multi-task and desire to work in a fast-paced, team-oriented environment. Job Type: Full-time Pay: $18.00 - $22.00 per hour. Benefits: Bereavement leave Dental insurance Dependent health insurance coverage Employee assistance program Family leave Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Opportunities for advancement Paid jury duty Paid sick time Paid time off Parental leave Retirement plan Vision insurance Healthcare setting: Private practice Medical specialties: Orthopedics Sports Medicine Schedule: Day shift Evening shift Monday to Friday No weekends Experience: Medical Reception: 1 year (Preferred) Customer Service: 1 year (Preferred) Work Location: In person

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! As an Administrative Assistant you'll play an important role in the success of the organization by using your attention to detail, resiliency, communication and collaboration skills. About the Role: You'll apply your kindness and customer service skills as you interact with staff and visitors, as you are the first ambassador they will interact with in the administrative office. Responsibilities include: Performs administrative duties for the executive office and site Carries out customer service to staff and visitors Maintains inventory and coordinates supply purchasing Performs notary duties You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location. What it's Like to Work at Neighborhood: The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood has earned “finalist” distinction in the competition the last four years. We are a group of flexible and kind individuals who are open to each other's ideas, and see opportunities to innovate and find solutions when challenges arise. Teamwork; you are open to others' unique perspectives, and will collaborate to meet shared goals Able to read, write and speak the English language. A second language of Spanish preferred What We Offer: Compensation: Starting rate $19.75 per hour. Benefits: You'll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays. About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person's ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We're working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.

Administrative Assistant (1) WORK HOURS AND LOCATION: Full-time, 7.5 hours daily, 9am to 5pm, 295 Main Street, Suite 300, Buffalo, NY 14203 OPMC is responsible for professional discipline of physicians and physician assistants. All complaints of misconduct are investigated. MINIMUM QUALIFICATIONS: Working knowledge and experience with Microsoft Office; may include Word, Excel, Access and Power Point Experience answering Phones PREFERRED QUALIFICATIONS: Strong verbal communication skills Good organization skills and attention to detail Ability to work on multiple tasks within a given day Ability to work independently Experience with the professional medical conduct process JOB DUTIES AND RESPONSIBILITIES: Sort and distribute incoming mail. Review incoming correspondence and draft responses where appropriate; review outgoing correspondence. Handle telephone calls and visitors to the office, respond to questions when necessary. Coordinate and arrange meetings and travel. Maintain office filing systems (including electronic). Coordinate information flow by acting as the liaison among PMC staff, other DOH employees and the public. Operate equipment which requires skilled use of keyboard, and knowledge of Microsoft and other software to produce correspondence, reports and other agency documents. Scanning and saving in electronic format. Data entry into Microsoft Access, Excel and Word documents Other duties as required.

The Arc Erie County NY The Arc Erie County NY is currently seeking a Administrative Assistant to perform general clerical work/reception duties including answering phones, filing and developing and typing correspondences, memos, reports and other related materials using standard office equipment Key Responsibilities: Assist in the data entry and database maintenance for various assigned programs. This may include property and liability claims, incident reporting, coding of various invoices/bills, reconciliation of departmental petty cash receipts and distribution, and/or the documentation maintenance using the school's software management system. Responsible for the file maintenance and documentation for many areas across the agency. May include bulk filing and scanning. Maintains and protects confidential or other sensitive information such as Protective Health Information (PHI) and Personally Identifiable Information (PII) as defined in the Agency's Information Security Policy. Qualifications: Associate's degree PLUS 6 months administrative office experience OR High school diploma or equivalent PLUS 1 yr administrative office experience Strong organizational and communication skills Proficiency with Microsoft Office and general office software Ability to multitask and manage priorities in a fast-paced environment Previous administrative experience preferred, especially in facilities in maintenance settings Pay & Benefits: $17 - $23 per hour Affordable health, dental, vision and life insurance Automatic Paid Time Off (PTO) 10 Paid Holidays Off Excellent Work-Life Balance 403b Retirement Plan w/ Employer Matching Contribution Paid Training w/ Experienced Supervisors Opportunity for Advancement See our full listed below: Job Title: Administrative Assistant Department: Administration Job Grade: 2 Position Summary: The Administrative Assistant is responsible for administrative support work in the areas of typing, data entry, maintenance of a variety of databases, dissemination of information, preparation of reports, receptionist duties including answering phones and directing visitors, and other duties as assigned. Gains and maintains knowledge of agency services and programs. Reporting Relationship: Reporting structure will be based on department/location of the position. For Administrative Assistants within the Education Program, they will report to the Associate Director of Educational Operations. For general agency Administrative Assistants, they will report to the Employment Relations Coordinator. Job Duties and Responsibilities: Performs general clerical work/reception duties including answering phones, filing and developing and typing correspondences, memos, reports and other related materials using standard office equipment. Expected to greet and direct all visitors and answers and directs incoming phone calls in a courteous and professional manner. Assist in the data entry and database maintenance for various assigned programs. This may include property and liability claims, incident reporting, coding of various invoices/bills, reconciliation of departmental petty cash receipts and distribution, and/or the documentation maintenance using the school's software management system. Maintains and protects confidential or other sensitive information such as Protective Health Information (PHI) and Personally Identifiable Information (PII) as defined in the Agency's Information Security Policy. Distributes all incoming U.S. Postal Service mail utilizing various lists to ensure proper distribution. Accepts all appropriate incoming packages and notifies receiver of same. Prepares the outgoing U.S. Postal Service mail by placing the correct amount of postage on the item and by placing stamps on the return envelopes. Travels to post office as assigned. Compiles data for informational reports and disseminates same on a routine basis. Maintains inventory of office and copy machine supplies and requisitions needed items. Maintains various office records and updates routine lists. Responsible for the file maintenance and documentation for many areas across the agency. May include bulk filing and scanning. Maintains updated list of all building staff and maintains in/out status and time of return. Monitors doors and hallways via internal security systems based on assigned location. Follows site-based policies to ensure that visitor's sign-in, show ID, receive badge and are escorted by a staff member to their destination. Utilizes internal security system to ensure that all visitors enter the building through the appropriate door. Transmits all outgoing faxes and properly directs all incoming faxes to the appropriate person. Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork and positive attitude. Learning and honesty in working with students, individuals, families, colleagues and members of our community. May be transferred to non-primary location/site when coverage is needed/required. Other duties as assigned. Qualifications and Education Requirements: Associate's Degree PLUS less than one year of administrative office experience. OR High School or equivalent diploma PLUS one year administrative office experience. PLUS Proficient knowledge of Microsoft Word, Excel and Outlook email. Essential Job Functions: Physical demands and Exposure Risk outlined on attached form (A) Mental Requirements: The ability to read, write, analyze, be perceptive/comprehensive, show good judgment, have good decision making skills, independent action, planning & prioritizing and follow directions. Work independently as well as cooperatively with others. Must be able to meet job-related deadlines accordingly. Human Relations Skills: The ability to communicate with individuals in a positive manner. Receive supervision instruction in a positive manner. Adhere to and administer Agency's policies, procedures, rules and regulations. Maintain a professional attitude and appearance at all times. Equipment Operation: Proficient in the operation of the computer, copier and facsimile machine. Agency Principles: All staff members will assure and demonstrate the promotion of fundamental rights and protections for the people that we support. These include practices that treat people with dignity and respect at all times, ensure safety, best possible health/well-being and provide the person with continuity and personal security through the use of natural supports, positive relationships and opportunities for integration in the community. Staff members should also advocate and work toward assisting the people we support through person-centered planning to achieve the personal outcome goals that they have chosen by facilitating the plans and positive supports necessary to assist the person in progressing toward each outcome. Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork, positive attitude, learning and honesty in working with students (persons), families, colleagues and members of our community. Good attendance is vital for the efficient and effective operation of quality programming and is an essential job function of this position. This position is NON-EXEMPT from the overtime requirements of the Fair Labor Standard Act. The Arc Erie County New York retains the right to change this job description at any time. “The Arc Erie County New York is an Equal Opportunity Employer”

Elderwood Assisted Living at Hamburg is searching for a part time Administrative Assistant to work Monday-Friday 10am-4pm. In this role, you will be mainly focused on office filing and general administrative support. This includes organizing and maintaining records, processing correspondence, scheduling appointments, sorting mail, and assisting with front desk coverage as needed. This position will also be responsible for giving tours to potential residents. Administrative team members assist with ensuring the health and well-being of our residents by providing administrative assistance to residents and facility staff. This position involves administrative duties encompassing several departments or a single area. In addition, the Administrative Assistant is responsible for the coordination of administrative office functions, committees and special projects. Responsibilities Input revisions to Project Lists for ElderWood staff and all facilities. Assist in the generation of items for Project Lists from Monthly Report Comments. Prepare and distribute agendas for various meetings as instructed. Assist with the preparation of handouts for Administrator Meetings Make travel arrangements for ElderWood staff members upon request. Log in and coordinate routing of and maintenance of files for Monthly Reports from facilities Qualifications High School diploma or equivalent required. Preferred business education or associates degree. Must have two (2) years as an Administrative Assistant preferably in a health care setting. Must have a good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception and researching, compiling and summarizing data for reports. Qualities of maturity, diplomacy, and ability to work well with others required. Ability to communicate well verbally and in writing required. Ability to perform tasks to established standards of excellence required. Demonstrated willingness to uphold the vision and mission of the company by following the core values of Integrity, Teamwork, Passion for Excellence and Reverence for the Individual is required. This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. EOE Statement WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

PART\-TIME OFFICE ADMINISTRATOR \/ ADMINISTRATIVE ASSISTANT (Permanent) Our client, an established, local, community\-centered organization, is looking to hire a Part\-Time Office Administrator for later mornings through evenings, and weekends. Responsibilities: Perform daily administrative responsibilities to aid in the seamless operations of the office Manage incoming calls with a professional, empathetic attitude Remain composed while gathering critical details of client's loved ones Create various digital & printed materials with provided information and photographs - ex. Memorial videos, programs, cards, etc. Work well both as a team and independently, maintaining composure during slow and busy periods Perform data entry, manage correspondence, coordinate workflows, and other administrative tasks Take a proactive approach to completing responsibilities Juggle multiple projects at a time, possessing the ability to jump from one to another with ease Work well independently as well as in a team environment Other duties as assigned\/as necessary Details: Position is part\-time, direct hire 100% in\-office, 20\-30 hours per week M\-F (2\-3 days) 10:30am\-7:00pm and Saturdays and\/or Sundays 8:00am\-5:00pm Business attire at all times $20.00 \- $25.00 \/ hour based on experience 2+ years of administrative experience Strong computer skills Great interpersonal and communication skills (written and verbal) Strong organization and time management skills Meticulous attention to detail Self\-motivated Relocation not available Candidates must be authorized to work in the United States; Visa sponsorship is not available All employees and applicants, please know that you have access at all times to New York State and Federal Labor Laws and Posters at the Government Agency websites: https:\/\/dol.ny.gov\/posting\-requirements\-0; https:\/\/www.dol.gov\/general\/topics\/posters#workplace\-posters "}}],"is Mobile":false,"iframe":"true","job Type":"Part time","apply Name":"Apply Now","zsoid":"698106596","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Salary","uitype":1,"value":"$20.00\-$25.00 per hour"},{"field Label":"Work Experience","uitype":2,"value":"1\-3 years"},{"field Label":"Industry","uitype":2,"value":"Administration"},{"field Label":"City","uitype":1,"value":"Tonawanda"},{"field Label":"State\/Province","uitype":1,"value":"New York"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"14043"}],"header Name":"Administrative Assistant (Part Time: approximately 20\-30 hours per week)","widget Id":"558474000000072311","is JobBoard":"false","user Id":"558474000000273007","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"558474000010340152","FontSize":"12","google IndexUrl":"https:\/\/progressivestaffingllc.zohorecruit.com\/recruit\/ViewJob.na?digest=.hde NqCDkyMy0uzHOG2vd4m8iRwiPtllnEfmbziC.zw\-&embedsource=Google","location":"Tonawanda","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"hj02ff0703c8f8441448da325b4d963818ab8"}

Perks: * Online Mobile Courses * Flexible Scheduling * Paid Training for Career Advancement * Opportunity to Help People in Times of Need * Aggressive Competitive Wages * 401K With Company Match * Paid Time Off Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a 'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a 'One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: * Address and manage customer needs and concerns, notify management and ownership as needed * Answering calls, providing customer service and documenting messages * Preparing and maintaining job documentation to brand standards * Management of compliance documentation, business resume and national account programs * Weekly collection of accounts receivable and reporting to management * Maintaining inventory of office supplies, cleaning products and all office related materials * IT support, facilitating weekly computer backups, software upgrades and organization * Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: * Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism * Aptitude with handling customers, showing patience, empathy, and clarity of 'message' * Skilled with organization, record keeping and close attention to detail * Respect for safety and brand identity guidelines. Ability to present yourself professionally * Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business.

Camp Administrative Assistant- Overnight Camp Reports To: Camp Director Department: Camp/Property/Outdoor Status: Exempt Administrative Assistant - Overnight Camp (Camp Seven Hills, Holland, NY) JOB DESCRIPTION ABOUT GIRL SCOUTS: Are you mission-driven, looking to work in a dynamic team environment, and influence the lives of girls? If so, take the time to check out Girl Scouts of Western New York. Since 1912, Girl Scouts has empowered girls to develop the skills and the voice to become successful and productive citizens. Girl Scouting builds girls of courage, confidence and character, who make the world a better place. If you'd like to be part of this exciting, empowering, and valuable experience, we encourage you to apply. We look forward to hearing from you! POSITION SUMMARY: To manage the administrative business operations of residential camp in compliance with council accounting and business procedures. ESSENTIAL FUNCTIONS: Develops professional goals for the summer that will help support and meet GSWNY's mission and camp goals. Must attend mandatory administrative assistant & store manager training meeting in June (date and time to be determined) Purchase and pick up supplies as requested by the Camp Director. Manage petty cash.. Coordinate purchase of supplies as authorized by the Camp Director Collect money from staff and campers on incoming days. Maintain receipts and make necessary deposits. Type correspondence, keep records, make reports, maintain inventory of office supplies. Organize and deliver business records to and from the Service Center. Works closely with Camp Director on daily operation of camp business. Purchase supplies and food within the council budget. Assist the store manager with the inventory of all store merchandise at the start and end of camp season. Assist the store manager in cleaning and preparing the camp store for summer operations. Assist the store manager (when time permits) in managing resale of merchandise in camp store. Assist the store manager (when time permits) in preparing daily read-outs of sales and maintain accurate inventory records of camp store merchandise. Assist the store manager (when time permits) in preparing a weekly report of sales and inventory. Works with other administrative staff members to conduct nightly rounds of the camp property (if applicable). Will share the responsibility, with the other administrative staff for required on property weekend coverage (if applicable). Participates in all aspects of camp including pre-camp, open house and post camp. Attends staff meetings with scheduled/necessary. Attend required Food Bank training. Apply behavior management techniques to conflicts with children when necessary. Report incidents/ accidents to supervisor or health supervisor immediately. Report suspected child abuse to supervisor immediately. Required to stay on the property during hours of operation (Sunday 10:00am to Friday 8:00pm). Accepts other responsibilities as deemed necessary by the Camp Director Additional Requirements: Ability to handle sensitive information and maintain confidentiality; Strong analytical skills and problem-solving abilities; Ability to project a high level of professionalism at all times; Ability to articulate organizational mission and its importance with passion and conviction, and in a manner that resonates with the listener; Commitment to diversity and ability to interact with diverse populations; Strong time management skills with ability to work independently and effectively prioritize duties and tasks. Capacity to manage stress effectively and work well under pressure; Excellent oral and written communication skills and the ability to communicate clearly; Proven capability to work in a collaborative, service-focused environment; Capacity to work well with others in a congenial and effective manner; Ability to effectively manage and foster relationships with council staff, volunteers within the camp community; Subscribe to the principles of the Girl Scout Movement and become a registered member of GSUSA; Successfully pass the required background checks at hire and thereafter; Maintain reliable transportation to and from home and work; If travel is required, must possess a valid driver's license, meet minimum state auto insurance requirements, and meet the insurance carrier's requirements for coverage. Assist the campers in emergency situations. Lift 35 pounds. Possess strength and endurance required to maintain constant supervision. Demonstrate sensitivity to the needs of campers. Demonstrate enthusiasm, sense of humor, patience, self-control and ability to adapt well to changing situations. Participate in structured and unstructured activities. Accept and follow directions both in verbal and written form. Hours & Travel: Required to stay on the property during hours of operation (Sunday 10:00am to Friday 9:00pm) Must be willing to work in an outdoor setting and in inclement weather. Experience & Qualifications: Willingness to abide by the policies and practices of the Girl Scouts of Western New York Inc. High school diploma or equivalent. Possess sound judgment in purchasing supplies and coordinating various camp business. Possess a valid driver's license and be cleared to drive the council's leased/owned vehicles through the council's insurance agency. Maintain accurate and detailed records. Knowledge of bookkeeping and accounting systems, as well as office procedures helpful. Certified Sex Offender Registry and Criminal Background Checks will be completed for personnel file. Demonstrate the ability to guide/supervise other adults. Demonstrate the ability to work independently with limited supervision. Desire and ability to work with and relate to children and peers in an outdoor environment. Current certification in Responding to Emergencies and CPR or individual is willing to complete certification course during designated training day. Prior camp experience and/or interest in the Girl Scout Camping program. Willingness to place the needs of girls and camp above personal desires. Good health and stamina necessary to work in the camp setting. The acceptance of irregular work hours. The acceptance and understanding that employment is at a resident (overnight) camp. GIRL SCOUT MEMBERSHIP: All Employees of Girl Scouts must maintain an active, annual membership in Girl Scouts of Western New York. This membership must be renewed annually, and all newly hired employees are expected to enroll with GSWNY within the first 30 days of their employment. BENEFITS: [SEASONAL EMPLOYEES] Girl Scouts of Western New York seasonal camps are subject to the Federal and New York State exemption laws under Section 13(a)(3) of the Fair Labor Standards Act. Seasonal staff working at camp may be paid in accordance with this exemption. Seasonal employees are not eligible for company-sponsored group benefits. GSWNY is also very grateful to have many partnerships offering special deals and incentives at local businesses to GSWNY employees throughout Western New York. HOW TO APPLY: Interested parties should submit their resume and application by visiting the Girl Scouts of Western New York application system website at: [ATS LINK]. EQUAL OPPORTUNITY FOR ALL: Girl Scouts of Western New York celebrates diversity in all forms and is committed to creating an inclusive, collaborative and supportive environment for all. All employment decisions are based qualifications, merit, performance and the needs of the organization. As an equal opportunity employer, GSWNY does not discriminate on the basis of any qualified applicant's race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other groups or persons protected by federal, state or local law.

Growing technology company in Clarence, NY, looking for a professional and reliable Front Desk Administrative Assistant to join their team. This is a key role as the first point of contact for clients, prospects, and visitors -someone who helps keep our office running smoothly while creating a welcoming environment.What You'll Do: Answer and direct inbound calls with professionalism and a positive attitude Monitor and forward inbound emails to the appropriate team members Greet and sign in/out employees, clients, and visitors Provide general clerical support to the team, including filing, scheduling, and data entry Support special projects and administrative needs as they arise Schedule & Benefits: Monday through Friday, 8: 00 AM -5: 00 PM (with a 1-hour lunch) Competitive benefits package, including paid time off

Essential Functions Develops and oversees employee work schedules to ensure adequate courtroom coverage and control; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures. Manages daily operations of assigned judge's office to facilitate proper court administration: assists judge with legal documents and research; prepares and maintains calendars; coordinates with Jury Administrator for the calling of required jurors; coordinates with Sheriff's office for the attendance of inmates; makes accommodations for media when necessary; and assists judge, attorneys, internal and external customers with courtroom proceedings as needed. Coordinates the judge's schedule: schedules cases for trial; creates, maintains and distributes calendar; verifies holidays and includes trials, motions and hearings; e-mails notices for calendar changes to all involved parties; interacts with parties regarding scheduling issues or conflicts; and appears in court for arraignment and calendar call. Serves as liaison between judge and attorneys, staff, litigants, other departments/agencies, and the general public: provides information regarding court calendars and proceedings; responds to mail, email and phone calls; and maintains high visibility and confidentiality. Performs other related duties as assigned. Minimum Qualifications High School Diploma or GED is required, supplemented by vocational or technical training in administrative technology; supplemented by five years of experience providing administrative and clerical support in a legal environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Physical Abilities Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements Some tasks require the ability to communicate orally. Environmental Factors Essential functions are regularly performed without exposure to adverse environmental conditions.

Why Mayo Clinic Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. Benefits Highlights * Medical: Multiple plan options. * Dental: Delta Dental or reimbursement account for flexible coverage. * Vision: Affordable plan with national network. * Pre-Tax Savings: HSA and FSAs for eligible expenses. * Retirement: Competitive retirement package to secure your future. Responsibilities Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Qualifications * Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. * Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. * Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. * Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. * Experience with coordination of travel and expense management. * Proficient application of English grammar, punctuation, and sentence structure. Exemption Status Nonexempt Compensation Detail $21.13 - $29.63 / hour Benefits Eligible Yes Schedule Full Time Hours/Pay Period 80 Schedule Details Monday - Friday, Business hours Proximity to the Rochester, MN campus, ensuring that the candidate is within a reasonable driving distance is required. Weekend Schedule Occasional weekend hours may be necessary. International Assignment No Site Description Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. Equal Opportunity All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. Recruiter Janell Mader

Job Description Monroe Tractor is a well-known and respected construction equipment and agricultural equipment dealer with over 70 years of experience servicing the northeastern US. With 18 locations throughout New York, Pennsylvania, Vermont, Connecticut, and Massachusetts, we pride ourselves on providing best-in-class sales and support to over 15,000 hardworking customers. Since our founding in 1951, the industries we serve have been transformed by the technologies, equipment, and capabilities undreamed of decades ago. But the people we serve haven't changed, and neither have we. We're still a family-owned business! The Administrative Assistant is accountable to the store manager and appropriate corporate staff. Interacts professionally with customers, and co-workers at all levels, in person and over the telephone. Qualifications Automotive dealership office experience preferred. At least 1 year of administrative experience is required. Highly proficient with Microsoft Office including Outlook, Excel, and Word. Excellent listening/communication skills, outgoing and positive personality. Punctual nature and ability to handle schedule flexibility and dynamic work environment. Heavy equipment industry experience is a plus. Benefits Medical, Dental & Vision Insurance 401K Plan + Match Competative Paid time off Policy Short/Long Term Disability Family-owned and operated Annual Reviews Bonus Incentive Plans Responsibilities Perform administrative and secretarial functions to support the Store Manager and the Sales, Parts and Service Departments. Greet customers, answer telephone and direct to appropriate department. Process Store mail daily. Complete daily cash edit and ROA, make deposits. Send invoices, cash receipts. Reconcile petty cash and parts drawer daily. Compile weekly store payroll. Complete new employee orientation for all new hires. Maintain leave records for all store personnel. Maintain files of appropriate documents. Buy and maintain supplies. Help reconcile parts department documents. Enter whole goods orders as directed by store manager. Issue purchase orders as needed. Reconcile invoices with orders/send payables to corporate. Initiate whole goods transfer and do billing. Enter commissions on SAS as directed by store manager. Maintain equipment locator service file of used equipment. Produce necessary correspondence as requested. Invoice Equipment. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Pay is commensurate with the applicant's experience, as it relates to the position. Pay Range$20-$23 USD